SolicitationFinal-SampleJanitorial_(003).doc

SOLICITATION/CONTRACT/ORDER AL ITEMS

1. REQUISITION NUMBER

DATE

3/01/2019

3:00 p.m. PST

UNRESTRICTED OR FORMCHECKBOX

SET ASIDE: 100 % FOR

SMALL BUSINESS FORMCHECKBOX

EMERGING SMALL BUSINESS

Medford, OR 97504

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HUBZONE SMALL

NAICS: 561720 BUSINESS

SERVICE-DISABLED VETERAN- FORMCHECKBOX

8(A)

SIZE STANDARD: $18 Million OWNED SMALL BUSINESS

11. DELIVERY FOR FOB DESTINATION UNLESS BLOCK IS MARKED

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SEE SCHEDULE

13a. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR 700) 13b. RATING

14. METHOD OF SOLICITATION

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RFQ FORMCHECKBOX

IFB FORMCHECKBOX

RFP

See Block 9 CODE

17a. CONTRACTOR/ CODE FACILITY

OFFEROR CODE

18a. PAYMENT WILL BE MADE BY CODE

IPP.gov

TELEPHONE N0.

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17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

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SEE ADDENDUM

Lakeview Interagency Fire Center (LIFC)

FREMONT-WINEMA NATIONAL FOREST

(Use Reverse and/or Attach Additional Sheets as Necessary) See

Schedule

Of Items

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

FORMCHECKBOX

ARE NOT ATTACHED

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ARE NOT ATTACHED

29. AWARD OF CONTRACT: REF. your OFFER DATED

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

STANDARD FORM 1449 (REV.3/2005)

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES

CONTINUATION OF SF1449

TOTAL BASE YEAR – 2019

TOTAL OPTION YEAR 1 – 2020

TOTAL OPTION YEAR 2 – 2021

TOTAL OPTION YEAR 3 – 2022

TOTAL OPTION YEAR 4 – 2023

GRAND TOTAL ALL YEARS 1(A) – 5(D) 2019 - 2023

See 5. (o)

(Not guaranteed)

Offers shall be submitted for the total item. Offers for less than the total item will not be considered. All items are subject to Contractor Quality Control.

Quoter must respond to the other factors as described under FAR 52.212-2 Evaluation – Commercial Items (OCT 2014). Award will be made on the best value for the Government. Evaluation of options shall not obligate the Government to exercise the option. It’s the Governments’ intent to make one contract award.

Quoter MUST register online at www.sam.gov. System for Award Management (SAM). See FAR 52.212-4 (t) and Online Representations and Certifications Applications (ORCA) – See FAR clause 52.212-3. Contractors must have an “active” registration at the time of award for the Government to access electronically.

sECTION C – dESCRIPTION/SPECIFICATION/STATEMENT OF WORK jANITORIAL SERVICES – Lakeview Interagency Fire Center

1.1 GENERAL This solicitation contains a work statement for a performance based service, this means that the Government has described what is to be accomplished, not HOW to accomplish it, and states a basis for determining whether the finished work meets the Government quality requirements. It does not state detailed procedures for accomplishing the requirement unless there are safety, security or communication requirements.

It is the responsibility of the Contractor to ensure that the necessary hours that it will take to meet the performance standards specified are built into their pricing.

The Contractor will be required to maintain a quality control program to ensure that the requirements of this contract are met. This program shall be created to identify and correct deficiencies in the quality of services before performance becomes unacceptable.

It is the scope of this contract to secure janitorial services for Government Offices on the U.S. Forest Administrative site in strict compliance with the terms, specifications, conditions, and provisions contained herein. The contractor shall provide all management, tools, equipment and labor necessary to accomplish janitorial services necessary to present an overall appearance of cleanliness.

The regular cleaning services shall be performed at frequencies determined by the Government. The quantity of office furniture or utilization of floor space is subject to change during the contract period. Performance shall be based on the Government’s evaluation of the results.

1.2 PROJECT LOCATION & DESCRIPTION

Location: The project is located on the Lakeview Interagency Fire Center (LIFC), 1000 South 9th Street, Lakeview, Oregon 97630.

NOTE: The Government will not be responsible for any error or variation in the square footage listed, nor will the Contractor, because of any error or variation in the square footage listed, be relieved of his responsibility to carry out the contract in accordance with the true intent and meaning of the specifications without additional cost to the Government.

