12_-_FPCM-CIM-50BEDMHCF-G2017A-CS_-_Invitation_for_Bid.pdf

IFB Page 1

STATE OF CALIFORNIA

Department of Corrections and Rehabilitation

INVITATION FOR BID

revised: 04/25/24

DUE DATE:

10/21/2025

Responses must be delivered to

Procurement Support at:

Attn: Cheng Saephan

9838 Old Placerville Road, Suite B

Sacramento, CA 95827 by no later than 2:00 p.m. on the due date.

DELIVERY TIME ARO:

(After Receipt of Order)

Supplier name and address:

Contact:

Phone: ( ) Fax: ( )

Email: ________________________________

Solicitation No. Rev. # Date

FPCM-CIM-50BEDMHCF-G2017A-CS 10-7-2025

Ship to:

California Institution for Men

Attn: Edwin Jurado

6101 East Facility Drive

Chino, CA 91710

ARE YOU CLAIMING PREFERENCE AS A

CALIFORNIA CERTIFIED SMALL BUSINESS?

Yes _________ No ________

ARE YOU A NON-SMALL BUSINESS

CLAIMING AT LEAST 25% SMALL BUSINESS

SUBCONTRACTOR PREFERENCE?

ARE YOU CLAIMING INCENTIVE AS A

DISABLED VETERAN BUSINESS ENTERPRISE

(DVBE) OR A NON-DVBE CLAIMING DVBE

SUBCONTRACTOR INCENTIVE?

Name (Print)

Title:

Signature:

➢ ________________________ Date: ________

Federal Employer Identification Number:

California Seller’s Permit Number:

Return bid to:

(Electronic Mail)

Department of Corrections & Rehabilitation

Procurement Support

Cheng.Saephan@cdcr.ca.gov

(Courier)

Department of Corrections & Rehabilitation

Procurement Support

Attn: Cheng Saephan

9838 Old Placerville Road, Suite B

Sacramento, CA 95827

Section 14838 et seq. Of the California government code requires that a 5% preference be given to bidders who qualify as a small business as a non-small business claiming 25% California certified small business participation for requirements see title 2, California code of regulations section 1896 et seq. The requirements for nonprofit veteran service agencies qualifying as a small business are contained in section 999.50 et sec. Of the military and veterans code.

The purchasing authority for this acquisition is under the jurisdiction of California penal code 7000 (a)(b) and 7001 meeting the criteria as part of the master plan. conferred by statute upon the department of general services and the department – (refer to document 11 of the procurement file).

DELCARATIONS UNDER PENALTY OF PERJURY; By signing above, with inclusion of the date of signature, the above signed bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows: (1) (STATEMENT OF COMPLIANCE). The above signed has complied with the non-discrimination program requirements of Government Code 12990 and Title 2, California Administrative Code Section 8103, and such declaration is true and correct. (2) The National Labor Relations Board declaration set forth in Paragraph 43 of the General Provisions is true and correct. (3) If a claim is made for the small business preference, the information set forth within is true and correct.

This is a product only purchase for delivery to California Institution for Men. Product(s) must be quoted as described on this Invitation for Bid (IFB). Bids must be in accordance with IFB FPCM-CIM-50BEDMHCF-G2017A-CS. Bidders must meet the minimum requirements identified in the attached specification in order to be considered for award of the purchase order.

ITEM

NO.

QTY UNIT DESCRIPTION UNIT PRICE EXTENSION

CALIFORNIA INSTITUTION FOR MEN

50-BED MENTAL HEALTH CRISIS FACILITY

FOB DESTINATION

See page 2 of this IFB for product description.

IFB Page 2

INVITATION FOR BID

CONTINUATION

Supplier Name:

Solicitation No.:

FPCM-CIM-50BEDMHCF-G2017A-CS

Rev.:

ITEM

NO.

QTY UNIT DESCRIPTION UNIT PRICE EXTENSION

1 2 EA AIRWAY ADAPTERS, SIDESTREAM (ZOLL ACCESSORY

REQ FOR SIDESTREAM R-SERIES DEFIBRILLATOR

MU117200714-A) SIDESTREAM AIRWAY ADAPTER KIT,

ADULT FOR R-SERIES WITH LO FLO ADAPTER CABLE.

10 PER BOX., ZOLL 8000-0362 or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1 AND 2

1237 Nurse / Officer STN1 (1)

1268 Nurse / Officer STN2 (1)

Brand: Model:

2 2 EA ASPIRATOR, ASPIRATOR HIGH VOLUMNE, VACUUM

REGULATION, ALLIED HEALTHCARE PRODUCTS

SCHUCO S330A or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1 AND 2

1237 Nurse / Officer STN1 (1)

3 8 EA BATTERY, ON CART, OPTIONAL: ON CART LiFekINNEX

SMART BATTERY (LiFeKINNEX POWER SYSTEM)

BATTERY, LITHIUM IRON PHOSPHATE QUICK,

RECHARGEABLE BATTERY (NEEDS BATTERY DOCK

TO WORK) (WOW), ERGOTRON LiFeKINNEX 98-246 or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1 AND 2

1243, 1261 Laptop Cart Alcove (4 EA)

4 8 EA CART POWER SYSTEM, OPTIONAL: ON CART BATTERY

DOCK (LiFeKINNEX POWER SYSTEM), CHARGER, INVERTER, CABLE MNGMT, MOUNTING HARDWARE, INPUT/OUTPUT POWER CORDS, USER INTERFACE

SCREEN (WOW), ERGOTRON LiFeKINNEX 98-247 or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1 AND 2

1243, 1261 Laptop Cart Alcove (4 EA)

5 2 EA CART, CRASH, CRASH CART, EMERGENCY CART,

STANDARD, 6 DRAWER, THREE 3 IN, TWO 6 IN, ONE 10

IN, CARDIAC BOARD, BREAKAWAY LOCKING SYSTEM,

2 TOP HANDLES, PRE-INSTALL 3 IN DRAWER DIVIDER

KIT AND STD FRONT TO BACK DIVIDERS AND SUB-

DIVIDERS, CAPSA HEALTHCARE AM-EM-STD-RED-

AM-EM-ACCPK2 or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1 AND 2

1237 Nurse / Officer STN1 (1)

IFB Page 3

6 5 EA CART, EXCHANGE/SUPPLY, 3 ADJUSTABLE SS

SHELVES, FIVE 5" DEEP TOTES & TWO 10" DEEP

TOTES, W 67 x D 26 x H 66, PEDIGO CDS-378 (SPECIFIY

TOTES AND SHELVES) or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1, 2 AND 3

1215 Clean Linen Receiving (3)

1239, 1263 Clean Utility / Linen (1 EA)

7 2 EA CART, ISOLATION, ISOLATION CART, 10H STD,

YELLOW TRIM, 4 DRAWER (ONE 3 in., THREE 10 in.)

