Solicitation 12034320Q0014 Wilderness Trips.pdf

OFFEROR'S COPY

NOTE: Attached forms must be completed and submitted intact.

Solicitation No. 12034320Q0014 HELP PREVENT FOREST FIRES

IMPORTANT - NOTICE TO OFFEROR

1. This is a complete copy. Information and instructions for submission of proposals as well as contract provisions and specifications are contained in this OFFEROR REFERENCE COPY.

This copy should be retained by offerors.

Issuing Office:

U.S. Department of Agriculture Forest Service Western Montana Acquisition Zone 24 Fort Missoula Road Missoula, Montana 59804

Offers Are Solicited For:

Wilderness Trip Services

Arthur Carhart National Wilderness Training Center Missoula, Montana

Solicitation Issue Date: December 10, 2019

Method of Solicitation: Request for Quotation (RFQ).

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation and incorporated provisions and clauses are those in effect through the most current Federal Acquisition Circular FAC 2019-05.

Responsible sources may submit a quotation which, if timely received, shall be considered by this agency.

North American Industry Classification (NAICS): 487110 Scenic and Site Seeing Transportation, Land, with the corresponding Small Business size standard $8 million.

Set Aside: 100% small business set-aside.

General Information: The intent of this solicitation is to obtain quotes for the Arthur Carhart National Wilderness Training Center. See below for complete project description.

Multiple awards may be considered from this solicitation.

Interested quoters may quote on one or more items. However, if you quote on an item(s) for the base year, you must quote on the same item(s) for the corresponding option years to be considered for award.

Provide quote by: 12:00 PM, Mountain Standard Time, on January 10, 2020.

Pre-Bid Meetings: There will be no pre-award meeting or site visit for this solicitation.

DOCUMENTS TO RETURN:

The following documents shall be submitted by the offeror for evaluation to be considered responsive See page 38 of this solicitation for detailed information:

Schedule of Items

Three (3) Non-priced Factors including: (1) Past Performance and Experience Questionnaire (including bio-based products) or a document demonstrating recent and relevant experience in respect to the size and scope of this particular project; (2) Guides and their credentials; and (3) Technical Proposal.

Proof of SAM.gov registration. (a print-out of the Sam.gov page showing Active registration)

Acknowledge Amendments (per the instructions in Block 11 on the SF-30) if applicable.

Email quotes to: tina.cook@usda.gov. Only emailed quotes will be accepted (no hard copy mail or faxed quotes). Please verify receipt of your emailed quote.

For solicitation questions call Tina Cook at (406) 544-5807 or Lori Austad at (406) 329-3858 mailto:tina.cook@usda.gov

Commercial Item thru FAC 2019-05 – 08/13/2019 12034320Q0014

Wilderness Trip Services Arthur Carhart National Wilderness Training Center

Wilderness Trip Services

Arthur Carhart National Wilderness Training Center

Missoula, MT (Missoula County)

RFQ No. 12034320Q0014

SERVICES AND PRICES

Schedule of Items

The Arthur Carhart National Wilderness Training Center (ACNWTC) intends to issue Task Orders for approximately 5 (out of the 8 options below) field trips each year to one or more Contractors to the following possible locations: Western Montana Wilderness Areas or Proposed Wilderness Areas (including but not limited to the Missoula, Kalispell, Great Falls, Helena, Seeley Lake areas). All trips will be based out of the

Missoula/Seeley Lake Montana location. Contractors may propose several alternative trip locations for each of the following trip types/descriptions/line items. The Government will make the final location selection for each of the trips awarded each year.

Base Year (Jan. 15, 2020 – Jan. 14, 2021):

ITEM TRIP DESCRIPTION

Est.

QTY

UNIT PRICE

1.1 Horse Packing Trip 1

1 Group $____________

1.2 Horse Packing Trip 2

1.3 Horse Packing Trip 3

1.4 Backpacking

1.5 Drop Camp

1.6 Llama Packing

1.7 River/Lake Float

1.8 Option/Combination – outfitter recommendations.

This is an opportunity for the outfitter to offer a type of trip not described above; a combination hike/float; etc. Be creative! Not required.

Option Year One (Jan. 15, 2021 – Jan. 14, 2022):

Est.

