Section B.5 DDP Working Docs_7.22.24.pdf

Solicitation No. 1202SC24RFI0002 U.S. Forest Service National Mobile Food Services National Office

B. SOLICITATION CONTINUATION PAGES

This solicitation for National Mobile Food Service Unit (MFSU) support will result in commercial, performance based, Task Orders (TO) with fixed-price Contract Line-Item Numbers (CLIN) for meal services from Designated Dispatch Points (DDP). The contractor shall provide all necessary resources to provide MFSU services in accordance with the solicitation, as authorized through issuance of Task Orders (TO).

The services of this Request are being acquired in accordance with the IDIQ. The effective period of resultant TO(s) will be from date of award through March 31, 2027 with four, 12-month Option Years, exercised at the Government’s discretion, not to exceed four option years (5-year maximum potential contract plus an additional six months if Option to Extend Services FAR 52.217-8 is exercised). Please note, pricing for Option Year 4 will be evaluated and utilized for the additional 6 months of performance if FAR 52.217-8 Option to Extend Services is exercised.

B.1 General Information

(a) Estimating the total overall contract quantity is difficult. To date the total quantities purchased for all mobile food services ordered through the National Interagency Coordination Center (NICC) from 2019 through 2023 was $413,010,514.86.

(b) The National Mobile Food Services DDP acquisition is 100% set-aside for small business concerns. See size standards in E. Solicitation Provisions.

(c) The following table provides the historical National Mobile Food Services orders by Geographical Area Coordination Center (GACC). The number of orders filled in each GACC represents the ordering activity level. This activity level correlates to the respective Designated Dispatch Point (DDP) locations in each GACC and represents the historical activity for DDPs and where activity is anticipated to be higher. The DDPs with the historical highest activity in their GACC, represents the opportunities where the Government may receive greater benefit through selecting the lowest total evaluated task order pricing from Offerors at those specific DDPs.

2019 2020 2021 2022 2023 5 Yr Avg 5 Yr High Geographic Area Coordination Center

Orders Filled

Orders Filled

Orders Filled

Orders Filled

Orders Filled

Orders Filled

Orders Filled

Great Basin 10 0 13 16 5 8.8 16 Northern California 9 24 27 7 11 15.6 27 Northern Rockies 4 7 41 10 11 14.6 41 Northwest 7 31 10 13 19 16.0 31 Rocky Mountain 6 12 0 9 4 6.2 12 Southern California 4 15 17 5 2 8.6 17 Southwest 7 16 0 20 14 11.4 20 Totals 47 105 121 81 66

(d) The following graphic shows the locations of the GACCs.

(e) The Government is required to place Mobile Food Services orders for, and the Contractor to furnish, at least the stated minimum quantity identified in C.9 Minimum and Maximum Contract Amounts. If ordered, the Contractor must furnish any additional quantities required, not to exceed the stated maximum. The minimum and maximum quantity may include any combination of assignments for fire or emergency support. Determination of quantities ordered by the Government and delivered by the Contractor will be based on the cumulative orders accepted during the base period and each potential option period. (See Sections C.13 and C.14 FAR 52.217-8 Option to Extend Services and FAR 52.217-9 Option to Extend the Term of the Contract).

(f) Offerors shall complete Section B.5 Schedule of Items – MFSU Item Details and Schedule of Prices below for all five (5) years for all equipment and services they propose to offer. At a minimum, Offerors must provide at least one complete MFSU system and meet minimum capability requirements. The Total Estimated Quantities are for evaluation purposes only.

(g) Some charges will be credited on a price reimbursable basis. In addition, the contractor may provide optional temporary refrigeration storage space, supplemental tents and seating, and supplemental foods and beverages. These are optional items the contractor is not required to provide, nor is the Government required to order. The prices proposed for these optional items will be evaluated for price reasonableness. Optional items will not be included in the total evaluated price specified in Section E.4.