LABEL ISOLATION, 43.75Hx24Dx31W, KEYLESS, SHARPS

CONTAINER, DRAWER DIVIDERS, CAPSA

HEALTHCARE AVALO AM10MC-EY-K-DR103-CN-AM-

LABEL-I-EY-12114-P7048-1 or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1 AND 2

1148, 1156 Ante Room (1 EA)

8 4 EA CART, MEDICATION CART, M4-PC (600 PUNCH CARD) 4

DRAWER, (ONE 3", THREE 10"). CORE LOCK,

43"Hx26.7"Dx36"W LAPTOP/TECH READY, SHARPS

CONTAINER. (ORDER SEPARATELY LAPTOP SECURITY

TRAY SEE: CDCR# M-U117000665-a AND REAR ARM

MOUNT, SEE: CDCR# M-U117000665-d), CAPSA

HEALTHCARE M4-PC-C-PM-D103 or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1 AND 2

1238, 1273 Medication Preparation (2 EA)

9 2 EA CART, PROCEDURE, CART, STANDARD PROCEDURE, 5

DRAWER (ONE -3 in., THREE-6 in., ONE-10 in. WITH

DIVIDERS), KEYLESS LOCK SYS. 2 HANDLES, 43.5H x

24D x 31W. (ONE 3 in. DIVIDER KIT #12114, EIGHT

DIVIDERS FRONT TO BACK #12416K, TWELVE SUB-

DIVIDERS #12419), CAPSA - Avalo Series AM10PR-LCD-K-

DR131 (UG-AM10HB-LC) (12114) or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1 AND 2

1123, 1177 Medical Exam / Treatment (1 EA)

10 2 EA APAP/CPAP, AUTOMATIC POSITIVE AIRWAY PRESSURE

DEVICE (APAP/CPAP). AUTO, W/HUMIDIFIER, Resvent

USA 20A or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1

1262 Medical Equipment Storage (2)

11 1 EA DEFIBRILLATOR AED 3, DEFIBRILLATOR AED UNIT

SEMI-AUTOMATIC, COLOR TOUCHSCREEN, LCD

DISPLAY, REAL CPR HELP, WIFI ENABLED, USES

ADULT/PEDIATRIC CPR UNI-PADZ, ZOLL 8511-001101-01

or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 2

2106 Staff Break Room 02 (1)

IFB Page 4

12 2 EA DEFIBRILLATOR w/EXPANSION PACK, R-SERIES, ALS

DEFIBRILLATOR (w/EXPANSION PACK), ONE STEP

PACING, NIBP, SP02 AND ETC02 (SIDESTREAM), ZOLL

R-SERIES 30740005201310012 or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1 AND 2

1237 Nurse / Officer STN1 (1)

13 2 EA ELECTRODES PACK, (ITEMS REQ FOR R-SERIES)

ONESTEP COMPLETE RESUSCIATION ELECTRODE (1

PAIR), ZOLL 8900-0224-01 or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1 AND 2

1237 Nurse / Officer STN1 (1)

14 2 EA EXAM STOOL, 4 LEG ADJUSTABLE EXAM STOOL

ROUND FOOT RING, NO BACK, CASTERS, SCREW

SHAFT, 300 LB WT CAP, Color: LAKE BLUE, PEDIGO P-36 or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1 AND 2

15 2 EA EXAM TABLE, EXAM TABLE/CHAIR, ADULT, BARRIER-

FREE (ADA), POWER BACK SYSTEM, ADJ.18 in. H TO 37

in. H, PELVIC TILT, HEATED DRAWER, RETRACTABLE

CASTERS, TAMPER RESISTANT RECEPTACLE, 500 LB

CAP. (Use w/M-C117200127-b), MIDMARK RITTER 225-003 or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1 AND 2

16 2 EA EXAM TABLE COVER, UPHOLSTERY TOP FOR ADULT,

BARRIER-FREE (ADA), POWER EXAM TABLE,

SEAMLESS, COLOR HEALING WATERS, MIDMARK

RITTER 002-2009-848 or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1 AND 2

17 2 EA FREEZER, MEDICAL (RH), UNDERCOUNTER FREEZER,

MEDICAL GRADE, S/S DOOR, RIGHT HINGE, 3.9 CF, 2

SHELVES, CYLINDER LOCK, ADA, TOUCHSCREEN

DATA LOGGER, ALARM, AUTO DEFROST, 23.75 in. W X

31.38 in. H. (IF REQ’D: STACKING KIT M-C117000205-a OR

PEDESTAL, M-C117000144-b), FOLLETT FZR4P-TR-00-00 or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 2 AND 3

1206 Pharmacy (1)

1244 Lab Processing (1)

IFB Page 5

18 2 EA FREEZER, UNDERCOUNTER MEDICAL,

UNDERCOUNTER, W/ LOCK, 24 in. W X 32 in. H, ADA, MEDICAL/SCIENTIFIC/NOURISHMENT, FRONT

CONTROLS, SELF-CLOSING DOOR, DIGITAL

THERMOSTAT W/ALARM, LOCK (ORDER WITH

TEMPERATURE LOGGER DL2 INSTALLED), SUMMIT

APPLIANCE ACCUCOLD #ACF48WADA WITH DL2 AND

SCD or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1 AND 2

1241, 1270 Nourishment Station (1 EA)

19 2 EA LAB-CHAIR-BLOOD DRAWING, LAB - CHAIR - BLOOD

DRAWING, WITHOUT DRAWER, MIDMARK

CORPORATION 281 W/O DRAWER, color: healing waters

(848) or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1 AND 2

1123, 1177 Medical Exam / Treatment

20 4 EA LAPTOP ARM, REAR MOUNT, AX ARM, REAR MOUNT

(CAPSA M-SERIES) USE WITH LAPTOP SECURITY TRAY

(TRAY SOLD SEPARATELY), CAPSA AC-202012 or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1 AND 2

21 4 EA LAPTOP SECURITY TRAY, METAL (CAPSA M-SERIES).

