VIPR Medical 2023 Vendor Prequote Presentations_3_16_23_Final.pdf

2023 VIPR MEDICAL VENDOR MEETINGS

FS Incident Procurement Operations (IPO) Equipment and Services Branch (ESB)

FS Fire & Aviation Management (F&AM) Contract Operations

PPS 2

PRE-QUOTE MEETING

Please save all questions for the end of the presentation and we will be happy to answer them once the presentation ends.

The following slide contains instructions on how to maneuver in Teams for the question-and-answer session at the end

PPS

Maneuvering in Teams

NOTE: WE WILL DO OUR BEST TO ANSWER ALL VERBAL QUESTIONS AT THE END OF THE PRESENTATION PARTICIPANTS JOINING BY PHONE: ENTER “*5” ON YOUR PHONE TO RAISE YOUR HAND FOR A QUESTION.

PPS 4

PRE-QUOTE MEETINGPURPOSE

•Opportunity for introductions and Interaction

•Clarify Contractor Concerns •Go over Scope of Work & Gov’t requirement details

•Provide a Q&A Session

Incident Procurement Operations

• Equipment & Services

(ESB):

• Coordinates the agency’s pre-season needs for equipment and services contracts

• Support Fire and Aviation Management Contract Operations;

• Portfolio includes the I-BPA program.

• We will support across the Directorate, if necessary.

PPS 6

Organization Equipment & Services Branch (ESB)

PPS

IBPA Zones

Contracting Points of Contact – National Zone

PPS 9

VIPR OVERVIEW TOPICS

VIPR Background

Vendor Support

6 Steps for New VIPR Vendors

2023 VIPR Medical Solicitations

Fireline Qualifications

Equipment Technical Review

Responding to VIPR Solicitations

Negotiations & Award

Agreement Clause Review

PPS 10

WHAT IS A VIPR BPA?

• An Incident Blanket Purchase Agreement (I-BPA) is not a binding contract. The orders placed against the I-BPA or ‘BPA Calls’ are the binding contract at time of order/dispatch. NO GUARANTEE OF

WORK. NO FUNDING TIED TO I-BPA.

• BPAs are established preseason to fulfill reoccurring needs during the fire season. We agree on the rates, location of the resources, and ensure the vendor’s resources meet the Government’s requirements. VIPR BPAs are typically for 5-year duration. Each year the vendor is offered the opportunity to change dispatch center, equipment attributes (like or greater/cannot change type), and rates.

• BPAs can be used by any of the Government’s Wildland Fire Cooperators, but it is OPTIONAL.

PPS 11

WHAT IS A VIPR BPA?

Each VIPR advertisement has multiple awards.

Each Award is tied to a dispatch center. Each dispatch center will have a ranked listing by resource called a Dispatch Priority Listing (DPL) produced by VIPR.

Ranking is determined by software program within VIPR. The Best Value to the Government will be ranked higher.

When there is an incident, after Agency and Cooperator resources have been used, the local DPL of the closest dispatch center is then used in ranked order to contact contracted VIPR vendors.

If local DPL is exhausted, there is an OPTION to go to neighboring dispatch centers.

PPS 12

EXAMPLE

Phoenix Interagency Dispatch Center Crew Carrier Bus Published On: 04/12/2022 10:11:42

PPS 13

VIPR Preseason Agreements are available for the following equipment/service categories:

Bus, Crew Carrier Chipper Communications Unit Dozer Engine Excavator Faller and Faller Module Feller Buncher Fuel Tender GIS Unit Gray Water Truck Handwashing Unit Helicopter Operations Support

Unit Masticators-Boom Mounted Mechanic with Service Truck Mobile Laundry Mobile Sleeper Unit

Potable Water Truck Pumper Cat Refrigerated Trailer Road Grader Skidder Skidgine Softtrack Strip Mulcher/Masticator Tractor Plow (applicable to R8 &

R9) Transport Vehicle with Driver Medical Services Water Tender (Support or

Tactical) Weed Washing Unit

__ = equipment up for solicitation this year

PPS 14

VENDOR SUPPORT

VIPR-

https://www.fs.usda.gov/business/incident/vendorapp.php ?tab=tab_d VIPR Vendor User Guide/Quick Reference Guide

