Sol_No_1205G218R0009_SAMPLE.pdf

SOL NO. 1205G218R0009

MATOC Architect-Engineering Services, Pacific Northwest Region PAGE 1 of 61

1. CONTRACT NO.

ARCHITECT-ENGINEER CONTRACT 2. DATE OF CONTRACT

3A. NAME OF ARCHITECT-ENGINEER 3B. TELEPHONE NO. (Include Area Code)

3C. ADDRESS OF ARCHITECT-ENGINEER (Include ZIP Code)

4. DEPARTMENT OR AGENCY AND ADDRESS (Include ZIP Code)

USDA, Forest Service, Alaska & Pacific Northwest Regions

5. PROJECT TITLE AND LOCATION

Multiple Award, Indefinite Delivery / Indefinite Quantity, Multi-Discipline, Architect-Engineering (A-E) contract for U.S.

Department of Agriculture, Forest Service and Service First Agencies, projects located in Alaska, Oregon, and Washington.

6. CONTRACT FOR (General description of services to be provided)

Professional Architect and Engineering (A-E) services. Services include Architecture, Civil, Structural, Mechanical, Electrical, Geotechnical, Landscape, and Environmental professional services for a five (5) year performance period. Task

Orders will be Firm Fixed-Price.

7. CONTRACT AMOUNT (Express in words and figures)

The Government hereby obligates itself to obtain not less than one thousand dollars ($1,000.00) in services. The ceiling price for all awarded contracts combined is five million ($15,000,000.00).

8. NEGOTIATION AUTHORITY

Public Law 92-582 (40 USC 541 et seq).

9. ADMINISTRATIVE, APPROPRIATION, AND ACCOUNTING DATA

Funds for the minimum guarantee, as well as project work, will be obligated through individual task orders.

NSN 7540-00-181-8326 STANDARD FORM 252 (REV. 10-83)

PREVIOUS EDITION NOT USABLE Prescribed by GSA – FAR (48 CFR) 53.236-2(a)

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10. The United States of America (called the Government) represented by the Contracting Officer executing this contract), and the Architect-Engineer agree to perform this contract in strict accordance with the clauses and the documents identified as follows, all of which are made a part of this contract:

PART I - THE SCHEDULE

Section A - Solicitation/Contract Form, SF 252

Section B - Services and Prices/Costs

Section C - Description/Specifications/Statement of Work

Section D - Packaging and Marking

Section E - Inspection and Acceptance

Section F - Deliveries or Performance

Section G - Contract Administration Data

Section H - Special Contract Requirements

PART II - CONTRACT CLAUSES

Section I - Contract Clauses

PART III - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

Section J - List of Attachments

NOTE: The term "Architect-Engineer" may be used in lieu of the term "Contractor", where it appears in the above documents.

If the parties to this contract are comprised of more than one legal entity, each entity shall be jointly and severally liable under this contract.

The parties hereto have executed this contract as of the date recorded in Item 2.

SIGNATURES NAMES AND TITLES (Typed)

11. ARCHITECT-ENGINEER OR OTHER PROFESSIONAL SERVICES CONTRACTOR

A

B

C

D

12. THE UNITED STATES OF AMERICA

Contracting Officer

STANDARD FORM 252 (REV. 10-83) BACK

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PART I—THE SCHEDULE

SECTION B--SUPPLIES OR SERVICES AND PRICES/COSTS

SCHEDULE OF ITEMS

B.1 Schedule of Items

Submit fully loaded hourly costs for all members of the Base Consulting Team for the first year of the contract.

Item

Title

Year 1

(a) Principal

(b) Project Manager

(c) Architect

(e) Civil Engineer

(f) Electrical Engineer

(i) Mechanical Engineer

(j) Structural Engineer (Principal)

(k) Structural Engineer (Project)

(l) Water & Wastewater

Engineering

(m) Geotechnical Engineer

(n) Sr. Geotechnical Engineer

B.2 Minimum and Maximum Contract Amounts (AGAR 452.216-73) (FEB 1988)

During the period specified in FAR clause 52.216-18, ORDERING, for each awarded contract the

Government shall place orders totaling a minimum of $1,000.00. For all awarded contracts combined the Government shall not place orders in excess of $15,000,000.00.

B.3 Personnel Authorized to Place Orders against this Contract

Any Contracting Officer in the Forest Service, or Service First agencies in Alaska, Oregon, and

Washington may issue task orders, within their procurement warrant authority, under this contract.

Service First agencies may be found on this site: http://www.fs.fed.us/servicefirst/ .

http://www.fs.fed.us/servicefirst/

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SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION 1 - GENERAL DESCRIPTION

SCOPE OF WORK

This solicitation and any resulting contract is for Architect-Engineering (A-E) services. Architect-

Engineering (A-E) services include: (1) professional services of an architectural or engineering nature associated with the development, design, construction, alteration, or repair of real property that are required by law to be performed by a registered, licensed or certified architect or engineer; (2) such other professional services as determined by the Contracting Officer, to require performance by a registered or licensed architect or engineer; and (3) incidental services that members of the architectural or engineering professions perform in conjunction with professional Architect-Engineering (A-E) services.

