1202SC25B2700 Notice of Intent to Sole Source.pdf
PDF 56 KB Posted
- Attached to
- 1202SC25B2700: Notice of Intent to Sole Source
- Solicitation number
- 1202SC25B2700
- Issued by
-
Department of Agriculture Forest Service
About this file
This document is a Notice of Intent to Award a Sole Source contract issued by the US Forest Service (USFS). The USFS Procurement & Property Services intends to award a Firm Fixed Price contract to Western Shelter Systems, LLC for Original Equipment Manufacturer (OEM) replacement parts for the Gatekeeper 20 - HS Series shelter, specifically Main Frame Assemblies, Key Flanges, and Tie Down Assemblies. The contract is valued up to $7.5 million and is scheduled to be awarded on or about September 26, 2025, using Simplified Acquisition Procedures.
The procurement is non-competitive due to Western Shelter Systems being the sole authorized vendor for these specific replacement parts. The company is deemed the only source capable of providing parts that maintain equipment safety, warranty compliance, and operational continuity during fire missions. Potential offerors may submit capabilities/narratives demonstrating their ability to provide these parts by September 23, 2025, at 1700 EST. The contract falls under NAICS code 339999 – All Other Miscellaneous Manufacturing (Small Business) with a 550-employee threshold, and the Rocky Mountain Fire Cache in Lakewood, CO will be the contract's location.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
SPECIAL NOTICE: 1202SC25B2700
Description: NOTICE OF INTENT TO AWARD A SOLE SOURCE
The US Forest Service (USFS), Procurement & Property Services (PPS), Incident Procurement Operations (IPO), At Incident Management Support Branch (AIMS), intends to issue a Firm Fixed Priced contract under the authority 41 U.S.C. § 1901 - Simplified Acquisition Procedures up to $7.5 million, as authorized by FAR 13.500(a) and implemented by FAR 13.501(a), on or about September 26, 2025 to WESTERN SHELTER SYSTEMS, LLC. for the USDA Forest Service (USDA-FS), Rocky Mountain Fire Cache (RMFC) located in Lakewood, CO.
The intent of this requirement is to provide the following WESTERN SHELTER SYSTEMS, LLC. Original Equipment Manufacturer (OEM) replacement parts for WESTERN SHELTER SYSTEMS, LLC.’s Gatekeeper 20 - HS Series shelter (Mfr Part #HO20-MFA [PA-SHFRMFA20]): Main Frame Assemblies, Key Flanges, and Tie Down Assemblies.
The PPS, IPO, AIMS intends to non-competitively award this requirement WESTERN SHELTER SYSTEMS, LLC. There are no other authorized third-party vendors for required OEM replacement parts. No other manufacturer is compatible or can interchange with WESTERN SHELTER SYSTEMS, LLC.’s OEM replacement parts without voiding existing warranties and posing safety risks to equipment and operators. As a result, any vendor other than WESTERN SHELTER SYSTEMS, LLC capable of providing a comparable model would not be approved by the manufacturer or per established USFS equipment approvals. Furthermore, WESTERN SHELTER SYSTEMS, LLC. OEM replacement parts are compatible in all aspects with existing systems/equipment presently in use, allowing personnel in the field to interchange parts in the event of mission critical, impromptu field repairs, and maintaining continuity of service during fire mission times. WESTERN SHELTER SYSTEMS, LLC is the only source capable of providing the authorized required parts to maintain the safety of personnel, equipment, continuity of service, and the uninterrupted operation and mission readiness during fire seasons.
The North American Industry Classification System (NAICS) code for this requirement is 339999 – All Other Miscellaneous Manufacturing (Small Business) with a threshold of 550 employees.
This notice of intent is not a request for proposals or quotes. However, all responsible sources may submit an offer and capabilities/narrative that proves by clear and convincing evidence that detail their ability to provide the following WESTERN SHELTER SYSTEMS, LLC. Original Equipment Manufacturer (OEM) replacement parts for WESTERN SHELTER SYSTEMS, LLC.’s Gatekeeper 20 - HS Series shelter (Mfr Part #HO20-MFA [PA-SHFRMFA20]): Main Frame Assemblies, Key Flanges, and Tie Down Assemblies.
Said OFFER and capabilities/narrative shall be submitted no later than September 23, 2025 by 1700EST to be considered by the CO. All responses must be submitted to the Government point of contact at the email address shown below. A determination by the Government not to open the requirement to competition based upon the responses to this notice is solely within the discretion of the Government.
Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement.
Government Point of Contact:
Amy Tilley Purchase Agent amy.tilley@usda.gov mailto:amy.tilley@usda.gov
File details come from the government source that posted it. Updated .