1203220_RFP 2022-002 Training.pdf

2022-002 Region One DBT Training, TF-CBT Training, MI Training, DLA-20 Training & Peer Focused Training

REQUEST FOR PROPOSALS

RFP # 2022-002

Region One DBT Training, TF-CBT Training, MI Training, DLA-20 Training &

Peer Focused Training

Issue Date: April 5, 2022

Commodity Code: 95262 Mental Health Services

Purchasing Agency: Region Ten Community Services Board

500 Old Lynchburg Road

Charlottesville, VA 22903

Contract Specialist: Kelly Crickenberger

Kelly.Crickenberger@regionten.org

(434) 982-1813

Initial Period of Contract: From initial award through June 30, 2023 with four (4) one -year renewal options.

Mail or hand deliver proposals to Region Ten Community Services Board, 500 Old Lynchburg Road, Charlottesville, Virginia 22903. All inquiries should be directed to the Contract Specialist. The offeror is responsible for ensuring that its offer is received as specified by the date and time listed herein. If an addendum is issued to this RFP, it is the responsibility of the offeror to provide acknowledgement of that addendum as part of the proposal submission.

In compliance with this request for proposal and to all the conditions imposed therein, the undersigned firm hereby agrees to furnish all goods and services in accordance with the attached signed proposal or as mutually agreed upon by subsequent negotiation.

Further, the undersigned firm hereby warrants and certifies that –

(1) All information provided below and in any schedule attached hereto is true, accurate and complete;

(2) The individual signing on Offeror’s behalf is authorized to bind the Offeror in any and all contractual matters relating to this Request for Proposals;

(3) The Offeror, the individual signing on behalf of the Offeror, or any officer of the firm does not have any business or personal relationships with any other persons, including Region One employees, officers or executives; or companies that are in conflict with the Commonwealth of Virginia’s Conflict of Interest Act or of any Region One terms and conditions;

(4) The Offeror has not employed or retained any firm or person other than a bona fide employee working solely for the firm to solicit or secure this contract and has not paid or agreed to pay any firm or person other than a bona fide employee working solely for the firm any fee, commission, percentage, brokerage fee, gifts or other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, Region One shall have the right to annul or void any resulting contract without mailto:Kelly.Crickenberger@regionten.org

2022-002 Region One DBT Training, TF-CBT Training, MI Training, DLA-20 Training & Peer Focused Training liability or, in its sole discretion, to deduct from the contract price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.

If the Offeror knowingly makes a material misrepresentation in submitting information to the Authority, such misrepresentation will be sufficient grounds for rescinding an award to the Offeror.

OFFEROR INFORMATION:

Sign in ink and type or print requested information.

(Official Signature in Ink) Print Name

Title Date

Name of Firm (Offeror) Federal Identification Number

Offeror Business Address

Print Telephone Number eVA Vendor ID

Email Address

If applicable:

Virginia Contractor License and Classification: _________________________________________

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a Offeror or Bidder because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment.

2022-002 Region One DBT Training, TF-CBT Training, MI Training, DLA-20 Training & Peer Focused Training

Table of Contents

1.0 PURPOSE

2.0 SCOPE OF SERVICES

3.0 BACKGROUND

4.0 REPORTING AND DELIVERY REQUIREMENTS

5.0 QUALIFICATIONS OF THE PROVIDER

6.0 EVALUATION, SELECTION AND AWARD PROCESS

7.0 GENERAL TERMS AND CONDITIONS

8.0 SPECIAL TERMS AND CONDITIONS

9.0 METHOD OF PAYMENT

10.0 ATTACHMENTS

2022-002 Region One DBT Training, TF-CBT Training, MI Training, DLA-20 Training & Peer Focused Training

1.0 PURPOSE

The purpose of this Request for Proposal is to solicit sealed proposals to establish a contract or contracts through competitive negotiation from qualified firms for facilitators of DBT Training, TF-

CBT Training, MI Training, DLA-20 Training and Peer Focused Training for Region One as described in Section 2.0.

2.0 SCOPE OF SERVICES

Region One is committed to the recruitment and retention of employees that are committed to our mission of creating recovery opportunities for our community in a manner that is respectful, effective and efficient. We believe that building a workforce that develops confidence within each clinician, and from our community, helps to strengthen our work towards resiliency and recovery. Building a workforce starts with developing a viable training plan that is evidence based and portable; thus, all

CSBs benefit from the collective efforts.