This is an indefinite delivery, indefinite quantity (IDIQ) contract. Professional services provided under this contract shall be performed against specific task orders issued by the Contracting Office. Contractor shall furnish all services, materials, supplies, equipment, labor and transportation necessary to complete the tasks identified in the task order. The scope of work consists of, but is not limited to, all aspects of professional A-E services including the generation of designs, drawings, specifications, engineering reports, sustainability analysis/life cycle analysis, preparation or review of contract packages, performing site investigations, performing condition assessments and inspections, rating the load capacity of structures, reviewing the work of other engineers, providing drafting services, and providing construction support.

The Contractor shall be an Architect-Engineering (A-E) Firm. Subcontractors performing specific design services shall be responsible to the prime A-E firm. The Base Consulting Team shall be listed in the Initial Proposal. All personnel changes to this Base Consulting Team shall be submitted to the

Contracting Officer at the time a Task Order is requested. Other consultants outside the base consulting team may be necessary depending on the scope of work included in individual Task Orders. These are to be submitted to the Contracting Officer at the time a Task Order is requested.

REQUIRED EXPERTISE

Furnish personnel to provide professional services for architectural and engineering design, construction, and analysis with qualifications, specialized experience, or demonstrated past performance to practice in the following disciplines, including but not limited to:

Architecture and Historic Architecture

Landscape Architecture services including: site analysis and planning, conceptual design and master planning, landscape design and green infrastructure, recreation planning and design, visual analysis and circulation.

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Civil Engineering

Geotechnical Engineering (Dams, structure foundations, roads, retaining walls, geologic hazard mapping, subsurface investigation)

Structural Engineering, including design, condition assessment, evaluation and rehabilitation

Mechanical Engineering

Electrical Engineering including Industrial Process Control Engineering, Building

Electronic/Telecommunication Engineering (Access control systems, fire alarms, intrusion control alarms/systems)

Lightening Protection

Fire Protection Engineering

Energy Auditing

Surveying

Environmental Engineering (Asbestos and lead-based paint removal, remediation of underground storage tanks)

Engineering for ecological restoration

Water and Wastewater Engineering

Hydraulic Engineering and Hydrology

Historical Preservation and Rehabilitation

Acoustical Engineering

Materials Engineering including but not limited to testing and evaluation of soils, soil compaction, concrete, asphalt, steel, and other materials used in the construction of engineered facilities

Hazardous Materials Testing including lead based paint, asbestos and oil spills

Cartography

Traffic Engineering

Fluvial geomorphic stream survey and evaluation including aquatic organism passage studies and stream simulation design

Construction Engineering

Engineering for towers including fire lookouts and communication towers

Dam Engineering

Geologic Hazard specialist

REQUIRED SERVICES:

Typical facility design work includes but is not limited to the following: Design of buildings, water systems, waste water systems, building and building system renovations, utility systems, alternative energy systems, landscape areas, parking, roadways and site planning.

Building types include (but are not limited to): offices, residences, dormitories, warehouses, water and sewage treatment facilities, trade school facilities, refrigerated

MATOC Architect-Engineering Services, Pacific Northwest Region PAGE 6 of 61 nurseries, warehouse complexes, gas and oil houses, water pumping stations, sewage pumping stations, and small hydroelectric power generation plants.

Mechanical Systems including heating, ventilating, air conditioning, industrial exhaust systems, custom refrigeration systems, plumbing, fire protection systems, fuel or material piping systems, and the integration of controls into mechanical systems.

Electrical systems including lighting, power distribution, backup and standby power generation, and custom designed monitoring and electromechanical, electronic and computer based control system design, small scale hydroelectric power generation systems, lightening protection systems, industrial process control systems and the integration of controls into mechanical and power distribution systems.

Water and waste water systems.

Structural Engineering (roofing systems, non-standard building components, retrofits, ancillary structures, fire lookout support structures, communication towers) and retaining walls.

Typical recreation facility work includes, but is not limited to the following: Design, assessment, and evaluation of trails, roadways, pedestrian bridges, visitor centers, picnic/day use areas, amphitheaters, campgrounds, off road vehicle areas, snow play and other winter sports areas, comfort stations, shower facilities, utility systems, RV dumping stations, boat docks, pedestrian decks and walkways, kiosks, interpretive signage and portal signs, recreation rental structures

(lookouts, cabins).

Other facilities including irrigation facilities and fuel tanks/systems.

Typical transportation infrastructure work includes, but is not limited to the following:

Road design

Retaining wall design

Bridge and culvert designs, rehabilitation, and repair

Pavement design, including repairs

Other structures (cattle guards, fords)

Asset condition and functionality assessment (pavement assessments, road and pedestrian/trail bridge inspections, rope access skills to support specialized inspections, traffic capacity analysis, road safety inspections, load ratings, scour analyses and lateral migration)

Hydrologic and hydraulic studies and modeling

Landslide stabilization/rockfall mitigation

Quarry development (aggregate and rock materials, management plan development)

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Dam work includes, but is not limited to, assessment, project design, design review, and removal/decommissioning studies of the following:

Dams

Water control structures

Design/Evaluation: These services include but are not limited to production of designs, design reviews, feasibility studies, drawings, design analyses, cost estimates, Green Globes and LEED documentation, specifications and preparation of bid/construction documents. The Forest

Service may also require additional services including, but not limited to: cost estimating, topographical surveys, right-of-way plats, special reports, testing services, subsurface investigations and reports, geotechnical engineering studies, historical facility surveys, traffic studies, special engineering reports, scour analyses, hydraulics reports and flow studies. Specific requirements will be identified in individual task orders.

