CombinedSynopsis_RFQ 1202RZ25Q0001_Meals_Hydration.pdf

1. GENERAL INFORMATION

(i) Statement: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) Solicitation Number: 1202RZ25Q0001.

This solicitation is issued as a Request for Quotation (RFQ) for a Preseason Incident-Blanket Purchase Agreement (I-BPA) for SOUTHERN CA ZONE NATIONAL FORESTS INCIDENT SUPPORT MEALS & HYDRATION Region 5, Angeles, San Bernardino, Cleveland, and the Los Padres National Forests.

Period of Performance: 04/01/2024 to 03/31/2029.

(iii) Federal Acquisition Circular: This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-01, Effective Date: 11/12/2024.

(iv) Set-Aside Notices: This procurement is set aside for 100% Small Business. The NAICS code is 311991 (Perishable Prepared Food Manufacturing), the Size Standards in Number of Employees is 700.

Refer to the Schedule of Items (SOI) and Statement of Work (SOW) for additional information for this requirement.

Contracting Agency/Administrative Office USDA Forest Service

At-Incident Management Support (AIMS) Branch 3833 S. Development Ave

Boise, ID 83705-5354

Government Point of Contact Darrin Jackson

Contracting Officer Phone: 509-818-7705

Email: darrin.jackson@usda.gov mailto:darrin.jackson@usda.gov

STATEMENT OF WORK (SOW)

USDA Forest Service At-Incident Management Support (AIMS) Branch

Southern CA Zone National Forests Incident Support Meals & Hydration Region 5

Solicitation No: 1202RZ25Q0001

NATIONAL FORESTS (N.F.)

ANGELES N.F.

SAN BERNARDINO N.F.

CLEVELAND N.F.,

LOS PADROS N.F.

Solicitation No: 1202RZ25Q0001 Project: Southern CA Zone National Forests Incident Support Meals & Hydration Region 5

Table of Contents

(v) Schedule of Items (SOI)

(v.1) Schedule Notes:

(vi) Description Of Requirements (including a list of any attachments)

(vi.1) Ordering Protocol for Resources

(vi.2) Dispatch Priority

(vi.3) Ranking of Awarded Resources For Dispatch Priority

(vi.4) Individuals Authorized To Place Orders Under Agreement

(vi.5) Technical Requirements

(vi.6) Payment

(vi.7) Invoice

(vi.8) BPA Ceiling Limitation

(vi.9) Attachment Documents, Exhibits, and Other Attachments

(vii) Date(s) and Place(s) of Delivery and Acceptance Location

(viii) FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (SEP) 2023 (Provision)

(viii.1) Date, Time, and Place Quotes are Due

(viii.2) Government Point of Contact

(ix) FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021) (Provision)

(x) Representations and Certifications (Provision)

(xi) FAR 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (NOV 2023)

(xii) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services (NOV 2024)

(xiii) Additional Requirements/Terms and Conditions

CONTRACTOR/OFFEROR (Substitution for SF-1449, Blocks 17a, 30a-30c):

BUSINESS NAME:

DOING BUSINESS AS (dba), if applicable:

BUSINESS ADDRESS:

UE SAM #:

EMAIL:

DAYTIME PHONE & CELL:

SIGNATURE OF OFFEROR/CONTRACTOR:

NAME AND TITLE OF SIGNER:

DATE SIGNED:

(v) Schedule of Items (SOI)

LOCATION (CITY/STATE)

Contract Line Item Number (CLIN) Supplies Unit of Issue Unit Price

0001 SHIFT PROVISIONS - SACK LUNCH Each $

0002 HYDRATION

0002AA PALLET OF WATER Pallet $

0002AB PALLET OF SPORT DRINK Pallet $

0002AC PALLET OF ICE Pallet $

0003 DELIVERY FEES

0003AA ANGELES NATIONAL FOREST Each $

0003AB SAN BERNARDINO NATIONAL FOREST Each $

0003AC CLEVELAND NATIONAL FOREST Each $

0003AD LOS PADRES NATIONAL FOREST Each $

(v.1) Schedule Notes:

a) Delivery Fee must be submitted as a fixed price single fee, per delivery. A per mile rate is not accepted.

b) The Government may award multiple agreements to meet the anticipated incident resource needs resulting from this solicitation to responsible offerors/quoters whose quotes conforming to the solicitation will be most advantageous to the Government, evaluation factors include price and other factors considered. Refer to FAR 52.212-1 for instructions and FAR 52.212-2 for evaluation information.

c) Proposed rates shall include, but are not limited to, labor (as required), operating supplies, materials, State and Federal taxes (including workers compensation costs), insurance coverage, transportation costs, overhead, and profit, and any costs/fees necessary to ensure resource meets the specified standards. Contractors shall comply with the 2:1 work/rest ratio as outlined by the National Wildfire Coordinating Group (NWCG) Standards for Interagency Incident Business Management (Work/Rest Guidelines).

d) Refer to definitions provided, for pallets for water, sport drink, and ice to ensure you reflect accurate pricing as your quote on the Schedule.

1) Pallet Of Water. Minimum requirements for consideration are 72 cases of 24, 16.9oz bottles per pallet, or equivalent.

2) Pallet of Sport Drink: Minimum requirements for consideration are 18 cases of 24, 20oz bottles per pallet, or equivalent.

3) Pallet of Ice: Minimum requirements for consideration are 54, 1.0lbs bags/pillows, or equivalent.

(vi) Description Of Requirements (including a list of any attachments)

a) The intent of this Incident-Blanket Purchase Agreement (I-BPA) is for the Contractor to supply, furnish, and deliver sack lunch line provisions, hydration including water, ice, and sports drink as described in the terms and conditions of agreement. This agreement is for local fire suppression and all-hazardous incidents for the Angeles, San Bernardino, Cleveland, Los Padres National Forests, and National Forests (Southern CA Zone) Region 5. By accepting a Dispatch Order or subsequent Call Order, the Contractor is accepting all the terms and conditions of this agreement.

b) Proposed rates shall include, but are not limited to, labor (as required), operating supplies, materials, State and Federal taxes (including workers compensation costs), insurance coverage, transportation costs, overhead, and profit, and any costs/fees necessary to ensure resource meets the specified standards. Contractors shall comply with the 2:1 work/rest ratio as outlined by the National Wildfire Coordinating Group (NWCG) Standards for Interagency Incident Business Management (Work/Rest Guidelines).