QTY

UNIT PRICE

2.1

2.2

2.3

2.4

2.5

2.6

2.7

2.8 Option/Combination – outfitter recommendations

This is an opportunity for the outfitter to offer a type of trip not described above; a combination hike/float; etc. Be

Option Year Two (Jan. 15, 2022 – Jan. 14, 2023):

Est.

QTY

UNIT PRICE

3.1

3.2

3.3

3.4

3.5

3.6

3.7

3.8 Option/Combination – outfitter recommendations

This is an opportunity for the outfitter to offer a type of trip not described above; a combination hike/float; etc. Be

Notes:

1. Trip locations (wilderness areas or proposed wilderness areas) should be within a 4 hour drive of

Missoula or Seeley Lake, Montana

2. See Page 38, Instructions for the Preparation of Quotes; and Page 42, Evaluation – Commercial

Items.

3. Eight Different Trips: Contractors may quote on any or all contract items (1-8). If an Offeror submits a quote on an item, the Offeror must quote on the Base and the option years for that item. Contractors may submit more than one quote for each of the line items (i.e. different proposed locations, option/combination trips, etc.). The Government intends to award task orders for approximately 5 of these 8 trips each year, with the selections being made on a best value basis. See Page 42, Evaluation – Commercial Items for details.

4. More than one line item award may be made to each contractor receiving awards.

Please provide the following information and include with your quote:

Contractor Name: ______________________________________________________

Contractor Authorized Representative: _____________________________________

Contractor DUNS Number: ______________________________________________

Contractor Address: ____________________________________________________

Contractor Phone Number: _______________________________________________

Contractor Email: ______________________________________________________

Current SAM.gov registration: ____________________________________________

Background

The Arthur Carhart National Wilderness Training Center conducts a week-long wilderness leadership training course each year for federal wilderness managers and decision makers from 4 federal agencies (Forest Service, Park Service, BLM and Fish & Wildlife Service) in addition to other federal agency partners. This national course is held in western Montana each year during the third full week of June. Each student attending the course is assigned to a group of approximately 7-13 people and expected to participate with that group in one of several different 3-day/2-night field trips. The required field trip may be one of the following types of trips:

horse packing, backpacking, drop camp, llama packing or river/lake float. The field trips are all held concurrently and always conducted on Thursday through Saturday of the training session. Each of these trips is guided by a contractor-provided outfitter-guide, hereinafter referred to as the Contractor. The Contractor shall be a current Forest Service Outfitter and Guide permit holder (or equivalent from the following federal agencies: BLM, Park Service, Fish & Wildlife Service). Since these trips are administrative, the Contractor is

NOT required to hold an outfitter-guide Special Use Permit (or equivalent) for the specific area of the provided trip. Also, the days required by the activities under this contract will not be counted against your existing permit.

SCOPE OF THE CONTRACT

Performance Work Statement

This contract is to provide outfitter-guide services to the Government for the annual, national federal wilderness leadership training course. The Contractor shall furnish everything necessary, including but not limited to all guides, transportation, equipment, gear, safety equipment, meals for participants, operating supplies and incidentals to perform outfitter-guide services to the Government, except for those items identified herein as

Government-furnished property.

Location and Description.

Western Montana, within a 4 hour transportation radius of Missoula or Seeley Lake, Montana.

Multiple-award, Indefinite Quantity Indefinite Delivery (IDIQ), Firm Fixed Price Contract.

This type of contract provides services during a fixed period of time when the exact quantity and time of services is unknown at time of contract award. It is anticipated that no single contractor can provide all of the services required concurrently for the services required and there will likely be more than one contract award to multiple contractors.

Task Orders will be issued by the Government for work ordered under this contract awards. Task Orders will include specific descriptions and maps for the work to be accomplished. There will likely be one task order issued to each awarded contractor during each of the base and option years. However, under the terms of this contract, more than one task order may be issued per performance year, but no more than two (2) per performance year.

Service Contract Act.

This contract is subject to the Service Contract Act of 1965. (Please see attachment 2)

Wage Determination No.: 2015-5398; Revision No.: 10

Date of Last Revision: 09/16/2019

Wage Determinations applicable to the Option years on this contract will be included with the Task Orders.