DBT Training – No less than six (6) total days of training should occur prior to June 30, 2023 and held via a virtual platform. Facilitators will be responsible for the development of agenda items, distribution of material prior to training sessions, and facilitation of training sessions as well as providing material needed for CE credits. The number of staff trained will vary on whether the training is mandated annually, at hire, only for licensed clinicians, etc. Estimated staff trained from the Region upon completion of this training cycle would be approximately two hundred (200) individuals.

TF-CBT Training – No less than four (4) total days of training should occur prior to June 30, 2023 and held via a virtual platform. Facilitators will be responsible for the development of agenda items, distribution of material prior to training sessions, and facilitation of training sessions as well as providing material needed for CE credits. The number of staff trained will vary on whether the training is mandated annually, at hire, only for licensed clinicians, etc. Estimated staff trained from the Region upon completion of this training cycle would be approximately one hundred fifty (150)

MI Training – No less than ten (10) total training sessions of a minimum of 1.5 hours each should occur prior to June 30, 2023 and held via a virtual platform. Facilitators will be responsible for the development of agenda items, distribution of material prior to training sessions, and facilitation of training sessions as well as providing material needed for CE credits. The number of clinicians trained will vary on whether the training is mandated annually, at hire, only for licensed clinicians, etc.

Estimated staff trained from the Region upon completion of this training cycle would be approximately seven hundred (700) individuals.

DLA-20 Training – No less than ten (10) training sessions should occur prior to June 30,2023 and held via a virtual platform. Facilitators will be responsible for the development of agenda items, distribution of material prior to training sessions, and facilitation of training sessions as well as providing materials needed for CE credits. Estimated staff trained from the Region upon completion of this training cycle would be approximately twenty-four (24) individuals.

Peer Focused Training – No less than ten (10) hours of training should occur prior to June 30, 2023 and held via a virtual platform. Facilitators will be responsible for the development of agenda items, distribution of material prior to training sessions, and facilitation of training sessions as well as providing materials needed for CE credits. The number of clinicians trained will vary on whether the

2022-002 Region One DBT Training, TF-CBT Training, MI Training, DLA-20 Training & Peer Focused Training training is mandated annually, at hire, only for licensed clinicians, etc. Estimated staff trained from the Region upon completion of this training cycle would be approximately one hundred (100)

3.0 BACKGROUND

Region Ten Community Services Board is one of 40 governmental entities established to assure the provision of community based Behavioral Health and Developmental Services throughout the state of Virginia. We serve the counties of Albemarle, Fluvanna, Greene, Louisa, Nelson and the City of

Charlottesville.

Region Ten CSB also serves as the Fiscal Agent for and houses Region One’s Regional Office.

Region One comprises of nine Community Services Boards (CSB) including: Alleghany Highlands

CSB, Harrisonburg-Rockingham CSB, Horizon Behavioral Health, Northwestern CSB, Rappahannock Area CSB, Rappahannock-Rapidan CSB, Region Ten CSB, Rockbridge CSB and

Valley CSB. Region One, is comprised of these nine Community Service Boards designated by

Virginia’s Department of Behavioral Health and Developmental Services and includes the following localities: Alleghany, Bath, City of Covington, Town of Clifton, Iron Gate, Bedford, Campbell, Appomattox, Amherst, Rockingham, Shenandoah, Page, Warren, Frederick, Clark, Stafford, Spotsylvania, King George, Caroline, Rockbridge, City of Lexington, City of Buena Vista, Culpeper, Rappahannock, City of Fredericksburg, Fauquier, Orange, Madison, Greene, Louisa, Fluvanna, Albemarle, City of Charlottesville, Nelson, Augusta, City of Waynesboro, and City of Staunton.

4.0 REPORTING AND DELIVERY REQUIREMENTS

Qualified offerors are encouraged to submit a proposal to:

4.1 Each offeror shall submit one (1) original and four (4) copies of its proposal.

4.2 An authorized representative of the offeror shall sign proposals. All information requested should be submitted. Failure to submit all information requested may result in the CSB requiring prompt submission of missing information and/or giving a lowered evaluation of the proposal. Proposals which are substantially incomplete or lack key information may be rejected by the CSB.

4.3 Proposals should be organized in the order in which the requirements are presented in the

RFP. All pages of the proposal should be numbered. Each paragraph in the proposal should reference the paragraph as it appears in the RFP. The proposal should contain a table of contents, which cross-references the RFP requirements. Information which the offeror desires to present that does not fall within any of the requirements of the RFP should be inserted at an appropriate place or be attached at the end of the proposal and designated as additional material. Proposals that are not organized in this manner risk elimination from consideration if the evaluators are unable to find where the RFP requirements are specifically addressed.