The work areas consist of the offices listed below:

Item 1A. LIFC Interagency Section [LIFC]: There is one unisex restroom, the LIFC break room with kitchen facilities, several offices, IA Dispatch floor, Intel/Support room, copy room, and reception area. The estimated total floor area of this section is 4640 square feet. A storage area, IT/Telecom room and HVAC room are not included in this contract. See Janitorial floor plan map enclosed.

Item 1B. LIFC BLM Fire Section [BLM]: This section consists of several offices, training/conference room, break room with kitchen facilities, and men and women’s restrooms. The estimated total floor area of this section is 3250 square feet. A weight room and HVAC room are not included in this contract with the exception of windows and exterior door in the weight room. See Janitorial floor plan map.

Item 1C. Interagency Equipment Shop [Fleet]: Consists of three offices, one restroom, a common area/hallway, and a breakroom. Total floor area is approximately 1053 square feet. The main vehicle repair area and the area outside of the offices are not included in this contract. See Janitorial floor plan map.

Item 1D. Interagency Communication Shop [Commo]: Consists of two rooms: one office and one restroom. An additional sink is located adjacent to the bathroom. Estimated floor area is 445 square feet.

1.3 SITE VISIT

Quoters are urged to inspect the work areas and verify all square footage. The building may be inspected between the hours of 8:00 a.m. and 4:00 p.m., Monday through Friday, except for Federal Holidays. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Please call Kim Karalus (541) 947-6779 or Suzi Suba (541) 947-6315 to schedule a time and date for a site visit.

1.4 ESTIMATED START DATE & CONTRACT TIME

March 13, 2019 is the estimated start date. Base year period will run from date of contract award through December 31, 2019. There are four Option Years. The Option Years runs from January 1, 2020 through December 31, 2020, December 1, 2021 through December 31, 2021, January 1, 2022 through December 31, 2022 and January 1, 2023 through December 31, 2023 the total contract time will not exceed 5 years.

TIME/DAY FOR PERFORMANCE

Services are to be performed during hours shown below:

Official working hours for the building is 8:00 a.m. to 5:00 p.m., Monday through Friday. Work will be conducted during these hours until background check is completed for employees entering the building. After approval, work should be completed after working hours and/or on weekends.

During periods of heavy fire traffic, services in the LIFC Interagency Section may need to be performed after 7:00 p.m. in the evening to avoid conflicts with increased traffic in building. The Contracting Officer’s Representative (COR) may require an alternate schedule for cleaning, may reduce work, or suspend work completely during heavy fire activity periods. If work is suspended, arrangements will be made to make up that time later if possible.

1.5 LICENSES AND INSURANCE

The Contractor shall obtain necessary licenses and insurance needed to perform this contract.

2.1 PERFORMANCE STANDARDS AND GUIDELINE REQUIREMENTS

Note: All cleaning under this contract is required to meet the quality and performance standards as identified.

2.2 SERVICE CALLS

A service call is a report by Contracting Officers Representative (COR) of a cleaning and/or related maintenance problems, and the Contractor’s subsequent response to, and correction of the problem. The Contractor shall develop and implement a system to receive, record, respond, and track all service calls, trouble calls, or other operational problems.

The Contractor shall be responsible for all service calls that pertain to this contract such as no paper towels, garbage overflowing, spot cleaning or vacuuming needed, water spills and flood, etc. The Contractor shall respond promptly to all service calls and complete the work required within four (4) hours. In those circumstances where a service call cannot be resolved within 4 hours due to circumstances beyond the Contractor’s control, the Contractor shall immediately notify the COR of the time and date corrective action will be completed and the reason it cannot be accomplished in a timely manner.

Service Call Log: The Contractor shall maintain a service call log, on site, in sufficient detail to enable the COR to determine whether services are completed in accordance with the terms of the contract. The service call log shall be available for inspection by the COR.

3.1 CONTRACTOR FURNISHED UNIQUE SERVICES, ITEMS, PROPERTY, DATA, ETC.

3.2 NOTIFICATION OF SUBCONTRACTING

The Contractor shall promptly notify the Contracting Officer upon entering into any subcontract arrangement. The notification shall include as a minimum:

1. The name, address, and telephone number of the subcontractor.

2. The date upon which the subcontract was entered into and its duration.

3. A detailed description of the work being subcontracted including a listing of contract items, units, etc., as appropriate.