FITS LAPTOPS 9 IN. TO 16.5 IN. USE WITH REAR MOUNT

ARM (ARM SOLD SEPARATELY), CAPSA AC-12633 or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1 AND 2

22 1 EA STRETCHER PAD, MATTRESS/PAD/SURFACE FOR

TRANSPORT STRETCHER (FITS STRYKER 26" 747 AND

PRIME) STD. THERMOPLASTIC POLYURETHANE

COVER, WELDED SEAMS, 3 SIDED ZIPPER, 700 LB WT,

26Wx76Lx4D, STRYKER 1704-034-600 ULTRA COMFORT SE or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1

1163 Wheelchair / Stretcher (1)

23 2 EA Medical Exam Light with Mobile Stand – Small, EXAM

LIGHT, GREEN SERIES 300, W/MOBILE FLOOR STAND,

LED 5,500K, LIFE 50,000, TOUCHLESS ON/OFF, 59 in. H, STAND 21 in. DIA, WELCH ALLYN GS300 44400 or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1 AND 2

IFB Page 6

24 3 EA MOBILE COMPUTER CART, NON-POWERED, ROLLING

WORKSTATION, LCD MONITOR PIVOT, SIT TO STAND

HEIGHT ADJUSTMENT, ANTI-MICROBIAL, TILT

KEYBOARD TRAY, 4 CASTERS (WOW), ERGOTRON

STYLEVIEW SV41-6300-0 or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1, 2 AND 3

1123, 1177 Medical Exam / Treatment (1 EA)

1214 Central Sterile Supply (1)

25 18 EA MOBILE LAPTOP CART, NON-POWERED, ROLLING

WORKSTATION, LAPTOP CART, SIT TO STAND HEIGHT

ADJUSTMENT, ANTI-MICROBIAL, TILT KEYBOARD

TRAY, 4 CASTERS, 18.3 in.W x 50.5 in.H (WOW), ERGOTRON STYLEVIEW SV41-6100-0 or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1 AND 2

1235A, 1226A Anteroom (1 EA)

1243, 1261 Laptop Cart Alcove (8 EA)

26 8 EA MONITOR, VITAL SIGNS, SPOT VITAL SIGNS MONITOR

BP SPOT4400 SERIES WITH NIBP, SURETEMP NONIN

PLUG B. (MOBILE STAND NOT INCLUDED - SEE WELCH

ALLYN 4400-MBS, WELCH ALLYN 44WT-B or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1 AND 2

1123, 1177 Medical Exam / Treatment (1 EA)

1262 Medical Equipment Storage (6)

27 2 EA OXYGEN TANK CART, MOBILE, SINGLE SIZE E,

RESPONSIVE RESPIRATORY 150-0100 or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1

1262 Medical Equipment Storage (2)

28 3 EA PHLEBOTOMY CART, PHLEBOTOMY CART,

30Wx24Lx47H, DELUXE FLAT-TOP TITAN DRAW CART

WITH SANI-WIPE CUTOUT, AUTO LIFT, LOCKING

DRAWER, SHARPS CONTAINER, ERGONOMIC HANDLE,

5 WHEEL (2 LOCKING). MARKETLAB TITAN 108322

(PRISON CART) or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1 AND 2

1123, 1177 Medical Exam / Treatment (1 EA)

1244 Lab Processing (1)

29 2 EA RECHARABLE BATTERY PACK, (ITEMS REQ FOR R-

SERIES) SUREPOWER™ RECHARGEABLE LITHIUM ION

BATTERY PACK, ZOLL 8019-0535-01 or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1 AND 2

1237 Nurse / Officer STN1 (1)

IFB Page 7

30 1 EA REFRIGERATOR, UNDERCOUNTER, LACTATION,

UNDERCOUNTER, REFRIGERATOR, COMMERCIAL

GRADE, NUTRITION CENTER. 23.63 in. W X 32.25 in. H X

23.5 in. D, ADA, FRONT LOCK AND DIGITAL

TEMPERATURE DISPLAY, WITH AUDIBLE ALARM. NSF-

7 STANDARDS, SUMMIT ACCUCOLD FF6LWBI7NZADA

or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 2

2144 Lactation Room (1)

31 4 EA REFRIGERATOR, UNDERCOUNTER, MEDICAL,

UNDERCOUNTER, REFRIGERATOR W/ LOCK, 24 in. W X

32 in. H, ADA, MEDICAL/SCIENTIFIC, FRONT CONTROL, DIGITAL THERMOSTAT WITH ALARM, LOCK, REFRIGERANT TYPE R600A (ORDER WITH

TEMPERATURE LOGGER DL2 INSTALLED), SUMMIT

APPLIANCE ACCUCOLD FF7LWBIMED2ADA WITH DL2

or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1 AND 2

1238, 1273 Medication Preparation (1 EA)

1241, 1270 Nourishment Station (1 EA)

32 2 EA SCALE, STAND ON SCALE, MOBILE, DUAL READING

(LBS AND KG) UP TO 880 LBS, DIGITAL DISPLAY,

BATTERY OR PWR CORD OPERATED (HEIGHT

MEASURING ROD NOT APPROVED - USE LAMENATED

WALL CHART), SCALE-TRONIX, 5002-XX-B or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1 AND 2

33 8 EA STAND, VITAL SIGNS MONITOR, MOBILE STAND, W/

STORAGE BIN, FOR WELCH ALLYN SPOT VITAL SIGNS

DEVICE (44WT-B), WELCH ALLYN 4400-MBS or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1 AND 2

1123, 1177 Medical Exam / Treatment (1 EA)

1262 Medical Equipment Storage (6)

34 1 EA TRANSPORT STRETCHER, 26" W, LITTER SIDE RAILS -

BASIC, 5TH WHEEL (NO IV RODS), STRYKER 747 or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1

35 2 EA THERMOMETER, TEMPORAL, TEMPORAL, FOREHEAD

TOUCH FREE, INFRARED THERMOMETER. PULSE

TIMER, TEMPERATURE RECALL AND DISPLAY.