(h) Each awardee is guaranteed order(s) equal to the amount of $5,000.00 during the life of the contract. In order to have a binding Indefinite Delivery Indefinite Quantity (IDIQ) type contract, the contract must require the Government to order and the Contractor to furnish at least a stated minimum quantity of services in accordance with FAR 16.504.

(i) After award of an IDIQ contract, Contractors will be provided fair opportunity to compete for Mobile Food Service Unit (MFSU) Task Order(s) (TO) for any or all of the 30 Designated Dispatch Points (DDPs) for which they wish to be considered. Offerors shall state the minimum and maximum number of locations they will accept. The DDP will be the contractually approved physical location for the complete MFSU and personnel to be kept within the defined Mandatory

Availability Period (MAP). A physical address (no PO Boxes) must be provided within 30 calendar days of order award for each location awarded. The proposed physical address provided must be within a 75-mile radius from the DDP listed. The DDP will become the physical address proposed by the awarded Offeror for each location. For example, Boise, ID is a DDP in the Schedule of Items. Offeror “A” proposes to be located at 123 Hillcrest Lane, Caldwell, ID 83605 for this DDP. If Offeror “A” is determined to be the best value to the Government and awarded this line item; the DDP will be 123 Hillcrest Lane, Caldwell, ID 83605 for the life of the contract or until changed by the CO in writing. The Offeror/awardee is responsible for providing, in writing, the Contracting Officer (CO) with changes and the CO must approve any changes in writing.

Contractors shall prioritize their preferred DDP(s), however the Government reserves the right to award MFSU contracts to any of the Offeror’s proposed DDPs and does not guarantee Contractor’s DDP preference. The Government will select the Contractors by comparing the acceptable offers on the basis of the evaluation factors identified in the task order(s) and the Government may make tradeoffs in order to determine which offers are determined to represent the best value to the Government. The Government intends to award the task orders to the offers that represent the best value at the DDP locations with the historical highest activity (see Section B.1(d) the table above for historical GACCs activity), providing the overall best value to the benefit of the Government. Offerors are encouraged to provide their best pricing for each DDP proposed.

The Government anticipates awarding task order(s) for no more than 30 DDP MFSU’s.

(j) The Offeror shall provide 24-hour contact information.

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B.2 National MFSU Task Order (TO) Designated Dispatch Points (DDP)

Contractor Key Personnel and equipment shall be physically located and available to perform services at the following locations between the beginning and ending MAP specified. Offerors may propose a MFSU for multiple locations. Only one MFSU will be awarded at each location listed below. The Government may not award all locations if it is not in the Government’s best interest.

STATE DDP CITY RADIUS

MILES MANDATORY AVAILABILITY PERIOD

Arizona Flagstaff 75 Miles April 01 – August 31 153 days Tucson 75 Miles April 01 – June 30 91 days

California Corona 75 Miles May 01 – November 15 193 days Redding 75 Miles June 01 – October 31 153 days Santa Maria 75 Miles June 01 – October 31 153 days Fresno 75 Miles May 01 – October 31 184 days Lancaster 75 Miles May 01 – October 31 184 days Bakersfield 75 Miles May 01 – October 31 184 days

Colorado Grand Junction 75 Miles May 01 – September 30 153 days Idaho Boise 75 Miles June 01 – October 15 137 days

Idaho Falls 75 Miles June 01 – September 30 122 days Montana Billings 75 Miles June 15 – September 30 108 days

Butte 75 Miles June 15 – September 30 108 days Missoula 75 Miles June 15 – September 30 108 days

Nevada Las Vegas 75 Miles May 01 – October 31 184 days Reno 75 Miles June 01 – October 31 153 days Elko 75 Miles June 01 – October 31 153 days

New Mexico Albuquerque 75 Miles April 15 – June 30 77 days Farmington 75 Miles April 15 – June 30 77 days