4.1 TASKS AND CRITICAL SUBTASKS

Cleaning Schedule – Also see attachment #4 Twice-Weekly Services shall be performed on Tuesdays and Saturday or Sunday each week unless otherwise specified herein.

Weekly Services shall be performed after hours or during the weekend.

Monthly Services shall be performed on either the first or third weekend of each month.

Quarterly Services shall be performed four times a year (last month of each quarter) on dates to be established at pre-work conference per specifications.

Semi-Annual Services shall be performed twice each year on dates to be established at pre-work conference per specifications.

Annual Services shall be performed once per year on date established at pre-work conference per specifications.

1. SPECIFIC TASKS AND QUALITY AND PERFORMANCE STANDARDS

The Contractor through innovation, technology, or other means, shall perform the work in this contract at frequencies necessary to meet the quality and performance standards. Evaluations of the Contractor’s work will be based on these standards, and shall be conducted by the COR as close to the time that the cleaning tasks are completed.

Listed below are the specific tasks and performance standards the Contractor is required to meet in this contract. Note: You must review the attached Service Requirements by Location to know when duties are to be performed for each item listed in this contract.

(a) Vacuuming and Sweeping. All floors will be vacuumed or swept so as to be free of dust streaks, dirt in corners, behind doors, or under furniture. When spots or stains appear on carpets, they will be removed by wet cleaning method.

(b) Restrooms. Toilet bowls, seats, and wash bowls must be cleaned and sanitized inside and out so as to be clean and free from soap film and encrustation. Wipe dirt from walls, wood and metal surfaces using a disinfectant. Mirrors shall be clean and spotless. Paper towels, toilet tissue, air fresheners, and soap dispensers will be checked and refilled as needed.

(c) Emptying Waste Receptacles and Hauling Refuse. Empty and replace liners in all wastebaskets. Collect all waste and dispose of in provided containers. Dumpsters are located next to loading dock D, Fire Cache Warehouse to the North of the building. Waste baskets will be washed leaving receptacles free of deposits, dirt streaks, and odors on an as needed basis.

(d) Cleaning Mats. All mats at entrances, both inside and out, will be cleaned free of dirt, dust and other soiling materials. All dirt and dust deposits underneath the mat will be completely removed and mats replaced after cleaning.

(e) Damp Mopping. All tile floors will be damp mopped to remove dirt that remains stuck to the floor surface and cannot be removed by sweeping. After damp mopping, all floors shall be clean and free of dirt. Both mop and mop bucket will be thoroughly cleaned before storage or reuse.

(f) Low Dusting. All dust catching surfaces within 6’ of the floor will be dusted using a cloth treated with an approved cloth-treating chemical. Items to be dusted include all furniture, furniture ledges, air grills, pictures, wall plaques, windowsills, doors, baseboards, baseboard heaters, and all other such surfaces.

(g) Spot Cleaning. Walls, doors, doorknobs, door kick plates, threshold trim and carpets will be cleaned where necessary to remove small or spot areas of dirt, dirty handprints, splash marks, coffee stains, etc. Clean, disinfect and polish wall mounted water refill station. Care will be taken to perform spot cleaning without damage to the surface finish and to provide an overall uniform appearance substantially free of cleaning marks after cleaning.

(h) Cleaning, Polishing and Vacuuming Furniture. Clean and lightly polish with approved product, all finished surfaces. Clean exposed surfaces of all filing cabinets with a mild detergent. Fabric covered chairs will be vacuumed. Vinyl-covered furniture will be wiped clean with a damp cloth and mild detergent. Glass cabinet doors and desktops will be cleaned with a mild glass cleaning solution and adjacent trim wiped clean with a dry cloth where soiled by spillage.

(i) Sidewalks. Concrete porches and sidewalks at the front and rear of the building and within five (5) feet of the door of the building will be swept to remove dust, dirt, leaves, etc. Does not include snow removal.

(j) High Dusting. High dusting may be accomplished using a vacuum cleaner with long tube and soft bristle brush attachment. Areas to be dusted include tops of file cabinets, storage units, partitions, ledges over doors and windows, air vents, exposed ducts, and light fixtures.

