ConstructionRFQ-YorkPond.rtf

Construction RFQ 12148419Q0007 York Pond Road Pavement Preservation

REQUEST FOR QUOTATION

PAGE OF PAGES

(THIS IS NOT AN ORDER)

THIS RFQ

IS

IS NOT A SMALL BUSINESS SET- ASIDE

1. REQUEST NO.

2. DATE ISSUED

3. REQUISITION/PURCHASE REQUEST NO.

4. CERT. FOR NAT.DEF.

RATING

12148419Q0007 07/01/2019 968190

UNDER BDSA REG. 2

AND/OR DMS REG. 1

5a. ISSUED BY

6. DELIVER BY (Date)

CAROL NORTHROP, CONTRACT SPECIALIST

USDA FOREST SERVICE

4 FARM COLONY DRIVE

WARREN, PA 16365

See Section F 5b. FOR INFORMATION CALL (NO COLLECT CALLS)

7. DELIVERY

FOB DESTINATION

NAME

TELEPHONE NUMBER

OTHER (See Schedule)

CAROL NORTHROP

AREA CODE

NUMBER

9. DESTINATION

728-6242

a. NAME OF CONSIGNEE

8. TO:ALL PROSPECTIVE BIDDERS

White Mountain National Forest

a. NAME

b. COMPANY

b. STREET ADDRESS

71 White Mountain Drive

c. STREET ADDRESS

c. CITY Campton

d. CITY

e. STATE

f. ZIP CODE

d. STATE

e. ZIP CODE

NH

03223

10. PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5A ON OR BEFORE CLOSE OF BUSINESS IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in BLOCK 5A. This request does not commit the Government to pay any costs incurred in the preparation of the (Monday, July 22, 2019) submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(a) (b) (c) (d) (e) (f)

YORK POND ROAD PAVEMENT PRESERVATION

CONTRACTOR MUST BE REGISTERED IN

www.sam.gov in order to submit an offer on this project.

ENTER DUNS Number ________________________

Email submissions: carol.northrop@usda.gov.

No faxes. Please complete this package and return by the response date to the address in box 5a or via email.

Enter pricing on schedule of items in section B

a. 10 CALENDAR DAYS (%)

b. 20 CALENDAR DAYS (%)

c. 30 CALENDAR DAYS (%)

d. CALENDAR DAYS

12. DISCOUNT FOR PROMPT PAYMENT

NUMBER

PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

14. SIGNATURE OF PERSON AUTHORIZED TO

15. DATE OF

a. NAME OF QUOTER

SIGN QUOTATION

QUOTATION

b. STREET ADDRESS

16. SIGNER

a. NAME (Type or print)

b. TELEPHONE

c. COUNTY

AREA CODE

d. CITY

e. STATE

f. ZIP CODE

c. TITLE (Type or Print)

NUMBER

NSN 7540-01-152-8084

Previous edition not usable 18-121 STANDARD FORM 18 (Rev. 6-95) Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

PART I—THE SCHEDULE

SECTION B--SUPPLIES OR SERVICES AND PRICES/COSTS

Schedule of Items

SECTION B – SERVICES AND PRICES

B-1 – SCHEDULE OF ITEMS:

ITEM #

ITEM

UNIT

QTY

UNIT PRICE

SUBT. EST.

15101

MOBILIZATION

LS

41408

ASPHALT PAVEMENT CRACK CLEANING AND SEALING

63501

TEMPORARY TRAFFIC CONTROL

Subtotal Base:

OPTION ONE (1)

20301

REMOVAL AND DISPOSAL OF OBSTRUCTIONS

30101

AGGREGATE BASE, GRADING C OR D

CY

41802

ASPHALT CONCRETE PAVEMENT PATCHING, TYPE 1

SY

12.3

63501a

TEMPORARY TRAFFIC CONTROL

Subtotal Option:

TOTAL Base + Option:

Contractor Acceptance Statement: By signing the offer, the Contractor agrees to all terms, conditions, and provisions included in the solicitation and agrees to furnish any awarded items at the price set in the schedule unless otherwise excepted as follows:

NOTES:

Funds are currently not available for this project, in accordance with FAR 52.232-18 the Government reserves the right to cancel this order. If funds become available, the Government may issue award, based on best value to Government.