4.4 Each proposal shall be in writing and received in hard copy by the deadline. Oral proposals, proposals received by telephone, fax, telegraph or email shall be rejected.

4.5 Bidders may submit any questions or requests for additional information regarding the project in written format to Kelly Crickenberger, Fiscal Director, Budget & Operations at kelly.crickenberger@regionten.org. A formal clarification will be sent out in writing as soon as available to all know potential offerors.

mailto:kelly.crickenberger@regionten.org

2022-002 Region One DBT Training, TF-CBT Training, MI Training, DLA-20 Training & Peer Focused Training

4.6 The offeror must submit a proposal, which demonstrates and provides evidence that the offeror has the capabilities, professional expertise, and experience to provide the necessary services as described in the RFP. The offeror shall ensure that all information required herein is submitted with the proposal. All information provided should be verifiable by documentation requested by Region Ten CSB. Failure to provide all information, inaccuracy or misstatement may be sufficient cause for rejection of the proposal or rescission of an award.

4.7 Proposed Schedule:

Activity Target Completion Date

Proposal Responses Due April 20, 2022

Contract(s) Fully Executed May 2, 2022

Virtual Training Sessions Begin May 9, 2022

Contract End Date June 30, 2023

5.0 QUALIFICATIONS OF THE PROVIDER

5.1 The Community Services Board (CSB) may make such reasonable investigations as deemed proper and necessary to determine the ability of the offeror to perform the work.

The CSB reserves the right to inspect the facilities of the Contractor at any time during the contract period. The offeror shall furnish the CSB all such information and data for this purpose as may be requested. The CSB further reserves the right to reject any proposal if the evidence submitted by, or investigation of, such Offeror fails to satisfy the CSB that such Offeror is properly qualified to carry out the obligations of the contract and to complete the work contemplated.

5.2 Applicant should describe organizational and/or professional qualifications, affirming that they meet the minimum qualifications below.

5.2.1 The organization and/or individual team members must each have experience in

DBT Training, TF-CBT Training, MI Training, DLA-20 Training and/or Peer

Focused Training.

5.2.2 Organization and/or individual facilitator must have experience in provision of training, specifically via virtual platform.

5.2.3 Capable of meeting proposed deadlines outlined in the table above (taking into consideration current workload).

5.3 Additional Requirements:

5.3.1 All team members should be noted in the submission; names and history of all core consultants that will work on the project will be determined prior to submission and their work history shared in submission.

5.3.2 Teams must be able to adapt training resources and strategies to address differing provider experience.

2022-002 Region One DBT Training, TF-CBT Training, MI Training, DLA-20 Training & Peer Focused Training

6.0 PREPARATION AND SUBMISSION OF PROPOSALS

5.1 General Instructions

A. The Offeror must submit a proposal, which demonstrates and provides evidence that the

Offeror has the capabilities, professional expertise, and experience to provide the necessary services as described in this RFP. The Offeror shall ensure that all information required herein is submitted with the proposal. All information provided should be verifiable by documentation requested by Region Ten CSB. Failure to provide all information, inaccuracy or misstatement may be sufficient cause for rejection of the proposal or rescission of an award.

B. The following documents must be received by Region Ten CSB, Procurement

Department at 500 Old Lynchburg Road, Charlottesville, VA 22903 no later than 4:00

PM on Wednesday, April 20, 2022.

If the Offeror desires to hand deliver its proposal, shall wear face mask and adhere to social distancing.

To hand deliver proposals contact:

Kelly Crickenberger, Kelly.Crickenberger@regionten.org (434) 982-1813

• One (1) original and four (4) copies of proposal

• A Word or PDF on CD or USB drive is also acceptable as an additional form.

Please note this is in addition to paper copies.

• Signed Original of the completed Request for Proposal Title Page.

C. Late Proposals. No proposal received after the date and time specified for receipt of offers will be considered. The time a proposal is received in hand is determined by the time stamped on the proposal receipt by the time clock at the Receptionist Desk on the

Lobby. Proposals received late will be not be accepted. Region One is not responsible for delay in delivery by U.S. Postal Service, private carrier, hand delivery or inter-office mail. It is incumbent upon the Offeror to ensure its proposal is received at the date, time and place specified.

5.2 Proposal Preparation

A. Proposals shall be signed by an authorized representative of the firm. All information requested should be submitted. Failure to submit all information requested may result in the Purchasing Agency requiring prompt submission of missing information and/or giving a lowered evaluation of the proposal. Proposals which are substantially incomplete or lack key information may be rejected. Mandatory requirements are those required by law or regulation or are such that they cannot be waived and are not subject to negotiation.