BATTERY OPERATED (REQUIRES TWO 1.5 VOLT AAA),

WELCH ALLYN CARETEMP TOUCH FREE

THERMOMETER #105801 or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1 AND 2

IFB Page 8

Brand: Model:

36 2 EA WHEELCHAIR, STANDARD, TRACER IV -MANUEL,

HEAVY-DUTY FRAME (SEAT 20"W x 18"D) DESK

LENGTH ARMS, CAPACITY 350LBS. (NO REMOVABLE

FOOT RESTS), INVACARE T420RDAP or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1

1163 Wheelchair / Stretcher (2)

37 1 EA WHEELCHAIR, EXTRA WIDE WHEELCHAIR TRACER IV

MANUEL, HEAVY DUTY FRAME (SEAT WIDTH 22 in. -

SEAT DEPTH 18 in.) DESK LENGTH ARMS. NO FOOT

RESTS. ADA, INVACARE T4X22RDAP or approved equal

Room: CORRECTIONAL TREATMENT CENTER (MENTAL

HEALTH) / LEVEL 1 AREA 1

38 4 EA MATTRESS, MENTAL HEALTH MATTRESS, 6 IN

THICK FOAM CORE, SEALED SEAM,

POLYURETHANE COATED, BALLISTIC RIPSTOP

FABRIC, FIRE-RETARDANT, ANTI-MICROBIAL,

ANTI-FUNGAL, LATEX FREE. (FOR USE WITH

DURAMAX BED),

DERBY INDUSTRIES SEG-MAX PINNACLE 75X30

or approved equal

Room: CORRECTIONAL TREATMENT CENTER

(MENTAL HEALTH) / LEVEL 1 AREA 1 AND 2

1225, 1227, 1234, 1236 Observation / Seclusion Room (1

EA)

Subtotal W/O Sales Tax $________________________

IFB Page 9

CONTINUATION

Supplier Name: Solicitation No.

Rev.

Bid Requirements:

1. Important Note: Only bids quoted on the State’s own bid forms will be considered. Bids shall be submitted via US Postal Service in a sealed envelope/package with the solicitation number and the bid due date and time clearly marked on the outside of the envelope/package, or emailed to Cheng.Saephan@cdcr.ca.gov before 2:00 p.m. on the bid due date.

2. Bid attachments: Bid responses that reference a supplier’s own terms and conditions or provisions will be considered non-responsive and will be rejected.

3. Bidder’s Instructions and General Provisions: The attached Bidder’s Instructions and General Provisions have recently been revised. Please read carefully.

4. Inquiries/questions: Written questions must be received by close of business on 10/14/2025.

5. Bid Award: For the purposes of this solicitation, contract award will be made on the basis of “All or None”.

6. Cash Discounts: Cash discounts will not be considered when evaluating bid responses for award purposes. However, cash discounts may be offered and taken by departments processing invoices within the time frame specified.

7. Shipment: For the purposes of this solicitation, only bid responses quoting F.O.B. Destination will be accepted.

8. Delivery: Final delivery, inspection and acceptance shall be at the location described herein: California Institution for Men.

Responsible Bidder: The Department of Corrections and Rehabilitation may require bidder(s) to submit evidence of their qualifications at such times and under conditions, as it may deem necessary. The question of whether a particular bidder is a responsible bidder may involve an evaluation of the bidder’s experience, type of facility, expertise, or financial resources regarding the particular items requested by the pertinent solicitation. If a bidder has been determined to be non-responsible, the bid shall be rejected.

New Equipment: All equipment to be provided in response to a State of California solicitation shall be new and latest model in current production.

USED, SHOPWORN, DEMONSTRATOR, PROTOTYPE OR DISCONTINUED MODELS ARE NOT ACCEPTABLE.

Electronic Mail (Email) Bids: Bids received via email will be considered only if they are sent to Cheng.Saephan@cdcr.ca.gov. Bids sent to any other email will not be considered. To be considered, all pages of an emailed bid must be completely received prior to the bid due date and time specified in this solicitation. Please be advised that there is a heavy demand placed on the email account receiving bids, and the State assumes no responsibility if a bidder cannot transmit their bid via email, or if the entire bid is not received prior to the specified bid due date and time.

Recycled Content Products: State agencies are required to report purchases in many product categories. In order to comply with those requirements, contractors are required to complete and return the attached Recycled Content Certification form with your bid response.

Failure to complete and return the form may disqualify your bid from consideration.

Payee Data Record: The successful bidder will be required to submit a Payee Data Record, STD. Form 204, listing their Taxpayer Identification Number (see Exhibit 2). Return this form with your bid.

Seller’s Permit: If applicable, please note that award will be conditional on providing the following document prior to award:

You must provide your company’s California retailer’s seller’s permit or certification of registration and, if applicable, the permit or certification of all participating affiliates, issued by California’s State Board of Equalization (BOE), pursuant to all requirements as set forth in Sections 6487, 7101 and Sections 6452.1, 6487.3, 18510 of the Revenue and Taxation Code, and Section 10295.1 of the Public Contract Code. In order to expedite the process of verifying the validity of the permit, provide the BOE seller’s permit number (on page 1) or attach a copy of the permit with your quote.

Disabled Veteran Business Enterprise (DVBE) Program Requirements: The State has established goals for DVBE participation in State contracts. The intent of the DVBE participation requirement and incentive is to encourage DVBE certified suppliers to participate in bidding opportunities, and to encourage firms to seek and include DVBE’s as sub-contractors.

For the purposes of this solicitation the department elects to waive the DVBE Program Requirements, but opts to include the DVBE Incentive. This solicitation does not include a required minimum DVBE participation percentage.