Other A -E Services including but not limited to the following:

Planning services including master planning, facility programming, and feasibility studies.

Field technical investigation such as surveying, utility location, existing space analysis, code analysis and preparation of as-built drawings.

Hazardous material testing including lead-based paint, asbestos and oil spills.

Three dimensional renderings, models.

Energy auditing, energy analysis for future building renovation or new construction and life cycle cost analysis.

Preparation of bid and construction documents for remediation of hazardous materials.

Construction Management Services: Periodic or full construction inspection and review, submittal review, construction permit applications, preparation of contract modifications, responses to RFI's (Request for Information), contract record keeping, contract administration, project management and maintenance inspection.

PERSONNEL QUALIFICATIONS

All design work, including the preliminary work, shall be performed by or under the direct supervision of professional Architects/Engineers (A-E), licensed in the State(s) where the asset is or will be located, as appropriate for the specific task order. The Architects/Engineers shall be qualified by education and experience to design the type of work included in each task order.

All drawings shall be signed and stamped by the Engineer(s), Architect or Surveyor responsible for the work.

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OWNERSHIP OF DESIGNS/DOCUMENTS PREPARED FOR GOVERNMENT

All designs, drawings, specifications, notes and other works developed in the performance of this contract shall become the sole property of the Government and may be used on any other design, or construction project, without additional compensation to the Contractor. The Government shall be considered the "person for whom the work was prepared" for the purpose of authorship in any copyrightable work under 17 U.S.C. (US Code) 201(b). With respect thereto, the

Contractor agrees not to assert or authorize others to assert any rights nor establish any claim under the design patent or copyright laws. The Contractor for a period of three (3) years after completion of the task order agrees to furnish all retained works on the request of the Contracting

Officer. Unless otherwise provided in this contract, the Contractor shall have the right to retain copies of all works beyond such period.

SUBMITTALS

An electronic submittal protocol will be specified for each project.

SECTION 2 INITIAL PROPOSAL

LIST OF PERSONNEL AND CONSULTANTS

Offeror shall list all personnel and consultants on the enclosed forms.

The following is the Base Consulting Team for this contract. The initial evaluation will be based on this group.

Prime Contractor Point of Contact, the principal and project manager of the prime contractor and consultants.

Civil Engineering including the design of site work, storm water systems, utilities, parking and roads.

Architectural Design including building design for new structures, renovations and interior design.

Electrical Engineering including building design, utility design, telecommunications, low voltage systems (Fire alarms, access control systems, intrusion detection systems), lightening protection systems, industrial process controls for water and wastewater systems.

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Mechanical Engineering including plumbing, HVAC and commercial refrigeration.

Water and wastewater engineering

Structural Engineering for buildings and bridges, but not required to be a licensed structural engineer unless required by specific task order

Geotechnical Engineering for subsurface investigations and foundation recommendations.

Hourly costs shall be listed in the attached forms for all members of the Base Consulting Team.

SECTION 3 TASK ORDERS AND PROPOSALS

TASK ORDERS

The Forest Service will provide a Task Order to perform any and all required services. The individual Task Orders will describe:

The nature and scope of the work required and expectations of the Forest Service for the performance of the work. A Prospectus or Design Criteria will be included with all Task

Orders.

The performance period for the task including the submittal dates, percentage(s) of completion required, and review period timeline.

Any spreadsheets, templates, standard drawings, forms, or templates the government requires the A-E to use during the design or construction management performance period.

Previous data or studies that might affect the performance of the work.

TASK PROPOSALS

The contractor shall provide a written proposal in PDF format to the Forest Service for review, and a detailed breakdown of each discipline, with a spreadsheet if required, in Excel/PDF format electronically. At the conclusion of negotiations the Forest Service Contracting Officer will issue the appropriate forms to cover a description of work required, time for performance, special conditions, and the amount of the negotiated fee.

The intent is to award task orders on a firm-fixed price basis.

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Individual Task Orders may include work that requires other types of consultants or engineers.

Task Order Proposals shall contain resumes, costs and sufficient information to evaluate the experience and skills of the proposed team.

Labor Structure: Submit a Summary of Costs spreadsheet, containing the discipline, and level generally to be used (Architects, Engineers, Spec Writers, Cost estimators, Clerks, Draftsmen, etc.), as well as Direct Labor costs, (B) Material costs, (C) Travel costs and (D) Other costs. This format shall be used for all Task Order proposals. Specific Task Orders may require that this information be submitted on an Excel file to be used for tracking and invoice evaluation.

Work shall begin within 10 days of the receipt of Notice to Proceed for each project or as otherwise noted in the Task Order. All work shall be complete in the final form within the time specified in the contract.

