1202SC25B2700 Sources Sought Notice.pdf

SOURCES SOUGHT NOTICE (SS)

20’ OCTAGONAL SHELTER REPLACEMENT

PARTS:

Main Frame Assemblies, Key Flanges, and Tie

Down Assemblies

Solicitation Number: 1202SC24B2700

Agency: United States Department of Agriculture (USDA)

Office: U.S. Forest Service

Location: Rocky Mountain Area Support Fire Cache (RMK)

SS Issue Date: September 09, 2025

SS Response Date: September 14, 2025

Synopsis:

This Sources Sought Notice (SS) is solely for information and planning purposes only, regarding vendors who are capable of providing shelter main frame assemblies, key flanges, and tie down assemblies meeting the specifications listed in the ‘Deliverables and Services’ section below and shall not be construed as a solicitation or as an obligation on the part of the USDA/US Forest Service. The purpose of this SS is to identify qualified sources capable of providing the items described herein. As a result of this SS, the National Interagency Fire Center (NIFC) or Rocky Mountain Area Support Fire Cache (RMK) may issue a Request for Quote (RFQ). The Government will not pay for, nor reimburse, any expenses incurred in responding to this SS.

The Government does not intend to notify respondents of the evaluation and will not share information made available; please ensure any sensitive or protected information submitted is marked as such.

The US Forest Service reserves the right to terminate this request and change its requirements if needed and any material submitted becomes the property of the US Forest Service and will not be returned.

Responding to this notice does not guarantee participation in any future activities.

Background:

The US Forest Service, Rocky Mountain Area Support Fire Cache (RMK) provides necessary equipment to field crews, wildland fire fighters, support staff, and other essential personnel for deployment to wildfire and prescribed fire incidents. RMK maintains a supply of 20’ octagonal shelters meeting NFES 0457 requirements.

Currently, RMK has a need to procure replacement parts meeting the NFES 0457 specifications listed in the “Deliverables and Services” section below.

Deliverables and Services:

The Vendor shall be able to provide the following brand-name only replacement parts for the “Gatekeeper 20 (HS Series)”, a 20’ octagonal shelter manufactured by WESTERN SHELTER SYSTEMS, LLC.

1. 20’ octagonal shelter rigid main frame assemblies (no eaves or base bars), manufacturer part PA-SHFRMF20, estimated quantity 10(ea)

2. Key flanges for main frame assemblies (HS series), manufacturer part PA-SHFRKFS6, estimated quantity 30(ea)

3. High-wind strap tie-down assemblies, reflective webbing with hook clip, 10’, manufacturer part SO-HWSA, estimated quantity 300(ea)

Delivery to multiple National Incident Support Cache locations throughout the continental US and Alaska.

Classification Code:

NAICS Code: 624230 or pertaining.

Delivery Date:

December 29, 2025.

THE GOVERNMENT DOES NOT INTEND TO AWARD A CONTRACT ON THE BASIS OF THIS SS OR TO OTHERWISE PAY FOR THE INFORMATION SOLICITED. This SS does not constitute a solicitation for proposals or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated, or received for this contemplated effort. This SS is for planning purposes only and shall not be considered as a request for proposal or as an obligation on the part of the Government to acquire any products or services. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission of responses to this SS or the Government’s use of such information. The Government reserves the right to reject, in whole or in part, any contractor’s input resulting from this SS. Response to this SS will not be returned.

Whatever information is provided may be utilized by the US Forest Service in developing its acquisition strategy and its Statement of Work. The information resulting from this SS may be included/combined with other submissions in one or more options considered in the analysis of alternatives. Any proprietary information that is submitted may be used in establishing requirements, but specific information will be safeguarded as proprietary providing it is marked in accordance with FAR 3.104-4.

Submittal of Information:

Offerors responding to this Request for Information must provide the following:

A capability statement outlining core capabilities, available technology, past performance, and other differentiators that would indicate ability to meet needs in “Deliverables and Services”. Response to this SS shall be limited to twenty (20) pages. The following information must be submitted with your comments:

1. Company Name

2. Company Mailing Address

3. UEID (SAM Number)

4. Company Point of Contact (name, telephone number and e-mail address)

5. Company’s Size Standard (i.e., Large, Small, Veteran Owned, etc.) based on NAICS code 624230 or pertaining

6. Existing/Former Government Contract Numbers and GSA Schedules (if any)

7. Company’s Capability Statement

8. Provide proof of authorization as a certified distributor of WESTERN SHELTER SYSTEMS, LLC products.

PROVIDE ANY OTHER PERTINENT INFORMATION RELATING TO THIS SS THAT WILL ASSIST THE GOVERNMENT IN

ADJUSTING THE CURRENT SPECIFICATIONS FOR A FOLLOW-ON SOLICITATION.

The information requested by this SS shall be provided, via email, by 11:59 September 14, 2025 to Purchase Agent Amy Tilley at: amy.tilley@usda.gov. Vendors shall reference “Sources Sought 1202SC25B2700 SHELTER PARTS” in the subject line of their emailed response.

The U.S. Forest Service intends to utilize the SS responses/information to assist with the development of a solicitation to obtain products that match the specification.

Any resulting solicitation will include requirements covered under the “Buy American Act” in accordance with “FAR 25.1101 Acquisition of Supplies”.

Ref: https://www.acquisition.gov/

(End of SS) mailto:amy.tilley@usda.gov https://www.acquisition.gov/