– Vendor Web Application Overview PowerPoint

– Tutorials Online step by step

– FAQs:

https://www.fs.usda.gov/business/incident/faq.php?t ab=tab_d

– Helpdesk Email: https://iia-hd.peckham-enclave.us/

NEED ASSISTANCE –

HELPDESK 1-866-224-7677

https://www.fs.usda.gov/business/incident/vendorapp.php?tab=tab_d https://www.fs.usda.gov/business/incident/vendorapp.php?tab=tab_d

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PPS 16

STEPS TO TAKE…BEFORE YOU BEGIN

Click on link “Vendor Information Brochure” https://www.fs.usda.gov/business/incident/vendors.php?tab=tab_signup

6 Step Process: “Getting Started – New Vendors”

Step 1 – Obtain an e-mail address An e-mail address is required to register your UEI #, SAM and e-Authentication accounts, and to receive correspondence from the

CO.

Step 2 – Obtain UEI # (Unique Entity ID). Request a free UEI Number from the System for Award Management (SAM):

https://sam.gov/content/entity-registration

Step 3 – Obtain an IRS TIN # www.irs.gov (Must match SAM Business Name) https://www.fs.usda.gov/business/incident/vendors.php?tab=tab_signup https://sam.gov/content/entity-registration http://www.irs.gov/

PPS 17

STEPS 4 THRU 6

Step 4 – Register with SAM database and Certify small business status on

Online Representations and Certifications Applications www.sam.gov or 1-866-606-8220

Must be registered PRIOR to award and KEPT current for agreement duration IMPORTANT: Notify CO of any changes to SAM account during agreement duration

Step 5 – Obtain Level 2 e-Authentication account Level 2 e-Authentication information can be found on the VIPR website https://www.eauth.usda.gov/eauth/b/u sda/registration

Step 6 – Locate advertisement on SAM website https://sam.gov/content/home **Procurement Technical Assistance Centers (PTAC) or APEX

Accelerators are free assistance centers for small businesses that assist in required government registrations.

https://www.aptac-us.org/find-a-ptac/ http://www.sam.gov/ https://www.eauth.usda.gov/eauth/b/usda/registration https://www.eauth.usda.gov/eauth/b/usda/registration https://sam.gov/content/home https://www.aptac-us.org/find-a-ptac/

PPS 18

Vendor Application Overview Guide Helpful guide using screen shots of the vendor application to help walk vendors through various processes.

https://www.fs.usda.gov/business/incident/static/Overview%20for%20Using %20the%20Vendor%20Application.pdf https://www.fs.usda.gov/business/incident/static/Overview%20for%20Using%20the%20Vendor%20Application.pdf https://www.fs.usda.gov/business/incident/static/Overview%20for%20Using%20the%20Vendor%20Application.pdf

PPS 19

Procurement Technical Assistance Centers (PTAC) and/or APEX Accelerators National Website: https://www.aptac-us.org/

Just google ‘PTAC” and it will be one of the first options

Select your home state for local PTAC contact info:

https://www.aptac-us.org/

PPS 20

2023 VIPR Medical Solicitations - Ambulances

Advanced Life Support (ALS) and Basic Life Support (BLS) Ambulances Type 1 through 4 (FEMA Typing) Type 1 - Advance Life Support, Minimum 2 staff

(Paramedic and EMT), Transport 2 litter patients, Training and Equipment meets or exceeds standards as addressed by EPA, OSHA, and NFPA 471, 472,473, and 29 CFR 1910, 120 ETA 311 to work in HazMat Level B and specific threat conditions; All immunized in accordance with CDC core adult immunization and specific threat as appropriate.

Type 2 - Advance Life Support; Minimum 2 staff

(Paramedic and EMT); Transport 2 litter patients, non-HazMat response.

PPS 21

2023 VIPR Medical Solicitations – Ambulances (Cont.)

Ambulances (Cont.)

Type 1 through 4 (FEMA Typing) Type 3 - Basic Life Support; Minimum 2 staff (2 EMTs or an EMT and First Responder); Transport 2 litter patients; Training and equipment meets or exceeds standards as addressed by EPA, OSHA, and NFPA 471, 472,473, and 29 CFR 1910, 120 ETA 311 to work in HazMat Level B and specific threat conditions; All immunized in accordance with CDC core adult immunization and specific threat as appropriate.