(vi.1) Ordering Protocol for Resources

a) This Agreement does not preclude the Government from using any Agency or Agency Cooperator owned resources before equipment is mobilized under this Agreement.

b) The Contractor shall restrict calls to the host dispatch center. Dispatchers will not provide information, such as "when or if a Contractor will be called for an assignment" or "status of other contractors."

c) Ordering Procedures for Resources:

1) Following Agreement award, the each of the Host Dispatch Centers will have an established Dispatch Priority

List (DPL) showing the resources. The Government intends to dispatch contractor resources based on this priority ranking for other than initial attack.

2) Orders will be and will continue to be placed with the first vendor on the dispatch priority list until that vendor cannot fill the order or meet the date and time needed. If all contractor resources on the priority list are depleted, orders will be placed utilizing established dispatch procedures.

However, the number of fire orders in process and actual fire conditions at the time of dispatch may require a deviation from these procedures in order to respond effectively to such conditions.

d) Any time that food services are needed for Federal Wildland Fire Incidents, the Government is obligated to order services from the National MFSU Contractors when any of the following apply or become applicable:

1) The number of people to be fed is at or above 200 > persons per meal and;

2) The headcount is estimated to remain at those numbers, or greater, for at least 72 hours from when the headcount first reaches 200 per meal, provided that the Contractor can reasonably meet the incident’s needs and required time frames.

When the Government’s needs at an incident exceed the Contractor’s stated maximum capacity, the Government may alternatively source meals as required.

NOTE: The current National Mobile Food Service Unit (MFSU) standard for Federal Willand Fire Incidents regarding the number of people fed established for 150 > persons (2022-2024) is highly anticipated to increase to 200 > for 2025.

(vi.2) Dispatch Priority

a) The National Forest’s Dispatch Center will give Dispatch Priority to the resource offering the greatest advantages before all other private resources not under Agreement with the following exceptions:

1) For initial attack, dispatchers will follow the "closest forces" concept and utilize locally available resources according to agency and incident needs. The priority dispatch ranking may not be used during initial attack and Contractor resources may or may not be used.

2) Tribal preference policy established within reservation jurisdiction.

3) Government normally will dispatch resources in accordance with this protocol; however, the number of fire orders in process and actual fire conditions at the time of dispatch may require a deviation from normal procedures in order to respond effectively to such conditions. Any such deviation will be within the discretion of Government and will not be deemed a violation of any term or condition of this Agreement.

b) Upon receipt of a resource order by the Dispatch Center, Government Dispatchers will not hold the

Contractor resources in reserve as a contingency force in a non-pay status when that resource is available.

(vi.3) Ranking of Awarded Resources For Dispatch Priority

i) All resources will be evaluated, and agreements will be awarded in accordance with paragraph iii) of this section. Resources on an awarded Agreement will be ranked on a dispatch priority list by Host Dispatch Center.

ii) In addition to the award evaluation factors in paragraph iii), criteria have been developed for some categories of equipment to assess the advantages for dispatch priority. If no additional criteria are identified, lowest price awarded resources will be ranked highest on the dispatch list.

iii) The following calculation will be used to determine the lowest price, with the lowest price being ranked highest on the dispatch list:

PROVISION EVALUATED RATE

- Line Provision Rate x 100 Provisions = Rate 1

- Pallet of Water = Rate 2

- Pallett of Sport Drink = Rate 3

- Pallet of Ice = Rate 4

- Delivery Fee = Rate 5 Add all Rates (Rate 1 + Rate 2 + Rate 3 + Rate 4 + Rate 5) = Evaluated Rate for Dispatch Priority

Definitions:

Pallet Of Water. Minimum requirements for consideration are 72 cases of 24, 16.9oz bottles per pallet, or equivalent.

Pallet of Sport Drink: Minimum requirements for consideration are 18 cases of 24, 20oz bottles per pallet, or equivalent.

Pallet of Ice: Minimum requirements for consideration are 54, 1.0lbs bags/pillows, or equivalent.

NOTE: If rates are not submitted for Hydration and Ice items, the average overall price of all other offers for that item will be entered into the calculation for evaluated rate purposes. This does not include Delivery Fee items.

iv) The Government intends to dispatch resources in accordance with Host Dispatch Center. However, the number of fire/incident orders in process and actual fire conditions at the time of dispatch may require a deviation from these procedures in order to respond effectively to such conditions.

(vi.4) Individuals Authorized To Place Orders Under Agreement

a) Dispatchers, Buying Team Members, Procurement Unit Leaders, Contracting Officers, and Purchasing Agents are authorized to place orders against this agreement. Orders must be placed in accordance with established ordering procedures as specified in National and Regional mobilization guides. Refer to paragraph vi.1) Ordering Protocol For Resources for details.

1) This agreement and individual purchases for orders/calls shall NOT exceed the BPA ceiling limit $250,000.00, which is the Simplified Acquisition Threshold (SAT). Due to the sporadic occurrence of Incident activity, the placement of any orders is NOT GUARANTEED.

(vi.5) Technical Requirements

General:

Quantities, variety, and quality standards for meals are specified. The intent is for the Contractor to provide high quality meals while providing for variety.

Vendors must be within 250 miles of one of the following dispatch centers and meet Government dates and times needed:

Angeles ECC

4503 West William Barnes Ave Lancaster, CA 93536

San Bernardino FICC

602 S Tippecanoe Avenue San Bernardino, CA 92408

Cleveland ECC

2249 Jamacha Road El Cajon, CA 92019

Los Padres ECC

1318 New Mexico Building 9360, Room 102 Vandenberg Space Force Base, CA 93437

Meals must meet Wildland Fire Fighter Meal Specifications and any supplied supplemental foods must meet the standards listed in the Supplemental Food and Drink Guide. Nutritional requirements as applicable.

