12_d___PWS_1.pdf

PDF 236 KB Posted Aug 31, 2021

Attached to: OT-ACQ-CUL RSRCS- MC NO WB WC - MGP FY21
Solicitation number: 140R4021Q0073
Issued by: Department of the Interior Bureau of Reclamation

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Performance Work Statement Page 1 of 8

PERFORMANCE WORK STATEMENT

Contract between the Bureau of Reclamation and the Museum of the Great Plains for

Curation of Museum Property under Reclamation Control

1. BACKGROUND

The United States Bureau of Reclamation (Reclamation) is a federal agency under the U.S. Department of the

Interior, which oversees water resource management, specifically as it applies to the oversight and operation of the diversion, delivery, and storage projects that it has built throughout the western United States for irrigation, water supply, and attendant hydroelectric power generation. Reclamation projects are in the 17 western states.

The Oklahoma-Texas Area Office (OTAO) falls within the Missouri Basin and Arkansas-Rio Grande-Texas

Gulf Region that includes Montana, North Dakota, South Dakota, Nebraska, Kansas, Oklahoma, and portions of

Wyoming, Colorado, and Texas. OTAO’s main office is in Austin, Texas, with a field office in Oklahoma City, Oklahoma. The OTAO is responsible for 11 Reclamation projects encompassing 190,000 acres in Oklahoma, Texas, and southern Kansas.

The purpose of this contract between the Bureau of Reclamation (hereinafter called “Reclamation”) and the

Museum of the Great Plains (hereinafter called “Repository”) is to provide storage for Reclamation owned archeological and paleontological museum property collections (hereinafter called “collections”) that are currently at the Repository or for collections that might be added in the future. Reclamation is legally responsible for and committed to protecting and managing these irreplaceable collections for current and future generations for research and study, and to understand and appreciate. There are approximately 1.5 million artifacts controlled by Reclamation in the collection at the Repository. Many of the artifacts are from

Reclamation’s McGee Creek project; others are from Reclamation’s Foss, Fort Cobb, Mountain Park, Norman, and W.C. Austin projects in Oklahoma, and the Cheney Project in Kansas. The Native American Graves

Protection and Repatriation Act (NAGPRA) collection items are and will be housed at the Repository until repatriation to the appropriate Tribes under NAGPRA.

In its current condition, the Reclamation accessioned collections at the Repository’s location total approximately

360 cubic feet of materials and nine file cabinets (135 linear feet) of records. The collection is in a locked and secure area, with access by Repository staff only. The collection will be housed on shelves and in file cabinets purchased by Reclamation. Reclamation will have sole use and control of these shelves. It is possible that the amount of space needed to store the Reclamation collections will increase and or decrease due to 1) repackaging; 2) identifying previously unknown Reclamation collections among the current holdings; or 3) adding additional Reclamation-controlled materials and their associated records to the existing Reclamation collections or transferring collections to another repository. Changes in collection volume or linear size impacting the Repository’s space allocated to Reclamation will be addressed by mutual agreement through modifications to this Contract.

Performance Work Statement Page 2 of 8

Authorities

This contract is entered into pursuant to:

• The National Historic Preservation Act (54 U.S.C. 300101 et seq.)

• The Historic Sites Act of 1935 (54 U.S.C. 320101 et seq.)

• The Native American Graves Protection and Repatriation Act (NAGPRA) (25 U.S.C.)

• The Archeological Resources Protection Act (ARPA) (16 U.S.C. 470aa-470mm)

• The Reservoir Salvage Act (54 U.S.C. 312505-08), and

• The Antiquities Act (54 U.S.C. 320301-03).

The regulatory authority for this contract is:

• 36 CFR Part 79, Curation of Federally Owned and Administered Archaeological Collections o (http://www.nps.gov/archeology/tools/36cfr79.htm).

Guidance for fulfilling the standards of care and management required by the Department of Interior

(DOI) is found in:

o Departmental Manual Part 411 (411 DM), Directives

(http://www.doi.gov/museum/policy/Museum-Directives),

• Reclamation Manual, Policy LND P05, and Directive and Standards LND 02-02 Museum

Property Management and LND 02-05 Museum Records o (http://www.usbr.gov/recman/lnd/lnd-p05.pdf), o (http://www.usbr.gov/recman/lnd/lnd02-02.pdf).

1.2 Documentation and Records

All documentation, associated records, and schedules as described in this Performance Work

Statement (PWS) that are the responsibility of the Repository are the property of Reclamation. The

Repository shall turn over such documentation to Reclamation upon completion or termination of the contract. All records are subject to the Freedom of Information and Privacy Acts. As such, Reclamation will handle any requests for release of any records accordingly.