Type 4 - Basic Life Support; Minimum 2 personnel (2

EMTs or an EMT and First Responder); Transport 2 litter patients.

PPS 22

2023 VIPR Medical Solicitations - EMRs Emergency Medical Responder (EMR) Fireline Qualified Emergency Medial Technician-Basic, Fireline (EMTF) Advanced Emergency Medical Technician, Fireline (AEMF) Paramedic, Fireline (EMPF)

Non-Fireline Qualified Emergency Medical Technician-Basic (EMTB) Advanced Emergency Medical Technician (AEMT) Paramedic (EMTP)

PPS 23

FIRELINE QUALIFICATIONS

Applies to both Fireline qualified Ambulance

Personnel and Fireline Qualified EMRS Agreement requirement is for personnel to have proof of fireline qualification upon acceptance of their first order.

Verification requirements differ between regions Please see Section D.3.1 – TRAINING/EXPERIENCE for fireline qualification requirements Please see Exhibit H – Geographies Area Terms &

Conditions for region specific verification requirements

PPS 24

Equipment Tech Review

What to Expect…….

PPS 25

MEDICAL SUBMITTAL TECH EVAL:

Ambulance and EMRS Section E.2 contains technical evaluation submittal requirements for both ambulances and EMRs Ambulance (total of 6 pictures/files)

4 Pictures – Ambulance Front, Back, Left, and right

1 Picture – Manufacturer Data Plate (VIN Plate)

1 Picture/File - Current Ambulance Certificate/License

1 Picture of 4-Wheel/All-Wheel Drive Capability (if applicable)

EMRs (total of 2 pictures/files)

1 Picture/File - Current Credentials Indicating Fully Qualified Level of Care

1 Picture/File – Documentation from Medical Director Authorizing Emergency Medical Services Can be Provided on Wildland Fires

PPS 26

CONTRACT REQUIREMENTS

Section B = Basis of Award- “Reasonable Price/Technically Acceptable” Pricing and Estimated Quantities- “Placement of any orders IS NOT

GUARANTEED”

Method of Award- Set-Asides (Block 10, SF1449) Summary- “Contractor Shall”

Section C = Agreement and Performance Period

Section D = Equipment Requirements

D.16.1 = Technical Evaluation (Prior to award)

Section E = Solicitation Provisions *Instructions to Offerors*

Read the Solicitation!

PPS 27

Technical Quote Submission

E.2 INSTRUCTIONS FOR SUBMITTING TECHNICAL QUOTES

Contains all instructions for technical quote submission Picture and documentation submission requirements for each resource being solicited.

New VIPR picture and documentation upload submission process for 2023. VIPR submission guidance can be found here (Pages 35-43):

https://www.fs.usda.gov/business/incident/static/Overview%20for%20Usin g%20the%20Vendor%20Application.pdf

Technical Quote Points of Contact:

https://www.fs.usda.gov/business/incident/static/Overview%20for%20Using%20the%20Vendor%20Application.pdf https://www.fs.usda.gov/business/incident/static/Overview%20for%20Using%20the%20Vendor%20Application.pdf

PPS 28

CHECKING OF DATA IN VIPR

The information filled in per the Vendor Form feeds over to the

Pop-Up Box (10 boxes) on the CO VIPR version. This is where the Contracting Officer goes into the system and verifies the items checked such as SAM, Set- asides, etc. Information is checked and verified PRIOR to entering into negotiations. *Including VIN#, LIC #, training certs, etc.

Corrections can only be made if the solicitation is still open OR during negotiations.

Very cumbersome administrative process. PLEASE respond timely and make the appropriate changes if asked.

Once negotiations are done, corrections can no longer be made and your award may be jeopardized.

PPS 29

Steps Left in the Process…..

Negotiations (may occur)

Award/No Award

Posting of Dispatch Priority Lists (Final step)

All processes/steps are done electronically-including Electronic Signatures.

PPS 30

Regional Dispatch Centers and Point of Hires

Applies to both Ambulances and EMRs

• Regional Dispatch Centers

• Each region will host the ambulances and EMRs out of one center.