There is a requirement for payment protections (Irrevocable Letter of Credit (ILC) or payment bond) if quote is over $35,000. The payment bond or ILC will be for 100% of the award price and submitted within 10 days after contract award. See Section I for additional information. There is no bid guarantee required.

Contractor must be registered www.sam.gov to be considered. THIS IS A FREE REGISTRATION.

There is no pre-bid meeting. Contractors should visit the sites independently.

Prospective bidders wishing to visit the site on their own may obtain further directional information by contacting Tom Cappetta at the Forest Supervisor's Office, White Mountain National Forest, Campton, New Hampshire, telephone (603) 536-6218, or can call the Androscoggin District Office, Gorham, New Hampshire, telephone (603) 466-2713.

There is a requirement to submit a technical proposal with your offer. See Section L & M for preparation instructions.

Award will be made to one contractor. You must submit pricing for all items, including any option items and/or option years.

It is estimated that work will be on or after July 22, 2019 through November 1, 2019.

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the solicitation’s closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs incurred.

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Scope of Contract The Forest Service is soliciting bids to address deteriorating asphalt pavement on York Pond Road, National Forest System Road (NFSR) #13, within the White Mountain National Forest, Androscoggin Ranger District.

The contractor(s) shall provide all expertise, labor, supervision, services, equipment, tools, supplies, transportation, traffic control, and incidentals necessary to perform the roadway repairs. The desired outcome is in strict accordance with the standards attached to this solicitation and adherence to the contract awarded. The awarded contract shall constitute the entire agreement including all terms and conditions applicable to the contract.

Work shall be completed as listed, shown in the maps, and specifications as referenced or included in this contract. Work includes: crack sealing and filling; optional patch paving; traffic control; and seeding if any soil disturbance has occurred.

Project Location From Berlin, NH, take NH-110 North about 7 miles to York Pond Road. Turn left onto York Pond and drive 1.4 miles to the Forest Service jurisdictional boundary. Note the improvement in pavement condition at this location. Project begins there and ends 4.37 miles later at the end of pavement. Project to include the flares at intersections

Price Range

The Government's estimate is:

between $25,000 and $100,000

AGAR 452.211-72 Statement of Work/Specifications (FEB 1988)

The Contractor shall furnish the necessary personnel, material, equipment, services and facilities (except as otherwise specified), to perform the Statement of Work/Specifications referenced in Section J.

AGAR 452.211-73 Attachments to Statement of Work/Specifications (FEB 1988)

The attachments to the Statement of Work/Specifications listed in Section J are hereby made part of this solicitation and any resultant contract.

SPECIFICATIONS

Use of Environmentally-Preferable Materials – Contractor shall use in the work, and incorporate into the finished product, bio-preferred materials and supplies whenever available and practical. Prior to ordering materials, submit to the Contracting Officer (CO) product sheets and manufacturer’s information indicating environmentally-preferable content.

Project Details Cracks totaled approximately 8,800 feet when surveyed in fall 2018. Approximately 2,200 feet of cracks are greater than 1” in width. Approximately 3,300 feet of cracks are between ¼” and 1” in width, and approximately 3,300 feet of cracks are less than ¼” in width. See the FP-14 for crack sealing and filling instructions.

Six areas of patch paving have been identified and, if the contract option is exercised, they will be field located prior to project commencement. Cut and remove existing pavement, as needed remove underground obstruction (rock), replace—augment as needed—and recompact subgrade and base course of gravels, and repave surface. Full depth patch to match existing road cross section as closely as possible. Anticipate 3” pavement thickness per “York Pond Road Restoration” design sheet 2 Typical Sections. Areas are approximately 6sf (edge), 16sf, 16sf, 25sf, and 48sf.

PROJECT OPERATIONS

Permits – The Contractor shall obtain permits, or amendments to Government-obtained permits, as necessary for their operations as required by local, state, and federal regulations.

Staging Area – The Contractor shall coordinate with the CO on a staging area location(s). The Contractor shall operate all equipment and store, transport, and handle materials in a manner that will not damage the existing roads, parking lots, and landscaping.

