05142019_SPECIFICATIONS_Sol.1204N719R0001.pdf

USDA FOREST SERVICE PROJECT SPECIFICATIONS

Rev. Date 05/19 J. Herbert Stone Nursery Seed Coolers & Controls 000110 - 1/2 Table of Contents

PROCUREMENT AND CONTRACTING REQUIREMENTS

DIVISION 01 - GENERAL REQUIREMENTS

011000 Summary 012010 Definition Of Pay Items 012025 Measurement and Payment 012500 Substitution Procedures 013100 Project Management And Coordination 013300 Submittal Procedures 014000 Quality Requirements 014200 References 015000 Temporary Facilities And Controls 016000 Product Requirements 017300 Execution 017700 Closeout Procedures 017823 Operation And Maintenance Data 017839 Project Record Documents 017900 Demonstration And Training

DIVISION 02 - EXISTING CONDITIONS

024119 Selective Demolition

DIVISION 03 - CONCRETE

033000 Cast-in-Place Concrete

DIVISION 05 - METALS

055000 Metal Fabrications

DIVISION 23 - HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

230100 Basic Mechanical Requirements 230500 Common Work Results for HVAC 230513 Common Motor Requirements For HVAC Equipment 230517 Sleeves And Sleeve Seals For HVAC Piping 230518 Escutcheons For Hvac Piping 230529 Hangers And Supports For HVAC Piping And Equipment 230533 Heat Tracing For HVAC Piping 230553 Identification For HVAC Piping And Equipment 230593 Testing, Adjusting, And Balancing For HVAC 230719 HVAC Piping Insulation

Rev. Date 05/19 J. Herbert Stone Nursery Seed Coolers & Controls 000110 - 2/2 Table of Contents

230923 PLC Controls for Refrigeration System

230993.11 Sequence Of Operations For PLC

232113 Hydronic Piping 232300 Refrigerant Piping 238126 Split-System Refrigeration Equipment

DIVISION 26 - ELECTRICAL

260100 Basic Electrical Requirements 260500 Common Work Results for Electrical 260519 Low-Voltage Electrical Power Conductors And Cables 260523 Control-Voltage Electrical Power Cables 260526 Grounding And Bonding For Electrical Systems 260529 Hangers And Supports For Electrical Systems 260533 Raceways And Boxes For Electrical Systems 260553 Identification For Electrical Systems 262416 Panelboards 262816 Enclosed Switches And Circuit Breakers

DIVISION 27 - COMMUNICATIONS

271513 Communications Copper Horizontal Cabling

END OF TABLE OF CONTENTS

Rev. Date 05/19 J. Herbert Stone Nursery Seed Coolers & Controls 011000 - 1/3

SUMMARY

SECTION 011000

SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Contractor's use of site and premises.

4. Coordination with occupants.

5. Work restrictions.

6. Specification and Drawing conventions.

B. Related Requirements:

1. Section 015000 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

1.3 PROJECT INFORMATION

A. Project Identification: USDA J. Herbert Stone Nursery Seed Coolers and Controls

Retrofit.

B. Owner: USDA Forest Service.

1.4 DEFINITION OF CONTRACT DOCUMENTS

A. The written agreement between the Owner and the Contractor that defines the obligations of the work to be preformed by the respective parties. The Contract

Documents include, but not limited to, Bid Documentation, Owner’s General

Conditions for this agreement, Drawings, Specifications, Addenda, Change Orders, and other documents that may be referenced within as part of the Contract.

1.5 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and includes, but is not limited to, the following:

1. Removal of the existing refrigeration systems and associated controls for six refrigerated spaces. Slab and door heating controls for seed freezers to be modified for connection to the new control system.

2. Installation of ten new split system refrigeration equipment utilizing R448A with heat traced condensate lines.

3. Installation of two new power monitoring panels.

4. Installation of new PLC control system to replace existing controls.

1.6 CONTRACTOR'S USE OF SITE AND PREMISES

A. Restricted Use of Site: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

B. Limits on Use of Site: Limit use of Project site to Work in areas indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Driveways, Walkways and Entrances: Keep driveways loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and

Rev. Date 05/19 J. Herbert Stone Nursery Seed Coolers & Controls 011000 - 2/3

SUMMARY

emergency vehicles at all times. Do not use these areas for parking or for storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

C. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period.