• This will help to ensure that orders that when vendors are out of resources in a region, the order is not shopped around to other centers within the region wasting valuable time.

• Exception: Region 5 – resources will be hosted out of the

Southern Ops (CA-OSCC) and Northern Ops Centers (CA- ONCC). **The two above areas are considered separate Geographic Areas within Region 5**

• Point of Hire

• D.5.1 -- HOST DISPATCH CENTER SELECTION -- Awards may not be made to vendors designating an equipment City and State location outside the Geographic Area of the selected Dispatch Center.

• No 450-mile rule, but resources must have a city and state point of hire within the geographic area of the selected center.

• Meeting date and time needed must be adhered to for this model.

PPS 31

Multiple Typing and/or Resource Categories

Applies to both Ambulances and EMRs

• D.2.2 -- EMERGENCY MEDICAL RESPONDER (EMR) TYPING

States:

“A SINGLE RESOURCE MAY NOT BE AWARDED UNDER

MULTIPLE RESOURCE CATEGORIES AND/OR TYPING.”

• Ambulances - Cannot be multi-typed, meaning an awarded Type 2 cannot also be awarded a Type 4.

• EMRs - Cannot be awarded as separate resources. Example: an awarded paramedic cannot be awarded a DPL position as an EMTB or an AEMT.

• EMRS - Cannot be awarded as fireline and non-fireline. Example: an awarded EMPF cannot also be awarded a DPL position as an EMTP.

**One resource, one award. We cannot allow equipment or a person to account for multiple DPL positions**

PPS 32

Agreement Section Review – Medical Specific

Requirements

• Ambulance

• All personnel working under this agreement must comply with their medical direction, protocols, and all laws/requirements specific to the state in which the contractor is providing services while under hire on an incident

• See Agreement Sections:

• D.1 – SCOPE OF AGREEMENT

• D.2.2.1 -- ADVANCED LIFE SUPPORT (ALS) TYPING

REQUIREMENTS

• D.2.2.2 -- BASIC LIFE SUPPORT (BLS) TYPING REQUIREMENTS

• D.2.2.3 -- STATE MEDICAL REQUIREMENTS

• D.3 -- PERSONNEL REQUIREMENTS

**It is the vendor’s responsibility to ensure they are properly licensed/approved within a state, not the Government’s. Contractors found to be working outside of state law/regulations risk immediate suspension or agreement termination**

PPS 33

Requirements

• Emergency Medical Responders

• All personnel working under this agreement must comply with their medical direction, protocols, and all laws/requirements specific to the state in which the contractor is providing services while under hire on an incident.

• See Agreement Sections:

• D.1 – SCOPE OF AGREEMENT

• D.2.2 -- EMERGENCY MEDICAL RESPONDER (EMR) TYPING

• D.2.3 -- MINIMUM REQUIREMENTS

• D.3 -- PERSONNEL REQUIREMENTS

• D.3.1 -- TRAINING/EXPERIENCE

• Exhibit M (minimum equipment list for states that do not provide a minimum for EMRs)

**It is the vendor’s responsibility to ensure they are properly licensed/approved within a state, not the Government’s. Contractors found to be working outside of state law/regulations risk immediate suspension or agreement termination**

PPS 34

Medical Supplies (Applies to both Ambulances and EMRS)

D.2.4 -- CONTRACTOR FURNISHED MEDICAL SUPPLIES

(a) The Contractor may furnish a price list of consumable medical supplies at initial quote submission for review and approval by the contracting officer. The approved price list can be used to seek reimbursement for supplies used while assigned to the incident through finance as an addition to the final OF 286 Emergency Equipment Use Invoice. All replacement items must be verified in writing by the Medical Unit Leader or their designee.

(b) If the contractor does not submit a pricing list, or an item that is not contained on the pricing list is used, the contractor will need to submit a claim with supporting documentation to receive reimbursement for supplies used on the incident (see Section C.5 Claim Settlement Authority).

(c) The Government may, at its option, elect to furnish supplies when necessary to keep the resource operating. Supplies furnished to the contractor by the government shall be returned to the incident upon demobilization of the resource.