B. Proposals should be prepared simply and economically, providing a straightforward, concise description of capabilities to satisfy the requirements of the RFP. Emphasis should be placed on completeness and clarity of content. Proposals that are not substantive may be considered non-responsive. It is not sufficient for the Offeror to address the proposal in general terms or in terms other than those outlined in the proposal.

C. Proposals should be organized in the order in which the requirements are presented in the RFP. All pages of the proposal should be sequentially numbered. Each paragraph

2022-002 Region One DBT Training, TF-CBT Training, MI Training, DLA-20 Training & Peer Focused Training in the proposal should reference the paragraph number of the corresponding section of the RFP. It is also helpful to cite the paragraph number, subletter, and repeat the text of the requirement as it appears in the RFP. If a response covers more than one page, the paragraph number and subletter should be repeated at the top of the next page. The proposal should contain a table of contents which cross-references the RFP requirements.

Information which the offeror desires to present that does not fall within any of the requirements of the RFP should be inserted at an appropriate place or be attached at the end of the proposal and designated as additional material. Proposals that are not organized in this manner risk elimination from consideration if the evaluators are unable to find where the RFP requirements are specifically addressed.

D. Each copy of the proposal should be bound or contained in a single volume where practical (except price proposal). All documentation submitted with the proposal should be contained in that single volume. Multiple proposals for the same solicitation will not be accepted.

E. Ownership of all data, materials, and documentation originated and prepared for Region

One pursuant to the RFP shall belong exclusively to for Region One and be subject to public inspection in accordance with the Virginia Freedom of Information Act. Trade secrets or proprietary information submitted by an offeror shall not be subject to public disclosure under the Virginia Freedom of Information Act; however, the offeror must invoke the protections of Code of Virginia §2.2-4342F, in writing, either before or at the time the data or other material is submitted. The written notice must specifically identify the data or materials to be protected and state the reasons why protection is necessary.

The proprietary or trade secret material submitted must be identified by some distinct method such as highlighting or underlining and must indicate only the specific words, figures, or paragraphs that constitute trade secret or proprietary information. The classification of an entire proposal document, line item prices, and/or total proposal prices as proprietary or trade secrets is not acceptable and may result in rejection of the proposal. If, after being given reasonable time the offeror refuses to withdraw the prohibited classification designation, the proposal will be rejected.

F. All proposal submitted in response to this RFP will become the property of for Region

One and are not returned. However, if any portion of the proposal is marked

"proprietary” and is highlighted, this portion can be returned after award of contract if requested, at the vendor’s expense.

G. Offerors who submit a proposal in response to this RFP may be required to give an oral presentation of their proposal. This provides an opportunity for the offeror to clarify or elaborate on its proposal. This is a fact finding and explanation session only and does not include negotiation. The Purchasing Agency will schedule the time and location of these presentations. Oral presentations are an option of for Region One and may or may not be conducted

5.2.1 Offeror’s Understanding of the Requirements

A. Offerors are responsible to inquire about and clarify any requirement of this RFP that is not understood. Oral requests for information will not be accepted.

B. All inquiries must be submitted in writing to Kelly Crickenberger via email at

Kelly.Crickenberger@regionten.org with a copy to Kristen Chesser at

Kristen.Chesser@regionten.org . Please include RFP #2022-002, Region One DBT mailto:Kristen.Chesser@regionten.org

2022-002 Region One DBT Training, TF-CBT Training, MI Training, DLA-20 Training & Peer Focused Training

Training, TF-CBT Training, MI Training, DLA-20 Training and Peer Focused Training, in the subject line.

5.2.2 Identification and Delivery of Proposal

The signed RFP response must be returned in a single, sealed container by the date and time set herein, and identified as follows:

Return Address: Vendor’s name and complete mailing address

Address to: Kelly Crickenberger

Region Ten Community Services Board

Lower left: RFP # 2022-002

RFP Title: Region One DBT Training, TF-CBT Training, MI Training, DLA-20

Training and Peer Focused Training

Closing Date: April 20, 2022 at 4:00 P.M., EST

• If an RFP response is mailed, the Offeror takes the risk that the envelope, even if marked as described above, may be inadvertently opened and the information compromised which may cause the response to be disqualified. RFP responses delivered that require an “Additional Postage Due” payment will not be accepted.

• RFP responses may be hand delivered to the designated location identified on the cover page. No other correspondence or other RFP response should be placed in the envelope.