Repair damage caused by construction operations.

D. Condition of Existing Grounds: Maintain portions of existing grounds, landscaping, and hardscaping affected by construction operations throughout construction period. Repair damage caused by construction operations.

1.7 COORDINATION WITH OCCUPANTS

A. Full Owner Occupancy: Owner will occupy Project site and adjacent building(s) during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Contracting Officer and approval of authorities having jurisdiction.

2. Notify Contracting Officer in writing not less than 72 hours in advance of activities that will affect Owner's operations.

1.8 WORK RESTRICTIONS

A. Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets, work on public streets, rights of way, and other requirements of authorities having jurisdiction.

B. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by

Owner or others unless permitted under the following conditions and then only after arranging for temporary utility services according to requirements indicated:

1. Notify Contracting Officer in writing not less than two days in advance of proposed utility interruptions.

2. Obtain Contracting Officer’s written permission before proceeding with utility interruptions.

C. Smoking and Controlled Substance Restrictions: Use of tobacco products, alcoholic beverages, and other controlled substances on Owner's property is not permitted.

D. Employee Identification: Provide identification tags for Contractor personnel working on Project site. Require personnel to use identification tags at all times.

E. Employee Screening: Comply with Owner's requirements for drug and background screening of Contractor personnel working on Project site.

1. Maintain list of approved screened personnel with Owner's representative.

1.9 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

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SUMMARY

1. Imperative mood and streamlined language are generally used in the

Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Text Color: Text used in the Specifications, including units of measure, manufacturer and product names, and other text may appear in multiple colors or underlined as part of a hyperlink; no emphasis is implied by text with these characteristics.

3. Hypertext: Text used in the Specifications may contain hyperlinks. Hyperlinks may allow for access to linked information that is not residing in the

Specifications. Unless otherwise indicated, linked information is not part of the

Contract Documents.

4. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 00 Contracting Requirements: General provisions of the Contract, including

General and Supplementary Conditions, apply to all Sections of the Specifications.

C. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

D. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on

Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations scheduled on Drawings and published as part of the U.S. National CAD Standard.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

Rev. Date 05/19 J. Herbert Stone Nursery Seed Coolers & Controls 012010 - 1/3

DEFINITION OF PAY ITEMS

SECTION 012010

DEFINITION OF PAY ITEMS

PART 1 – GENERAL

1.01 SUMMARY

A. The basis for measurement and payment for all work performed under this contract will be as listed in the "Schedule of Items." Unless the work to be performed is specifically called out to be measured and paid for in the Schedule of Items, payment for such work will be included in other applicable items of the Schedule of Items. There will be no separate measurement and payment for any such work not specifically listed in the

Schedule of Items.

B. The summation of all bid items under the Schedule of Items equals all work required by the Drawings and Specifications regardless of whether individual items of work are described under bid item descriptions or not. Payment will be made at the contract unit bid or lump sum prices listed in the Bid. The prices listed therein will be payment in full for all labor, tools, equipment, materials, etc., which are required to construct respective bid items according to the Contract Documents, including all work and materials incidental thereto.

PART 2 – PRODUCTS (NOT USED)

PART 3 – EXECUTION (NOT USED)

PART 4 - MEASUREMENT AND PAYMENT

4.01 Item 1, "Mobilization"

A. Description:

1. This work shall consist of preparatory work and operations necessary for the movement of personnel, equipment, supplies, and incidentals to the project site, and for all other work and operations that must be performed or that cause costs to be incurred prior to beginning work on the various items on the project site.

B. Method of Measurement:

1. Progress payments will be made as follows:

a. When 5 percent or more of the original contract amount is earned from other pay items, 50 percent of the amount for mobilization, or 5 percent of the original contract amount, whichever is less, will be paid.

b. When 10 percent or more of the original contract amount is earned from other pay items, 100 percent of the amount for mobilization, or 10 percent of the original contract amount, whichever is less, will be paid.

c. Upon completion of all work on the project, any unpaid amount for mobilization will be paid.

d. The total of all payments shall not exceed the original contract amount for this item.