Service Contract Labor Standards Statute: If this is a contract in excess of $2,500, the Contractor is required to pay certain minimum wages to all service employees working under this contract. These required minimum wages are stated in the attached Register of Wage Determinations under the Service Contract Labor Standards statute. Pursuant to Executive Order 13658, the minimum hourly wage rate required to be paid to workers performing on, or in connection with, contracts and subcontracts subject to FAR Subpart 22.19, is at least

$10.60 per hour beginning January 1, 2019, and annually thereafter, an amount determined by the

Secretary of Labor. See FAR

Subpart 22.19.

Performance-Based Service Contract.

Performance-based means the Contractor is responsible for an end product. If an end product is not provided in compliance with the contract specifications, an adjustment to the payment will be made by the Contracting

Officer (CO). A commercial item contract streamlines the terms and conditions to resemble those already used in the everyday marketplace.

Contractor Quality Control and Government Quality Assurance

The Contractor is responsible for management and quality control actions to meet the terms of this contract.

The Contractor shall develop a complete Site Specific Quality Control Plan (QCP) to ensure the requirements of this contract are provided for as specified. The goal of the QCP should be to identify and correct any problems that may arise before they are identified by the CO or his/her representative COR. The role of the Government is quality assurance to ensure contract standards are met.

Records of quality inspections shall be kept and made available to the Government throughout the performance period and for the period after contract completion until final settlement of any claims under this contract.

Quality Assurance

Wilderness Trip Services –

1. Quality Assurance (QA) describes methods that will be used to monitor the Contractor’s performance. The QA is part of the Contract. It is provided to the Contractor and is subject to change by the Government during the life of the contract. The Government reserves the right to perform assessments more or less often than outlined in the QASP (see attachment 3).

2. Quality Assurance establishes methods to assess or evaluate performance of the Contractor under the contract. It is designed to provide an effective method of monitoring. The Government is concerned with the quality of the services provided, and not with the method that the Contractor uses to provide the services.

3. Responsibility for Quality Control: The Contractor is responsible for quality control and management actions to meet the performance requirements and terms of the Contract. The

Government performs quality assurance to assess the quality of services rendered, and to verify the services meet the contract requirements, and contract standards are achieved. Quality Control for

Commercial Items is in accordance with accepted industry practices.

4. Surveillance Methods: The Government will evaluate the Contractor’s performance under this contract. Examples of Government surveillance may include:

a. Government Inspection of deliverables

b. Timely submission of deliverables.

5. Deduction Methods: The Government will record performance noting any substandard performance. For substandard performance, the Government’s preferred course of action will be discussions with the Contractor to make the Contractor aware of the problem, to request re-performance, and to effectively prevent any recurrence of substandard performance.

Records of quality inspections shall be kept and made available to the Government throughout the performance period and for the period after contract completion until final settlement of any claims under this contract.

Quality Assurance Plan (QASP)

(See attachment 3)

Government Furnished Materials.

There are no Government-Furnished Materials to the Contractor. For information, the Government will ensure the trip participants receive the following items:

Government-furnished Property, Services, Data, Requirements, etc.

Where, When, How to be Furnished

Water bottle for each student, suitable for use with most field use water filters.

By the Arthur Carhart Center during registration.

Sack or box lunches for all students on Thursday, the first day of the field trip.

By the Arthur Carhart Center on Thursday.

General Requirements.

1. Contractors shall conduct the field trip Thursday through Saturday of the week of the course.

Contractors and guides are encouraged to participate in video presentations and in discussions throughout the field trip.

2. Each Contractor shall provide a minimum of one (1) Guide per trip. Each Contractor shall provide a minimum of two (2) Guides per trip on float trips.

3. Each Guide shall be trained, knowledgeable and experienced in “Leave No Trace” principles for camping and traveling safely in northern Rocky Mountains environments. All practices performed by the Guides during the field trip will be in conformance with these principles. Each Guide shall be capable of instruction of the aforementioned principles. Instruction by contract Guide shall be at the discretion of the accompanying Carhart Center Representative. Contractors will be held to the standard of Leave No Trace (LNT) found at the following two websites: https://lnt.org/why/7-principles/ and https://lnt.org/research-resources/leave-no-trace-for-the-outdoor-workplace/

4. At least one guide per trip shall have current membership in professional outfitter organizations or equivalent with past or current leadership roles.