DVBE Incentive: A DVBE incentive will be given to bidders who provide DVBE participation. For evaluation purposes only, the State shall apply a DVBE bid incentive to bids that propose a California certified DVBE participation as identified on the Bidder Declaration, GSPD-05-105, and confirmed by the State. The DVBE incentive amount for awards based on low price will vary in conjunction with the percentage of DVBE participation. The California DVBE Bid Incentive Instructions (09/03/09) includes information about the DVBE incentive and can be located at www.documents.dgs.ca.gov/pd/poliproc/MASTER-DVBEIncentivePkg.pdf. The following percentage will apply to this solicitation:

Confirmed DVBE Participation of: DVBE Incentive:

5% or over 5%

4% to 4.99% 4%

3% to 3.99% 3%

2% to 2.99% 2%

1% to 1.99% 1%

Darfur Contracting Form: Pursuant to Public Contract Code Section 10478, if a bidder or proposer currently or within the previous three years has had business activities or other operations outside of the United States, it must certify that it is not a “scrutinized” company as defined in Public Contract Code, Section 10476. See last page of this IFB for the Darfur Contracting form that must be returned with your bid.

Payment Discount: The supplier may offer a discount to the amount paid on invoices received and accepted by CDCR in order for the invoices to be paid within thirty (30) days from date CDCR receives the invoice. Discounts offered on invoices must be at least 1% of the invoice amount and a minimum of $50.00. If offering a discount, please provide the following:

________________________ (Company Name) is offering a discount of ______% on invoices paid within thirty (30) days*. *The percent of discount (highest discount prevails) may be used in the event of tie bids. Refer to Notice to Prospective Bidders, Bid Submission Requirements. Representative Initials: _________ mailto:Cheng.Saephan@cdcr.ca.gov http://www.documents.dgs.ca.gov/pd/poliproc/MASTER-DVBEIncentivePkg.pdf

IFB Page 10

CONTINUATION

Supplier Name: Solicitation No.

Rev.

Prohibition on Tax Delinquents: Persons or companies identified as the largest tax delinquents by the Franchise Tax Board (FTB) or the Board of Equalization (BOE) under authority of Sections 7062 or 19195 of the Revenue and Taxation Code, shall be disqualified from the bidding process. PCC §10295.4. Contractors included on tax delinquency lists; contracts void and unenforceable; (a) Notwithstanding any other law, a state agency shall not enter into any contract for the acquisition of goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7062 or 19195 of the Revenue and Taxation Code. Any contract entered into in violation of this subdivision is void and unenforceable. (b) This section shall apply to any contract executed on or after July 1, 2012.

Small Business Regulations: The Small Business regulations, located in the California Code of Regulations (Title 2, Division 2, Chapter 3, Subchapter 8, Section 1896 et. seq.), concerning the application and calculation of the small business preference, small business certification, responsibilities of small business, department certification, and appeals are revised, effective 09/09/04. The new regulations can be viewed at (www.pd.dgs.ca.gov/smbus). Access the regulations by clicking on “Small Business Regulations” in the right sidebar. For those without Internet access, a copy of the regulations can be obtained by calling the Office of Small Business and DVBE Services at (916) 375-4940.

Non-Small Business Subcontractor Preference: A 5% bid preference is now available to a non-small business claiming 25% California certified small business subcontractor participation. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation.

Small Business Nonprofit Veteran Service Agencies (SB/NVSA): SB/NVSA prime bidders meeting requirements specified in the Military and Veterans Code Section 999.50 et seq. and obtaining a California certification as a small business are eligible for the 5% small business preference.

If applicable, claim the preference in the box on the right hand side of the first page of this solicitation.

Attachment with bid required if claiming the Small Business Preference: All bidders must complete and include the Bidder Declaration form GSPD-05-105. If claiming the non-small business subcontractor preference, the form must list all of the California certified small businesses with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price. All certified small businesses must perform a “commercially useful function” in the performance of the contract, as defined in Government Code Section 14837(d)(4).

Small Business Certification: Bidders claiming the small business preference must be certified by California as a small business or must commit to subcontract at least 25% of the net bid price with one or more California certified small businesses. Completed certification applications and required support documents must be submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the bid due date, and the OSDS must be able to approve the application as submitted. Small business nonprofit veteran service agencies (SB/NVSA) claiming the small business preference must possess certification by California prior to the day and time bids are due.

Questions regarding certification should be directed to OSDS at (916) 375-4940.

TARGET AREA CONTRACT PREFERNCE ACT (TACPA) PREFERENCE: Bidders desiring to apply for the TACPA, preference may download the appropriate form from the following web site: http:// www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf

If your application for TACPA preference was granted for this contract, the requirement to provide the TACPA MONTHLY PERFORMANCE REPORT OF LABOR HOURS is a mandatory contract requirement that demonstrates your company is being a responsible supplier to the State of California. The required reports shall be submitted to the Department of General Services (DGS) – Dispute Resolution Unit (DRU) no later than the 15th day of each proceeding month, during the term of contract. If the State does not receive the required reports by the required due date, it may impact future contract awards to your company.

Declaration Forms: All bidders must complete the Bidder Declaration, Form GSPD-05-105, and include it with the bid response. When completing the declaration, bidders must identify all subcontractors proposed for participation in the contract. Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution and it is incorporated by amendment to the contract. Bidders who have been certified by California as a DVBE (or who are bidding rental equipment and have obtained the participation of subcontractors certified by California as a DVBE) must also submit a completed form(s) STD. 843 (DVBE Declaration). All disabled veteran owners and disabled veteran managers of the DVBE(s) must sign the form(s). Should the form not be included with the solicitation, contact the State contracting official or obtain a copy online from the Department of General Services Procurement Division, Office of Small Business and DVBE Services (OSDS) website at www.pd.dgs.ca.gov/smbus. The completed form should be included with the bid response.

At the State’s option prior to award, bidders may be required to submit additional written clarifying information. Failure to submit the required written information as specified may be grounds for bid rejection.

Attachments: The following documents are considered part of this solicitation and those with an asterisk (*) must be returned with the bid response or the bid may be considered invalid and be rejected.