The Base Consulting Team shall be listed in the Initial Proposal. All personnel changes to this

Base Consulting Team shall be submitted to the Contracting Officer at the time a Task Order is requested. All other key personnel shall also be listed.

SECTION 4 DESIGN STANDARDS

GENERAL

The Task Order will list additional standards, codes and design criteria as appropriate in addition to the following.

CODES AND STANDARDS

Forest Service Handbook and Manual direction (FSH and FSM) guide all architecture/engineering activities for Forest Service work.

Applicable codes and standards for each discipline are listed in attachments. The USDA, Forest

Service Handbook requires compliance with the latest version of all codes and standards.

Adhere to the tenets of local, city, county or state jurisdictions, where requirements are more stringent than those listed.

DESIGN STANDARDS

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Additional design standards, including the Bureau of Land Management’s Standards, will be included with individual Task Orders where appropriate.

Adhere to the tenets of local, city, county or state jurisdictions, where they enforce building, health, mechanical, electrical, plumbing or site requirements more stringent than those listed below. Note the USDA Forest Service Handbook requires compliance with the latest version of the International Code Council series of codes and the NFPA series of codes.

The following Design Standards are attachments:

US Forest Service Region 6 Space Policy

US Forest Service Region 6 Security Policy

National Built Environment Image Guide http://www.fs.fed.us/recreation/programs/beig/

A-E Submission Instructions for Forest Service Construction projects

The following Design Standards will be provided when applicable to a task order:

U.S. Forest Service AutoCAD Standards and templates

Energy Conservation Requirements

Building Designs required to exceed ASHRAE 90.1 2010 & 2012 amendments for energy conservation.

Buildings designed in accordance with Forest Service Handbook (FSH) 7309.11 Chapter

70, Sustainable Buildings.

The project must reduce the energy intensity by at least 20 percent below pre-renovations 2003 baseline.

Telecommunications Wiring Systems Guidelines: IT Requirements For New Construction and Lease Facilities

US Forest Service Electrical and Telecommunication Master Specifications, Calculation

Sheets and Standard Drawings Details

US Forest Service/BLM Collocated Space Policy for collocated facilities

USDA, Forest Service Aquatic Regional Biological Opinion II, (ARBO II) http://www.fs.fed.us/recreation/programs/beig/

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SECTION 4 DELIVERABLES

GENERAL

Additional requirements for Deliverables will be included on Individual Task Orders.

INTERIM DELIVERABLES

Building Construction and Renovation Projects: Consult the attachment: A-E Submission

Instructions for Forest Service Construction projects.

Other projects: Consult the requirements of the individual Task Orders.

Unless specified otherwise in the individual Task Orders, provide one electronic copy of all reports, calculations and drawings as required by the task Order.

When required by the Task Order, submit a Quality Control Plan with each individual task order.

Each task order shall have a designated individual responsible for quality control.

FINAL DELIVERABLE ELECTRONIC MEDIA

The Forest Service shall review and approve the designs, reports, specifications and other submittals prior to final acceptance.

Unless specified otherwise in the individual Task Orders, provide one electronic copy of all reports, calculations and drawings on the FTP or cloud Site and two paper copies. Provide one electronic bound copy of all drawings in PDF format. Provide one copy of all AutoCAD drawings. Each AutoCAD drawings shall be saved as an individual drawing with all XREF and format files bound.

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ATTACHMENT A

Codes and Standards for Buildings and Facilities

Design for buildings and other applicable structures shall conform to the requirements of Forest Service

Manuals, Handbooks, and Codes and Standards listed in each task order, current version or as shown.

International Building Code (IBC)

American Society of Civil Engineers (ASCE) 7-05, “Minimum Design Loads for

Buildings and Other Structures.”

American Concrete Institute (ACI) 318-05, “Building Code requirements for Structural

Concrete,” includes Appendix D as required for concrete anchors.

American Forest & Paper Association, (AF&PA) National Design Specification (NDS) and Special Design Provisions for Wind and Seismic (SDPWS).

American Institute of Steel Construction (AISC) 13th Edition of the Steel Construction

Manual and Seismic Design Manual, including:

AISC 360-05, “Specification for Structural Steel Buildings,”

AISC 348-04, “Specification for Structural Joints using ASTM A325 or A490 Bolts,”

AISC 303-05, “Code of Standard Practice for Steel Buildings and Bridges,”

AISC 341-05, “Seismic Provisions for Structural Steel Buildings, including supplement no.

1" and

AISC 358-05, “Prequalified Connections for Special and Intermediate Steel Moment

Frames for Seismic Applications.”

American Society of Civil Engineers (ASCE) 7-10, “Minimum Design Loads of Buildings and Other Structures”

International Fire Code (IFC)

National Electrical Code (NEC)

Uniform Plumbing Code

TIA/EIA: Telecommunications Industry Association/Electronics Industries Alliance

“Telecommunications Building Wiring Standards Collection”

ANSI 17.1 Elevator Code

ASHRAE: Standard 55: Thermal Environmental Conditions for Human Occupancy

ASHRAE: Standard 62: Ventilation for Acceptable Indoor Air Quality

ASHRAE: Standard 90.1-2010 & 2012 amendments: Energy Standard for Buildings

Except Low-Rise Residential buildings.