(k) Cobwebs. Cobwebs at all levels shall be removed.

(l) Window Washing and Glass Cleaning. All window glass, including door glass, shall be cleaned inside and outside in such a manner as to remove all streaks, film stains, and mineral deposits existing at the time of the cleaning operation. When removing mineral deposits from window exteriors, care must be taken not to damage or scratch the window surface. After window or glass cleaning, all window sashes, sills, and woodwork surrounding the cleaned area will be wiped free of drippings and other water marks. Outside window washing may be suspended during the winter months if it is too cold to feasibly complete this task. No reduction in payment will occur.

(m) Cleaning Window Blinds. All blinds will be dusted. Cleaned blinds will be free of dirt, deposits, and film. All sills, woodwork and surrounding surfaces shall be wiped clean.

(n) Carpet Shampooing. All carpets shall be shampooed using the wet cleaning method. Carpets will be thoroughly vacuumed to remove loose soil and debris and open pile, prior to shampooing. Spots and stains shall also be removed before shampooing. After the operation is completed, the pile should be clean.

(o)Additional Days. (Item 6) During periods of heavy fire traffic, there may be a request for Contractor to add additional days to the twice weekly cleaning. Requirements on extra days will be for trash disposal, LIFC bathroom cleaning and vacuuming. Contractor shall specify a cost per day/service trip

4.2 BEYOND CUSTOMARY CLEANING

Any situation requiring cleaning services beyond those normally encountered in routine cleaning work will be considered “beyond customary cleaning”. Situations requiring this type of cleaning will be referred to the Contracting Officer or COR prior to commencing work. If the Contracting Officer determines that the situation requires extra effort on the part of the Contractor, equitable reimbursement will be provided to the Contractor for the level of effort over and above that normally required, (e.g. fire or flood damage, construction work, etc.). Residue from relocating furniture or litter left from meetings or routine gatherings are not considered beyond customary cleaning.

4.3 CONTRACTOR FURNISHED MATERIALS AND SERVICES

Contractor shall furnish all labor, equipment, materials, supervision, transportation, employee training and incidentals, except those listed under Government furnished, necessary to perform janitorial services in accordance with the terms, conditions and specifications herein.

These supplies and materials shall be of a quality and type customarily utilized by other Contractors engaged in the profession of providing janitorial services.

In the performance of this contract, the Contractor shall make maximum use of biobased products (see FAR 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts (SEP 2013), see information on Biopreferred, unless the product cannot be acquired –

1. Competitively within a time frame providing for compliance with the contract performance schedule;

2. Meeting contract performance requirements; or

3. At a reasonable price.

Contractor may utilize cleaning and sanitary supplies from AbilityOne per FAR 52.208-9 A minimum two-week supply of restroom supplies shall be kept on site. No flammable liquids shall be stored in the buildings.

Five (5) days prior to the starting date of the contract, the Contractor shall submit to the COR a list giving the name of the manufacturer, the brand name, and Material Safety Data Sheets with the intended use of each of the materials the Contractor proposes to use in the performance of the work. Contractor shall not use any materials which the COR determines to be unsuitable for said purpose, or harmful to the surfaces to which it is to be applied.

5.1 GOVERNMENT-FURNISHED MATERIALS AND SERVICES

5.2 The Government shall provide: Keys and/or security cards for access to the building. Space will be assigned, as available in the building, for the storage of an inventory of supplies and equipment, which will be used in the performance of work under the contract. The Government will not be responsible in any way for damage or loss of parts or equipment. Telephones will be available for the Contractor’s use in making local calls for emergency purposes only.

6.1 CONDUCT

6.2 General

All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may, in writing, require the Contractor to remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment, or any Government-owned property.

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity, and shall be responsible for taking such disciplinary action with respect to the employee(s) as may be necessary.

The Contractor shall prohibit his/her employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Government use.

The Contractor will be notified of non-compliance and will be requested to correct the condition at the Contractor’s expense.

The Contractor will not be allowed to have any persons (family members or otherwise) under the age of 16 years on the premises to either work or accompany the Contractor or his/her employees during performance of the contract.

