1202SC26Q2700 Pre Solicitation Notice - Tier 3 Freight Services.pdf

PRE-SOLICITATION NOTICE - 1202SC26Q2700

This is a Pre-solicitation Notice announcement ONLY. This Pre-solicitation Notice is being posted to the Government-wide Point of Entry (GPE) website, “Contract Opportunities” https://sam.gov in accordance with Federal Acquisition Regulation (FAR) 5.201, Pre-solicitation notices.

The United States Department of Agriculture (USDA) Forest Service, Property and Procurement Services (PPS), Incident Procurement Operations (IPO) intends to issue a Request for Quotation (RFQ) in support of the National Interagency Support Cache (NISC) locations nationwide; essential for storing, tracking, and shipping critical equipment and supplies for wildland fires and all-hazard emergencies. The intent of this solicitation is to provide commercially available freight services, for the delivery of supplies and equipment for all hazardous emergencies, fire and pre-suppression activities, at various locations in the Continental United States and Alaska as directed by the National Interagency Incident Support Caches.

Delivery and pickup may be on unpaved Federal, State or County roads to remote locations.

Pricing/Terms for subsequent years will be requested annually. The effective period of the resultant Blanket Purchase Agreements (BPAs) will be from date of award through December 31st of the awarded year with annual reviews occurring each year.

Subject to the Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Products and Commercial Services. The Resultant agreement, if any, will be a Firm-Fixed-Price (FFP), BPA.

Competition Requirements: Total Small Business Set-aside

Procurement Method: Simplified Acquisition Procedures

SCOPE:

The intent of this BPA is to acquire commercially available Freight Services. The Government intends to award a sufficient number of BPA’s to meet the anticipated incident resource needs for Tier 3 Freight Services. Since the needs of the Government and availability of Contractor’s resources during an emergency cannot be determined in advance, it is mutually agreed that, upon request of the Government, the Contractor shall furnish Freight Services to the extent the Contractor is willing and able at the time of order. Due to the sporadic occurrence of incident activity and the various strategies available to the Government the placement of any orders against this BPA is not guaranteed.

CACHE WAREHOUSE DESIGNATED DISPATCH LOCATIONS:

Contractor personnel and equipment shall be physically located and available to perform services at the following locations (within the mile radius indicated for each location). The Government reserves the right to limit the number of BPAs established at each location as indicated in the table below.

Contractors may quote services for one or all locations they wish to be considered for. Contractors shall indicate the total number of locations they can provide services for.

https://sam.gov/

Cache Warehouse

Estimated Number of BPAs to be established at Cache Warehouse

Location

Address

Radius

(Distance from the Cache Warehouse address the Contractor must be physically located at and available to perform services from)

Missoula (NRK)

3 5765 W Broadway

Missoula, Montana 59808 60 Miles

Prescott (PFK) 3 2400 Melville Dr.

Prescott, Arizona 86301 110 Miles

Silver City (SFK) 3 158 Airport Rd.

Hurley, New Mexico 88043 100 Miles

Redding (NCK) 3 6101 Airport Rd.

Redding, California 96002 50 Miles

Ontario (LSK) 3 1310 S Cucamonga Ave.

Ontario, California 91761 50 Miles

Redmond (NWK) 3 1740 SE Ochoco Way, Redmond, Oregon 97756 100 Miles

Wenatchee (WFK) 3 4890 Contractors Rd.

East Wenatchee, Washington 98802 50 Miles

La Grande (LGK) 4 59973 Downs Rd.

La Grande, Oregon 97850 50 Miles

London (SAK) 2 788 Sublimity School Rd.

London, Kentucky 40744 110 Miles

Lakewood (RMK) 3 1 Denver Federal Center, BLDG 810, Door N27, Lakewood, CO 80225-0001

50 Miles

Grand Rapids (NEK) 2 402 11TH STREET SE Grand Rapids, MN 55744-3955

110 Miles

CONTRACTOR REQUIREMENTS:

(a) Have 24 hour per day, 7 day per week communication system in place to allow the Government to place verbal orders and report issues. 7-day per week staffed office is required.

(b) Furnish tractor(s) or tractor(s) with trailer(s) and box truck(s) with drivers as required by the location being quoted, within two (2) hours after placement of order by the Government. The tractor, trailer, and box truck must meet all applicable state and Federal laws relating to motor vehicles.

(c) The inside of the trailers and box trucks shall be swept clean and ready for use upon delivery.

Equipment that is provided in an unacceptable condition shall be replaced within 2 hours if time permits based on incident need. Examples of issues with trailers/box trucks: damaged floors, doors not opening/closing properly, holes in roofs and walls.

(d) The contractor shall provide semi-tractor and enclosed box trailer combinations or box truck(s) for transportation services. Transportation of agency-owned trailers and/or equipment may be required.