C. Basis of Payment:

1. Payment will be Lump Sum under Item 1, “Mobilization”

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DEFINITION OF PAY ITEMS

4.02 Item 2, "Record Drawings and Closeout Documents"

A. Description:

1. Work includes submitting project record documents, warranties, bonds, Operation and Maintenance manuals. Correcting items of work listed by Contracting Officer inspections after notice of Substantial completion. Cleaning the site, including the removal of waste and surplus materials. Providing equipment demonstration and training for Owner's representatives.

B. Method of Measurement:

1. Lump sum quantities, no measurement will be made.

C. Basis of Payment:

1. Payment will be Lump Sum under Item 2, “Record Drawings and Closeout

Documents”

4.03 Items 18 through 22 and Items 57 through 60, "Demolition"

A. Description:

1. Work includes demolition and disposal of refrigerant, commercial refrigeration components, insulation, wiring, controls, electrical components, concrete, and other miscellaneous demolition as shown on the Drawings.

B. Method of Measurement:

1. Lump Sum Quantities - no measurement will be made.

2. Actual Quantities - measurement will be made of each unit.

3. Design Quantities - measurement will not be made as item will be based on quantities shown in the "Schedule of Items".

C. Basis of Payment:

1. Payment for each Item above will be based on Pay Units listed in "Schedule of

Items".

4.04 Items 3 through 17, and Items 24 through 31, "Mechanical"

A. Description:

1. Work includes installation, startup and training of commercial refrigeration equipment, condensate piping, refrigerant piping, heat tracing, insulation, miscellaneous mechanical items and associated pads and supports as shown on the

Drawings.

B. Method of Measurement:

1. Lump Sum Quantities - no measurement will be made.

2. Actual Quantities - measurement will be made of each unit.

3. Design Quantities - measurement will not be made as item will be based on quantities shown in the "Schedule of Items".

C. Basis of Payment:

1. Payment for each Item above will be based on Pay Units listed in "Schedule of

Items".

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DEFINITION OF PAY ITEMS

4.05 Item 23, Item 52 through 54 and Item 56, "Controls"

A. Description:

1. Work includes installation, startup, training and support for a new Programmable

Logic Control system and associated mechanical equipment integrating.

Demonstrate equipment sequence of operations for Owner's representatives.

B. Method of Measurement:

1. Lump sum quantities, no measurement will be made.

2. Design Quantities - measurement will not be made as item will be based on quantities shown in the "Schedule of Items".

C. Basis of Payment:

1. Payment for each Item above will be based on Pay Units listed in "Schedule of

Items".

4.06 Items 32 through 51 and Item 55, "Electrical"

A. Description:

1. Work includes installation of new panels, conductors, breakers, receptacles, and miscellaneous electrical equipment for the new mechanical refrigeration system as shown on the Drawings.

B. Method of Measurement:

1. Lump Sum Quantities - no measurement will be made.

2. Actual Quantities - measurement will be made of each unit.

3. Design Quantities - measurement will not be made as item will be based on quantities shown in the "Schedule of Items".

C. Basis of Payment:

1. Payment for each Item above will be based on Pay Units listed in "Schedule of

Items".

END OF SECTION

Rev. Date 05/19 J. Herbert Stone Nursery Seed Coolers & Controls 012025 - 1/3

MEASUREMENT AND PAYMENT

SECTION 012025

MEASUREMENT AND PAYMENT

PART 1 – GENERAL

1.01 SUMMARY

A. Measurement and payment for contract work will be made only for and under those pay items included in the Schedule of Items. All other work, labor, materials, equipment, and incidentals necessary to successfully complete the project will be considered as included in the payment for items shown. This section defines the method of measurements and basis of payment for work items listed in the Schedule of Items.

B. When more than one class, size, type, thickness, etc. is specified in the Schedule of

Items for any pay item, suffixes will be added to the item number to differentiate between the pay items.

