SiteVisitNotes.pdf

Umatilla National Forest Supervisor’s Office

Janitorial Services Contract

Site Visit Notes

May 9th, 2018

Forest Service Attendees- Breanne Parker (Contracting Officer), Kimberly Irons (COR), and Shaun Oliver (COR Trainee)

Contractor Attendees– Management Engineering Associates, Representative Chris Taylor, 3709 NW 16th Ave., Camas, WA 98607

Meeting convened at 09:00 to review the solicitation and answer any questions o Questions and Clarifications

Janitorial Services need to start on June 1st and vendor must have staffing in place.

Reiterated the need for background checks and required days of janitorial services each week.

We reviewed the Bio-Preferred Product Requirements as well as past performance requirements.

Proceeded the walk-thru and reconvened to answer additional questions

Clarified that bi-annual means two times per year

We discussed expectations of each area as well as visited the designated

Janitorial Space for storage and supplies.

We pointed out that the North loft area of building was vacant and no janitorial services required. We also pointed out current vacant work spaces.

We reconvened to go over any final questions or concerns which there were none.

Final reminders were reviewed for deadlines, starting date expectations, and probability of award to be made immediately after evaluations.

Meeting adjourned at 9:45 am