5. Each Guide shall carry a First Aid kit appropriate for the size of the group and be knowledgeable in providing the group with basic medical attention in an emergency. Each Guide shall, at a minimum, be currently certified in CPR and First Aid, and shall provide evidence of this certification to the

Contracting Officer no later than 30 calendar days before the first day of the trip.

https://lnt.org/why/7-principles/ https://lnt.org/why/7-principles/ https://lnt.org/research-resources/leave-no-trace-for-the-outdoor-workplace/

6. All guides shall be equipped with two-way satellite communication devices that can be used in the event of an emergency. (Spot devices are not two-way and therefore are not acceptable.)

7. The Carhart Representative shall retain control of the group activities, relying on the Guide for input and expertise, unless otherwise determined by the Contracting Officer.

8. In the event of an emergency, the Guide shall render assistance and provide care to the extent of their training and abilities. Final determinations regarding care and evacuation of injured participants shall be made by the Carhart Center Representative.

9. Contractors and their Guides shall comply with all federal and state agency visitor use regulations for the area of operation.

10. Weapons. Firearms, if deemed necessary, will be carried out of sight and per Montana law.

11. Gratuity. The Contractor will not solicit gratuities.

12. Liability Waivers or Release Forms. The use of waiver of liability or release forms is not allowed under this contract.

13. Acknowledgement of Risk Forms. A form documenting participant acknowledgement of risks inherent to field trip activities may be used by the Contractor. The Contractor may use either the generic form provided by the Government or submit their own form to the Government for approval not later than 45 days before the beginning of the training course.

Llama, Horseback, Drop Camp Trip Contractors Only.

1. Contractors shall insure that trails leading to planned camping areas are cleared and useable prior to the field trip in consultation, coordination and through written approval from the office having administrative responsibility for the area. The written approval will be supplied to the COR at least a week prior to the trip.

2. Contractor is a current Forest Service Outfitter and Guide permit holder (or equivalent from the following federal agencies: BLM, Park Service, Fish & Wildlife Service).

Trip Difficulty and Level Descriptions.

1. Easiest: 3-6 trail miles and/or under 200 feet elevation gain per mile. Trail obstacles, if present, do not present a challenge to most hikers, and stream crossings are bridged or require only shallow fords. Participants carry little weight (day packs only). Horseback trips are most suitable for entry-level riders. Float trips present few, if any, water hazards, require little maneuvering, and have up to Class 1 rapids.

2. More Difficult: 4-8 trail miles and/or 200-400 feet elevation gain per mile. Trail obstacles may present minor challenges to hikers, and stream crossings may be bridged or may require shallow swiftwater or deeper flatwater fords. Participants carry little weight (day packs only).

Horseback trips are suitable for entry or intermediate-level riders. Float trips present a few water hazards, require some maneuvering, and have up to Class 2 rapids.

3. Most Difficult: 6-12 trail miles and/or over 400 feet elevation gain per mile. Trail obstacles may present minor challenges to hikers, and stream crossings may be bridged or may require shallow swiftwater or deeper flatwater fords. Participants on foot carry overnight backpacks (at least 30 lbs). Participants on horseback carry little weight (day packs only). Horseback trips are most suitable for intermediate-level riders. Float trips may present numerous water hazards, require frequent maneuvering, and have up to Class 3 rapids.

Trip Requirements.

Pre-trip Meetings. Each Contractor shall participate in a contract pre-work meeting no later than 10 days prior to the beginning of the field trip each year (See Paragraph IV-10). This meeting will be held by telephone unless otherwise agreed to by the Contractor and Contracting Officer.

1. Each Contractor shall meet with the COR (Arthur Carhart Representative) and attendees on Wednesday of the week of the course, from 4:30 to 5:30 p.m. at the course location hotel, to review field trip logistics, distribute gear and view applicable videos.

Group Size and Participants.

1. The participants at the training session will be divided into several groups of approximately 9-13 individuals, consisting of approximately 7-10 students, 1 representative from the Arthur Carhart

Wilderness Center, and a minimum of 1-2 Contractor guides. The following group sizes will be the contract requirement unless otherwise agreed to in writing, by the CO at the time of contract award, or during performance of the contract.

2. The COR will provide the Contractor(s) with a list of students, relevant student information (e.g. height and weight) and associated special requirements (e.g. dietary requirements, additional tents, etc.)

approximately 3 weeks or more before the trip begins.

Trip Descriptions. Participants ride horses, or are hiking, on established trails to a temporary camp or established camp providing only those essentials necessary for a wilderness outing, and thus provide participants with the sense of being away from items of convenience.

