1206121-event.pdf

09 July 2024

Athletic Equipment, Gear & Apparel Southwest Minnesota State University is requesting proposal for providing Athletic Team & Department Uniforms, Game Day Apparel, Spirit Wear, and Practice Gear.

09 July 2024

Open 2/7/2024 12:00 AM CST Type Request for Proposal Close 3/22/2024 11:59 PM CDT Number SRC-SMSU-2024-000217-RFP Currency US Dollar

Sealed Until 3/22/2024 11:59 PM CDT

Payment Terms Net 30

09 July 2024

Contacts George Bass george.bass@smsu.edu

Phone +1 507-537-7470

Brian Gelster brian.gelster@smsu.edu

Phone +1 507-537-6215

09 July 2024

Commodity Codes Commodity Code Description 53000000 Apparel and Luggage and Personal Care Products 49000000 Sports and Recreational Equipment and Supplies and Accessories 49150000 Winter sports equipment 49160000 Field and court sports equipment 49240000 Recreation and playground and swimming and spa equipment and supplies

09 July 202409 July 202409 July 2024 mailto:george.bass@smsu.edu mailto:brian.gelster@smsu.edu

Project Overview

Southwest Minnesota State University (SMSU) is requesting proposals for providing Athletic Team & Department Uniforms, Game Day Apparel, Spirit Wear and Practice Gear with the intent of entering into a vendor relationship for five

(5) years commencing July 1, 2024.

GOALS

In establishing an Exclusive Athletics Apparel and Sponsorship Agreement, SMSU desires to:

1. Have a direct relationship with the supplier without third-party vendor involvement in order to maximize operational cost savings.

2. Have an assigned company representative servicing the needs of the SMSU intercollegiate athletic programs in a timely and professional manner, and to act as a conduit in marketing the SMSU community as a whole.

3. Develop a consistency in apparel worn by all teams to appeal to prospective student athletes.

4. Vendor will work with SMSU Marketing to promote and protect the brand and image of SMSU.

5. Minimize cost of supplies and materials purchased through an Athletic Apparel Agreement.

6. Respondents must have the capability to provide best quality product for durability, performance, and appearance consistent with NCAA standards.

7. Delivery shall be FOB. Destination. All charges for transportation shall be paid by the successful Vendor. Successful Vendor must state expected delivery time with each quote and order.

8. SMSU may choose to purchase from other suppliers when vendor is unable to provide the necessary products or goods.

Relevant Information

Vendors should consider the following relevant information when preparing their proposals. Below is a listing of the team sports at Southwest Minnesota State University and the approximate number of athletes in each sport.

Game day apparel will be purchased on an annual basis for each sport.

Team Sport Number of Athletes

Women's Softball 22

Men's Baseball 40

Men's Football 110

Men’s Wrestling 35

Women’s Volleyball 16

Women’s Soccer 30

Men’s Cross Country 15

Women’s Cross Country 30

Women’s Swimming and diving 30

Women’s Basketball 16

Description

Team Sport Number of Athletes

Men’s Basketball 16

Women’s Golf 10

Women’s Tennis 10

Co-ed Wheelchair Basketball 14

Men’s Track and Field 35

Women’s Track and Field 70

Co-ed Cheerleaders & Mascot 12

Co-ed E-Sports 36

Department Number of Staff Members

Co-ed Game Management 25

Co -ed Athletic Training/ Strength & Conditioning 10

The mascot is the "Mustangs" and the official school colors are Brown and Vegas Gold.

Evaluation Factors

The following factors and their identified weight will be used to evaluate the responses:

No Factor Weight

1. Brand Recognition 10%

2. Ability to provide a uniform brand for all sports 10%

3. Discounted and in-kind products including, but not limited to, game uniforms, travel & sideline apparel, workout apparel, footwear, practice uniforms, and base layer apparel. 10%

4. Ability to articulate a work plan that addresses SMSU’s needs. 15%

5. Qualifications of the vendor and its personnel and a demonstrated existence of positive relationships with similar clients. 15%

6. Other possible considerations in terms of potential financial support to SMSU athletics that would be considered part of the overall proposal 15%

7. Total Cost 20%

8. Adherence to Minnesota State Terms & Conditions. 5% Total 100% Minnesota State reserves the right to name a date which all responding Respondents will be invited to present demonstrations or participate in an interview.

Minnesota State does not agree to reach a decision by any certain date although it is hoped the evaluation and selection will be completed by the contract terms date identified below.

Selection Process

The selection process includes representatives from the Athletic Department and Marketing Department. The group, led by the Director of Athletics, will evaluate the proposals and make the final decision.

Contract Terms

Minnesota State desires to enter into a contract with the successful Respondent(s) effective July 1, 2024, or on the date the last recognized signature is obtained, whichever occurs later. The length of such contract(s) will be 5 (five) years. If Minnesota State and Respondent are unable to negotiate and sign a contract by August 15, 2024, then Minnesota State reserves the right to seek an alternative Respondent(s).