C. Not all units and measurement methods may be used under this Contract.

1.02 DETERMINATION OF QUANTITIES

A. The following measurements and calculations shall be used to determine contract quantities for payment.

1. For individual construction items, longitudinal and lateral measurements for area computation shall be made horizontally or corrected to horizontal measurement unless otherwise specified. Measurements for geotextiles, netting, and erosion control blankets shall be along slope lines.

2. For excavation or embankment volume, the average end area method shall be used to compute volumes. However, if in the judgment of the Contracting Officer (CO), the average end area method is impractical, measurement shall be made by volume in hauling vehicles or by other three-dimensional methods.

3. For structures they shall be measured according to neat lines shown on the

Drawings or as altered by the CO, in writing, to fit field conditions.

4. For items that are measured by the linear foot, such as pipe culverts, fencing, guardrail, piping, utilities, and underdrains, measurement shall be made parallel to the base of foundation upon which the structures are placed.

5. For aggregates weighed for payment, the tonnage shall not be adjusted for moisture content, unless otherwise provided for.

6. For standard manufactured items (such as fence, wire, plates, rolled shapes, pipe conduits) identified by gauge, weight, section dimensions, and so forth, such identifications shall be considered the nominal weights or dimensions. Unless controlled by tolerances in cited specifications, manufacturer's tolerances shall be accepted.

B. Earthwork Tolerances - Adjustments of horizontal or vertical alignment, within the tolerances specified in this contract, or shifts of balance points up to 100 feet shall be made by the contractor as necessary to produce the designed sections and to balance earthwork. Such adjustments shall not be considered as "Changes."

Rev. Date 05/19 J. Herbert Stone Nursery Seed Coolers & Controls 012025 - 2/3

MEASUREMENT AND PAYMENT

1.03 UNITS OF MEASUREMENT

A. Payment shall be by units defined and determined according to U.S. Standard measure and by the following:

1. Acre: 43,560 square feet. Make longitudinal and transverse measurements for area computations horizontally unless specified on the ground surface.

2. Cubic Yard (CY):

a. Excavation, Embankment, or Borrow. The measurement computed by the average end area method from measurements made longitudinally along a centerline or reference line. 27 cubic feet, computed by one of the following methods:

b. Material in Place or Stockpile. The measurement computed using the dimensions of the in-place material.

c. Material in the Delivery Vehicle. The measurement computed using measurements of material in the hauling vehicles at the point of delivery.

Vehicles shall be loaded to at least their water level capacity. Leveling of the loads may be required when vehicles arrive at the delivery point.

3. Each (EA): One complete unit, which may consist of one or more parts.

4. Gallon (GAL): The quantity shall be measured by any of the following methods:

a. Measured volume in container.

b. Metered volume by approved metering system.

c. Commercially packaged volume.

5. Hour (HR): Measurement will be for the actual number of hours (or fraction thereof) ordered by the Contracting Officer and performed by the contractor.

6. Linear Foot (LF): Measurement of work along its length from point-to-point;

parallel to the item being measured. Do not measure overlaps.

7. Lump Sum (LS): One complete unit, not directly measured. The bid amount is complete payment for all work described in the contract and necessary to complete the work for that item.

8. Mile: 5,280 linear feet. Measure horizontally along the centerline of each roadway, approach, or ramp.

9. Pound (LB): For sacked or packaged material, measurement will be the net weight as packed by the manufacturer.

10. Square Foot (SF): Measured on a plane parallel to the surface being measured.

11. Square Yard (SY): 9 square feet. Measure on a plane parallel to the surface being measured.

12. Square (SQ): Roofing unit of area equal to 100 square feet. Measure on a plane parallel to the surface.

13. Ton: Measured as a short ton consisting of 2,000 pounds.

14. Station (STA): 100 linear feet. Measure horizontally along centerline or reference line of each roadway, approach road, or ramp.