5.3 SPECIFIC REQUIREMENTS OF PROPOSAL: Proposals should be as thorough and detailed as possible so that the CSB evaluation team may properly evaluate your capabilities to provide the required services. Offerors are required to submit the following item as a complete proposal:

5.3.1 A proposal summarizing qualifications of Offeror and detailed approach to meet the scope of work.

5.3.2 Resume of key individuals who will be assigned to the project.

5.3.3 Description of company/individual experience/work history of Offeror in services of this type.

5.3.4 Complete detail of any support required or expectations of the Purchasing Agency.

5.3.5 Implementation timeline and support.

5.3.6 Online Support available to staff; if applicable.

6.0 EVALUATION, SELECTION AND AWARD PROCESS

6.1 Offerors are to make written proposals that present the Offeror's qualifications and understanding of the work to be performed. Offerors should address each evaluation criteria and to be specific in presenting its qualifications. Proposals should be as thorough and

2022-002 Region One DBT Training, TF-CBT Training, MI Training, DLA-20 Training & Peer Focused Training detailed as possible so that Region One and may properly evaluate Offeror’s capabilities to provide the required services.

6.2 As soon as practical following the closing time, Region One will open and list the proposals for the record. This is not a public opening.

6.3 During the evaluation phase, proposals are reviewed by the Evaluation Committee to ascertain which proposals address all the requirements of the RFP, and to conduct an analysis to document the adequacy of the proposals. Proposals deemed technically non-responsive or not as responsive as other proposals may be eliminated at this point. The Evaluation

Committee may conduct interviews or site visits with selected Offerors to clarify specific matters presented in the proposals. The Evaluation Committee will use information gained during these discussions, and information presented in the proposal, to rank Offerors in accordance with criteria stated in the RFP.

6.4 The Evaluation Committee will use the following evaluation criteria and weighing factors in selecting the firm(s) for negotiation and recommendation for award of the contract:

Criteria Point Weight

1. Quality of Offer

Responsiveness to RFP

Meeting the requirements as outlined

50 pts

2. Key Personnel Experience and Qualifications 20 pts.

3. Management Capability and Project Plan 10 pts.

4. Fees for Services 20 pts.

AVAILABLE POINTS 100 pts

6.5 For goods, non-professional services and insurance: Selection will be made of the Offerors deemed fully qualified and best suited among those submitting proposals on the basis of the evaluation factors included in the RFP, including costs. Negotiations will then be conducted with each of the Offerors so selected. Price will be considered, but may not be the sole or primary determining factor. After negotiations have been conducted with each Offeror so selected, Region One will select the Offeror which, in its opinion, has made the best proposal and provides the best value, and will award the contract to that Offeror. Should Region One determine in writing and in its sole discretion that only one Offeror is fully qualified, or that one Offeror is clearly more highly qualified than the others under consideration, a contract may be negotiated and awarded to that Offeror.

6.6 The contract awarded will incorporate by reference all requirements, terms and conditions of the solicitation (RFP), all negotiated requirements and the Offeror’s proposals as negotiated.

7.0 GENERAL TERMS AND CONDITIONS

7.1 Purchasing Regulations: This solicitation is subject to the provisions of the purchasing regulations of the Region Ten Community Services Board and any revisions thereto, which are hereby incorporated into this contract in their entirety. A copy of these regulations are available for review at the purchasing office and in addition, a copy can be obtained by calling

7.2 Mandatory Use of CSB Form and Terms and Conditions: Failure to submit a proposal on the official form provided for that purpose shall be a cause for rejection of the proposal. Return of the complete document is required. Modification of or additions to any portion of the solicitation

2022-002 Region One DBT Training, TF-CBT Training, MI Training, DLA-20 Training & Peer Focused Training may be cause for rejection of the proposal; however, the Community Services Board reserves the right to decide, on a case by case basis, in its sole discretion, whether or not to reject such a proposal.

7.3 Precedence of Terms: Except for Paragraphs titled Purchasing Regulations, Applicable

Laws and Courts, Compliance, Mandatory Use of CSB Form and Terms and Conditions, Precedence of Terms, and Debarment Status herein, which shall apply in all instances, in the event there is a conflict between the General Terms and Conditions and any Special Terms and

Conditions used in a particular procurement, the Special Terms and Conditions shall apply.

7.4 Payment Terms and Invoices: Any payment terms requiring payment in less than 30 days will be regarded as requiring payment 30 days after invoice or delivery, whichever occurs last.

However, this shall not affect offers of discounts for payment in less than 30 days. Invoices must show the contract or purchase order assigned by the Community Services Board and shall be submitted by the contractor to the attention of the Accounting Office and mailed to Region Ten

CSB, 800 Preston Avenue, Charlottesville, Virginia, 22903.