6.3 Specific Conduct

The following restrictions apply to the Contractor and Contractor’s employees:

a. Smoking: All buildings are non-smoking buildings. The Contractor shall not smoke inside the building.

b. Alcoholic Beverages and Narcotics: The Contractor shall not be under the influence of, use, or be in possession of any narcotic drug, hallucinogenic, marijuana, barbiturate, amphetamine, or alcohol while entering on or on Government property. This prohibition will not apply in cases where the drug is being used as prescribed for a patient by a licensed physician.

c. Soliciting or Vending: The Contractor shall not solicit or sell any items while on Government property.

d. Firearms: The Contractor shall not be in possession of any firearms in any of the buildings.

e. Pets: Contactor may not bring pets into the buildings.

6.4 Miscellaneous

a. Report fires and hazardous conditions either in person, by phone, or by note, depending on severity.

b. Turn in items found to the lost and found box located at reception desk or to the COR.

a. Report any unusual traffic in parking lots to the COR.

b. Mechanical equipment controls for heating, ventilation, and air-conditioning system are not be adjusted by the cleaning crew workers.

c. Cleaning of carpet, floors, and counter tops will be performed according to manufacturer’s instructions or industry standards.

d. The Contractor shall perform the following services to provide for the safety and protection of building personnel and property against injury, molestation, loss and/or damage from any preventable cause, including, but not limited to: fire, theft, espionage, and sabotage.

e. Protect Government property, buildings, materials, equipment, supplies, records, and data against unauthorized access, loss, or damage.

f. Make a daily tour on each work-day to ensure that all appliances are shut off or disconnected; that no smoldering, smoking, or burning materials are in trash receptacles or holding areas.

g. Establish a system for custodial workforce personnel to report potentially hazardous conditions and broken or slippery floor surfaces, etc.

h. Prepare reports of accidents and fires and submit to the COR; maintain and make available all records in connection with protection activities.

i. In the event of emergency or unusual occurrences adversely affecting the interest of the Government, summon appropriate assistance, such as the fire and/or police department, and immediately thereafter notify the COR.

j. Monitor observance of “Rules and Regulations Governing Public Buildings and Grounds,” which are posted in the building. Problems in this regard should be reported to the COR.

6.5 SECURITY OF PREMISES

SECURITY

The Contractor shall not enter desks or files, nor make her/himself familiar with the correspondence or other documents left in baskets or otherwise exposed to view, excluding such materials displayed for public information. All office equipment, including computers, copiers, fax machines, telephones and exercise equipment is not to be used by the Contractor or the Contractor’s employees.

The Contractor will close any open window, shut off lights, and lock all exterior doors that have been left unsecured. The building is considered closed for business between 1630 and 0800 daily, and all day on weekends and Federal Holidays.

The Contractor shall report to the COR any instance (by specific locations) of having to perform lockup, to turn on exterior lights or to shut windows beyond the routine 16:45 to 17:15 timeframe.

Offices with doors closed will be opened only during the period of cleaning services. They will not be left unattended and open unless found that way. Any room tagged “Do Not Enter” or “No Janitorial Service” will not be entered or serviced until further notice to proceed is given from the COR.

While fulfilling the duties of this contract, only authorized Forest Service Personnel, the Contractor and the Contractor’s employees will be allowed in the building during closed office hours.

The Contractor shall place an “Out of Order” sign on any plugged toilets, sinks or drinking fountains and report it to the COR.

The Contractor shall ensure that all lights shall be turned off after each room or area has been serviced.

The Contractor shall comply with the requirements identified of this solicitation regarding Contract Personnel and Contractor Background Checks. Procedures for the background checks may begin upon contractor acceptance of contract.

7.1 SUPERVISION

The Contractor shall arrange for satisfactory supervision of the contract work. The Contractor or one of its supervisors shall be available at all times, when the contract work is in progress, to receive notices, reports, or requests from the Contracting Officer or COR.

The Contractor shall provide in writing to the COR at least five (5) days prior to the contract starting date the names, telephone numbers, and addresses of on-site supervisors. The term “on-site supervisor” and “alternate on-site supervisor” means a person designated in writing by the Contractor who has the authority to act for the Contractor on a day-to-day basis at the work site and to accept and sign for notices of deductions, inspection reports, and all other correspondence on behalf of the Contractor. .