1. Horse Packing in wilderness or proposed wilderness area. A total of 1-3 horse trips may be offered, though not necessarily by the same Contractor.

The exact routes for each trip will be selected each year by the CO approximately 1-2 weeks before the trip start dates. The trip location selected by the CO is subject to change with short notice for any reason, including, but not limited to weather conditions, ground conditions, run-off, and other circumstances that may arise and make the trip to that location undesirable or impractical.

Horse Packing Trip 1: Difficulty: Easiest.

Horse Packing Trip 2: Difficulty: Easiest to More Difficult, Depending on Selected Route.

Horse Packing Trip 3: Difficulty: Most Difficult.

2. Backpacking in wilderness or proposed wilderness area. One trip may be offered. The exact routes for each trip will be selected each year by the CO approximately 1-2 weeks before the trip start dates. The trip location selected by the CO is subject to change with short notice for any reason, including, but not limited to weather conditions, ground conditions, run-off, and other circumstances that may arise and make the trip to that location undesirable or impractical.

Participants hike to a temporary camp carrying heavy overnight packs with clothing, personal items, gear, and food. Accommodations are backpack tents. Day hike opportunities may be offered to view wilderness stewardship issues.

Difficulty: Most Difficult

3. Drop Camp in wilderness or proposed wilderness area. One trip may be offered. The exact trip start dates. The trip location selected by the CO is subject to change with short notice for any reason, including, but not limited to weather conditions, ground conditions, run-off, and other circumstances that may arise and make the trip to that location undesirable or impractical.

Participants hike to a temporary camp carrying light day packs. Most clothing, gear, and food are packed in by horses or mules. Stock does not remain on-site during the trip.

Accommodations are backpack tents. Day hike opportunities may be offered to view wilderness stewardship issues.

Difficulty: Easiest

4. Llama Packing in wilderness or proposed wilderness area. One trip may be offered. The exact routes for each trip will be selected each year by the CO approximately 1-2 weeks before the trip start dates. The trip location selected by the CO is subject to change with short notice for any reason, including, but not limited to weather conditions, ground conditions, run-off, and other circumstances that may arise and make the trip to that location undesirable or impractical.

Participants hike to a temporary camp carrying light day packs. Most clothing, gear, and food are packed in by llamas. Stock remains on-site during the trip. Accommodations are backpack tents. Day hike opportunities may be offered to view wilderness stewardship issues.

Difficulty: More Difficult

5. Floating in wilderness or proposed wilderness area. One trip may be offered. The exact trip start dates. The trip location selected by the CO is subject to change with short notice for any reason, including, but not limited to weather conditions, ground conditions, run-off, and other circumstances that may arise and make the trip to that location undesirable or impractical.

Participants float a river or lake in rafts, canoes, or kayaks (as appropriate to the selected route) to a temporary camp(s). All clothing, gear, and food are carried by watercraft.

Accommodations are backpack tents. Day hike or day float opportunities may be offered to view wilderness stewardship issues.

Difficulty: Easiest to Most Difficult, Depending on Selected Route

Trip Location.

The course location for the Wilderness Leadership Training Course will be in Western Montana, specifically Missoula or Seeley Lake, Montana each year, unless otherwise mutually agreed to by the

Contractor and the Contracting Officer.

1. The Contractor shall provide trip(s) according to the trip locations and itinerary(s) approved in writing, in advance, by the Contracting Officer. The Contractor may obtain CO approval of proposed trip locations and itineraries as follows: (1) The Offeror may propose and the CO may accept specific trip locations and itineraries as part of the Offeror’s proposal and contract award. Locations and itineraries approved at the time of contract award will be included in the contract as pre-approved for the life of the contract; (2) The Contractor may propose additional locations and itineraries during the course of the contract, and the CO may approve those locations and itineraries and add them to the contract as approved alternatives. The Government may also add pre-approved trip locations and itineraries to the contract as additional options.

2. The Contractor-provided trip(s) shall begin at trailheads located within a 4 hour drive from the designated course location for that year, and be feasible given typical weather and ground conditions during the last week of June.

3. The Contractor-provided trip(s) shall be conducted on federal land in a federally-designated wilderness area, or federal land proposed for wilderness designation, unless otherwise approved in advance, in writing, by the Contracting Officer.