Standard Menu Requirements for Shift Provisions/Sack Lunch:

Regular and vegetarian Shift Provisions/Sack Lunches shall be provided as ordered by the Incident and delivered to location on Resource Order or location as needed.

a) Vegetarian Shift Provisions/Sack Lunches shall be prepared for the Ovo- Lacto vegetarian classification level and shall consist of the same quantities and items as regular Shift Provisions/Sack Lunches. Non-meat protein substitutes such as vegetarian lunch meats require FDUL approval.

1) Definition: Ovo-Lacto Vegetarian - This is the most common form of vegetarianism. Ovo-Lacto vegetarians do not eat meat, chicken, fish or flesh of any kind, but do eat eggs and dairy products. Subcategories are Ovo vegetarians that eat eggs but not dairy products, while Lacto vegetarians eat dairy products but not eggs.

b) The Shift Provisions (formerly known as sack lunch) consist of the primary entrée, seven shift food item categories (see table below) and the fruits and vegetables. The term Shift Provisions/Sack Lunches is used to support the idea of multiple eating episodes throughout the shift rather than items to supply a lunch during the work shift. In preparation of Shift Provisions/Sack Lunches, no two items in each category shall be the same. To ensure variety, shift food items shall not be repeated in a three-day period.

Shift Provisions/Sack Lunches shall consist of the following items:

a) Primary Entree – 1 Sandwich/Wrap/Burrito

The sandwich/wrap shall contain a minimum of 1.5 oz. of bread or bread equivalent. This is equivalent to two slices of bread or one tortilla.

1) The meat sandwich/wrap as a whole shall contain a minimum of 3 oz. protein with a minimum of 2 oz. sliced whole muscle or variety meat and a minimum of 1 oz. cheese or a combination of the 2 proteins. (no artificial cheese product). Ground/shredded meat can be used in burritos.

2) The vegetarian sandwich/wrap/burrito shall contain two different non- meat proteins totaling a minimum of 3

oz. (no artificial cheese products).

3) Appropriate individually packaged condiments shall be provided and not be put directly on the sandwich.

b) Shift Provisions: Contractors shall select one item from each category listed. These items are to be included in packaging along with the primary entrée. To ensure variety, shift food items shall not be repeated in a three-day period. The table below outlines each food category.

Category Specifications Examples Food Bar Ideal Nutrient Content:

-150 - 300 Calories -15 - 30g carbohydrate -10g protein

R Bar; Rx Bars; Kind Protein Bars, Clif bar, Nugo Bar, Tahoe Trail Bar, Premier Protein bar, Cliff Builders bar, Jimmy Protein bar, Kirkland Protein bar, NV Protein Chewy bar or Equivalent commercially prepared item.

Snack Bar Must provide a minimum of the following:

-100 - 200 Calories -25 - 30g carbohydrate

Kind Bars; Nutri-grain Bars; Nature Valley Bars, Nature valley Fruit and Nut Bars bar or Equivalent commercially prepared item.

Candy/Cookie/Desert Must provide a minimum of the following:

-150 - 300 Calories -15 - 30g carbohydrate

Candy Bars such as Snickers, Twix, Skittles; Grandma’s Cookies; Lenny & Larry’s The Complete Cookie bar or Equivalent commercially prepared item.

Chips/Pretzels/Crackers Must provide a minimum of the following:

-100 - 250 Calories -20 - 30g carbohydrate

Baked potato chips; Pretzels; Individual bags of crackers bar or Equivalent commercially prepared item.

Alternative Protein Must provide a minimum of the following:

-50 - 200 Calories -> 5g Protein

Tuna, beef or turkey jerky, hard-boiled eggs, roasted chickpeas, hummus, nut butters, bar or Equivalent commercially prepared item.

Nuts/Seeds/Trail Mix Must provide a minimum of the following:

-200 - 300 Calories -< 25g Carbohydrates -> 5g Protein

Trail mix packets, almonds, cashews, peanuts, macadamia nuts, sunflower seeds bar or Equivalent commercially prepared item.

Trial Item Must provide a minimum of the following:

-150 - 300 Calories -15 – 30 g Carbohydrate

May include a variety of food items and types including examples listed above and other miscellaneous items which meet specifications.

c) Three (3) Fruits & Vegetables, select 3 items from this category (to include at least one fruit and one vegetable)

Fresh Fruit - Items listed with quantity needed to credit as a ½ cup serving minimum.

Fruit Name Minimum Size Fruit Name Minimum Size Apple 100 Count, 3 ⅛” diameter

(1 apple) Nectarine 88-96 count, 2” – 2 ¼” diameter (1 nectarine) Apricot Medium (16 per lb.), fresh

(2 whole apricots) Orange 138 count 2 ¾” to 3 ¼” diameter (1 orange) Avocado 1 avocado Peach fresh, 80 count (1 peach) Banana 150 count, 7” - 7 ⅞” (1 whole banana) Pear fresh, 150 count (1 pear)

Blueberries Medium size (roughly 65 to berries per ½ cup)

Plum black/red, 2-inch diameter (1 plum)

Cherries Fresh (14 cherries) Raspberries 62 g or roughly 15 raspberries

Dates 3.5 oz. or roughly four pitted

Strawberries Fresh, roughly 4 strawberries

Grapes Fresh, seedless, (14 whole) Tangerine One large (2 ¾” diameter) or two small

Fresh Vegetables - Items listed with quantity needed to credit as a ½ cup serving minimum.

Vegetable Name Minimum Quantity Vegetable Name Minimum Broccoli florets 4-5 florets Peas, Snap/Snow 7 whole peas Carrots 9 baby carrots – 2 inches length Peppers, Bell Equivalent to 1 whole bell

Celery 6 – 3” sticks Tomatoes, Cherry 6 cherry tomatoes

Cucumber 6 – 3” x ¾” sticks Radishes 3 whole radishes

Condiments Four individual factory-wrapped packets of condiments appropriate for the items being served.