SERVICES TO BE PERFORMED

See tables, Section J (attachment #4) for the services to be performed by facility and the frequency of their occurrence.

SEction d- packaging and marking

{For this Solicitation, there are no clauses in this Section}

SECTION E- INSPECTION AND ACCEPTANCE

AGAR 452.246-70 INSPECTION AND ACCEPTANCE

(a) The Contracting Officer or the Contracting Officer’s duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract.

(b) Inspection and acceptance will be performed randomly at the Lakeview Interagency Fire Center (LIFC).

GOVERNMENT INSPECTION

The Government will visually inspect the Contractor’s performance under this contract to ensure compliance with contract guidelines. The COR will record inspection observations and will document deficiencies. When unacceptable performance is observed, the COR will notify the Contractor’s on-site supervisor by documenting deficiencies in a Service Call log that will be maintained in the janitor closet. The Contractor’s on-site supervisor may ask for clarification to ensure there is an understanding of the unacceptable services. The preferred method to resolve deficiencies is to allow re-performance to correct the deficiencies. The Contractor shall be provided an opportunity to correct substandard performance within one business day, and this effort shall be completed prior to next scheduled cleaning day. When substandard performance is not corrected within the specified timeframe or the Contractor refuses to re-perform the service, the unsatisfactory service is then logged as a deficiency on a noncompliance memorandum and deductions to the monthly invoice shall be assessed.

PERFORMANCE OBJECTIVES

The Contractor service requirements are summarized into performance objectives that relate directly to the essential services provided. The stated performance thresholds are the minimum acceptable levels of service for each stated requirement. All aspects of Contractor performance are subject to Government surveillance, and absence of any contract requirements from the Performance objectives identified below will not detract from the enforceability, nor limit the rights or remedies of the Government under other contract clauses.

CONTRACTOR QUALITY CONTROL PLAN

A. Quality Control Plan The Contractor shall provide a Quality Control Plan (QCP) as part of this Technical Proposal. The Plan must demonstrate how the Contractor shall assure that quality of performance meets the objectives and requirements of the contract. The QCP shall specify:

- How quality will be monitored to ensure performance standards are met.

- How the work will be supervised.

- Identify the personnel responsible for performing quality control.

- How results of the monitoring will result in quality performance.

- Create a checklist for inspection of the building that covers all services stated in the “Performance Standards and Guidelines”.

- A system to ensure that the Contractor’s employees are notified of any deficiencies in their area of responsibility.

- A plan to monitor and correct customer complaints.

- A plan for immediately forwarding customer complaints that are not the responsibility of the Contractor to the COR.

B. Contractor Quality Control Inspection

The Contractor shall assure themselves that performance meets contract specifications, in accordance with FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, paragraph (a), prior to requesting the Government to inspect for payment or acceptance. The Contractor shall contact the COR upon completion of a unit. The COR may observe the Contractor’s inspection at any time and shall otherwise have unlimited access to the inspection data.

Failure by the Contractor to implement the approved plan and pursue it diligently from the commencement of the contract may be considered grounds for default.

reporting requirements The Contractor shall prepare and submit the following deliverables in accordance with the schedule below (documents should be submitted to Contracting Officer’s Representative (COR):

Daily, As deficiency occurs

www.sam.gov

Inspection Reports

The contractor shall utilize the Inspection Checklist, as specified above. The checklist should show the status of all work completed daily, weekly, and monthly, and initialed at completion.

Service Call Log - Deficiency Reports

The Contractor shall submit deficiency reports to the Service call log daily, as the deficiency occurs or is reported. Deficiency reports should be addressing those areas not cleaned and the reason for not cleaning them. Deficiencies include, but are not limited to the following: deficiencies in building equipment or damage to the building such as defective ballast; missing/broken/inoperable soap dispensers; stopped-up urinals or commodes; inadequate government provided supplies. Likewise, the government will use the log to report concerns to the janitorial staff as described in clause Government Inspection.

sECTION F – DELIVERIES AND PERFORMANCE far 52.252-2 CLAUSES INCORPORATED BY REFERENCE (feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses: www.arnet.gov/far/ www.usda.gov/procurement/policy/agar.html

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.242-15 Stop Work Order (AUG 1989)

52.242-17 Government Delay of Work (APR 1984)

AGAR-452-211-74 PERIOD OF PERFORMANCE (FEB 1988)

Base Period: March 13, 2019 to December 31, 2019 (Estimated) Option Year 1: January 1, 2020 to December 31, 2020 Option Year 2: January 1, 2021 to December 31, 2021 Option Year 3: January 1, 2022 to December 31, 2022

Option Year 4: January 1, 2023 to December 31, 2023

SECTION G – CONTRACT ADMINISTRATION DATA

AGAR 452.215-73 POST AWARD CONFERENCE (NOV 1996)

A post award conference with the successful offeror is required. It will be scheduled and held within 15 days after the date of contract award.