4. The Contracting Officer will make the final location decision for each trip each year, by selecting from the Contractor-proposed trips pre-approved by the Contracting Officer. The trip location selected by the CO is subject to change with short notice for any reason, including, but not limited to weather conditions, ground conditions, run-off, and other circumstances that may arise and make the trip to that location undesirable or impractical.

Contractor Provided Transportation.

1. The Contractor shall provide shuttle/bus/vehicle transportation of Government participants and participants’ personal field trip gear from the area hotel, to the field trip site and from the field trip site to the area hotel.

2. Contractors may sub-contract transportation for participants.

3. Provided vehicles shall comply with all federal, state and local laws and regulations. All vehicles must have seat belts for all participants if required by law.

4. The Government may elect to inspect the Contractor’s transportation at any time prior to the trip.

Inspections performed by the Government are for the Government’s benefit and shall not be construed as the transfer of liability or as the assumption of any liability by the Government.

5. Contractor must provide proof of a Defensive Driving course for all drivers transporting trip participants prior to task order performance.

Contractor Provided Equipment.

1. The Contractor shall furnish all equipment, including but not limited to those items identified below.

2. All trips should include gender specific tent accommodations such that no participant is required or expected to overnight with a member of the opposite sex.

3. All equipment should be in good working order and compatible with corresponding equipment (i.e.

zippers need to work; tent rain flies need to be the appropriate size and functional, keeping water out of the associated tent; sleeping bags must be clean and appropriate to the climate). (See attachment 3

QASP)

Horse Packing Trips.

1. One (1) horse for each participant.

2. One (1) sleeping bag and one (1) sleeping pad per participant.

3. One (1) tent per two (2) participants (The Contracting Officer’s Representative may require up to 2 (two) additional tents with no change in price).

4. Cookware, cook stoves, utensils, plate/bowl, coffee mug, water purification system other than iodine tablets, etc. to accommodate each group.

5. Pack animals sufficient to carry all personal gear, outfitter-supplied equipment, and food.

This includes any pre-setup of the camps.

6. Saddle bags or horn bags for each participant.

7. One (1) vehicle or more, for each field trip, suitable for use on access roads, to transport participants, personal gear and equipment to trailhead from the area hotel; and return. Seat belt use is required by each participant when traveling in vehicles and seat belts are to be provided.

8. One (1) tarp or other temporary shelter of suitable size to accommodate entire field trip group in the event of inclement weather.

Backpacking Trips.

1. One (1) backpack per participant.

2. One (1) sleeping bag and one (1) sleeping pad per participant.

3. One (1) tent per two (2) participants (The Contracting Officer may require up to 2 (two) additional tents with no change in price).

4. Cookware, cook stoves, utensils, plate/bowl, coffee mug, water purification system other than iodine tablets, etc. to accommodate each group.

5. One (1) vehicle or more, for each field trip, suitable for use on access roads, to transport participants, personal gear and equipment to trailhead from the area hotel, and return. Seat belt use is required by each participant when traveling in vehicles and seat belts are to be provided.

6. One (1) tarp or other temporary shelter of suitable size to accommodate entire field trip group in the

Drop Camp.

1. One (1) sleeping bag and one (1) sleeping pad per participant.

2. One (1) tent per two (2) participants (The Contracting Officer may require up to 2 (two) additional tents with no change in price).

3. Cookware, cook stoves, utensils, plate/bowl, coffee mug, water purification system other than iodine tablets, etc. enough to accommodate each group.

4. One (1) vehicle or more, for each field trip, suitable for use on access roads, to transport participants, personal gear and equipment to trailhead from the area hotel, and return. Seat belt use is required by each participant when traveling in vehicles and seat belts are to be provided.

5. One (1) tarp or other temporary shelter of suitable size to accommodate entire field trip group in the event of inclement weather.

6. Pack animals sufficient to transport personal gear, group equipment and food from the trailhead to and from the campsite. Pack animals do not remain at campsite overnight. This includes any pre-setup of the camps.

Llama Packing Trips.

3. Cookware, cook stoves, utensils, plate/bowl, coffee mug, water purification system other than iodine

4. Llamas sufficient to transport personal gear, outfitter-supplied equipment, and food from the trailhead to and from the campsite. Only Llamas will be used to haul equipment for any pre-setup of the camps.