Landscape Preservation – Equipment shall be clean and properly-maintained. Leaking or faulty equipment shall be repaired or removed. Refueling, greasing, or servicing of equipment shall be in controlled areas away from surface waters. See Spill Prevention below.

Erosion Control – The Contractor is responsible for implementing temporary erosion control as needed. Maintain erosion control measures, and improve and replace immediately any non-functioning measures, throughout the course of the project and until site stabilization has been reestablished.

Schedule and conduct operations to minimize erosion of soils and to prevent silting or muddying of streams and drainage ways.

Spill Prevention – The Contractor shall prepare for approval, and adhere to, a Spill Prevention, Control, and Countermeasures Plan suitable to protect environment from the Contractor’s operations.

Pollutants such as fuels, lubricants, bitumens, sewage, hazardous, or otherwise harmful shall be controlled at the site and prevented from release to the environment. All contaminated soil, vegetation or debris resulting from Contractor’s operation shall be immediately contained and within 24 hours shall be removed from site and legally disposed.

Control the discharge of non-hazardous wash water through sufficient siltation treatments, such as filters, barriers, or settlements. Dispose of any materials containing hazardous-substances legally off national forest system lands.

Electrical – There is no electrical service on this project.

Services – Potable Water and Toilet Facilities are not available in this location. The Contractor is responsible for providing temporary sanitation facilities as necessary.

Existing Utilities – The Contractor shall contact Dig Safe to ensure locations of any utilities prior to excavation, trenching, or other ground disturbing activity. The Contractor shall be responsible for protecting or otherwise replacing utilities damaged by Contractor’s operations.

Security and Protection – Security is the Contractor’s responsibility. Limit access to the construction area to persons involved in the work. Provide secure storage for materials that are stored on site. Secure completed work as required to prevent loss. Barricades, warning signs, and lights shall comply with standards and code requirements for erection of structurally adequate barricades. All road warning signs, barricades, and traffic control devices shall conform to MUTCD. Where appropriate and needed, provide lighting, including flashing red or amber warning lights. The Contractor shall barricade and block all access to holes with orange plastic fence, flashing amber lights, or warning signs. Holes or trenches shall not be left open more than 24 hours unless approved by the CO.

Maintenance of Traffic – The Contractor shall have all temporary construction signs and traffic control measures in place prior to beginning work. The Contractor is authorized to use roads under the jurisdiction of the Forest Service for all activities necessary to complete this contract, subject to limitations and authorizations shown on the Plans or specified under this contract, when such use will not damage the roads or National Forest resources, and when traffic can be accommodated safely.

One lane of the road shall remain open to public traffic except for short closures when needed. Provide adequate traffic control signage and flagging to protect the area in accordance with MUTCD requirements.

Any emergency vehicle shall be allowed immediate reasonable passage.

Protection of Improvements – The Contractor shall complete sequences of construction activity in order to prevent damage to equipment, material, and articles incorporated into the work covered by this contract. Contractor shall replace, or repair, as approved by the CO any improvements, covered under this contract or already existing, damaged by contractor’s operations.

Before shutting down operations, take all necessary precautions to prevent damage to the project, such as temporary detours, approaches, crossings, or intersections; and provide for protection of surface drainage and minimization of erosion and prevention of spills.

Site Cleanup – The Contractor shall be responsible for solid waste disposal and personnel sanitation. The Contractor shall at all times keep the area in a clean, neat, and orderly condition. Construction related debris including, but not limited to, used motor oil, oil cans, grease cartridges and refuse shall be removed promptly from the site and disposed of in a lawful manner off National Forest System lands. Fees for the use of landfills or transfer stations shall be paid for by the Contractor if there is a charge.

Other Operations – The contractor shall avoid interference with the operations of other contractors or projects in the area. There are active timber sales (mostly winter traffic) off this road and the NH Fish and Game has a manned fish hatchery on the road.

SUPPLEMENTAL SPECIFICATIONS

The Forest Service, US Department of Agriculture has adopted the Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects, FP-14, U.S. Customary Units (FP-14) for construction of National Forest System Roads. The full FP-14 specification documents are available online at: https://flh.fhwa.dot.gov/resources/specs/fp-14/fp14.pdf Supplemental specifications are included with this project as attached; see Section J.