Rev. Date 05/19 J. Herbert Stone Nursery Seed Coolers & Controls 012025 - 3/3

MEASUREMENT AND PAYMENT

1.04 METHOD OF MEASUREMENT

A. One of the following methods of measurement for determining final payment is designated on the Schedule of Items for each pay item:

1. ACTUAL QUANTITIES (AQ) - These quantities are determined from actual measurements of completed work.

2. DESIGNED QUANTITIES (DQ) - These quantities denote the final number or units to be paid for under the terms of the contract. They are based upon the original design data available prior to advertising the project. Original design data include the preliminary survey information, design assumptions, calculations, drawings, and the presentation in the contract. Changes in the number of units shown in the Schedule of Items may be authorized under any of the following conditions:

a. As a result of changes in the work authorized by the CO.

b. As a result of the CO determining that errors exist in the original design that causes a pay item quantity to change by 15 percent or more.

c. As a result of the Contractor submitting to the CO a written request showing evidence of errors in the original design that cause a pay item quantity to change by 15 percent or more. The evidence must be verifiable and consist of calculations, drawings, or other data that show how the designed quantity is believed to be in error.

3. LUMP SUM QUANTITIES (LSQ) - These quantities denote one complete unit of work as required by or described in the contract, including necessary materials, equipment, and labor to complete the job. They shall not be measured.

4. STAKED QUANTITIES (SQ) - These quantities are determined from staked measurements prior to construction.

5. VEHICLE QUANTITIES (VQ) - These quantities are measured or weighed in hauling vehicles.

PART 2 – PRODUCTS (NOT USED)

PART 3 – EXECUTION (NOT USED)

PART 4 - MEASUREMENT AND PAYMENT (NOT USED)

END OF SECTION

Rev. Date 05/19 J. Herbert Stone Nursery Seed Coolers & Controls 012500 - 1/3

SUBSTITUTION PROCEDURES

SECTION 012500

SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 016000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required to meet other Project requirements but may offer advantage to

Contractor or Owner.

1.4 ACTION SUBMITTALS

A. Substitution for Cause Requests: Submit documentation identifying product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use form acceptable to Contracting Officer.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation method cannot be provided. Statement to cover every alternate manufacturer already listed in the specific specification section.

b. Coordination of information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable

Specification Section. Significant qualities may include attributes, such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated.

Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

Rev. Date 05/19 J. Herbert Stone Nursery Seed Coolers & Controls 012500 - 2/3

SUBSTITUTION PROCEDURES

g. List of similar installations for completed projects, with project names and addresses as well as names and addresses of Contracting Officers and owners.

h. Material test reports from a qualified testing agency, indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for

Project, from ICC-ES.

j. Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract

Sum.

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Contracting Officer's Action: If necessary, Contracting Officer will request additional information or documentation for evaluation within seven days of receipt of a request for substitution. Contracting Officer will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or

Contracting Officer's Supplemental Instructions for minor changes in the

Work.

b. Use product specified if Contracting Officer does not issue a decision on use of a proposed substitution within time allocated.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.6 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

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SUBSTITUTION PROCEDURES

1.7 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Contracting Officer will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Contracting Officer will return requests without action, except to record noncompliance with Article 1.4, Paragraph A.2 listed requirements.

B. Substitutions for Convenience: Not allowed.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012500

Rev. Date 05/19 J. Herbert Stone Nursery Seed Coolers & Controls 013100 - 1/3

PROJECT MANAGEMENT AND COORDINATION

SECTION 013100

PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on

Project, including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. RFIs.

4. Digital project management procedures.

5. Web-based Project management software package.

6. Project meetings.

B. Related Requirements:

1. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

2. Section 017700 "Closeout Procedures" for coordinating closeout of the Contract.

1.3 DEFINITIONS

A. RFI: Request for Information. Request from Owner, Contracting Officer, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the

Specifications to ensure efficient and orderly installation of each part of the Work.

Coordinate construction operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results, where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

1.5 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely indicated on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1.6 REQUEST FOR INFORMATION (RFI)

A. General: Immediately on discovery of the need for additional information, clarification, or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Contracting Officer will return without response those RFIs submitted to

Contracting Officer by other entities controlled by Contractor.