Oregon Bend 75 Miles June 15 – September 30 108 days Lakeview 75 Miles June 15 – September 30 108 days Medford 75 Miles June 15 – September 30 108 days Pendleton 75 Miles June 15 – September 30 108 days

Utah Kanab 75 Miles May 15 – September 30 139 days Salt Lake City 75 Miles June 01 – September 30 122 days

Washington Goldendale 75 Miles July 01 – September 30 92 days Okanogan 75 Miles July 01 – September 30 92 days Wenatchee 75 Miles July 01 – September 30 92 days

Wyoming Lander 75 Miles June 15 – September 30 108 days Cody 75 Miles June 15 – September 30 108 days

Note: All proposed physical addresses must be within a 75-mile radius from the DDPs listed above. See B.1(h) and (j) for more information.

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B.3 Map of Designated Dispatch Points (DDP) with Mandatory Availability Periods (MAP)

B.4 National MFSU Task Order (TO) Mobile Food Service Unit (MFSU)

Offerors are required to completely fill out a copy of Section B.5 Schedule of Items – MFSU Item Details and Schedule of Prices for each DDP offered for the base year and all option periods.

Contractors proposing on task order(s) for a MFSU with the same price for multiple DDPs shall submit the pricing information on one set of forms only. List all DDP’s for which the same price applies.

B.5 Schedule of Items – National MFSU DDP Item Detail & Price Schedule

B.5 Schedule of Items is a hard-copy view of the electronic form that must be completed The Schedule of Items will populate the Unit Summary for award.

SCHEDULE OF ITEMS – NATIONAL MFSU DDP ITEM DETAILS & PRICE SCHEDULE

complete a separate Schedule of Items for each DDP offered

A Contract Line-Item Number (CLIN) will be established for each National MFSU included in the IDIQ.

Complete the MFSU details, Designated Dispatch Points (DDP) (c), and provide 2025-30 pricing (d) below for each unit you have to offer.

(a) Company Name: _____________________________________________________

POC: ____________________________ Phone: ________________ Email: _____________________

(b) National MFSU Number (Kit-01 / Unit-1 / K-727 / etc.) [unique ID number]: ______________

(c) Designated Dispatch Point (DDP) – List proposed DDP’s for which you are offering the MFSUs in descending order of preference. Only DDP’s shown in B.2 Designated Dispatch Points may be proposed. Use a separate sheet(s) if necessary.

1. 11. 21.

2. 12. 22.

3. 13. 23.

4. 14. 24.

5. 15. 25.

6. 16. 26.

7. 17. 27.

8. 18. 28.

9. 19. 29.

10. 20. 30.

Note: The DDP preference list is intended to be utilized for clarification of the pricing for each MFSU you propose and may be used to assist the Government in contractor selection. This preference list will be removed from any resulting contract once the MFSU is awarded a specific DDP.

Please provide a separate copy of Section B.7 Schedule of Items – MFSU Item Details and Schedule of Prices for each MFSU proposed for the base year and all option years. For Offerors proposing multiple MFSUs, please specify a unique MFSU Unit Number for each MFSU.

MFSU Schedule of Prices - When proposing your base year (2025-2026) and option years 1 (2026-2027) through 4 (2029-2030) prices in section (g), please multiply the Price Per Unit by the Total Estimated Quantities shown to determine the Total Evaluated Amount for each CLIN. Please note CLIN 500 pricing evaluation will be calculated at 50% of the Total Estimated Quantities to evaluate the additional 6 months of performance to account for Option to Extend Services, through September 30, 2030.

The Total Estimated Quantities shown are for price evaluation purposes only. See Section E.4 Evaluation Factors for Award, for additional information.