DRAWINGS

The following drawings are provided for reference to existing conditions only. York Pond Road Reconstruction occurred in 2006.

SHEET NO.

TITLE

1-5 York Pond Road Restoration

PROSECUTION OF WORK

The Contractor shall conduct work within the work periods shown below, and in accordance with applicable permits or regulations. Activities not otherwise restricted may be scheduled at contractor’s preference, when consistent with material limitations, manufacturer’s instructions, and in accordance with approved work schedule and suitable advance notification as required. Work shall be conducted safely, performed diligently, in a workmanlike manner adhering to Plans and Specifications and instructions, and be completed promptly. Contractor shall not suspend work prior to implementing appropriate stabilization and site protection measures, and without approval of COR.

SUBMITTALS AND NOTIFICATIONS

Notification Schedule:

The following events require an advance written notification to the COR. Notifications may be faxed, mailed, emailed, or hand-delivered.

EVENT

PRIOR NOTICE REQUIRED

Change in Schedule As soon as identified

Change in on-site superintendent As soon as identified

Change in Subcontractors or Suppliers As soon as identified

Intent to mobilize or to suspend 14 days

Intent to start excavation 48 hours

Intent to install incidental or ancillary items As progressing

In addition to submittal of permits, bonds, and other forms required under the contract provisions, the Contractor shall submit the below items to the Forest Service prior to ordering or incorporating material into the project. All items require approval by CO/COR. Contractor shall refer to and adhere to applicable submittals and certifications noted in the Plans and Specifications for complete requirements.

Submittal Schedule:

ITEM

TIMELINE

Contractor’s Safety Plan and Traffic Control Plan Upon Issuance of Notice to Proceed

Contractor’s Spill Prevention, Control, and Countermeasures Plan Upon Issuance of Notice to Proceed

List of Subcontractors and Suppliers* Upon Issuance of Notice to Proceed

List of emergency contact names, numbers and title of personnel 2 weeks before mobilization

Construction Schedule 2 weeks before mobilization

Designation of Contractor’s on-site superintendent 2 weeks before mobilization

Proper invoices As required

Progress certifications and quantity measurements With Invoices

Certificates of Payment With Invoices

Certified Payroll Reports With Invoices

* "List of Subs & Suppliers" assumes that an Item is supplied which meets the Specifications as written. Evaluation of product substitution requires review and approval by the CO/COR, and may require a longer schedule.

C.1 Sustainable Acquisitions The Contractor shall comply with FAR Part 23 Sustainable Acquisition Policy and all associated laws, rules, regulations, and executive orders referenced therein. Contracts that include the supply of products and for the acquisition of services (including construction) that include the supply of products, require that the products provided are—

(1) Energy-efficient (ENERGY STAR® or Federal Energy Management Program (FEMP)-designated); (applicable if FAR Clause 52.223-15 is included)

(2) Water-efficient; (applicable if FAR Clause 52.223-15 is included)

(3) Biobased; (applicable if FAR Clause 52.223-2 is included)

(4) Environmentally preferable (e.g., EPEAT®-registered, or non-toxic or less toxic alternatives); (applicable if FAR Clause 52.223-13,14, or 16 are included)

(5) Non-ozone depleting; (applicable if FAR clause 52.223-11,12,20, or 21 are included), and/or

(6) Made with recovered materials (EPA-Designated products) (applicable if FAR clause 52.223-9 or 17 is included).

(b) The required products in the contract actions for services include products that are—

(1) Delivered to the Government during performance;

(2) Acquired by the contractor for use in performing services at a Federally-controlled facility; or

(3) Furnished by the contractor for use by the Government.

C1.1 Sustainable products identified for this solicitation:

The following is a list of sustainable products that that may be used in the performance of this contract. The list is not all inclusive; the Contractor shall research for available products.

C1.1.1 Energy-efficient and Water-efficient Products ENERGY STAR® at http://www.energystar.gov/; and FEMP at http://www1.eere.energy.gov/femp/procurement/eep_requirements.html www.epa.gov/watersense Roofing Products, low flow toilets, faucets, appliances

C1.1.2 Biobased Products: (requires reporting at www.sam.gov by 10/31 each year)