7.5 Default: In case of failure to deliver good or services in accordance with the contract terms and conditions, the Commonwealth, after due oral or written notice, may procure them from other sources and hold the contractor responsible for any resulting additional purchase and administrative costs. This remedy shall be in addition to any other remedies which the

Community Services Board may have.

7.6 Assignment of Contract: A contract shall not be assignable by the contractor in whole or in part without the written consent of the Community Services Board.

7.7 Compliance: By signing this Proposal, the Offeror certifies that it is and will remain in full compliance with:

The Federal Civil Rights Act of 1964, as amended.

The Federal Immigration Reform and Control Act of 1986.

The Virginia Fair Employment Act of 1975, as amended, where applicable.

The Virginia Conflict of Interest Act.

The Virginians With Disabilities Act.

The Americans With Disabilities Act.

Section 11-51 (Employment Discrimination Act) of the Virginia Public Procurement Act.

Section 11.62-11 (Payment to Subcontractor) of the Virginia Public Procurement Act.

Sections 1 1-77 and 1 1-78 (Ethics in Public Contracting) of the Virginia Public Procurement Act.

The Antitrust laws of the United States and the Commonwealth of Virginia.

7.8 Debarment Status:. By submitting their proposal, all Offerors certify that they are not currently debarred from submitting proposals on contracts by any agency of the Commonwealth of

Virginia, nor are they an agent of any person or entity that is currently debarred from submitting proposals on contracts by any agency of the Commonwealth of Virginia.

7.9 Applicable Law and Courts: Any contract resulting from this solicitation shall be governed in all respects by the laws of the Commonwealth of Virginia and any litigation with respect thereto

2022-002 Region One DBT Training, TF-CBT Training, MI Training, DLA-20 Training & Peer Focused Training shall be brought in the courts of the Commonwealth. The contractor shall comply with applicable federal, state and local laws and regulations.

7.10 Qualifications of Offerors: The Community Services Board may make such reasonable investigations, including inspections of the offeror's physical plant, as deemed proper and necessary to determine the ability of the offeror to perform the work and the offeror shall furnish to the Community Services Board with all such information and data for this purpose as may be requested.

7.11 Taxes: Sales to the Community Services Board are normally exempt from State sales tax.

State sales and use tax certificates of exemption, will be issued upon request. Deliveries against this contract shall be free of Federal excise and transportation taxes.

7.12 Delivery Point: Except when otherwise specified herein, all items shall be F.O.B. delivery point.

7.13 Subcontracts: It is the policy of the Community Services Board to contribute to the establishment, preservation, and strengthening of minority businesses, small businesses and women owned businesses and to encourage their participation in CSB procurement activities.

Towards that end, the Community Services Board encourages contractors to provide for the participation of minority businesses, small businesses, and businesses owned by women through partnerships, joint ventures, subcontracts, and other contractual opportunities. Contractors are strongly encouraged to report the use of such subcontractors to the Purchasing Agency upon submission of invoices for payment.

7.14 Changes To The Contract: By written notice to the Contractor, the Community Services

Board may from time to time make changes, within the general scope of the contract, in the services provided by the Contractor. The Contractor shall promptly comply with the notice and shall perform services in conformity to the notice. If any such change causes an increase or decrease in the Contractor's cost of performance, an equitable adjustment in the payment rate shall be negotiated and the contract modified accordingly by written supplemental agreement.

7.15 Drug Free Workplace: The unlawful or unauthorized manufacture, distribution, dispensing, or possession of alcohol or other drugs, or the impairment or incapacitation from the use of alcohol or other drugs is. prohibited in the workplace by the contractor or his/her employees utilized to provide services herein. By submitting proposals, offerors certify their compliance and understand that violation of these prohibitions is a breach of contract and can result in default action.

7.16 Audit: The contractor hereby agrees to retain all books, records, and other documents relative to this contract for five (5) years after final payment, or until audited by the

Commonwealth of Virginia, whichever is sooner. The Community Services Board, its authorized agents, federal auditors, and/or state auditors shall have full access to and the right to examine any of said materials during said period.

7.17 Availability of Funds: By signing this proposal, the offeror agrees that the Community

Services Board shall be bound only to the extent of the funds available or which may hereafter become available for the purpose of any resultant contract.

2022-002 Region One DBT Training, TF-CBT Training, MI Training, DLA-20 Training & Peer Focused Training

7.18 Obligation of Offeror: By submitting a proposal, the Offeror covenants and agrees that he has satisfied himself, from his own investigation of the conditions to be met, that he fully understands his obligation, and that he will not make any claim for, or have right to cancellation or relief from the contract because of any misunderstanding or lack of information.