Prices proposed for Sub Items X01 – X07 (for all years) will be evaluated to determine reasonableness for the effort proposed and to determine the demonstrated understanding of the level of effort needed to successfully perform these services. Supplemental Items X10 – X21 (for all years) are optional items and are not required to be offered. Relocation Fee (X07 or X08) and Supplemental Items will not be used for the price evaluation in Section E.4 for contract award. Prices proposed for Relocation Fee and Supplemental Items will be evaluated for price reasonableness and the Government may include Supplemental Items in an Offeror’s award if determined to be fair and reasonable. The Government reserves the right to not order Supplemental Items at any time.

(d) MFSU DDP 2025-2030 Unit pricing:

CLIN 100 - MFSU DDP (Base Year – Date of Award – February 28, 2026)

SUB

ITEM ITEM DESCRIPTION UNIT OF

MEASURE

PRICE PER

UNIT

TOTAL

ESTIMATED

QUANTITIES

TOTAL

EVALUATED

AMOUNT

101 Hand Washing Unit Rate Day $ 10 $

102 Mileage Rate Mile $ 600 $

103 Breakfast Rate Meal $ 5,000 $

104 Cold Can Breakfast Rate Meal $ 500 $

105 Sack Lunch Rate Meal $ 7,000 $

106 Dinner Rate Meal $ 5,000 $

107 Daily Guarantee Day $ 10 $

Total Evaluated Value $

108 Relocation Fee (only for in-incident moves) Move $ 1 $

SUPPLEMENTAL ITEMS

Fill out the prices for the following optional Supplemental Items that your company may wish to supply. Supplemental Item prices offered will not be included in the Total Evaluated Price calculation specified in Section E.4. Supplemental Item prices that are determined fair and reasonable will be incorporated into awarded contracts.

SUB

ITEM ITEM DESCRIPTION UNIT OF

MEASURE

PRICE PER

UNIT

TOTAL

ESTIMATED

QUANTITIES

TOTAL

AMOUNT

110 Bottled Sports Type Drink, i.e. Gatorade, etc. Ounce $ 19,200 $

111 Brewed Coffee (outside incident dining area) Gallon $ 80 $

112 Hot Chocolate (outside incident dining area) Gallon $ 1 $

113 Tea, Iced or Hot (outside incident dining area) Gallon $ 1 $

114 Bottled Water (commercially available) Ounce $ 38,400 $

115 Ice Pound $ 500 $

116 Ground Coffee Pound $ 10 $

117 Sandwiches – meat Each $ 250 $

118 Sandwiches – non-meat Each $ 100 $

119 Soup Gallon $ 1 $

120 Temporary Refrigeration (1 linear foot) Day $ 4 $

121 Additional Tents & Seating 60 people/ day $ 10 $

Note: The prices proposed on this form shall apply to the specific MFSU and DDP designated above. The Total Estimated Quantities are hypothetical quantities to be used for evaluation purposes only (See Section E.4 Evaluation Factors for Award, for additional information).

CLIN 200 - MFSU DDP (Option Year 1 - March 1, 2026 – February 28, 2027)

SUB

ITEM ITEM DESCRIPTION UNIT OF

MEASURE

PRICE PER

UNIT

TOTAL

ESTIMATED

QUANTITIES

TOTAL

EVALUATED

AMOUNT

201 Hand Washing Unit Rate Day $ 10 $

202 Mileage Rate Mile $ - 600 $

203 Breakfast Rate Meal $ 5,000 $

204 Cold Can Breakfast Rate Meal $ 500 $

205 Sack Lunch Rate Meal $ 7,000 $

206 Dinner Rate Meal $ 5,000 $

207 Daily Guarantee Day $ 10 $

Total Evaluated Value $

208 Relocation Fee (only for in-incident moves) Move $ 1 $

SUPPLEMENTAL ITEMS

Fill out the prices for the following optional Supplemental Items that your company may wish to supply. Supplemental Item prices offered will not be included in the Total Evaluated Price calculation specified in Section E.4. Supplemental Item prices that are determined fair and reasonable will be incorporated into awarded contracts.