If the Government provided supplies are not used on the incident or returned to the Government at the time of demobilization, the Government will determine the actual cost of the Government furnished supplies and those costs will be deducted from the payment to the Contractor.

PPS 35

EMR Medical Inventory (applies only to EMRs)

• Exhibit M Contains a standard medical inventory list for all levels of EMR

• This list is to be used as a default minimum list if the state you are working in does not have its own minimum required inventory list.

• Preview of Inventory List:

PPS 36

Agreement Section Review – Standard Language

Availability

D.5 -- AVAILABILITY

The Contractor is required to status their availability in the Incident Resource Ordering Capability Program (IROC).

**Please note that statusing your resources in IROC is now a requirement. It is critical you status your resources continuously to ensure smooth dispatching procedures.

For example, if you are out of any category of medic in a specific region, please mark that category as unavailable so that dispatch can cut down on unnecessary calls to vendors.**

PPS 37

Attributes, Not Given Points (Ambulance Only) Found in Section D.6.2 -- RANKING OF AWARDED RESOURCES FOR

DISPATCH PRIORITY.

Attributes will be listed on the priority dispatch list and if the incident specifically orders the equipment with this attribute, vendors offering that attribute will be given preference as they appear on the priority dispatch list.

Attributes, Not given Points for Ambulances

4 wheel or all-wheel drive Fireline qualified personnel

**There are no attributes in the EMR agreements as there will be separate DPLs for fireline and non-fireline qualified EMRs**

PPS 38

Agreement Section Review Mobilization/Demobilization Travel

D.6.5.2 -- The Government will estimate the travel time to and from the incident. Travel time via ground transportation shall be calculated by dividing distance (from point of hire to incident, or incident to incident or incident to point of hire) by average travel speed of 45 mph, plus applicable rest time.

D.6.5.4 -- The vendor will be paid for travel to and from the incident from the equipment City and State they designated in their offer.

Vendor must meet date and time needed.

• Please note:

• Travel time is calculated in accordance with D.6.5.2 above, not actual travel time.

• Google Maps or other similar mapping programs are used to calculate mileage.

• Travel time is always calculated using the equipment city and state listed in the agreement, not from where the equipment was located at the time of order or returning to after demob if that location is different from the designated agreement city and state.

PPS 39

Agreement Section Review (Cont.)

Remain Overnight Allowance (RON)

D.21.5 -- REMAIN OVERNIGHT ALLOWANCE (RON).

(a) Contractors under this agreement are not paid per diem or lodging expenses to and from incidents.

(b) When the Government cannot provide a campsite after the first shift worked, the Government will pay actual lodging expenses or the per diem locality rate published by the U.S. General Services Administration (GSA) web site (www.gsa.gov), whichever is less. Double occupancy of hotel rooms is required. Any associated lodging taxes are reimbursable as documented. Lodging receipts, as well as documentation by incident personnel that a campsite was not provided, shall be submitted as supporting documentation with payment documents.

(c) Reimbursement for meals and incidental expenses (M&IE) is based on per diem locality rates minus any Government-provided meals. The maximum allowable rates are referenced at www.gsa.gov.

(d) If the resource is allowed to return to its dispatch location (50 miles+ from equipment location in agreement) during off-shift time, RON allowance is not authorized.

(e) The maximum RON that shall be allowed is based on the number of operators or crewmembers shown on the shift ticket. Payment shall be included as an addition on the OF-286 Emergency Equipment Use Invoice.

http://www.gsa.gov/

PPS 40

Food and Drink

D.21.6 -- FOOD & DRINK.

(a) Contractors are required to provide sufficient food & drink to support their employee(s) while in travel status and the first shift of the incident. This is not reimbursed by the Government.

(b) After that time, when Government subsistence at incident camps are available, meals for Contractor's operator(s) will be furnished without charge. Government will furnish meals without cost if restaurant subsistence is the approved camp for incident personnel.

(c) The Government, during demobilization and/or reassignment, may provide sack lunches to the Contractor personnel without charging the Contractor.

PPS 41

Incident Pre-Use Inspections and Noncompliance after Acceptance

D.17 -- INCIDENT PRE-USE INSPECTION

(a) All resources furnished under this agreement shall be in acceptable condition. The Government reserves the right to reject resources that are not in safe and operable condition.