NEMA PB 1.1: Proper Installation, Operation and Maintenance of Panelboards Rated 600

Volts or Less

NEC 70 National Electrical Code

NESC National Electrical Safety Code.

NFPA 72 National Fire Code (NFC)

NFPA 90B Standard for the Installation of Warm Air Heating and Air-Conditioning

Systems

NFPA 101 Life Safety Code (LSC)

International Energy Conservation Code (IECC)

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FIPS: Federal Information Processing Standards Publication Series of the National

Institute of Standards and Technology (NIST)

FIPS 201-1 – Personal Identity Verification for Federal Employees and Contractors, March

ABAAS (ABA Accessibility Standard portion of the ADA/ABAAG - Americans with

Disability Act, Architectural Barrier Act, Accessibility Guidelines)

Forest Service Outdoor Recreation Accessibility Guidelines (FSORAG 2013)

Forest Service Trail Accessibility Guidelines (FSTAG 2013)

Accessibility Guidebook for Outdoor Recreation and Trails (1223-28806-MTDC)

Illuminating Engineering Society (IES) Lighting Handbook, 9th Edition

USDA The Built Environment Image Guide

MUTCD: Manual on Uniform Traffic Control Devices

American Society of Civil Engineers (ASCE) 31-03, “Seismic Evaluation of Existing

Buildings,” and 41-06, “Seismic Rehabilitation of Existing Buildings.”

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ATTACHMENT B

Transportation Infrastructure Codes and Standards

1. AASHTO Guidelines for Geometric Design of Very Low-Volume Local

Roads (ADT ≤ 400)

2. MUTCD: Manual on Uniform Traffic Control Devices

3. AASHTO LRFD Bridge Design Specifications

4. AASHTO Manual for Bridge Evaluation

5. AASHTO LRFD Guide Specifications for the Design of Pedestrian

Bridges

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SECTION D--PACKAGING AND MARKING

D- 1 Marking and Labeling

(a) Each package, report, or other deliverable product shall be accompanied by a transmittal letter or other document that:

(1) Identifies the Contract and Task Order by number for which the item is being delivered.

(2) Identifies the deliverable Item Number or Report Requirement, which requires the delivered item(s), IF stated in the Task Order.

(3) Indicates whether the Contractor considers the delivered item to be a partial or full satisfaction of the requirement.

(b) For any package, report or other deliverable being delivered to a party other than the Contracting

Officer (CO), a copy of the transmittal letter for the document required above shall be simultaneously provided to the Contracting Officer issuing the Task Order.

D- 2 Formats

(a) Specifications shall be provided in Microsoft Word and delivered either by email, CD, or other electronic format as stated in the Task Order.

(b) Drawings shall be provided in electronic format (AutoCad) as stated on the Task Order. In addition to the electronic format, at least one set drawings, signed and stamped by the A-E shall be provided. If additional hardcopies are required, it will be stated on the Task Order.

(c) Cost Estimates and Fee Proposals shall be provided in Microsoft Excel spreadsheets or other similar products approved by the Contracting Officer.

(d) If the Contractor prepares, or the Task Order requires, a site plan be created with the existing features, utilities, and improvements, the Government will be provided a copy.

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SECTION E--INSPECTION AND ACCEPTANCE

E- 1 FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): Federal Acquisition

Regulations - http://www.acquisition.gov/far and the Agriculture Acquisition Regulations – http://www.usda.gov/procurement/policy/agar.html :

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.246-4 Inspection of Services - Fixed-Price (AUG 1996) http://www.acquisition.gov/far http://www.usda.gov/procurement/policy/agar.html

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SECTION F--DELIVERIES OR PERFORMANCE

F.1 FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far/;

https://www.acquisition.gov/far/.

52.242-14 Suspension of Work (APR 1984)

F.2 Period of Performance (AGAR 452.211-74) (FEB 1988)

The period of performance of this contract is from date of contract award through five (5) years after the date of contract award.

F.3 Effective Period of the Contract (AGAR 452.211-75) (FEB 1988)

The effective period of this contract is from date of contract award and ends on the date following the date of final payment under this contract.

This is the “effective period” referenced in Clause FAR 52.216-22 Indefinite Quantity (OCT 1995).

http://www.arnet.gov/far/ https://www.acquisition.gov/far/

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SECTION G--CONTRACT ADMINISTRATION DATA

G.1 AGAR 452.215-73 POST-AWARD CONFERENCE (NOV 1996)

A post award conference with the successful offerors is required. It will be scheduled and held within 30 days after the date of contract award. The conference will be held by teleconference.

G.2 Contracting Officer

(a) Procuring Contracting Officer. The Procuring Contracting Officer for this contract is:

Justin Holder

Contracting Officer

USDA Forest Service

Phone: (360) 773-6767

Email: jholder@fs.fed.us

(b) Task Order Contracting Officer: Contracting Officer – Ordering Authorization. Any

Contracting Officer in the Pacific Northwest Region, Forest Service, and Service First agencies in

Alaska, Oregon, and Washington may issue task orders, within their procurement warrant authority, under this contract.