Contractors shall provide all necessary labor, materials, fuel, vehicles, and equipment in connection with transportation services.

(e) Mileage starts at the Designated Dispatch Point and finishes back at Designated Dispatch Point (or round trip).

(f) Interstate transport required for contiguous United States and Alaska.

(g) Detention: The Government has up to two (2) hours to load and off-load supplies and equipment at no additional cost. After two (2) hours the Government is liable for detention costs and the Contractor will be paid the hourly rate set forth, for every hour they are delayed, after the first two

(2) hours. Partial hourly rate shall be computed by dividing the hourly rate of pay by four fifteen (15) minute increments.

(h) All locations must have a minimum of two (2) trailers available, (1 each) Type 2 and (1 each) Type 1, and one (1) Box Truck.

(i) Shall have the ability to drive a forklift on the trailer floor for loading/unloading.

(j) Trailer rental (Type 1 or Type 2): Ability to rent trailers within 24 hours, including staging trailers at National Interagency Support Cache (when required) and “dropping” a trailer at the incident when authorized by the Government.

(k) Contractor will provide hazmat-qualified drivers to haul hazmat loads when requested by the Government according to CFR 49.

(l) The Government may authorize the contractor to preposition their trailers and box trucks at the fire cache during the active fire season but reserves the right to move/reposition contractor trailers as necessary. Trailer rental rates apply if Government requests preposition of trailers.

(m) All vehicles will be loaded by Government personnel in accordance with existing load plans and protocol. During the loading process the drivers are required to remain in a designated location.

(n) **ALL DRIVERS/OPERATORS SHALL BE FLUENT IN THE ENGLISH LANGUAGE.** Drivers/operators who are not fluent in the English language will be turned away by the ordering cache, with the call being passed to the next vendor.

(o) TRAILER/BOX TRUCK TYPING TABLE AND SPECIFICATIONS:

Attribute Type 1 Type 2 Box Trucks

Overall Length 43’ + 24’ thru 42’ 12’-26’

Max Overall Width 102” 102” 102”

Max Overall Height 13’6” 13’6” 13’6”

Coupler Height 47” 47” N/A

Max Dock Height 51 ½” 51 ½” N/A

Kingpin Setting 36” 36” N/A

Scuff 6” min 6” min 6” min

Landing Gear AAR Certified AAR Certified N/A

*Note: The overall width, height, and dock height are to be used as a reference. The actual dimensions may vary slightly between manufacturers; however, these dimensions cannot exceed the maximum legal dimensions set forth by USDOT Regulations.

TERMS OF DELIVERY:

The applicable North American Industry Classification System (NAICS) code to be assigned to this procurement is 484110, “General Freight Trucking, Local” with an associated small business size standard of $30 mil.

THERE IS NO SOLICITATION AT THIS TIME. Submission of any information in response to this pre-solicitation is voluntary. The Government does not assume any financial responsibility for any costs incurred associated to this pre-solicitation.

SUBMISSION INSTRUCTIONS: Interested parties, who are qualified and have the capability to deliver the Government’s freight requirements are invited to submit a response to the solicitation within the timeframe stated in the solicitation.

Request for Quote (RFQ) 1202SC26Q2700 for this acquisition will be released on or about Monday, November 23, 2026, and will close on or about Monday, December 21, 2026. It is anticipated that awards for a sufficient number of BPA’s to meet the USDA/Forest Service’s need will begin on or about Tuesday, December 28, 2026. This acquisition will be competed as a 100% Total Small Business Set Aside.

IMPORTANT NOTICE: All prospective offerors must have a current registration in the System for Award Management (SAM) at www.sam.gov associated with NAICS 484110 at the time of quote submission.

You must have an active registration in SAM to do business with the federal government. In accordance with FAR 4.203-1 (b). For additional information, go to https://www.sam.gov.

This Pre-solicitation Notice seeks to provide information to interested parties about a potential opportunity to provide the item stated above. This Pre-solicitation Notice does not commit the Government to contract for any supply. Respondents are advised that the United States (U.S.)

Government will not pay for any information or administrative cost incurred in response to either this Pre-solicitation Notice or the Solicitation Notice. All costs associated with responding to either this Pre-solicitation Notice or the Solicitation Notice will be solely at the responding party’s expense. Please be advised that all submissions become Government property and will not be returned. Responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. The solicitation subsequent to this announcement may be cancelled at any time without warning. After solicitation, and prior to award, all offers may be rejected if in the best interest of the Government or the public.

Please direct any questions regarding this notice to: Matthew Cox at matthew.cox2@usda.gov. Include the reference number (1202SC24Q2700) in the subject line.

(End Pre-Solicitation Notice) https://www.sam.gov/ mailto:matthew.cox2@usda.gov