Prior to incident use or anytime the resource is under hire, the Government may perform inspections.

(b) If the resource does not pass inspection at the incident or designated inspection station, it is considered noncompliant. The Contractor may be given 24 hours or time frame designated by Government representatives to bring the resource into compliance. If the resource does not pass inspection, no payment will be made for travel to the incident or point of inspection or return to the point of hire, or for the time that the resource was not available. Upon rejection, resource will be removed from the dispatch priority list until such time that the resource is brought into compliance and re-inspected at the government's convenience. Repeated failures at the pre-use incident inspection may be grounds for cancellation of the Agreement.

NOTE: If vendor is deemed compliant following a 24hr. time frame then travel to the incident is paid. The 24hr. period to get into compliance is not compensated by the incident.

PPS 42

Double Shift (double shift applies to ambulance only)

D.21.8.1 – RATES OF PAYMENTS

(a) Double Shift equipment is staffed with two operators or crews (one per shift). The DS rate will apply any calendar day the DS was under hire, including travel. There will be no compensation for a double shift unless a separate operator is ordered in writing for the second shift. Agency personnel at the Section Chief level may, by resource order, authorize a second operator if needed during the assignment. Double shifts, when ordered, will be paid at 165% of the daily rate.

B.2 – PRICING AND ESTIMATED QUANTITY

(b) Proposed rates shall include, but are not limited to, labor (as required), equipment, operating supplies, materials, State and Federal taxes (including workers compensation costs), insurance coverage, transportation costs, overhead, and profit, and any costs/fees necessary to ensure equipment/operators/crews meet(s) the specified standards. As required by the agreement, any costs associated with a contractor provided support truck for fuel, maintenance, and operator transportation;

delivery/setup/takedown, mobilization/demobilization, power generation, and a Contractors representative attendance at the operational period briefings should also be included. Contractors shall comply with the 2:1 work/rest ratio as outlined in the Interagency Incident Business Management Handbook (Work/Rest Guidelines). When working an average of more than 16 hours, for the duration of the incident, a Contractor may request to negotiate an equitable adjustment through the Procurement Unit Leader or Contracting Officer. Shifts exceeding 16 hours shall be approved by the Incident Commander.

PPS 43

On-Boarding ***NEW*** E.9 Geographic area terms:

AKA “Open Season” or “On-Ramping”: The USFS will determine whether it would be in the Government’s best interest to initiate an open season on-ramping process each year during the annual Contracting Officer’s review period. This may be done in response to Fire and Aviation Management program office needs, competition levels, or other factors.

When initiated by the Regional program offices, the open season on-ramping process would allow additional contractor awards and an opportunity for current awardees to add new resources to their agreements.

Implementation of on-ramping would be subject to conditions listed on the following slide.

PPS 44

On-boarding (Cont.)

Potential conditions for Implementation of On-Boarding:

1. An open season notice is published in SAM.gov in accordance with FAR Part 5, Publicizing Contract Action.

2. An open season solicitation is issued under current Federal procurement law.

3. Any Offeror already possessing an agreement will automatically be given an opportunity to submit new resources as part of the CO annual review and roll over modification process. All proposed resources are subject to the original award criteria.

4. Any new Offeror that meets the eligibility requirements set forth in the open season solicitation may submit a quote through the VIPR system in response to the solicitation.

5. The award decision under the open season solicitation is based upon the same evaluation factors/sub-factors as the original solicitation.

6. A new Offeror’s quote must meet all of the Acceptability Pass/Fail Criteria of the original solicitation.

7. The terms and conditions of any resulting new IBPA awards are identical to the original awards and solicitation, to include period of performance.

8. Immediately upon on-ramping and at conclusion of the CO annual review/roll over modification period, any additional Contractors or accepted new resources to existing agreements are eligible to receive dispatches/BPA Calls with the same ordering procedures as listed within the agreement.

PPS 45

Work/Rest, Length of Assignments, and Crew Change

D.6.7 -- WORK/REST, LENGTH OF ASSIGNMENTS, AND CREW CHANGE OUT

(a) Work/rest and length of assignment guidelines are in place to ensure the health and safety of employees. Contractors shall ensure that their personnel adhere to the work/rest guidelines (minimum 2:1 work to rest ratio (for every 2 hours of work or travel, provide 1 hour of sleep and/or rest within a 24 hour period)). Hours worked that exceed 16 hours in a 24-hour period must be approved by the IC or Agency Administrator. Documentation shall include mitigation measures used to reduce fatigue.