Service First agencies may be found on this site: http://www.fs.fed.us/servicefirst/ .

G.3 Contracting Officer’s Representative (COR)

Task Order COR’s. The Contracting Officer who issues the Task Order will designate a COR.

G.4 Task Order Process

(a) Task Order Request for Proposal and Negotiation. The cognizant Contracting Officer will use procedures under FAR Part 36.6 as indicated below:

For tasks orders not expected to exceed the Simplified Acquisition Threshold (SAT), which is currently at $250,000, the short selection process as defined in FAR 36.602-5 will be followed

For task orders expected to exceed the SAT of $250,000, the selection process outlined in FAR

Part 36.602 will be followed.

Once the contracting officer (CO) has the authorization to commence negotiations with the most preferred firm, the CO will initiate a Task Order by issuing a Task Order Request for Proposal (TORFP) along with a Statement of Work that describes the Government’s project requirements, and with the http://www.fs.fed.us/servicefirst/

MATOC Architect-Engineering Services, Pacific Northwest Region PAGE 20 of 61 assistance of technical personnel, negotiate a fair and reasonable price for the work. Contracting

Officers are authorized to include additional clauses in individual Task Orders.

The Contractor shall submit a detailed proposal in response to the TORFP, indicating hours of each skill and other costs needed to complete the project, along with any narrative supporting the level of work and total cost of the proposal. To support the proposed Task Order price, the Contractor’s proposal shall include detailed backup cost details. Examples of such detail include, but are not limited to:

Subcontractor price quotations.

Proposed materials and supplies and price quotations.

Laboratory testing standard price list items for specific tasks requirements.

Equipment costs.

Travel and related management costs.

Site visits for individual Task Orders may be required by the Government to familiarize the Contractor with site conditions, issues, project scope of work, or for project information exchange. Site visits may be required prior to submission of a price proposal.

If needed, the Contractor, and the Government will meet to clarify the project. Meetings will be held by phone, or at a location the CO determines is advantageous for the specific project. The Contractor will not be reimbursed for meetings necessary for proposal preparation or negotiations.

If the A-E proposal is unacceptable, negotiations will be conducted in accordance with FAR Part 36.606.

Upon agreement of the work and price, a Task Order will be issued for signature. A signed order will constitute acceptance and may also serve as Notice to Proceed on that specific order.

The A-E Contractor shall complete the services ordered. The deliverables will be defined in the

Statement of Work furnished for each Task Order.

(d) Task Order Issuance. The unit issuing Contracting Officer will award the Task Order. Orders may be issued by hard copy, facsimile, or by electronic means. The Government will order work under this contract by the issuance of Task Orders for specific projects.

(e) Evaluation of Task Order Effort Completed by Contractor. The Task Order COR, with input from the Project Engineer, shall complete an evaluation of the Contractor’s performance on individual

Task Orders and forward a copy to the parent contract Contracting Officer for filing with the basic contract.

(f) Ombudsman Description.

In accordance with FAR 16.505(a)(8), no protest under FAR subpart 33.1 is authorized in connection with the issuance or proposed issuance of a Task Order under this contract, except for a protest on the grounds that a Task Order increases the scope, period, or maximum value of the contract.

The Ombudsman will review complaints from the contractors, and ensure that all contractors are afforded a fair opportunity to be considered consistent with the procedures in the contract. Complaints to the USDA Forest Service Ombudsman must be forwarded to:

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Branch Chief, Forest Service Procurement Policy and the Competition Advocate

201 14th Street, SW

Washington DC 20250

Phone: 703-605-4544

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SECTION H--SPECIAL CONTRACT REQUIREMENTS

H.1 Government Rights (Unlimited)

The Government shall have unlimited rights, for the benefit of the Government, in all drawings, designs, specifications, notes and other work developed in the performance of this contract, including the right to use same on any other Government work without additional cost to the Government; and with respect thereto, the Architect-Engineer agrees to and does hereby grant the Government, a royalty-free license to all such data which he may cover by copyright and to all designs as to which he may assert any right or establish any claim under the design patent or copyright laws. The Architect-Engineer for a period of 3 years after completion of the project agrees to furnish and to provide access to originals or copies of all such materials on the request of the Contracting Officer.

H.2 Contractor Performance Assessment Reporting System (FEB 2011)

(a) General. This contract is subject to Federal Acquisition Regulations (FAR), Agriculture Acquisition

Regulations (AGAR), and Forest Service Acquisition Regulations (FSAR) that require past performance evaluations to be completed and entered into the Contractor Performance Assessment Reporting System

(CPARS).

(b) Contact Information. At the Prework Meeting, the name and email address of the Contractor

Representative will be required.

(c) Assessment. Upon completion of the work associated with the contract/delivery orders, an evaluation will be initiated by the Contracting Officer in the CPARS system and the Contractor Representative will receive an auto-email from CPARS with instructions for completion of the evaluation.

H.3 Statutory Fee or Price Limitation

In accordance with 41 USC 254(b) when each Task Order is negotiated, the cost for production and delivery of designs, plans, drawings, and/or specifications shall not exceed 6 percent of the estimated cost of construction of the public work or utility, excluding A-E design fees.