Paper Napkin and Pre-Moistened Towelette - Two each.

Menu Variety Shift provision/sack lunch items shall provide variety on a daily basis as to the types of meat and bread used in sandwiches, other shift provisions, fruit, snacks, and other meal items served. Vendor can either provide a daily variety or different provisions each day.

Packaging Specifications Shift Provisions/Sack Lunches shall be bagged in heavy-duty paper sacks, minimum 35 # weight, to protect the food, clearly stamped or labeled with vendor name and when the meal was prepared: i.e. “Prepared by ABC on mm/dd.”

• The Government must be able to quickly distinguish between vegetarian and regular Shift Provisions

• Sandwiches shall be packaged in plastic sandwich bags or other packaging. The packaging shall keep the sandwiches intact and/or not excessively add to waste disposal; (i.e., no Styrofoam).

• Sandwiches ordered as supplemental items shall be individually wrapped in a re- sealable sandwich bag.

• Snack items must be individually wrapped with labels that clearly list all ingredients contained in the package for identification of food allergens.

Shift Food Items Factory-wrapped or re-sealable individually wrapped by the Contractor at the incident. All ingredients shall be listed on the label for easy identification.

(vi.6) Payment

i) The Host Forest for each incident is responsible for submitting payment requests for processing.

ii) Payment for Line Provisions/Sack Lunches and Hydration:

a. Prior to the Contractor departing for the incident and fulfilling the order for placed by ordering unit

(Dispatch with a valid Resource Order), the Government may cancel, reduce, and/or increase the number of Line Provisions (also referred to as Sack Lunches) or Hydration (per pallet of ice, water, or sports drink) as needed. The Government may be liable for costs only for the number of lunches/hydration for the initial quantity ordered.

i. Payment shall be made to the Contractor for the number of Sack Lunches prepared prior to cancellation or reduction (whichever number is greater) of an order placed by the Government at the rates specified on the Schedule.

ii. Payment may be made to the Contractor for the number pallets for hydration prepared prior to cancellation or reduction (whichever number is greater) of an order placed by the Government at the rates specified on the Schedule. Reimbursement for pallets of hydration is only if the Contractor had to order additional units to fill the need of the order. If the Contractor had available inventory in stock and readily available, no reimbursement shall be made.

b. Once the Contractor has departed for an incident (mobilization), the Government may still cancel or reduce the number of sack lunches or hydration, but the Government shall be liable for the number of lunch/hydration initially ordered at the time of the Contractor departure (mobilization), not the reduced number ordered after departure.

c. Individual Sack Lunches and the Hydration orders delivered shall be counted, tracked, and totaled for each order. The total count shall be verified in writing by the Government and paid for the rates listed on the SOI.

d. For payment purposes, the Contractor shall invoice the Host Agency/Forest for the Sack Lunches and

Hydration order the same day delivered to the Government; or as soon as possible based on the contractor and incident activity.

iii) Minimum Guarantee:

a. Before any Line Provisions/Sack Lunches or Hydration are Delivered – In the event an order is cancelled en route before delivered, the Contractor shall be paid for the number of Sack Lunches and/or Hydration initially ordered to include the Contractor delivery fee, if applicable. Refer to the Schedule for rates.

b. If the Contractor is late to deliver the Sack Lunches for the date/time requested and cause lunches to be missed for date/time requested, the Contractor shall only be paid for the number of lunches delivered.

c. The Government may obtain Sack Lunches or Hydration from another source if the Contractor ordered under agreement does not meet the agreed date and time needed for an incident.

d. If the delay to the Contractor is caused by the Government and the Contractor is unable to meet the date and time requested, no reduction will be made for the delay.

(vi.7) Invoice

The Finance Unit or designated government representative will receive vendor's commercial invoices and documents providing itemized breakdown charges. They will validate with incident approved vendor generated invoices, review, sign, and submit to the payment center. The incident/Local Unit will submit a payment package including all signed originals, including:

- A detailed invoice that supports each order

- Copy of resource order(s) to match/support Vendors Invoice

- A copy of Vendors Agreement SF-1449 Including any Modifications

- Any supporting documentation.

(vi.8) BPA Ceiling Limitation

The ceiling limit of each resultant award Blanket Purchase Agreement (BPA) is the Simplified Acquisition Threshold (SAT) of $250,000.00. This agreement and any individual purchases for orders/calls shall NOT exceed this ceiling limit over the period of performance. Due to the sporadic occurrence of Incident activity, the placement of any orders is NOT GUARANTEED.

The Contractor shall not make expenditures or incur obligations in the performance of resultant BPA Call Orders which exceed the ceiling limit specified herein, except at the Contractor's own risk.

(vi.9) Attachment Documents, Exhibits, and Other Attachments

The attachments to the Statement of Work/Specifications listed in this Section are hereby made part of this solicitation and any resultant contract.

Number Title Number of Pages Exhibit A Definitions and Abbreviations 5 pages

Exhibit B Wildland Firefighter Meal Specifications 6 pages

Exhibit C Harassment Free Workplace Policy 1 page

Exhibit D Experience Questionnaire (Provision)

- Submit a completed copy with your Quote 2 pages

Exhibit E Contractor Performance Rating, May 2020 (Provision) 1 page

NOTE: IN COMPLIANCE WITH THE PAPER REDUCTION ACT, FAR PROVISIONS 52.212-1, 52.212-2, 52.212-3 AND ADDENDUMS ATTACHED THERETO, WHICH APPLY ONLY TO THE SOLICITATION PHASE, ARE NOT DUPLICATED AFTER CONTRACT AWARD. HOWEVER, THEY ARE INCORPORATED BY REFERENCE INTO

THE RESULTING AGREEMENT.