DESIGNATION OF CONTRACTING OFFICER'S REPRESENTATIVE

The Contracting Officer designates the Contracting Officer's Representative (COR).

The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government, which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract.)

On all matters that pertain to the contract terms the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

FAR 52.236-6 SUPERINTENDENCE BY THE CONTRACTOR (APR 1984)

At all times during performance of this contract and until the work is completed and accepted, the Contractor shall directly superintend the work or assign and have on the work a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor.

CONTRACTOR'S REPRESENTATIVE

The Government may, at its option, suspend work with full count of contract time continuing, if the Contractor fails to provide a Contractor's Representative.

SUPERVISION

The Contractor shall arrange for satisfactory supervision of the contract work. The Contractor or one of its supervisors shall be available at all times, when the contract work is in progress, to receive notices, reports, or requests from the Contracting Officer or COR. The Contractor shall provide in writing to the COR at least five (5) days prior to the contract starting date the names, telephone numbers, and addresses of on-site supervisors. The term “on-site supervisor”, “alternate on-site supervisor”, “superintendent”, or “Contractor Representative” means a person designated in writing by the Contractor who has the authority to act for the Contractor on a day-to-day basis at the work site and to accept and sign for notices of deductions, inspection reports, and all other correspondence on behalf of the Contractor.

PAYMENT

Payment will be made on a monthly basis, in arrears for services that have been satisfactorily provided. The Contractor shall submit an invoice each month along with the completed inspection checklist from the Quality Control Plan. The Government will review the performance as compared to contract standards, the Quality Assurance Plan and the Performance Objectives. Monthly payments to the Contractor will be reduced for logged deficiencies, as described in the Inspection clause. Deductions for deficiencies shall be calculated as 1/30th of the unit price for each day the Contractor fails to correct the deficiency.

Invoice Processing Platform NOTE: The paragraph below replaces the paper invoice copies requirement referenced on FAR 52.212-4 (g) invoices.

The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice Processing Platform (IPP). The contractor must follow the instructions on how to register and submit invoices via IPP as prescribed in the previous communications from USDA and Treasury. All invoices are to be submitted via the electronic Invoice Processing Platform. This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm. Please make sure that your company has registered at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account.

gOVERNMENT FURNISHED PROPERTY See Section 5.1 of the Statement of Work

SECTION H – SPECIAL CONTRACT REQUIREMENTS

agar 452.228-71 iNSURANCE COVERAGE Pursuant to FAR clause 52.228-5, Insurance-Work on a Government Installation, the Contractor will be required to present evidence to show, as a minimum, the amounts of insurance coverage indicated below:

(a) Workers Compensation and Employer's Liability. The Contractor is required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit worker's compensation to be written by private carriers.

(b) General Liability. The Contractor shall have bodily injury liability insurance coverage written on a comprehensive form of policy of at least $500,000 per occurrence

(c) Automobile Liability. The Contractor shall have automobile liability insurance written on a comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and 500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage or loss.

(d) Aircraft Public and Passenger Liability. When aircraft are used in connection with performing the contract, the Contractor shall have aircraft public and passenger liability insurance. Coverage shall be at least $200,000 per person and $500,000 per occurrence for bodily injury, other than passenger injury. Coverage for passenger injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater.

AGAR 452.237-74 KEY PERSONNEL (FEB 1988)

(a) The Contractor shall assign to this contract the following key personnel:

· Project Manager

· On-Site Supervisor

(b) During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions.