1. Scope of Work – Attachment I

2. Specification Sections – Attachment II

3. Bidder Declaration Form GSPD-05-105 – Attachment III*

4. Payee Data Record – Attachment IV*

5. Seller’s Permit (BOE) number or copy of Seller’s Permit*

6. Bidder Instructions (Form 451) – Attachment V

7. General Provisions (Form 401) – Attachment VI

8. Darfur Contracting Form – Attachment VII*

9. Post-Consumer Content Certification – Attachment VIII*

10. Commercially Useful Function Declaration – Attachment IX*

11. California Civil Rights Laws Certification – Attachment X*

12. STD 1000 GenAI Disclosure & Factsheet (04/24) – Attachment XI*

Loss Leader: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section § 17030 of the Business and Professions Code. A “loss leader” is any article or product sold at less than cos t: (a) where the purpose is to induce, promote, or encourage the purchase of other merchandise; or (b) where the effect is a tendency or capacity to mislead or deceive purchasers or prospective purchasers; or (c) where the effect is to divert trade from or otherwise injure competitors.

Commercially Useful Function: If you are claiming that your company is a certified Small Business, please complete and return the attached Commercially Useful Function Declaration form with your bid (Attachment IX).

Prison Rape Elimination Act Policy: CDCR is committed to providing a safe, humane, and secure environment free from sexual misconduct.

This will be accomplished by maintaining a program to ensure the education, prevention, detection, response, investigation, and tracking of sexual misconduct and to address the successful community re-entry of the victim. CDCR shall maintain a zero tolerance for sexual misconduct in its institutions, community correctional facilities, conservation camps, and for all offenders under its jurisdiction. All sexual misconduct is strictly prohibited. As a contractor with CDCR, you and your staff are expected to ensure compliance with this policy as described in Department Operations Manual, Chapter 5, Article 44.

http://www.pd.dgs.ca.gov/smbus http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf http://www.pd.dgs.ca.gov/smbus

IFB Page 11

LIST OF ATTACHMENTS

DEPARTMENT OF CORRECTIONS & REHABILITATION

Facility Planning, Construction & Management

ATTACHMENT I SCOPE OF WORK

ATTACHMENT II PLANS AND SPECIFICATION SECTIONS

ATTACHMENT III BIDDER DECLARATION, FORM GSPD-05-105

ATTACHMENT IV PAYEE DATA RECORD, STD. 204

ATTACHMENT V BIDDER INSTRUCTIONS, FORM 451

ATTACHMENT VI GENERAL PROVISIONS, FORM 401 NON-IT GOODS

ATTACHMENT VII DARFUR CONTRACTING FORM

ATTACHMENT VIII POST-CONSUMER CONTENT CERTIFICATION

ATTACHMENT IX COMMERCIALLY USEFUL FUNCTION DECLARATION

ATTACHMENT X CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION

ATTACHMENT XI STD 1000 GenAI DISCLOSURE & FACTSHEET (New 04/24)

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ATTACHMENT I

SCOPE OF WORK

This description establishes the minimum requirements for medical products to be delivered to California Institution for Men located at 6101 East Facility Drive, Chino, CA 91710. THIS IS A MATERIAL PURCHASE ONLY.

BID REQUIREMENTS:

1. Bidders must include product information/cut sheets with their bid. Bidders who do not provide this information may be disqualified from the bidding process.

2. Bidders must include a complete list of materials including quantity, description, brand and model for pre-award review by CDCR. Bidders who do not provide this information may be disqualified from the bidding process.

3. Any reference to brands and products are for information only; CDCR will accept an approved equal.

4. Bids must remain valid until the purchase order has been issued.

5. Bidders must show an estimated square footage, as applicable.

6. Bidders must provide product brand and model information on material list.

7. Bidders must return all required documents identified in this IFB with their bid. Bidders who do not provide all required documents may be disqualified from the bidding process.

THE SUPPLIER MUST:

1. The Supplier is to provide all material and fabricate (if applicable) as shown and described on the plans and specifications (attached) for a medical products.

2. The Supplier must ensure that the medical products meets all design criteria and safety standards. All material must be approved by CDCR and must be in compliance with all applicable codes and laws given the installation location.

3. The Supplier must provide a written manufacturer’s warranty.

4. The Supplier must provide a six (6) sets of Operation and Maintenance manuals to CDCR within thirty

(30) days of approved submittals.

5. The Supplier must coordinate the delivery of all material with CDCR. It is the responsibility of the supplier to deliver and off load the material, as directed by CDCR. Due to circumstances beyond CDCR’s control (i.e. weather, institution lockdown, etc.), delays may occur. Delivery scheduling is critical and required during all phases of the project.

6. The Supplier must ensure proper security clearances are submitted to CDCR, as institution security issues may exist. Any cost associated with delays caused by improper security clearances shall be borne by the Supplier. Inability to obtain security clearances shall be cause to cancel the purchase order.

Note: The STATE reserves the right to increase the purchase order by 20%, upon written approval, and only prior to final delivery.

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SUBMITTAL REQUIREMENTS (if requested)

This section shall take precedence, if there is any inconsistency between submittal instructions as stated in specifications, drawings, or any other provisions of this purchase. The State reserves the right to cancel the award of the resulting purchase order, if the supplier's failure to provide submittals within the time frames specified results in a delay to the State. The awarded supplier will receive a Notice to Proceed (NTP) and a purchase order, which initiates the start of the submittal process. Production and shipment of materials can only begin after the awarded supplier receives written approval from the procurement officer identified in the NTP and purchase order. Shipment of materials prior to receiving an approved submittal letter will result in your invoice not being paid. Failure to adhere to this could result in your company being deemed non-responsive and the purchase order being canceled.

Within ten (10) working days after receipt of the NTP, the supplier shall submit:

1. The Supplier shall submit one (1) electronic copy of the submittals in accordance with the specifications for approval.

2. The Supplier must include the solicitation number on the submittal package.

One (1) electronic copy will be returned marked approved, approved with notation, or rejected (which requires resubmission). When resubmission is necessary, the supplier shall resubmit one (1) electronic corrected copy within five (5) working days of receipt of CDCR’s Submittal Rejection Letter. If approved, you will be notified via an approval letter issued by the procurement officer, which allows you to proceed with fabrication and shipment of the order. If applicable, supplier must provide LEED documentation, as required in the specifications with their submittals. Please note that LEED may not be a part of each CDCR project; however, if the project you are bidding on is a LEED project, specifications and submittal requirements will be provided to you at the time of bidding.

