1205687-event.pdf

01 March 2024

Iowa Veterans Cemetery Snow Removal This solicitation is seeking qualified bidders to supply snow and ice removal services at the Iowa Veterans Cemetery in Adel, IA.

01 March 2024

Open 2/5/2024 12:00 AM CST Type RFB - Request for Bids Close 2/19/2024 2:00 PM CST Number 005-RFB-0767-2024 Currency US Dollar

Sealed Until 2/19/2024 2:00 PM CST

Payment Terms 0% 0, Net 60

01 March 2024

Contacts Katelyn Howells katelyn.howells@iowa.gov

Phone +1 515-721-7856

01 March 2024

Commodity Codes Commodity Code Description 93620 Cemetery Maintenance Services 95214 Cemetery Services, Including Operation, Management, and Maintenance 95820 Cemetery Management Services 96872 Snow and Ice Removal Services

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The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).

Contract Term

The term of the contract will begin upon award and end on February 28, 2027.

The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to three annual extensions. The resulting contract will be available to all State Agencies.

Bidder will be responsible for providing snow and ice removal in the cemetery.

Bidder will be responsible for receiving and unpacking headstones and niche covers as they are delivered to the cemetery.

Bidder will be responsible for destroying unusable headstones and niche covers.

All services must comply with National Cemetery Administration (NCA) standards and are only conducted at the direction of Iowa Veterans Cemetery Government Employees.

These services are not currently provided by another vendor.

Optional site visits can be made during the Cemetery's visiting hours. The Iowa Veterans' Cemetery is open to visitors from 7:30AM to 4:00PM Monday-Friday, except for state holidays.

Cemetery Address:

34024 Veterans Memorial Drive

Adel, IA 50003-3300

Description

Required to View Event

Prerequisites Required to Enter Bid

01 March 2024

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

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Buyer Attachments

1. NCA Operational Standards 2021.pdf

01 March 202401 March 202401 March 202401 March 202401 March 202401 March 2024 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjA1Njg3LTE1NTcwMTE4MDZOQ0EgT3BlcmF0aW9uYWwgU3RhbmRhcmRzIDIwMjEucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.

1.5

The Bidder shall provide references from three (3) previous customers or clients knowledgeable of the Bidder’s performance in providing goods and/or services similar to the goods and/or services described in this solicitation. Enter a contact person, telephone number and email address for each reference. Fill out the text box. If the Bidder wants to upload reference letters to the Vendor Attachments Section, enter "see attached" in the text box.

1.6 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

1.7 Is the Bidder requesting confidential treatment of specific information?

1.8 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.

1.9 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

Group 2: Terms and Conditions

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for SERVICES and enter a response.

2.6 Bidder shall read the Insurance Requirements and enter a response.

2.7 The Bidder hereby explicitly authorizes the Agency to conduct criminal history and/or other background investigation(s) of the Bidder, its officers, directors, shareholders, or partners and managerial and supervisory personnel retained by the Bidder for the performance of the resulting Contract. Bidder shall enter a response.

2.8 Quarterly Sales Report - The Bidder shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the resulting Contract via e-mail to the Iowa Department of Administrative Services. Bidder shall enter a response.

2.9 Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee on all sales made against the resulting Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.

Group 3: Payment Terms

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.

3.3 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

Group 4: Snow & Ice Removal Instructions:

4.1 Bidder must remove snow when it has accumulated more than 1/2 inch.

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4.2 Bidder must provide ice treatment in conjunction with snow removal

4.3 Bidder must follow NCA standards for snow and ice removal and accessibility.

4.4 Bidder must provide ice treatment during freezing rain and ice storms as soon as ice begins to accumulate.

4.5 Bidder must provide spot ice treatment on hard roads, sidewalks, paths, and parking lots as requested by the Agency.

4.6 Bidder must be responsible for all materials, supplies, equipment, tools, and labor for this service.

4.7 This Service must be available throughout the year as needed by the Agency.

Group 5: Receive and Unpack Markers Instructions:

5.1 Bidder must receive and unpack headstone and niche cover shipments at the Cemetery.

5.2 Bidder must follow all NCA standards and Agency guidance in unpacking the markers and preparing them for inspection by Agency personnel

5.3 Bidder must fabricate and maintain a headstone resting and inspection rack.

5.4 Bidder must be responsible for all materials, supplies, equipment, tools, and labor for this service.

5.5 Bidder shall be responsible for the repair and/or replacement for any breakage or damage in any form, due to the Bidder’s negligence. Such damage must be reported to the Agency immediately.

Group 6: Destroy Unusable Headstone and Niche Covers Instructions:

6.1 Bidder must destroy unusable headstones and niche covers on a continual basis, as determined and directed by the Agency.

6.2 Bidder must follow all NCA standards regarding the destruction of headstones.

6.3 Bidder must coordinate with the Agency on-site supervisor for the use of a dumpster to recycle the stone.

6.4 Bidder must be responsible for all materials, supplies, equipment, tools, and labor for this service.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Snow and Ice Removal 1 HR - Hour

Removal from all affected areas per NCA Standards

S2 Destroy Unusable Headstones and Niche Covers 1 EA - Each

Per NCA Standards

S3 Receive and Unpack Markers 1 EA - Each

Per NCA Standards

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