H.4 Design within Funding Limitations

(a) The Government may require the Architect-Engineer contractor to design task order projects so that construction costs will not exceed a contractually specified dollar limit (funding limitation). If the price of construction proposed in response to a Government solicitation exceeds the construction funding limitation in the Architect-Engineer contract, the firm shall be solely responsible for re-designing the project within the funding limitation. These additional services shall be performed at no increase in the price of this contract. However, if the cost of proposed construction is affected by events beyond the firm’s reasonable control (e.g., if there is an increase in material costs which could not have been

MATOC Architect-Engineering Services, Pacific Northwest Region PAGE 23 of 61 anticipated, or an undue delay by the Government in issuing a construction solicitation), the firm shall not be obligated to re-design at no cost to the Government. If a firm’s design fails to meet the contractual limitation on construction cost and the Government determines that the firm should not re-design the project, a written statement of the reasons for that determination shall be placed in the contract file.

(b) The amount of the construction funding limitation for individual task orders will be inserted into clause 52.236-22 and will be established during negotiations between the contractor and the

Government. This estimated construction contract price shall take into account any statutory, or other limitations, and exclude any allowances for Government supervision and overhead and any amounts set aside by the Government for contingencies. In negotiating the amount, the Contracting Officer should make available to the contractor the information upon which the Government has based its initial construction estimate and any subsequently acquired information that may affect the construction costs.

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PART II--CONTRACT CLAUSES

SECTION I--CONTRACT CLAUSES

I.1 FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.arnet.gov/far/; https://www.acquisition.gov/far/; www.usda.gov/procurement/policy/agar.html.

52.202-1 Definitions (NOV 2013)

52.203-3 Gratuities (APR 1984)

52.203-5 Covenant against Contingent Fees (MAY 2014)

52.203-6 Restrictions on Subcontractor Sales to the Government (SEPT 2006)

52.203-7 Anti-Kickback Procedures (MAY 2014)

52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity

(MAY 2014)

52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (MAY 2014)

52.203-12 Limitation on Payments to Influence Certain Federal Transactions (OCT 2010)

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011)

52.209-6 Protecting the Government's Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015)

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015)

52.215-2 Audit and Records - Negotiation (OCT 2010)

52.215-8 Order of Precedence - Uniform Contract Format (OCT 1997)

52.219-6 Notice of Total Small Business Set-Aside (NOV 2011)

52.219-8 Utilization of Small Business Concerns (NOV 2016)

52.219-14 Limitations on Subcontracting (JAN 2017)

52.222-3 Convict Labor (JUNE 2003)

52.222-4 Contract Work Hours and Safety Standards Act - Overtime Compensation (MAY 2014)

52.222-21 Prohibition of Segregated Facilities (APR 2015)

52.222-26 Equal Opportunity (SEP 2016)

52.222-35 Equal Opportunity for Veterans (OCT 2015)

52.222-36 Equal Opportunity for Workers with Disabilities (JULY 2014)

52.222-37 Employment Reports on Veterans (FEB 2016)

52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010)

52.222-41 Service Contract Labor Standards (MAY 2014)

52.222-43 Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multiple Year and Option Contracts) (MAY 2014)

52.222-50 Combating Trafficking in Persons (MAR 2015)

52.222-54 Employment Eligibility Verification (OCT 2015)

52.223-6 Drug-Free Workplace (MAY 2001)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) http://www.arnet.gov/far/

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52.224-1 Privacy Act Notification (APR 1984)

52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008)

52.227-1 Authorization and Consent (DEC 2007)

52.227-2 Notice and Assistance Regarding Patent and Copyright Infringement (DEC 2007)

52.227-17 Rights in Data—Special Works (DEC 2007)

52.228-5 Insurance-Work on a Government Installation (JAN 1997)

52.232-8 Discounts for Prompt Payment (FEB 2002)

52.232-9 Limitation on Withholding of Payments (APR 1984)

52.232-10 Payments under Fixed-Price Architect-Engineer Contracts (APR 2010)

52.232-11 Extras (APR 1984)

52.232-17 Interest (MAY 2014)

52.232-23 Assignment of Claims (MAY 2014)

52.232-25 Prompt Payment (JAN 2017)

52.232-33 Payment by Electronic Funds Transfer—System for Award Management (JUL 2013)

52.233-1 Disputes (MAY 2014) Alternate I (DEC 1991)

52.233-3 Protest after Award (AUG 1996)

52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004)

52.236-22 Design within Funding Limitations (APR 1984)

52.236-23 Responsibility of the Architect-Engineer Contractor (APR 1984)

52.236-24 Work Oversight in Architect-Engineer Contracts (APR 1984)

52.236-25 Requirements for Registration of Designers (JUNE 2003)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984)

52.239-1 Privacy or Security Safeguards (AUG 1996)

52.242-13 Bankruptcy (JULY 1995)

52.243-1 Changes - Fixed-Price (AUG 1987) Alternate III (Apr 1984)

52.244-4 Subcontractors and Outside Associates and Consultants (Architect-Engineer Services)