5. One (1) vehicle or more, for each field trip, suitable for use on access roads, to transport participants, personal gear and equipment to trailhead from the area hotel, and return. Seat belt use is required by each

6. One (1) tarp or other temporary shelter of suitable size to accommodate entire field trip group in the event of inclement weather.

Float Trips.

3. Cookware, cook stoves, utensils, plate/bowl, coffee mug, water purification system other than iodine

4. Watercraft and guides sufficient to transport personal gear, outfitter-supplied equipment, and participants safely on the river.

5. One (1) properly fitted, Type III, USCG-approved personal floatation device per participant.

6. One (1) vehicle or more, for each field trip, suitable for use on access roads, to transport participants, personal gear and equipment to trailhead from the area hotel, and return. Seat belt use is required by each

7. One (1) tarp or other temporary shelter of suitable size to accommodate entire field trip group in the

Optional/Combination Trip.

3. Cookware, cook stoves, utensils, plate/bowl, coffee mug, water purification system other than iodine

4. Watercraft and guides sufficient to transport personal gear, outfitter-supplied equipment, and participants safely on the river.

5. One (1) properly fitted, Type III, USCG-approved personal floatation device per participant.

6. One (1) vehicle or more, for each field trip, suitable for use on access roads, to transport participants, personal gear and equipment to trailhead from the area hotel, and return. Seat belt use is required by each

7. One (1) tarp or other temporary shelter of suitable size to accommodate entire field trip group in the

8. Pack animals sufficient to transport personal gear, group equipment and food from the trailhead to and from the campsite. Pack animals do or do not remain at campsite overnight. This includes any pre-setup of the camps.

Contractor Provided Meals.

1. Contractor-Provided Meals:

Date Meals Provided by

Contractor

Thursday Dinner

Friday Breakfast, Lunch and Dinner

Saturday Breakfast, Lunch

2. All meals shall be sufficient in quantity and quality to be acceptable to the eating habits of the general population. The Government will notify the Contractor a minimum of 4 weeks prior to start work of any special dietary needs of field trip participants. The menu shall be provided to the COR a minimum of 2 weeks prior to start of work for approval. Meals may include vegan and gluten-free menus. No more than two (2) substitutions may be required up to 24 hours in advance of the trip due to unknown dietary restrictions/needs.

3. Contractors for backpacking trips shall supply food that has been re-packaged into low-weight containers, such as brand name Mountain House freeze dried meals or equivalent, and has been properly portioned for the number of participants.

4. Contractors for all trips shall supply food that is appropriate for use in bear country and to provide food storage equipment and use practices that comply with agency visitor regulations. For the current required storage orders, by area, please reference the following website:

http://igbconline.org/food-storage-regulations-2/

Biobased Product Utilization

The Contractor must comply with the Agricultural Act of 2014; the Food, Conservation and Energy Act of 2008

(FCEA), 7 U.S.C. 8102; the Farm Security and Rural Investment Act of 2002 (FSRIA), 7 U.S.C. 8102; the

Federal Acquisition Regulation; Executive Order (EO) 13514, “Federal Leadership in Environmental, Energy and Economic Performance,” dated October 5, 2009; EO 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” dated January 24, 2007; and Presidential Memorandum, “Driving Innovation and Creating Jobs in Rural America through Biobased and Sustainable Product Procurement,” dated February

2012, to provide biobased products.

The Contractor shall utilize products and material made from biobased materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer’s Representative (COR).

The following is an example list of products that may be used in this contract for which biobased products are available. The list is not all inclusive. It is desirable that Contractors be able to supply the greatest number of biobased products listed meeting the health and environmental specifications.

http://igbconline.org/food-storage-regulations-2/

(*Sample of biobased products for food catering/cafeteria projects) Plates Napkins Bowls

Food Trays Disposable Containers Food Cleaners

Compostable Garbage Liners Biodegradable Tableware Garbage Liners

Biodegradable Films to Wrap Food Straws

Biobased products that are designated for preferred procurement under USDA’s Biopreferred Program must meet the required minimum biobased content as stated in the USDA Final Rule available at www.biopreferred.gov. The Contractor should provide data for their biobased products such as biobased content and source of biobased material.

In addition to the biobased products designated by the U.S. Department of Agriculture in the Biopreferred

Program, the Contractor is encouraged to use other commercially available biobased products.