(c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

CONTRACTOR EMPLOYEE AND SUBCONTRACTOR BACKGROUND INVESTIGATIONS

The Government will pay for the initial background investigations of Contractor employees or subcontractors as the contract gets underway in the base year. This number shall not exceed three investigations. It will be the Contractor’s responsibility to pay for subsequent background checks due to turnover or dismissal due to failed background investigation. The cost will be the going rate of the OPM investigation cost at the time the background investigation is needed. This cost will be deducted from the contractor invoice. The current cost as of March 2016 is $182.00.

FAR 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

AGAR 452.204-71 PERSONAL IDENTITY VERICATION OF CONTRACTOR EMPLOYEES (OCT 2007)

(a) The contractor shall comply with the personal identity verification (PIV) policies and procedures established by the Department of Agriculture (USDA) Directives 4620-002 series.

(b) Should the results of the PIV process require the exclusion of a contractor's employee; the contracting officer will notify the contractor in writing.

(c) The contractor must appoint a representative to manage compliance with the PIV policies established by the USDA Directives 4620-002 series and to maintain a list of employees eligible for a USDA LincPass required for performance of the work.

(d) The responsibility of maintaining a sufficient workforce remains with the contractor. Contractor employees may be barred by the Government from performance of work should they be found ineligible or to have lost eligibility for a USDA LincPass. Failure to maintain a sufficient workforce of employees eligible for a USDA LincPass may be grounds for termination of the contract.

(e) The contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine unaccompanied physical access to a Federally-controlled facility and/or routine unaccompanied access to a Federally-controlled information system.

(f) The PIV Sponsor for this contract is a designated program point of contact, which in most cases is the COR\COTR, unless otherwise specified in this contract. The PIV Sponsor will be available to receive contractor identity information from 8 a.m. to 4 p.m., Monday through Friday. The Government will notify the contractor if there is a change in the PIV Sponsor, the office address, or the office hours for registration; however, it is the contractor's responsibility to meet all aspects of paragraphs (c), (d), and (e).

BIO-PREFERRED

The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA), Executive Order (EO) 13423, ' Strengthening Federal Environmental, Energy, and Transportation Management," and the Federal Acquisition Regulation to provide biobased products.

The Contractor shall utilize products and material made from biobased materials (e.g., biobased cleaners) to the maximum extent possible without jeopardizing the intended end use' or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work_ described herein are subject to the approval of the Contracting Officer (CO).

The Contractor shall provide data for their biobased products such as biobased content.

The Contractor shall comply with the provision of FAR 52.223-1, Biobased Product Certification, FAR 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts, Guide to minimum biobased content:

https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml EPA’s list of designated products under the Comprehensive Procurement Guidelines:

https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program FAR 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts (sept 2013)

(a) In the performance of this contract, the contractor shall make maximum use of biobased products that are United States Department of Agriculture (USDA)-designated items unless—

(1) The product cannot be acquired—

(i) Competitively within a time frame providing for compliance with the contract performance schedule;

(ii) Meeting contract performance requirements; or

(iii) At a reasonable price.

(2) The product is to be used in an application covered by a USDA categorical exemption (see 7 CFR 3201.3I). For example, all USDA-designated items are exempt from the preferred procurement requirement for the following:

(i) Spacecraft system and launch support equipment.

(ii) Military equipment, i.e., a product or system designed or procured for combat or combat-related missions.

(b) Information about this requirement and these products is available at http://www.biopreferred.gov.

I In the performance of this contract, the Contractor shall—

(1) Report to http://www.sam.gov, with a copy to the Contracting Officer, on the product types and dollar value of any USDA-designated biobased products purchased by the Contractor during the previous Government fiscal year, between October 1 and September 30; and

(2) Submit this report no later than—

(i) October 31 of each year during contract performance; and

(ii) At the end of contract performance.

FAR 52.208-9 CONTRACTOR USE OF MANDATORY SOURCES OF SUPPLY OR SERVICES (MAY 2014)

(a) Certain supplies or services to be provided under this contract for use by the Government are required by law to be obtained from nonprofit agencies participating in the program operated by the Committee for Purchase From People Who Are Blind or Severely Disabled (the Committee) under 41 U.S.C. 8504. Additionally, certain of these supplies are available from the Defense Logistics Agency (DLA), the General Services Administration (GSA), or the Department of Veterans Affairs (VA). The Contractor shall obtain mandatory supplies or services to be provided for Government use under this contract from the specific sources indicated in the contract schedule.

(b) The…