(AUG 1998)

52.244-6 Subcontracts for Commercial Items (NOV 2017)

52.245-1 Government Property (JAN 2017)

52.245-9 Use and Charges (APR 2012)

52.248-2 Value Engineering – Architect-Engineer (MAR 1990)

52.249-7 Termination (Fixed-Price Architect-Engineer) (APR 1984)

52.253-1 Computer Generated Forms (JAN 1991)

AGRICULTURE ACQUISITION REGULATION (48 CFR CHAPTER 4) CLAUSES

452.224-70 Confidentiality of Information (FEB 1988)

452.237-75 Restrictions against Disclosure (FEB 1988)

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I.2 FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

(OCT 2016)

a) Definitions. As used in this clause:

“Executive” means officers, managing partners, or any other employees in management positions.

“First-tier subcontract” means a subcontract awarded directly by the Contractor for the purpose of acquiring supplies or services (including construction) for performance of a prime contract. It does not include the Contractor’s supplier agreements with vendors, such as long-term arrangements for materials or supplies that would benefit multiple contracts and/or the costs of which are normally applied to a

Contractor’s general and administrative expenses or indirect cost.

“Month of award” means the month in which a contract is signed by the Contracting Officer or the month in which a first-tier subcontract is signed by the Contractor.

“Total compensation” means the cash and noncash dollar value earned by the executive during the

Contractor’s preceding fiscal year and includes the following (for more information see 17 CFR

229.402(c)(2)):

(1) Salary and bonus.

(2) Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Financial Accounting Standards Board’s Accounting Standards Codification

(FASB ASC) 718, Compensation-Stock Compensation.

(3) Earnings for services under non-equity incentive plans. This does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees.

(4) Change in pension value. This is the change in present value of defined benefit and actuarial pension plans.

(5) Above-market earnings on deferred compensation which is not tax-qualified.

(6) Other compensation, if the aggregate value of all such other compensation (e.g., severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive exceeds $10,000.

(b) Section 2(d)(2) of the Federal Funding Accountability and Transparency Act of 2006 (Pub. L. No.

109-282), as amended by section 6202 of the Government Funding Transparency Act of 2008 (Pub. L.

110-252), requires the Contractor to report information on subcontract awards. The law requires all reported information be made public, therefore, the Contractor is responsible for notifying its subcontractors that the required information will be made public.

(c) Nothing in this clause required the disclosure of classified information.

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(d)

(1) Executive compensation of the prime contractor. As a part of its annual registration requirement in the System for Award Management (SAM) database (FAR provision 52.204-7), the Contractor shall report the names and total compensation of each of the five most highly compensated executives for its preceding completed fiscal year, if—

(i) In the Contractor’s preceding fiscal year, the Contractor received—

(A) 80 percent or more of its annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants), cooperative agreements, and other forms of Federal financial assistance; and

(B) $25,000,000 or more in annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants), cooperative agreements, and other forms of Federal financial assistance; and

(ii) The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities

Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal

Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.)

(2) First-tier subcontract information. Unless otherwise directed by the contracting officer, or as provided in paragraph (g) of this clause, by the end of the month following the month of award of a first-tier subcontract with a value of $30,000 or more, the Contractor shall report the following information at http://www.fsrs.gov for that first tier subcontract. (The Contractor shall follow the instruction at http://www.fsrs.gov to report the data.)

(i) Unique entity identifier for the subcontractor receiving the award and for the subcontractor’s parent company, if the subcontractor has a parent company.

(ii) Name of the subcontractor.

(iii) Amount of the subcontract award.

(iv) Date of the subcontract award.

(v) A description of the products or services (including construction) being provided under the subcontract, including the overall purpose and expected outcomes or results of the subcontract.

(vi) Subcontract number (the subcontract number assigned by the Contractor).

(vii) Subcontractor’s physical address including street address, city, state, and country.

Also include the nine-digit zip code and congressional district.

http://www.sec.gov/answers/execomp.htm http://www.fsrs.gov/

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(viii) Subcontractor’s primary performance location including street address, city, state, and country. Also include the nine-digit zip code and congressional district.

(ix) The prime contract number, and order number if applicable.

(x) Awarding agency name and code.

(xi) Funding agency name and code.

(xii) Government contracting office code.

(xiii) Treasury account symbol (TAS) as reported in FPDS.

(xiv) The applicable North American Industry Classification System code (NAICS).

(3) Executive compensation of the first-tier subcontractor. Unless otherwise directed by the

Contracting Officer, by the end of the month following the month of award of a first-tier subcontract with a value of $30,000 or more, and annually thereafter (calculated from the prime contract award date), the Contractor shall report the names and total compensation of each of the five most highly compensated executives for that first-tier subcontractor for the first-tier subcontractor’s preceding completed fiscal year at https://www.fsrs.gov , if—

(i) In the subcontractor’s preceding fiscal year, the subcontractor received—

(A) 80 percent or more of its annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants), cooperative agreements, and other forms of Federal financial assistance; and

(B) $25,000,000 or more in annual gross revenues from Federal contracts (and subcontracts), loans, grants (and…