SUB

ITEM ITEM DESCRIPTION UNIT OF

MEASURE

PRICE PER

UNIT

TOTAL

ESTIMATED

QUANTITIES

TOTAL

EVALUATED

AMOUNT

210 Bottled Sports Type Drink, i.e. Gatorade, etc. Ounce $ 19,200 $

211 Brewed Coffee (outside incident dining area) Gallon $ 80 $

212 Hot Chocolate (outside incident dining area) Gallon $ 1 $

213 Tea, Iced or Hot (outside incident dining area) Gallon $ 1 $

214 Bottled Water (commercially available) Ounce $ 38,400 $

215 Ice Pound $ 500 $

216 Ground Coffee Pound $ 10 $

217 Sandwiches – meat Each $ 250 $

218 Sandwiches – non-meat Each $ 100 $

219 Soup Gallon $ 1 $

220 Temporary Refrigeration (1 linear foot) Day $ 4 $

221 Additional Tents & Seating 60 people/ day $ 10 $

Note: The prices proposed on this form shall apply to the specific MFSU and DDP designated above. The Total Estimated Quantities are hypothetical quantities to be used for evaluation purposes only (See Section E.4

CLIN 300 - MFSU DDP (Option Year 2 - March 1, 2027 – February 29, 2028)

SUB

ITEM ITEM DESCRIPTION UNIT OF

MEASURE

PRICE PER

UNIT

TOTAL

ESTIMATED

QUANTITIES

TOTAL

EVALUATED

AMOUNT

301 Hand Washing Unit Rate Day $ 10 $

302 Mileage Rate Mile $ - 600 $

303 Breakfast Rate Meal $ 5,000 $

304 Cold Can Breakfast Rate Meal $ 500 $

305 Sack Lunch Rate Meal $ 7,000 $

306 Dinner Rate Meal $ 5,000 $

307 Daily Guarantee Day $ 10 $

Total Evaluated Value $

308 Relocation Fee (only for in-incident moves) Move $ 1 $

SUPPLEMENTAL ITEMS

Fill out the prices for the following optional Supplemental Items that your company may wish to supply. Supplemental Item prices offered will not be included in the Total Evaluated Price calculation specified in Section E.4. Supplemental Item prices that are determined fair and reasonable will be incorporated into awarded contracts.

SUB

ITEM ITEM DESCRIPTION UNIT OF

MEASURE

PRICE PER

UNIT

TOTAL

ESTIMATED

QUANTITIES

TOTAL

EVALUATED

AMOUNT

310 Bottled Sports Type Drink, i.e. Gatorade, etc. Ounce $ 19,200 $

311 Brewed Coffee (outside incident dining area) Gallon $ 80 $

312 Hot Chocolate (outside incident dining area) Gallon $ 1 $

313 Tea, Iced or Hot (outside incident dining area) Gallon $ 1 $

314 Bottled Water (commercially available) Ounce $ 38,400 $

315 Ice Pound $ 500 $

316 Ground Coffee Pound $ 10 $

317 Sandwiches – meat Each $ 250 $

318 Sandwiches – non-meat Each $ 100 $

319 Bottled Sports Drink Gallon $ 1 $

320 Temporary Refrigeration (1 linear foot) Day $ 4 $

321 Additional Tents & Seating 60 people/

Note: The prices proposed on this form shall apply to the specific MFSU and DDP designated above. The Total Estimated Quantities are hypothetical quantities to be used for evaluation purposes only (See Section E.4

CLIN 400 - MFSU DDP (Option Year 3 - March 1, 2028 – February 28, 2029)