7.19 Confidentiality: The Contractor assures that information and data obtained as to personal facts and circumstances related to clients will be collected and held confidential, during and following the term of this agreement, and will not be divulged without the individual's and the

Community Services Board's written consent. Any information to be disclosed, except to the

Community Services Board, must be in summary, statistical, or other form which does not identify particular individuals.

7.20 Liquidated Damages: Not applicable

7.21 Debarment Status: By submitting their proposals, Offerors certify that they are not currently debarred from submitting proposals on contracts by any agency of the Commonwealth of

Virginia, nor are they an agent of any person or entity that is currently debarred from submitting bids or proposals on contracts by any agency of the Commonwealth of Virginia.

7.22 Clarification of Terms: If any prospective Offeror has questions about the specifications or other solicitation documents, the prospective Offeror should contact the buyer whose name appears on the face of the solicitation no later than five working days before the due date. Any revisions to the solicitation will be made only by addendum issued by the buyer.

7.23 Additional Information: The Community Service Board reserves the right to ask any offeror to submit information missing from its bid, to clarify its bid, and to submit additional information which the Community Service Board deems desirable.

7.24 Testing and Inspection: The Community Service Board reserves the right to conduct any test/inspection it may deem advisable to assure supplies and services conform to the specification.

7.25 Advertising: In the event a contract is awarded for supplies, equipment, or services resulting from this bid, no indication of such sales or services to Region Ten Community Services

Board will be used in product literature or advertising. The Contractor shall not sate in any of the advertising or product literature that Region Ten CSB has purchased or used its products or services.

7.26 Cancellation of Contract: The purchasing agency reserves the right to cancel and terminate any resulting contract, in part or in whole, without penalty, upon 30 days written notice to the

Contractor. Any contract cancellation notice shall not relieve the Contractor the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation.

7.27 Inspection of Job Site: The Offeror’s signature on this solicitation constitutes that the

Offeror has inspected the job sit and is aware of the conditions under which the work must be accomplished. Claims, as a result of failure to inspect the job site, will not be considered by

Region Ten CSB.

2022-002 Region One DBT Training, TF-CBT Training, MI Training, DLA-20 Training & Peer Focused Training

7.28 Work Site Damage: Any damage to existing utilities, equipment or finished surfaces resulting from the performance of this contract shall be repaired to Region Ten’s satisfaction at the

Contractor’s expense.

7.29 Contractor Property Damage: The Contractor will be entirely responsible for any loss or damage to his/her own materials, supplies and equipment, and to the personal property of his/her employees while they are maintained on the work site.

8.0 SPECIAL TERMS AND CONDITIONS

The following Terms and Conditions are desirable. Offerors may propose alternative language;

however, the basic contract form shall be retained. Offerors are requested to limit proposed changes, if any, to those of a substantive nature.

8.1 INSURANCE: By signing and submitting a proposal under this solicitation, the Offeror certifies that, if awarded the contract, it will have the following insurance coverages at the time the work commences. Additionally, it will maintain these during the entire term of the contract and that all insurance coverages will be provided by insurance companies authorized to sell insurance in Virginia by the Virginia State Corporation Commission.

During the period of the Contract, the Commonwealth reserves the right to require the Contractor to furnish certificates of insurance for the coverages required by the Commonwealth as indicated.

COVERAGES REQUIRED:

Broad Form Comprehensive General Liability - $ 500,000 Combined Single Limit, with the

Commonwealth of Virginia names as additional insured. The coverage shall include:

Premises - Operations; Products/Completed Operations: Contractual;

Independent Contractors; Owners and Contractor's Protective; Personal

Injury (Liable, Slander, Defamation of Character, etc.);

8.2 PROPOSAL ACCEPTANCE PERIOD: This proposal shall be binding upon the offeror for

60 calendar days following the proposal opening date. Any proposal on which the offeror shortens the acceptance period may be rejected.

(NOTE: The period for which the proposal shall be binding may be shortened or lengthened based upon the anticipated complexity of the evaluation process.)

8.3 METHOD OF PAYMENT: Payment shall be made upon 30 days of receipt of accurate and complete invoice; all invoices must display the project number and contract number assigned to the resulting contract.

8.4 PERIOD OF THE CONTRACT AND RENEWALS: The initial contract term will be until

June 30, 2023 and may be renewed by the Purchasing Agency for three (3) additional one year periods under the terms and conditions of the original contract except as stated below. Written notice of such renewal shall be given approximately 30-90 days prior to the expiration date of each contract period.