The Contractor shall submit with the initial proposal a complete list of biobased products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of this contract (see FAR Clause 52.212-2 – Evaluation – Commercial Items, page 42 or attachment Experience Questionnaire, page 3).

Additionally, the winning Contractor on each anniversary date of the contract shall compile a complete list of biobased products, including the information above, purchased to carry out the contract requirements. The

Contractor shall list volume to be used and total cost for each individual product. This information will be used for reporting purposes (see Contract Clauses, FAR Clause 52.223-2).

Within thirty (30) days of contract award, the Contractor shall submit an Operation Plan. This submittal will be approved by the COR in writing. The Contractor shall not commence work until this submittal is approved by the COR in writing. The Plan must be reviewed and updated annually, and as required by the COR. The Plan must contain and define the following elements:

The Contractor’s written policy stating its commitment to the use of biobased products, employee health and safety, and sound environmental management practices.

Detail on how the Contractor intends to keep abreast of the development and increasing availability of designated and non-designated biobased products and how any new or improved products will be incorporated on an ongoing basis into contract performance.

Proposed biobased construction products which must be selected in accordance with the criteria included above. At a minimum, the Plan must identify products by brand name for each of the product types.

NOTE: A Contractor may propose more than one product within a product category and/or propose a product or products addressing more than one product category.

The product guides which define standard operating procedures for instructing staff in the proper use, storage, and disposal of biobased products; proper maintenance of equipment; and other procedures/instructions to accomplish work under this contract.

The Contractor shall provide data on the quantity and dollar values of biobased products used in this contract.

The data shall be submitted to the COR quarterly.

http://www.biopreferred.gov/

A demonstration of proper use, an effective training program, and technical assistance are essential to the success of the purchase and use of some biobased products that may function differently than a conventional product.

Trip Dates.

1. Trip Dates:

Year Dates Departure from Hotel Return to Hotel

2020 June 18, 19, 20 Thursday. 7:00 – 8:00 a.m.

Saturday. 3:00 – 4:00 p.m.

2021 June 17, 18, 19

2022 June 16, 17, 18

2. Trips are all scheduled concurrently. Contractors providing more than one trip per performance year shall provide all trips concurrently during the dates specified herein.

Contract Period.

The contract period for this contract is from the date of contract award through the last option period exercised by the Government as defined here.

Contract Option Year Start of Contract/Option Year Date Last Day of the Contract Option

Year Period

Year One – Base year Award Date of Contract Jan. 14, 2021

Year Two – Option One January 15, 2021 January 14, 2022

Year Three – Option Two January 15, 2022 January 14, 2023

Contractor Payment.

1. Payment to the Contractor will be made per Task Order, with each Task Order being considered a separate job.

2. Contractor payment is based on the “per group/per trip” unit prices identified in the Schedule of Items.

The contract allows for some variation in the size of the group. Within the variations allowed by the contract, the Government will pay the Contractor the “group” price for the trip regardless of the group size. For example, if the contract allows the group to include between 7-10 students, the Contractor will receive the same payment regardless of whether the final group includes 7, 8, 9 or 10 students.

Task Order Ordering Procedures.

The Contracting Officer and/or any Contracting Officer may issue Task Orders to the Contractor. Order(s) may be issued by mail, facsimile, electronic commerce, or orally and confirmed in writing. Task Orders will be considered as being “issued” at the time they are mailed, faxed, transmitted or verbally issued by the

Contracting Officer. If more than one method is used to place the order, the date of the earliest provable method will be the date of issue.

Each Task Order issued by the Government will include the following items:

1. Task Order Form OF-347.

2. The type of trip and number of trips being ordered.

3. COR Designation to an Arthur Carhart Center Representative.

Pre-Work Conference.

Prior to commencement of work, the Contracting Officer will arrange a meeting with the Contractor to discuss the contract terms and work performance requirements. This meeting will be held by telephone conference unless otherwise agreed to by the Contractor and the Contracting Officer.

CONTRACT CLAUSES

FAR 52.212-4 Contract Terms and Conditions—Commercial Items

(Deviation 2017-1) (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of

God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The

Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include— http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/52_233_240.html#wp1113304 https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1137572

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic

Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other

Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of

Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act

(31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

https://www.acquisition.gov/sites/default/files/current/far/html/52_232.html#wp1153351 https://www.acquisition.gov/sites/default/files/current/far/html/52_232.html#wp1153375 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see

52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109 , which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will…