EXHIBIT A – Definitions and Abbreviations

ACCEPTANCE – The Government accepting the supplies or services that conform to the agreement requirements. Refer to FAR 52.212-4(a), paragraph Inspection/Acceptance.

ADMINISTRATIVE CONTRACTING OFFICER (ACO) - A warranted or unwarranted Contract Specialist whose duties are limited to contract administration. See also Contracting Officer.

AGENCY – Refer to “Government” and “Host” for additional information.

AGENCY COOPERATOR – Local Government entities available through agreement to assist the Federal and State Government agencies.

AGREEMENT – References the Blanket Purchase Agreement documented on the SF-1449/OF- 294, and its attachments.

BEST VALUE - The expected outcome of an acquisition that, in the Government's estimation, provides the greatest overall benefit in response to the requirement.

BIO-BASED PRODUCTS - A renewable product, made from plant or animal material that breaks down easily in the environment.

BIO-PREFERRED PRODUCTS - Implemented through The Farm Security and Rural Investment Act (FSRIA) of 2002 and includes two provisions that helped launch Bio-Preferred. The provisions included: 1) a mandate to the U.S. Department of Agriculture to develop and implement a comprehensive program for designating Bio

BLANKET PURCHASE AGREEMENT (BPA) - Is a simplified method of filling anticipated repetitive needs for supplies or services by establishing "charge accounts" with qualified sources of supply.

CALENDAR DAY - The period of elapsed time, using Coordinated Universal Time or local time that begins at midnight and ends 24 hours later at the next midnight.

CAMPSITE – Any area designated by the Government where there are facilities in support of an incident.

CONTRACT ADMINISTRATION - A subset of contracting that includes efforts to ensure that supplies and services are delivered in accordance with the terms, conditions, and standards set forth in the awarded contract.

CONTRACT CLAUSE - Or "clause" means a term or condition used in contracts or in both solicitations and contracts and applying after contract award or both before and after award.

CONTRACTING OFFICER (CO) - A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The Contracting Officer is the only individual who has the legal authority to contractually bind the Government. The Contracting Officer may designate a Government employee to act within the limits of their designation as his/her authorized technical representative.

CONTRACT MODIFICATION - Any written change in the terms of a contract.

CONTRACTOR - A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

CONTRACTOR REPRESENTATIVE – Also referred to as Designation of Representative and/or Key Personnel, the Contractor Representative is a delegation that extends authority to take any action necessary with respect to the execution of the work, including acknowledging receipt of Notice to Proceed, Suspend, and Resume Work Orders, and Notices of Noncompliance. Contractor representative also includes additional levels of authority (when designation form is provided by the CO and signed by Contractor) to authorize authority delegation such as: signing progress payment estimates and invoices, signing for contract modifications, signing final payment estimate and invoice and contract release, executing contract termination settlement agreement, and/or full authority in all contractual matters.

DAY - Unless otherwise specified, a calendar day.

DESIGNATED DISPATCH POINT (DDP) – This is the address where the unit must be physically located and dispatch from.

DELIVERABLE - Anything that can be physically delivered but may include non-manufactured things such as lunches and hydration.

FACTORY WRAPPED - A commercial item that is covered with material at the place of manufacture to protect it from outside elements or contamination. A list of ingredients may also be required to identify contents.

FIRM FIXED-PRICE (FFP) - Provides for a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the agreement.

FS – Forest Service

FMCSA – Federal Motor Carrier Safety Administration

FMVSS – Federal Motor Vehicle Safety Standards

FOOD GRADE MATERIALS - Food Grade Material examples. This list is not all inclusive: Glass filled Noryl, Polyphenylene, Fiberglass-Reinforced Thermoplastic, Polystyrenes, Polycarbonates, Vinyl Chloride, Polypropylene, Ryton®, Nylon, Glass filled Polycarbonate Sulfide, Neoprene Compound, Engineered Polymer, Thermoplastics, Stainless Steel, Copper, Aluminum, Brass, Gold, Silver, Ceramic carbon, Viton® Elastomers, Santoprene™, EPDM Elastomers, Silicon Carbide, Tungsten Carbide.

FOOD AND DRUG ADMINISTRATION (FDA) - Government agency whose mission is "to promote and protect the public health by helping safe and effective products reach the market in a timely way, and monitoring products for continued safety after they are in use."

FOOD UNIT LEADER (FDUL) - This unit leader is responsible for determining feeding requirements at all incident facilities.

Menu planning; determining cooking facilities required; food preparation; serving; providing potable water, and general maintenance of the food service areas are responsibilities of this unit. The FDUL (when applicable) may serve as a Government representative/Inspector/and/or the FPCO for the agreement/contract.

FOOD SERVICE EMPLOYEES - Individuals who are employed by the Contractor.

FOREST POINT OF CONTACT (FPCO) - The Contracting Officer designates the FPCO. The FPOC is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

GOVERNMENT – United States Department of Agriculture – Forest Service (USDA-FS), National Park Service (NPS), Bureau of Land Management (BLM), Bureau of Indian Affairs (BIA), and United States Fish & Wildlife Service (USF&WS), Federal Emergency Management Agency (FEMA), and the following Cooperators:

- Northern California Geographic Area Coordination Center / Southern California Geographic Area Coordination Center / Pacific Southwest in Region 5 (R5): State of California and Pacific Islands

GOVERNMENT REPRESENTATIVE - An individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. The Government Rep/FPOC does NOT have the authority to change the terms and conditions of the contract.

HOST DISPATCH CENTER – Interagency dispatch center responsible for dispatching resources under this agreement.

HOST DISPATCH ZONE – Geographic area defined by the Host Dispatch Center’s area of authority.

HOST AGENCY - The agency or unit with jurisdiction or protection responsibilities or who was financially responsible for the incident response.

ICPI – Incident Contract Project Inspector

ICS – Incident Command System

IN WRITING - "Writing," or "written" means any worded or numbered expression that can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.

INCIDENT – An occurrence or event, either human-caused or natural phenomena, that requires action by emergency service personnel to prevent or minimize loss of life or damage to property and/or natural resources.