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PROJECT MANAGEMENT AND COORDINATION

2. Coordinate and submit RFIs in a prompt manner to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Owner name.

3. Owner's Project number.

4. Name of Contracting Officer.

5. Contracting Officer's Project number.

6. Date.

7. Name of Contractor.

8. RFI number, numbered sequentially.

9. RFI subject.

10. Specification Section number and title and related paragraphs, as appropriate.

11. Drawing number and detail references, as appropriate.

12. Field dimensions and conditions, as appropriate.

13. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

14. Contractor's signature.

15. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: AIA Document G716.

1. Attachments shall be electronic files in PDF format.

D. Contracting Officer's Action: Contracting Officer will review each RFI, determine action required, and respond. Allow seven days for Contracting Officer's response for each RFI. RFIs received by Contracting Officer after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Contracting Officer's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Contracting Officer's action may include a request for additional information, in which case Contracting Officer's time for response will date from time of receipt by Contracting Officerof additional information.

3. Contracting Officer's action on RFIs that may result in a change to the Contract

Time or the Contract Sum may be eligible for Contractor to submit Change

Proposal according to federal acquisition regulations.

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PROJECT MANAGEMENT AND COORDINATION

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. Submit log weekly. Include the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Contracting Officer.

4. RFI number, including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date Contracting Officer's response was received.

8. Identification of related Minor Change in the Work, Construction Change

Directive, and Proposal Request, as appropriate.

F. On receipt of Contracting Officer's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Contracting

Officer within seven days if Contractor disagrees with response.

1.7 DIGITAL PROJECT MANAGEMENT PROCEDURES

A. Use of Contracting Officer's Digital Data Files: Digital data files of Contracting

Officer's CAD drawings will be provided by Contracting Officer for Contractor's use during construction.

1. Digital data files may be used by Contractor in preparing coordination drawings, Shop Drawings, and Project Record Drawings.

2. Contracting Officer makes no representations as to the accuracy or completeness of digital data files as they relate to Contract Drawings.

3. Contractor shall execute a data licensing agreement in the form of Agreement form acceptable to Owner and Contracting Officer.

a. Subcontractors and other parties granted access by Contractor to

Contracting Officer's digital data files shall execute a data licensing agreement in the form of Agreement acceptable to Owner and Contracting

Officer.

B. PDF Document Preparation: Where PDFs are required to be submitted to Contracting

Officer, prepare as follows:

1. Assemble complete submittal package into a single indexed file, incorporating submittal requirements of a single Specification Section and transmittal form with links enabling navigation to each item.

2. Name file with submittal number or other unique identifier, including revision identifier.

3. Certifications: Where digitally submitted certificates and certifications are required, provide a digital signature with digital certificate on where indicated.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 013100

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SUBMITTAL PROCEDURES

SECTION 013300

SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Submittal schedule requirements.

2. Administrative and procedural requirements for submittals.

B. Related Requirements:

1. Section 013100 "Project Management and Coordination" for submitting coordination drawings and subcontract list and for requirements for web-based

Project software.

2. Section 014000 "Quality Requirements" for submitting test and inspection reports, and schedule of tests and inspections.

3. Section 017700 "Closeout Procedures" for submitting closeout submittals and maintenance material submittals.

4. Section 017823 "Operation and Maintenance Data" for submitting operation and maintenance manuals.

5. Section 017839 "Project Record Documents" for submitting record Drawings, record Specifications, and record Product Data.

1.3 DEFINITIONS

A. Action Submittals: Written and graphic information and physical samples that require

Contracting Officer's responsive action. Action submittals are those submittals indicated in individual Specification Sections as "action submittals."

B. Informational Submittals: Written and graphic information and physical samples that do not require Contracting Officer's responsive action. Submittals may be rejected for not complying with requirements. Informational submittals are those submittals indicated in individual Specification Sections as "informational submittals."

1.4 SUBMITTAL FORMATS

A. Submittal Information: Include the following information in each submittal:

1. Project name.

2. Date.

3. Name of Contracting Officer.

4. Name of Contractor.

5. Name of firm or entity that prepared submittal.

6. Names of subcontractor, manufacturer, and supplier.

7. Unique submittal number, including revision identifier. Include Specification

Section number with sequential alphanumeric identifier and alphanumeric suffix for resubmittals.