Shop drawings shall be created by the vendor who shall not reproduce the design documents provided by CDCR as a basis for the vendor’s shop drawings. The vendor may request electronic backgrounds from CDCR to assist in preparing their shop drawings; however, accepting these electronic backgrounds is solely for the vendors convenience and does not preclude the vendor from verifying all field and existing conditions or verifying products and services comply with the design drawings and specifications, or other responsibilities to the subcontractor, contractor, or contractor performing the work.

NOTE: Fabrication and delivery shall proceed only after receipt of approved submittals.

Submittals must be sent to:

(U.S. Postal Service and Courier Service) Department of Corrections and Rehabilitation Facility Planning, Construction and Management Procurement Support ATTN: Cheng Saephan 9838 Old Placerville Road, Suite B Sacramento, CA 95827 or may be submitted via email to: Cheng.Saephan@cdcr.ca.gov mailto:Cheng.Saephan@cdcr.ca.gov

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INFORMATION REQUIREMENTS:

The following information is to be submitted within ten (10) days of approved submittals to avoid cancelation of the purchase order:

1. Assembly and/or installation details (1 electronic copy via email or 3 copies via U.S Postal Service and/or Courier Service) with exploded views (if available)

2. List of any special tools required for operation and/or repair

3. Product specifications, cut sheets, rough-in dimensions (3 copies)

4. Certification and testing requirements (3 copies)

GATE CLEARANCE INFORMATION:

The Supplier must submit the following gate clearance information for delivery, field service, site inspection, or entrance into the institution. The Supplier must allow two (2) weeks for processing and approval of gate clearances.

E-mail information to: N/A

SECURITY INFORMATION:

Blue chambray shirts and blue jeans shall not be worn. Electronic devices (cellphones, blackberries, etc.) are not permitted on institution grounds. All materials, supplies, and persons shall be subject to inspection at all gates by institutional custody staff before entering or leaving institutional grounds. No firearms, narcotics, drugs, tobacco, or other restricted materials shall be allowed on the premises. Loss of time in checking in and out of the institution shall be borne by the Supplier.

Pursuant to Penal Code Section 5030.1, the use of tobacco products by any person on the grounds of any institution or facility under the jurisdiction of the Department of Corrections and Rehabilitation is prohibited.

DELIVERY INFORMATION:

Receiving hours are 8:00 a.m. to 2:00 p.m., Monday through Friday, excluding STATE holidays. Proper identification will be required for entrance into the institution. Contact the construction supervisor 48 hours prior to delivery to coordinate.

Pursuant to Labor Code, Section 6390, the Supplier agrees to provide a Material Safety Data Sheet, if applicable, at the time of delivery.

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DISPUTE INFORMATION

This section supersedes the General Provisions (attached), Section 38, a and c, to state:

a. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute persists, contractor shall submit to the Protest Coordinator a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to or involving this contract, unless the State, on its own initiative, has already rendered such a final decision. Contractor’s written demand shall be fully supported by factual information, and if such demand involves a cost adjustment to the contract, contractor shall include with the demand a written statement signed by an authorized person indicating that the demand is made in good faith, that the supporting data are accurate and complete and that the amount requested accurately reflects the contract adjustment for which contractor believes the State is liable. If the contractor is not satisfied with the decision of the Protest Coordinator, the contractor may appeal the decision to the California Department of Corrections and Rehabilitations (CDCR), Contracts and Procurement Section.

c. Any final decision of the State shall be expressly identified as such, shall be in writing, and shall be signed by the CDCR Assistant Director, Facility Planning, Construction and Management if an appeal was made. If the State fails to render a final decision within 90 days after receipt of contractor’s demand, it shall be deemed a final decision adverse to contractor’s contentions.

The State’s final decision shall be conclusive and binding regarding the dispute unless contractor commences an action in a court of competent jurisdiction to contest such decision within ninety (90) days following the date of the final decision or one (1) year following the accrual of the cause of action, whichever is later.

SPECIFICATION CONCERNS

This section supersedes the Bidders Instructions (attached), Section 12, to state:

12. SPECIFICATION CONCERNS:

a) In the event a supplier believes that the State’s solicitation is unfairly restrictive, ambiguous, contains conflicting provisions or mistakes or in the supplier’s experience any resulting contract will be commercially impracticable to perform, the matter or concerns should promptly be brought to the attention of the buyer identified in this solicitation in writing in order that the matter or concerns may be considered and appropriate actions, if deemed necessary in the sole determination of the State, may be taken prior to the closing time set to receive bids.

PROTEST INFORMATION

This section supersedes the Bidders Instructions (attached), Section 21, to state:

21. PROTESTS:

Public Contract Code Section 10306: Whenever a contract or purchase order under this article is not to be awarded to the lowest bidder, the bidder shall be notified 24 hours prior to awarding the contract or purchase order to another bidder via electronic mail. Bidders who have submitted a bid may file a protest with DGS-Dispute and Resolution Unit (PDProtest@dgs.ca.gov) and notify CDCR’s buyer/Protest Coordinator against the awarding of the contract or purchase order on the grounds that he/she is the lowest responsible bidder meeting specifications within 24 hours of the notification. Within 10 days after filing a protest, the protesting bidder shall file with the DGS-Office of Legal Services, a full and complete written statement specifying in detail the grounds of the protest and the facts in support thereof.

mailto:PDProtest@dgs.ca.gov

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Bidders shall contact DGS directly for protest filing and/or information:

Department of General Services Procurement Division Dispute Resolution Unit 707 Third Street, 2nd Floor West Sacramento, CA 95814 Business Hours: 8:00am – 5:00pm Phone: 916-375-4587 Fax: 916-375-4611 PDProtest@dgs.ca.gov

CDCR’s PROTEST COORDINATOR INFORMATION Peter Tran, Manager Procurement Support

(279) 223-2799 Peter.Tran@cdcr.ca.gov mailto:PDProtest@dgs.ca.gov

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ATTACHMENT II

DEPARTMENT OF CORRECTIONS & REHABILITATION

50-BED MENTAL HEALTH CRISIS FACILITY

CALIFORNIA INSTITUTION FOR MEN

SPECIFICATION SECTIONS:

N/A

PLAN SHEETS:

N/A

The specifications and plan sheets are attached as separate documentation. Specifications and plan sheets are to be used as reference only. Please disregard any verbiage pertaining to installation, as the State is responsible for the installation of all equipment. Any reference to specific brand/models by name is for reference only; the State will accept a CDCR approved equal. If you are having difficulty downloading the plans and specifications, please contact:

Cheng Saephan

(279) 223- 2768

Cheng.Saephan@cdcr.ca.gov

ATTACHMENT III

BIDDER DECLARATION, FORM GSPD-05-105

All bidders must complete the Bidder Declaration, Form GSPD-05-105, and include it with the bid response. To obtain a copy, please visit:

http://www.documents.dgs.ca.gov/pd/delegations/GSPD105.pdf

ATTACHMENT IV

PAYEE DATA RECORD, STD. 204

The successful bidder, as a result of this IFB, will be required to sign the Payee Data Record, STD. 204, before contract award. To obtain a copy, please visit:

http://www.courts.ca.gov/documents/4-2-RFP-13-14-01GW-Attachment-5-Payee-Data-Record.pdf http://www.documents.dgs.ca.gov/pd/delegations/GSPD105.pdf http://www.courts.ca.gov/documents/4-2-RFP-13-14-01GW-Attachment-5-Payee-Data-Record.pdf

GSPD-451 (REVISED AND EFFECTIVE 11/09/2011)

ATTACHMENT V

BIDDER INSTRUCTIONS

1. DEFINITIONS:

a) “Bid” means an offer, made in response to a solicitation to perform a contract for work and labor or to supply goods at a specified price, whether or not it is considered a “sealed bid” or results in award of a contract to a single or non-competitively bid contract.

b) “Bidder” means a supplier who submits a bid to the State in response to a solicitation.

c) “Solicitation” means the process, by whatever name known or in whatever format used, of notifying prospective bidders that the State wishes to receive bids for furnishing goods or services.

d) “Supplier” means a business entity, bidder, offeror, vendor or contractor.

2. SUBMISSION OF BIDS:

a) Bids must be hand delivered or sent via U.S. Mail or common carrier unless another method (e.g., facsimile) is specifically authorized in the solicitation.

b) Where a “sealed” bid is required, each bid shall be separately sealed inside an envelope and must be signed and received by the closing time and date specified, and on the forms furnished by the State to be considered for award.

The State reserves the right to consider authorized facsimile bids as properly “sealed” if received prior to the closing time specified, provided that a signature is shown on the facsimile.

c) The bidder is solely responsible for ensuring that the full bid is received by the State in accordance with the solicitation requirements, prior to the date and time specified in the solicitation, and at the place specified. The State shall not be responsible for any delays in mail or by common carriers or by transmission errors or delays or misdelivery.

d) Bids received after the time stated will be considered non-responsive.

e) If facsimile transmission of the bid is acceptable, and the bidder chooses to transmit their bid via facsimile, the bidder understands and agrees that the State will consider only those portions of the bid received prior to the closing time specified; any pages received after that time will not be considered.

f) If no time for receipt of bids is specified in the solicitation, the bid shall be due by the close of the business day on the date indicated. Close of the business day shall be 5:00 p.m. All times are Pacific Standard Time (PST)/Pacific Daylight Time

(PDT).

g) Generally, sealed bids will be opened and read on the due date unless another date and time is specified in the solicitation or any addendum thereto or the reverse auction terms and conditions are included in the solicitation.

When the Department of General Services, Procurement Division, facilitates a reverse auction all bids remain confidential before and during the auction.

Information is not public, including the number and names of the responders, until the Notice of Intent to Award or contract award is published, whichever occurs first.

3. SOLICITATION ADDENDUM (ADDENDA):

a) If a supplier received this solicitation through some means other than being a prequalified supplier on the State’s bidders list, it is the responsibility of the supplier to advise the buyer of its intention to provide a bid so that addenda or other correspondence related to the solicitation will be sent to the supplier.

b) In the event that the solicitation is revised by an addendum, supplier shall submit the original solicitation and any addenda that the buyer requires be submitted.

c) Price(s) offered shall reflect all addenda issued by the State.

Failure to do so will permit the State to interpret the bid to include all addenda issued in any resulting contract.

4. PRICES:

a) All prices and notations must be printed in ink or typewritten.

b) All prices must be bid in U.S. currency.

c) Unit prices may not be more than four (4) places to the right of the decimal point. For example, a unit price of $.56726 each, would exceed this limitation. Unit prices which exceed this limitation will automatically be truncated to the fourth decimal place for both evaluation and award purposes.

Using the example just cited, the "6" at the end of the unit price would be truncated (i.e., dropped off) leaving a unit price of $.5672 each.

d) An error in the bid may cause the rejection of that bid;

however, the State may at its sole option retain the bid and make certain arithmetic corrections. In determining if a correction will be made, the State will consider the conformance of the bid to the format and content required by the solicitation, and any unusual complexity of the format and content required by the solicitation.

i) If the bidder’s intent is clearly established based on review of the complete bid submittal, the State may at its sole option correct an error based on that established intent.

ii) The State may at its sole option correct obvious clerical errors.

iii) The total price of unit-price items will be the product of the unit price and the quantity of the item. If the unit price is ambiguous, unintelligible or uncertain for any cause, or is omitted, it shall be the amount obtained by dividing the “Extension” price by the quantity of the item.

5. CASH DISCOUNTS: The State encourages bidders to offer cash discounts for prompt payment, however, unless provided elsewhere in the solicitation, cash discounts offered by bidders for the prompt payment of invoices will not be considered in evaluating offers to determine the successful bidder for award of any resulting contract.

6. INSPECTION OF SOLICITATION DOCUMENTS: Supplier shall carefully review all documents referenced and made a part of this solicitation to ensure that all information required to properly respond to the solicitation has been received or made available and all requirements are priced in the bid. Failure to examine any document, drawing, specification, or instruction will be at the supplier’s sole risk.

7. BRAND NAMES: Any reference to brand names and model numbers in the solicitation is intended to be descriptive, but not restrictive, unless otherwise specified.