Renewal fees, rates, budgets and reimburseables shall be negotiated at the time of renewal.

Increases in fees and rates, if determined to be necessary or advisable in the sole determination of the purchasing agency, shall be negotiated, but shall in no case exceed the percentage increase/decrease of the "U. S. City Average" category of the Consumer Price Index of the United

States Bureau of Labor Statistics for the latest twelve months for which statistics are available.

2022-002 Region One DBT Training, TF-CBT Training, MI Training, DLA-20 Training & Peer Focused Training

9.0 METHOD OF PAYMENT

9.1 INVOICES. All invoices must be rendered promptly to Region One after all Services covered by the invoice have been provided and accepted. Where performance is completed in less than one (1) month, the Contractor shall invoice Region One for the full amount of the order at the completion thereof. Where performance is longer than one (1) month, the

Contractor shall invoice monthly in arrears. No invoice may include any cost other than those identified in the Agreement.

Invoices shall provide at a minimum:

• Vendor Name, Address and Taxpayer Identification Number (TIN)

• Region One Ordering Individual

• Agreement Number

• Date of Invoice

• Unique Invoice Number

• Monthly charges

• Date(s) of Services

• Complete description of Services

The Contractor shall submit a valid invoice to the address indicated by the tenth (10th) day of the month following the month in which services were rendered.

The preferred method to receive invoices is via email to the General Mailbox:

Region One: Region1Invoices@regionten.org

In lieu of email, invoices may be mailed to:

Region One:

Region Ten Community Services Board

Attn: Regional Office

10.0 ATTACHMENTS

• Vendor Data Sheet

• Virginia State Corporation Commission (SCC) Form

END OF SOLICITATION

2022-002 Region One DBT Training, TF-CBT Training, MI Training, DLA-20 Training & Peer Focused Training

ATTACHMENT A

Return this attachment as part of your proposal response.

VENDOR DATA SHEET

Primary Contact:

Name: ______________________________________ Phone: __________________________

Email Address: ________________________________________________________________________

Years in Business: Indicate the length of time the firm has been in business providing this type of good or service:

_____________ Years ________________ Months

FIN or FEI Number: _________________________ (If Company, Corporation or Partnership)

Social Security Number: _________________________ (If Individual)

Indicate below a listing of at least three (3) current or recent accounts, either commercial or governmental, that your company is servicing, has serviced, or has provided similar goods or services. Include the length of service and the name, address, and telephone number of the point of contact:

A. Company: ____________________________________ Contact: ___________________________

Phone: _______________________________________ Fax: ______________________________

Project: ___________________________________________________________________________

Dates of Service: ________________________________ Value: ____________________________

B. Company: ____________________________________ Contact_____________________________

Phone: _______________________________________ Fax: _______________________________

C. Company: ____________________________________ Contact: ___________________________

Phone: _______________________________________ Fax: ______________________________

I certify the accuracy of this information:

Signature: ______________________ Title: ______________________ Date: ___________________

2022-002 Region One DBT Training, TF-CBT Training, MI Training, DLA-20 Training & Peer Focused Training

ATTACHMENT B

Return this attachment as part of your proposal response.

Virginia State Corporation Commission (“SCC”) Registration Information:

The undersigned Offeror:

_____ is a corporation or other business entity with the following SCC identification number: ___________________

-or-

_____ is not a corporation, limited liability company, limited partnership, registered limited liability partnership, or business trust

_____ is an out-of-state business entity that does not regularly and continuously maintain as part of its ordinary and customary business any employees, agents, offices, facilities, or inventories in Virginia (not counting any employees or agents in Virginia who merely solicit orders that require acceptance outside Virginia before they become contracts, and not counting any incidental presence of the offeror in Virginia that is needed in order to assemble, maintain, and repair goods in accordance with the contracts by which such goods were sold and shipped into Virginia from Offeror’s out-of-state location)

_____ is an out-of-state business entity that is including with this proposal an opinion of legal counsel which accurately and completely discloses the undersigned Offeror’s current contacts with Virginia and describes why those contacts do not constitute the transaction of business in Virginia within the meaning of § 13.1-757 or other similar provisions in titles

13.1 or 50 of the Code of Virginia.

_____ check here if you have not completed any of the foregoing options, but currently have pending before the SCC an application for authority to transact business in the Commonwealth of Virginia and wish to be considered for a waiver to allow you to submit the SCC identification number after the due date for proposals.*

Signature: _____________________________________ __________________ (Date)

Name: ________________________________________ _______________________________

(print) Title

Name of firm:_______________________________________________________________________

* Region One reserves the right to determine in its sole discretion whether to allow such a waiver