8. Category and type of submittal.

9. Submittal purpose and description.

10. Number and title of Specification Section, with paragraph number and generic name for each of multiple items.

11. Drawing number and detail references, as appropriate.

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12. Indication of full or partial submittal.

13. Location(s) where product is to be installed, as appropriate.

14. Other necessary identification.

15. Remarks.

16. Signature of transmitter.

B. Options: Identify options requiring selection by Contracting Officer.

C. Deviations and Additional Information: On each submittal, clearly indicate deviations from requirements in the Contract Documents, including minor variations and limitations; include relevant additional information and revisions, other than those requested by Contracting Officer on previous submittals. Indicate by highlighting on each submittal or noting on attached separate sheet.

D. Paper Submittals:

1. Place a permanent label or title block on each submittal item for identification;

include name of firm or entity that prepared submittal.

2. Provide a space approximately 6 by 8 inches on label or beside title block to record Contractor's review and approval markings and action taken by

Contracting Officer.

3. Action Submittals: Submit three paper copies of each submittal unless otherwise indicated. Contracting Officer will return two copies.

4. Informational Submittals: Submit two paper copies of each submittal unless otherwise indicated. Contracting Officer will not return copies.

5. Transmittal for Submittals: Assemble each submittal individually and appropriately for transmittal and handling. Transmit each submittal using

AIA Document G810 transmittal form.

E. Electronic Submittals: Prepare submittals as PDF package, incorporating complete information into each PDF file. Name PDF file with submittal number.

1.5 SUBMITTAL PROCEDURES

A. Prepare and submit submittals required by individual Specification Sections. Types of submittals are indicated in individual Specification Sections. Coordinate submittal type to be used on project with Contracting Officer.

1. Email: Prepare submittals as PDF package and transmit to Contracting Officer by sending via email. Include PDF transmittal form. Include information in email subject line as requested by Contracting Officer.

a. Contracting Officer will return annotated file. Annotate and retain one copy of file as a digital Project Record Document file.

2. Paper: Prepare submittals in paper form and deliver to Contracting Officer.

B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Submit all submittal items required for each Specification Section concurrently unless partial submittals for portions of the Work are indicated on approved submittal schedule.

3. Submit action submittals and informational submittals required by the same

Specification Section as separate packages under separate transmittals.

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4. Coordinate transmittal of submittals for related parts of the Work specified in different Sections, so processing will not be delayed because of need to review submittals concurrently for coordination.

a. Contracting Officer reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

C. Processing Time: Allow time for submittal review, including time for resubmittals, as follows. Time for review shall commence on Contracting Officer's receipt of submittal.

No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

D. Resubmittals: Make resubmittals in same form and number of copies as initial submittal.

1. Note date and content of previous submittal.

2. Note date and content of revision in label or title block, and clearly indicate extent of revision.

3. Resubmit submittals until they are marked with approval notation from

Contracting Officer's action stamp.

E. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms.

F. Use for Construction: Retain complete copies of submittals on Project site. Use only final action submittals that are marked with approval notation from Contracting

Officer's action stamp.

1.6 SUBMITTAL REQUIREMENTS

A. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard published data are unsuitable for use, submit as Shop Drawings, not as Product

Data.

2. Mark each copy of each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer's catalog cuts.

b. Manufacturer's product specifications.

c. Standard color charts.

d. Statement of compliance with specified referenced standards.

e. Testing by recognized testing agency.

f. Application of testing agency labels and seals.

g. Notation of coordination requirements.

h. Availability and delivery time information.

4. For equipment, include the following in addition to the above, as applicable:

a. Wiring diagrams that show factory-installed wiring.

b. Printed performance curves.

c. Operational range diagrams.

d. Clearances required to other construction, if not indicated on accompanying

Shop Drawings.

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5. Submit Product Data before Shop Drawings, and before or concurrently with

Samples.

B. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data unless submittal based on Contracting Officer's digital data drawing files is otherwise permitted.

1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable:

a. Identification of products.

b. Schedules.

c. Compliance with specified standards.

d. Notation of coordination requirements.

e. Notation of dimensions established by field measurement.

f. Relationship and attachment to adjoining construction clearly indicated.

g. Seal and signature of professional engineer if specified.

2. Paper Sheet Size: Except for templates, patterns, and similar full-size Drawings, submit Shop Drawings on sheets at least 8-1/2 by 11 inches, but no larger than 30 by 42 inches.

a. Two opaque (bond) copies of each submittal. Contracting Officer will return one copy(ies).

C. Product Schedule: As required in individual Specification Sections, prepare a written summary indicating types of products required for the Work and their intended location.

Include the following information in tabular form:

1. Type of product. Include unique identifier for each product indicated in the

Contract Documents or assigned by Contractor if none is indicated.

2. Manufacturer and product name, and model number if applicable.

3. Number and name of room or space.

4. Location within room or space.

D. Qualification Data: Prepare written information that demonstrates capabilities and experience of firm or person. Include lists of completed projects with project names and addresses, contact information of Contracting Officers and owners, and other information specified.

E. Design Data: Prepare and submit written and graphic information indicating compliance with indicated performance and design criteria in individual Specification Sections.

Include list of assumptions and summary of loads. Include load diagrams if applicable.

Provide name and version of software, if any, used for calculations. Number each page of submittal.

F. Certificates:

1. Certificates and Certifications Submittals: Submit a statement that includes signature of entity responsible for preparing certification. Certificates and certifications shall be signed by an officer or other individual authorized to sign documents on behalf of that entity. Provide a notarized signature where indicated.

2. Installer Certificates: Submit written statements on manufacturer's letterhead, certifying that Installer complies with requirements in the Contract Documents and, where required, is authorized by manufacturer for this specific Project.

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3. Manufacturer Certificates: Submit written statements on manufacturer's letterhead, certifying that manufacturer complies with requirements in the

Contract Documents. Include evidence of manufacturing experience where required.

4. Material Certificates: Submit written statements on manufacturer's letterhead, certifying that material complies with requirements in the Contract Documents.

5. Product Certificates: Submit written statements on manufacturer's letterhead, certifying that product complies with requirements in the Contract Documents.

6. Welding Certificates: Prepare written certification that welding procedures and personnel comply with requirements in the Contract Documents. Submit record of

AWS B2.1/B2.1M on AWS forms. Include names of firms and personnel certified.

G. Test and Research Reports:

1. Compatibility Test Reports: Submit reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of compatibility tests performed before installation of product. Include written recommendations for substrate preparation and primers required.

2. Field Test Reports: Submit written reports indicating and interpreting results of field tests performed either during installation of product or after product is installed in its final location, for compliance with requirements in the Contract

Documents.

3. Material Test Reports: Submit reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting test results of material for compliance with requirements in the Contract Documents.

4. Preconstruction Test Reports: Submit reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of tests performed before installation of product, for compliance with performance requirements in the Contract Documents.

5. Product Test Reports: Submit written reports indicating that current product produced by manufacturer complies with requirements in the Contract

Documents. Base reports on evaluation of tests performed by manufacturer and witnessed by a qualified testing agency, or on comprehensive tests performed by a qualified testing agency.

6. Research Reports: Submit written evidence, from a model code organization acceptable to authorities having jurisdiction, that product complies with building code in effect for Project. Include the following information:

a. Name of evaluation organization.

b. Date of evaluation.

c. Time period when report is in effect.

d. Product and manufacturers' names.

e. Description of product.

f. Test procedures and results.

g. Limitations of use.

1.7 DELEGATED-DESIGN SERVICES

A. Performance and Design Criteria: Where professional design services or certifications by a design professional are specifically required of Contractor by the Contract

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Documents, provide products and systems complying with specific performance and design criteria indicated.

1. If criteria indicated are insufficient to perform services or certification required, submit a written request for additional information to Contracting Officer.

B. Delegated-Design…