INITIAL ATTACK – A planned response to a wildfire given the wildfire’s potential fire behavior. The objective of initial attack is to stop the spread of the wildfire and suppress it at least cost. An aggressive suppression action that is consistent with firefighter and public safety.

INCIDENT-BLANKET PURCHASE AGREEMENT (I-BPA) – BPA is a simplified method of filling anticipated repetitive needs for supplies or services by establishing "charge accounts" with qualified sources of supply specifically for incident/emergencies such as wildland fire suppression and all-hazardous incidents.

INSPECTION - Examining and testing supplies or services to determine whether they conform to contract requirements. Refer to FAR 52.212-4, paragraph (a) Inspection/Acceptance.

INVOICE PROCESSING PLATFORM (IPP) – IPP is a secure, web-based system that provides one integrated, simplified management system of vendor invoices. It is a centralized program through which federal agencies better manage the invoicing process for goods and services, from purchase order to payment notification. Learn more, at https://www.ipp.gov.

KEY PERSONNEL – An individual designated by the Contractor who has authority on behalf of the contractor to employees considered essential to successful Contractor performance (e.g., Contractor Representative, Manager of, Supervisor of, etc.).

OFFER - Offer or also referred to as “Quote” is a response to a solicitation that, if accepted, would bind the offeror to perform the resultant contract. Responses to Requests For Quotations (RFQ) for simplified acquisition are "quotations," not offers.

OCCUPATIONAL HEALTH AND SAFETY ADMINISTRATION (OSHA) - The Occupational and Safety Health Administration is a federal or state agency under the Department of Labor that publishes and enforces safety and health regulations for most businesses and industries in the United States.

ON SHIFT – Includes time worked, time that equipment is held or directed to be in a state of readiness, and compensable travel (equipment traveling under its own power) that has a specific start and ending time.

OPERATING SUPPLIES – Operating supplies include fuel, oil, filters, lube/oil changes. Even though the agreement may specify that all operating supplies are to be furnished by the Contractor (wet), the Government may, at its option, elect to furnish such supplies when necessary to keep the equipment operating. The cost of such supplies will be deducted from payment to the Contractor.

OPERATIONAL PERIOD – The period of time scheduled for execution of a given set of tactical actions, which may be specified in the Incident Action Plan. An operational period is equal to one shift and can be of various lengths.

ORDINARY WEAR AND TEAR – Equipment furnished under this agreement may be operated and subjected to extreme environmental and/or strenuous operating conditions which could include but is not limited to unimproved roads, steep, rocky, hilly terrain, dust, heat, and smoky conditions. As a result, by entering into this agreement, the contractor agrees that what is https://www.ipp.gov/ considered wear and tear under this agreement is in excess of what the equipment is subjected to under normal operations and is reflected in the rates paid for the equipment.

POINT OF HIRE – The point of hire is the resource location (City and State) the vendor designates in their offer.

POINT OF RELEASE – The location from which a contractor is released upon expiration or termination of required services.

This point may be the same as the point of hire.

PROPERTY –

- Accountable Property. Items with a purchase price of $5,000 (USDA, USDI) or more, or items that the incident agency considers sensitive, such as cameras, computers, chainsaws, and radios, are accountable and are marked with an agency identification number.

- Durable Property. Durable properties are those non-accountable items that have a useful life expectancy greater than one incident (e.g., sleeping bags, water handling accessories, tents, headlamps, tools). This property may be marked with paint or etching to show “US GOVT”, or an agency specific marking.

- Consumable Goods. Consumable goods are items normally expected to be consumed on the incident (e.g., batteries, Meals Ready to Eat, plastic canteens, petroleum products). This property is not marked.

RE-SEALABLE INDIVIDUALLY WRAPPED - This is a re-sealable packaging item provided by the Contractor to package fresh vegetables or snacks for sack lunches.

RESOURCE – Equipment, personnel, supplies, or a service used to support incidents.

SOLICITATION - Any request to submit offers or quotations to the Government. Solicitations under sealed bid procedures are called "invitations for bids." Solicitations under negotiated procedures are called "requests for proposals." Solicitations under simplified acquisition procedures may require submission of either a quotation or an offer.

SOLICITATION PROVISION - A term or condition used only in solicitations and applying only before contract award. Also referred to just as “provision”.

SUPPLEMENTAL AGREEMENT - A contract modification that is accomplished by the mutual action of the parties.

SYSTEM FOR AWARD MANAGEMENT (SAM) - The primary Government repository for prospective Federal awardee and Federal awardee information and the centralized Government system for certain contracting, grants, and other assistance-related processes. Refer to https://sam.gov/ for additional information. It includes—

(1) Data collected from prospective Federal awardees required for the conduct of business with the Government;

(2) Prospective contractor-submitted annual representations and certifications in accordance with FAR subpart 4.12;

and

(3) Identification of those parties excluded from receiving Federal contracts, certain subcontracts, and certain types of

Federal financial and non-financial assistance and benefits.

SEVERITY –The class of assignments that are related to pre-suppression activities. Examples of appropriate severity activities may include but not limited to standby at the host unit, limited patrol, tool sharpening, or other activities that do not unduly interfere with fire readiness and a 10-minute mobilization response time. Increase the level of pre-suppression capability and fire preparedness when predicted or actual burning conditions exceed those normally expected, due to severe weather conditions.

SERVICE VEHICLE – Vehicles in support of the resource that include, but not limited to:

a) Delivery/Supply vehicle

b) Maintenance/Chase Trucks

SHIFT PROVISIONS (formerly known as sack lunch) - Consist of the primary entrée, eight shift food item categories and the fruits and vegetables. The term shift provisions is used to support the idea of multiple eating episodes throughout the shift rather than items to supply a lunch during the work shift.

https://sam.gov/ https://www.acquisition.gov/far/part-4#FAR_Subpart_4_12

TERMINATION FOR CAUSE – Cause is also interchangeable with “default” is the Government reserves the right to completely or partially terminate a contract because of the Contractor’s actual or anticipated failure to perform its contractual obligations; in accordance with the agreement/contract. Refer to FAR 52.212-4, paragraph (m).

