12.a Statement of Work (SOW) Sound Isolation Enclosures.pdf

RFQ #: 61300PR230000024

STATEMENT OF WORK

LAST UPDATED: 07/18/2023 PAGE 1/3

STATEMENT OF WORK (SOW)

FOR

Acquisition of Sound Isolation Enclosures

1.0 GENERAL

1.1 BACKGROUND

The US Coast Guard Aviation Technical Training Center (ATTC) Elizabeth City has begun providing facilitated online training (FOT) to units in the field. Current spaces at ATTC do not allow for multiple FOT sessions to occur simultaneously. With the expansion of the Aviation Rating Apprentice Program (ARAP), along with increased demand for maintenance resource management (MRM) training, further FOT facilities are needed to maintain the efficient delivery of multiple courses. Sound isolation enclosures will provide a platform to meet this need.

1.2 SCOPE

The acquisition of two (2) sound isolation enclosures for use at ATTC.

1.3 OBJECTIVE

The sound isolation enclosures will be used as a space to facilitate online training via Microsoft Teams or other meeting software. The software is already available and is not part of the scope of this SOW. The enclosures will provide a quiet area to avoid interruptions of voice and video communications. The enclosures will be of sufficient size as to allow up to two people with chairs and sound/video equipment inside while also allowing for the installation of multiple enclosures in the single office space designated at ATTC.

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 TASK ONE.

Vendor to provide the following:

a- Two (2) sound isolation enclosures with minimum interior dimensions of 5’10” x 7’10” and a minimum interior height of 6’8”. Additionally, the exterior dimensions, not including and ventilation ducting, shall not exceed 6’2” x 8’2”. The maximum exterior height, without the addition of casters or wheels shall not exceed 6’11”.

b- The enclosures should be covered in carpet or other sound absorbing material and additional acoustical foam shall be available for the inside.

c- The door of each enclosure shall be installed on the long-dimension wall. The doors shall have a window with dimensions of 16” x 30”.

d- Each enclosure shall have an additional window on the long-dimension wall with minimum dimensions of 32” x 36”.

e- The enclosures shall include air ventilation systems with HEPA filter and a ventilation fan silencing system.

f- Two studio lights with lengths of 29” shall be available for each enclosure.

g- Each enclosure must be equipped with cable passages to facilitate computer cables and power cord hookups to external systems.

h- A floor isolation enhancement, such as a caster plate, must be included to reduce low frequency noise.

https://uscg.sharepoint-mil.us/sites/cg9/ARM/SCOPE%20PARAGRAPHS.doc

LAST UPDATED: 07/18/2023 PAGE 2/3

i- If the caster plate is of sufficient height to require an unreasonable step up into the enclosure, a physical step must be included to facilitate entry.

j- Lastly, the sound enclosures must be modular enough to fit through a standard doorway and allow the end-user to self-assemble in the designated space at ATTC.

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this

SOW.

4.0 OTHER APPLICABLE CONDITIONS

4.2 PERIOD OF PERFORMANCE

The period of performance for this contract must not exceed 60 calendar days from the date of award.

4.3 PLACE OF PERFORMANCE

Delivery of the items shall be made to 1664 Weeksville Road, Building 4, Elizabeth City, NC 27909.

Local POC: Joe Sippel.

4.4 HOURS OF OPERATION

Deliveries can be made between the hours of 0800 and 1600 EST, Monday through Friday (except Federal holidays).

4.11 GENERAL REPORT REQUIREMENTS

The Contractor must provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Microsoft Office Applications).

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all facilities, materials, equipment, and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The Government Representative will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the

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deliverable is acceptable, the Government Representative will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The Government Representative will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the Government Representative of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The Government Representative will have 10 business days to review deliverables and make comments. The Contractor must have 15 business days to make corrections and redeliver.