(b) To mitigate exceeding length of assignment guidelines and manage the days of rest, the Government has the option to:

(1) Request the Contractor to provide replacement personnel. Replacement personnel are subject to the work/rest and length of assignment guidelines and must arrive at the incident fully rested. The Government will not pay transportation cost for replacement personnel.

(2) Release resources after a 14-day assignment or follow length of assignment extension guidelines as stated in Interagency Incident Business Management Handbook.

(3) With the Government's agreement, the contractor may choose to have their personnel remain at the incident base camp and not be placed on shift to allow proper rest. The time is not compensable when the Contractor is off shift in compliance with the length of assignment provisions. Refer to D.21.8.3(d).

PPS 46

Forest Service Payments All Forest Service Incident Contract payments will continue to be made through IPP (Invoice Processing Platform): https://www.ipp.gov/vendors/index

• Invoices will continue to be sent to ASC EERA inbox: sm.fs.asc_eera@usda.gov

What does this mean for the Vendor?

• Vendors may see increased e-mail communication from IPP.

• Vendors DO NOT initiate payment in IPP for this process. Invoices will be created on behalf of the vendor in IPP for incident contracts that are paid by the U.S. Forest Service.

• Payment agency might be other than the Forest Service, depending on incident jurisdiction and contract type. Please review your contract/agreement for that information.

Invoice Issues – NOTE: Contracting Officers do not have access to fire documentation or payments

• Attempt to resolve invoice issues with the incident prior to signing the invoice.

• If invoice status questions cannot be answered by checking IPP, vendors may call or e-mail the ASC B&F Contact Center at 1-877-372-7248 or SM.FS.SUPRT@usda.gov

• Vendors need to have the following information for status of invoice (whether calling or emailing):

o Name of Company/Name as written on the invoice o Agreement Number o Incident Name/Number o Resource Order Number o Incident Dates of Service o Amount of invoice o Date Invoiced was Signed https://www.ipp.gov/vendors/index mailto:sm.fs.asc_eera@usda.gov

PPS 47

Other Important Section to be familiar with:

D.19 - WORKMANSHIP

D.19.1 -- INCIDENT BEHAVIOR

D.21(c) Table D.21 – Severity Rates

D.21.3 – REPAIRS – Note: $100/per hour plus supplies

D.21.8 – PAYMENTS: Note: D.21.8.1 -- Rates of Payments. Payment will be at the rates specified in the agreement that is in effect at the time of the order.

D.21.8.3 – EXCEPTIONS (for payments)

PPS 48

Price Reasonableness Overall Price Offered:

High-- $ Average-- $ Median -- $ Low -- $ Difference H/L = $

FAR 12.209 Determination of Price Reasonableness.

While the contracting officer must establish price reasonableness in accordance with 13.106-3, 14.408-2, or subpart 15.4, as applicable, the contracting officer should be aware of customary commercial products and commercial services and conditions when pricing commercial products and commercial services. Commercial product and commercial service prices are affected by factors that include, but are not limited to, speed of delivery, length and extent of warranty, limitations of seller’s liability, quantities ordered, length of the performance period, and specific performance requirements. The contracting officer must ensure that contract terms, conditions, and prices are commensurate with the Government’s need.

FAR 13.106-3 Award and Documentation a)Basis for award. Before making award, the contracting officer must determine that the proposed price is fair and reasonable.

PPS 49

Questions?

To reduce talking over one another during our live Q&A, we ask that you –

Please raise your hand if you have a question and/or put your question(s) in the chat

*5 for phone or

PPS 50

For Follow Up questions and/or Equipment Outside of the current solicitations

For all equipment outside of the current solicitation i.e. REMs/RATs, medical trailers, Misc. Medical Services Use the following link for the National Equipment

Source List:

INCIDENT SPECIFIC EERA VENDOR SOURCE LIST: Vendor Source List Information

For all follow up questions please submit through the following link:

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