TERMINATION FOR THE GOVERNMENT’S CONVENIENCE - The exercise of the Government’s right to completely or partially terminate performance of work under a contract when it is in the Government’s interest; in accordance with the agreement/contract. Refer to FAR 52.212-4, paragraph (l).

UNAUTHORIZED COMMITMENT - A non-binding agreement between a Contractor and a U.S. Government official who lacks proper contracting authority to enter into a contract or to change a contract.

UNIQUE ENTITY IDENTIFIER (UEI) NUMBER - A 12-character alphanumeric ID assigned to an entity (business) by SAM.gov. The UEI is the official identifier for doing business with the U.S. Government. It replaced the DUNS Number as of April 4, 2022; DUNS is no longer valid for federal award identification. The Unique Entity ID is generated in SAM.gov. If you are registered in SAM.gov (active or not), you already have a Unique Entity ID. It is viewable at SAM.gov (https://sam.gov/). If you are new to SAM.gov and will be registering for the first time, you will get your Unique Entity ID (SAM) during registration.

VEGETARIAN, OVO-LACTO VEGETARIAN - This is the most common form of vegetarianism. Ovo-Lacto vegetarians do not eat meat or flesh of any kind but do eat eggs and dairy products. Subcategories are Ovo vegetarians that eat eggs but not dairy products, while Lacto vegetarians eat dairy products but not eggs.

(End of Exhibit A: Definitions & Acronyms) https://sam.gov/

EXHIBIT B:

Wildland Fire Fighter Meal Specifications

Breakfast

Orders will specify hot or cold breakfast.

1) Hot Breakfast

a) Eggs - 2 fresh eggs (3 when scrambled) or 6 oz. of liquid eggs (no egg product or powdered eggs)

b) Meat - 4 oz. (raw weight)

c) Bread – 1 to 1 ½ oz.

d) Pancakes, French Toast or Waffles or equivalent– 3 to 4 oz.

e) Potatoes - 6 oz. or equivalent starch

f) Yogurt – minimum 4 oz. individual packaged

g) Fresh or Canned Fruit (no apples or oranges)

2) Cold Container Breakfasts

a) Dry Cereal - 2 individual serving boxes, minimum of 3/4 oz. each.

b) Breakfast Protein Item - One or more items with a combined weight of 8 oz. (examples hard boiled eggs, frozen breakfast sandwich, cheese, smoked or canned meat)

c) Milk - 1/2 pint.

d) Bread or equivalent starch - 5 oz.

e) Fresh (no apples or oranges) or Canned Fruit - 5½ oz.

f) 100% Fruit Juice – minimum of 5½ oz.

g) Yogurt – minimum of 4 oz.

h) Fresh or Canned Fruit (no apples or oranges)

3) Drink

a) Milk - 1/2 pint

b) Chilled 100% Fruit Juice – minimum 5½ oz

c) Brewed coffee and hot water for hot and cold container breakfasts.

Condiments (individually packaged):

i) Butter, margarine, instant hot cereal, jelly or jam, peanut butter, salt, pepper, sugar, cream (or substitute), syrup, tea and hot chocolate.

Lunch

Shift Provisions/Sack Lunch:

1) Sandwich/ Wrap

a. The sandwich/wrap shall contain a minimum of 1.5 oz. of bread or bread equivalent (two slices of bread or one tortilla).

b. The meat sandwich/wrap as a whole shall contain a minimum of 3 oz. protein with a minimum of 2

oz. sliced whole muscle or variety meat and a minimum of 1 oz. cheese.

c. The vegetarian sandwich/wrap shall contain two different non-meat proteins totaling a minimum of 3

oz. (no artificial cheese products).

Vegetarian Shift Provisions/Sack Lunches shall be prepared for the Ovo-Lacto vegetarian classification level and shall consist of the same quantities and items as regular Shift Provisions/Sack Lunches. Definition: Ovo-Lacto Vegetarian - This is the most common form of vegetarianism that do not eat meat, chicken, fish or flesh of any kind, but do eat eggs and dairy products.

2) Seven (7) shift provisions items one item from each category:

3) Three (3) Fruits & Vegetables, select 3 items from this category (to include at least one fruit and one vegetable).

Category Specifications Examples Food Bar Ideal Nutrient Content:

- 150 - 300 Calories

- 15 - 30g carbohydrate

- 10g protein

R Bar; Rx Bars; Kind Protein Bars, Clif bar, Nugo Bar, Tahoe Trail Bar, Premier Protein bar, Cliff Builders bar, Jimmy Protein bar, Kirkland Protein bar, NV Protein Chewy bar or Equivalent commercially prepared item.

Snack Bar Must provide a minimum of the following:

- 100 - 200 Calories

- 25 - 30g carbohydrate

Kind Bars; Nutri-grain Bars; Nature Valley Bars, Nature valley Fruit and Nut Bars bar or Equivalent commercially prepared item.

Candy/Cookie/Desert Must provide a minimum of the following:

- 150 - 300 Calories

- 15 - 30g carbohydrate

Candy Bars such as Snickers, Twix, Skittles;

Grandma’s Cookies; Lenny & Larry’s The Complete Cookie bar or Equivalent commercially prepared item.

Chips/Pretzels/Crackers Must provide a minimum of the following:

- 100 - 250 Calories

- 20 - 30g carbohydrate

Baked potato chips; Pretzels; Individual bags of crackers bar or Equivalent commercially prepared item.

Alternative Protein Must provide a minimum of the following:

- 50 - 200 Calories

- > 5g protein

Tuna, beef or turkey jerky, hard-boiled eggs, roasted chickpeas, hummus, nut butters, bar or Equivalent commercially prepared item.