SUB

ITEM ITEM DESCRIPTION UNIT OF

MEASURE

PRICE PER

UNIT

TOTAL

ESTIMATED

QUANTITIES

TOTAL

EVALUATED

AMOUNT

401 Hand Washing Unit Rate Day $ 10 $

402 Mileage Rate Mile $ - 600 $

403 Breakfast Rate Meal $ 5,000 $

404 Cold Can Breakfast Rate Meal $ 500 $

405 Sack Lunch Rate Meal $ 7,000 $

406 Dinner Rate Meal $ 5,000 $

407 Daily Guarantee Day $ 10 $

Total Evaluated Value $

408 Relocation Fee (only for in-incident moves) Move $ 1 $

SUPPLEMENTAL ITEMS

Fill out the prices for the following optional Supplemental Items that your company may wish to supply. Supplemental Item prices offered will not be included in the Total Evaluated Price calculation specified in Section E.4. Supplemental Item prices that are determined fair and reasonable will be incorporated into awarded contracts.

SUB

ITEM ITEM DESCRIPTION UNIT OF

MEASURE

PRICE PER

UNIT

TOTAL

ESTIMATED

QUANTITIES

TOTAL

EVALUATED

AMOUNT

410 Bottled Sports Type Drink, i.e. Gatorade, etc. Ounce $ 19,200 $

411 Brewed Coffee (outside incident dining area) Gallon $ 80 $

412 Hot Chocolate (outside incident dining area) Gallon $ 1 $

413 Tea, Iced or Hot (outside incident dining area) Day $ 1 $

414 Bottled Water (commercially available) Ounce $ 38,400 $

415 Ice Pound $ 500 $

416 Ground Coffee Pound $ 10 $

417 Sandwiches – meat Each $ 250 $

418 Sandwiches – non-meat Each $ 100 $

419 Soup Gallon $ 1 $

420 Temporary Refrigeration (1 linear foot) Day $ 4 $

421 Additional Tents & Seating 60 people/

Note: The prices proposed on this form shall apply to the specific MFSU and DDP designated above. The Total Estimated Quantities are hypothetical quantities to be used for evaluation purposes only (See Section E.4

CLIN 500 - MFSU DDP (Option Year 4 - March 1, 2029 – February 28, 2030)

SUB

ITEM ITEM DESCRIPTION UNIT OF

MEASURE

PRICE PER

UNIT

TOTAL

ESTIMATED

QUANTITIES

TOTAL

EVALUATED

AMOUNT

501 Hand Washing Unit Rate Day $ 10 $

502 Mileage Rate Mile $ - 600 $

503 Breakfast Rate Meal $ 5,000 $

504 Cold Can Breakfast Rate Meal $ 500 $

505 Sack Lunch Rate Meal $ 7,000 $

506 Dinner Rate Meal $ 5,000 $

507 Daily Guarantee Day $ 10 $

Total Evaluated Value $

508 Relocation Fee (only for in-incident moves) Move $ 1 $

SUPPLEMENTAL ITEMS

Fill out the prices for the following optional Supplemental Items that your company may wish to supply. Supplemental Item prices offered will not be included in the Total Evaluated Price calculation specified in Section E.4. Supplemental Item prices that are determined fair and reasonable will be incorporated into awarded contracts.

SUB

ITEM ITEM DESCRIPTION UNIT OF

MEASURE

PRICE PER

UNIT

TOTAL

ESTIMATED

QUANTITIES

TOTAL

EVALUATED

AMOUNT

510 Bottled Sports Drink Ounce $ 19,200 $

511 Brewed Coffee Gallon $ 80 $

512 Hot Chocolate Gallon $ 1 $

513 Tea Iced/Hot Day $ 1 $

514 Bottled Water Ounce $ 38,400 $

515 Ice Pound $ 500 $

516 Ground Coffee Pound $ 10 $

517 Sandwiches – meat Each $ 250 $

518 Sandwiches – non-meat Each $ 100 $

519 Soup Gallon $ 1 $

520 Temporary Refrigeration (1 linear foot) Day $ 4 $

521 Additional Tents & Seating 60 people/

Note: The prices proposed on this form shall apply to the specific MFSU and DDP designated above. The Total Estimated Quantities are hypothetical quantities to be used for evaluation purposes only (See Section E.4