Nuts/Seeds/Trail Mix Must provide a minimum of the following:

- 200 - 300 Calories

- < 25g carbohydrates

- > 5g protein

Trail mix packets, almonds, cashews, peanuts, macadamia nuts, sunflower seeds bar or Equivalent commercially prepared item.

Trial Item Must provide a minimum of the following:

- 150 - 300 Calories

- 15 – 30 g carbohydrate

May include a variety of food items and types including examples listed above and other miscellaneous items which meet specifications.

Lunch

a) Fresh Fruit - Items listed with quantity needed to credit as a ½ cup serving minimum.

Fruit Name Minimum Size Fruit Name Minimum Size Apple 100 Count, 3 ⅛” diameter (1 apple) Nectarine 88-96 count, 2” – 2 ¼” diameter (1 nectarine) Apricot Medium (16 per lb.), fresh (2 whole apricots) Orange 138 count 2 ¾” to 3 ¼” diameter (1 orange) Avocado 1 avocado Peach fresh, 80 count (1 peach) Banana 150 count, 7” - 7 ⅞” (1 whole banana) Pear fresh, 150 count (1 pear)

Blueberries Medium size (roughly 65 to 95 berries per ½ cup)

Plum black/red, 2 inch diameter (1 plum)

Cherries Fresh (14 cherries) Raspberries 62 g or roughly 15 raspberries

Dates 3.5 oz. or roughly four pitted Strawberries Fresh, roughly 4 strawberries

Grapes Fresh, seedless, (14 whole) Tangerine One large (2 ¾” diameter) or two small

b) Fresh Vegetables - Items listed with quantity needed to credit as a ½ cup serving minimum.

Vegetable Name

Minimum Quantity Vegetable Name Minimum Quantity

Broccoli florets 4-5 florets Peas, Snap/Snow 7 whole pea pods.

Carrots 9 baby carrots – 2 inches length Peppers, Bell Equivalent to 1 whole bell pepper Celery 6 – 3” sticks Tomatoes, Cherry 6 cherry tomatoes

Cucumber 6 – 3” x ¾” sticks Radishes 3 whole radishes

4) Condiments - Four individual factory-wrapped packets of condiments appropriate for the items being served.

5) Paper Napkin and Pre-Moistened Towelette - Two each.

6) Packaging- items are to be individually wrapped packed in heavy duty paper sack or equivalent (no Styrofoam), clearly stamped or labeled with vendor name and when sandwiches were prepared: i.e.

“Prepared by ABC on mm/dd.”

Dinner

Hot Dinners

1) Primary entrée/hot dinners shall include the items and quantities identified below.

a) Whole/Full Muscle Meat (Raw Weight) cooked to well done

• Steak -10 oz. (boneless) or 14 oz. (bone-in), or

• Beef - 10 oz. (boneless) or 14 oz. (bone-in), or

• Beef and Pork Ribs - 10 oz. (boneless) or 18 oz. (bone-in), or

• Pork - 10 oz. (boneless) or 14 oz. (bone-in), or

• Lamb - 10 oz. (boneless) or 14 oz. (bone-in), or

• Poultry - 8 oz. (boneless) or 14 oz. (bone-in), or

• Ham - 8 oz. (boneless) or 12 oz. (bone-in), or

• Fish - 8 oz.

• Buffalo – 10 oz. (boneless) or 14 oz. (bone-in)

Vendor may elect to serve an entree such as lasagna or casseroles. However, these entrees must have a meat side dish which ensures the total meat quantity standard is met.

2) Second Entrée (Non Meat) – Shall contain 4 oz. or more of non-meat protein

3) Vegetables - 4 oz.

4) Potatoes - 6 oz. or equivalent starch

5) Bread - Two 1 to 1½ oz. slices or equivalent starch

6) Dessert - 4 oz.

7) Two Salads 4 oz. each

a) One tossed green salad with equal amounts of three types’ leafy vegetables with five fresh vegetable salad toppings and five types of salad dressings (regular and/or low/non-fat).

b) One prepared salad (fruit, pasta, etc.)

8) Condiments

a) Butter, margarine, jelly or jam, peanut butter, sugar, cream (or substitute), tea and hot chocolate.

These items shall be individually packaged.

b) Salsa, hot peppers, mustard, ketchup, steak sauce, salt, and pepper shall be provided in approved dispensers or original bottles in the dining tent area.

9) Beverages

a) Brewed Coffee (regular and decaffeinated), Hot Water, Cold Drinks, Ice Tea, Milk - 1/2 pint

Menu Variety Options

Menu Variety

The following are examples of variety options:

(1) Meat

(i) Beef

• Steaks - rib, loin, T-bone, New York, sirloin, filet and pepper steak

• Roast - Prime rib, pot roast

• Short Ribs

• Ground Beef - meat loaf, meatballs and ground beef patties.

(ii) Pork

• Chops - loin cut, spare-ribs, country style ribs

• Roast – sirloin, loin, tenderloin, or pulled pork

• Ham

• Sausage – links or patties

• Bacon

(iii) Lamb

• Chops

• Roast

(iv) Poultry

• Whole pieces (such as breast, thigh or leg).

(v) Fish - fillets or steaks.

(vi) Processed Meat Items - pastrami, Polish/Italian sausage and corned beef.

(vii) Breakfast Meat - ham, bacon, sausage, steak and pork chops.

(viii) Buffalo – Roast and burger.

(2) Eggs - Fried, hard-boiled, poached, omelets or scrambled.

(3) Bread and Equivalent Starches – white, whole wheat, 7-grain, rye, pumpernickel, French, garlic, biscuits, muffins, rolls, croissants, bagels, donuts, cornbread, sourdough, tortilla, and pita pockets as requested by FDUL.

(4) Breakfast Hot Starch - Pancakes, French Toast, Waffles or equivalent to include crepes, Mexican coquilles or quesadillas.

(5) Dry Cereal - Varieties of flaked, toasted, or baked cold cereals and granola.

(6) Hot Cereal - Oatmeal or grits, Cream of Wheat®.

(7) Fresh Fruit - oranges,…