1.3 Definitions

For the purposes of this contract, the following terms are defined:

• As Directed, As Required, As Permitted, Approval, Acceptance. Terms that indicate that direction, requirement, permission, approval, or acceptance by the Contracting Officer are intended unless stated otherwise.

• Associated record(s). Original records (or copies thereof) that are related to artifacts, specimens, or collections housed at the Repository for Reclamation. Associated records include all documentation generated by, or used significantly in, an archeological investigation. Examples include, but are not limited to: locality forms, field notes, field catalogs, drawings, maps, http://www.nps.gov/archeology/tools/36cfr79.htm http://www.doi.gov/museum/policy/Museum-Directives http://www.usbr.gov/recman/lnd/lnd-p05.pdf http://www.usbr.gov/recman/lnd/lnd02-02.pdf

Performance Work Statement Page 3 of 8 specimen inventories, diaries, photographs, photo logs, slides, negatives, films, video and audio cassette tapes, computer disks and diskettes, printouts or computerized data, resource identification documentation, analytical reports, laboratory reports or any site or collection related reports, copies of historical documentation, oral histories, manuscripts, deeds, survey plats, and accession, catalog, and inventory records.

• Collection(s). The material remains that are collected, excavated, or removed from Reclamation lands during a scientific investigation, excavation, survey, or other study. Collections are made up of, but not limited to, prehistoric and/or historic archeological and/or paleontological objects, specimens, or materials and may include any environmental and/or dating samples to support the study and associated records as previously defined.

• Contracting Officer (CO). A duly appointed person with the authority to enter, administer, or terminate contracts and to make findings and determinations on behalf of the United States

Government. This is the only individual authorized to change the purchase order or any of the requirements stated herein.

• Museum records. Records created to manage museum property, such as accession, catalog, loan, deaccession, and inventory records.

• Repository. A type of facility that is dedicated to managing, preserving, processing, studying, providing access, and storing museum property according to professional museum and archival practices. A repository is responsible for the duties and responsibilities under the contract. The term also covers requirements for any subcontractor. The Repository is ultimately responsible for ensuring that all subcontractors comply with the terms and conditions of the contract.

2. SCOPE

Reclamation has the responsibility under Federal law to preserve for future use Reclamation’s collection and associated records. The Repository will house and maintain the collection and recognizes the benefits which will accrue to the scientific community and the public by housing and maintaining the collection for study and other educational purposes.

Both Parties recognize the Federal Government's continued ownership and control over the collection and any other U.S. Government-owned personal property; the Federal Government's responsibility to ensure that the collection is suitably managed and preserved for the public good; and the mutual benefits of having the collection suitably housed and maintained by the Repository.

3. OBJECTIVES

Objectives for the Parties are as follows:

3.1 The Repository Shall

• Perform work necessary to preserve the collection in accordance with 36 CFR Part 79.

• Provide and maintain a repository facility having requisite equipment, space, and adequate safeguards for the physical security and controlled environment for the Collection and any other

U.S. Government-owned personal property provided to the Repository. Food or drink will not be allowed in the collection area.

Performance Work Statement Page 4 of 8

• Store NAGPRA items until they are repatriated to the appropriate Tribes. The boxes will not be opened, moved, or presented to Tribal members or representatives without Reclamation representatives present.

• Make the collection available for scientific research, after consultation and coordination with

Reclamation.

• Provide access to the collection for performance of an annual, physical inventory of the collection, in compliance with 411 DM and DOI Museum Directives 21, Inventory of Museum Collections requirements. The result of the annual inventory shall be based on a random inventory of the collection and will include Repository’s catalog number (or accession number), location of the object, record presence and accuracy, and condition of the object. If there are any instances of loss, deterioration, or damage, this will be reported with appropriate follow-up actions taken.

• Maintain complete and accurate records of the collection and any other U.S. Government-owned personal property. All paper museum records must be stored in fireproof file cabinets, and they shall be stored in a manner that will protect them from theft, fire, and water damage.

• Within 24 hours of discovery, report to Reclamation all instances of and the circumstances surrounding the theft of, loss of, deterioration and damage to, or destruction of the collection as a whole or in part. Police reports shall be conducted, with a copy given to Reclamation. A full investigation of what occurred shall be conducted, with a report given to Reclamation. Report those actions taken to stabilize the collection and to correct any deficiencies in the physical plant or operating procedures that may have contributed to the loss, deterioration, damage, or destruction. Any actions that will involve the repair and conservation of any part of the collection must be approved in advance and in writing by Reclamation.

• Not to use the collection, or any part thereof, for commercial or other revenue-generating purposes.

• Not to mortgage, pledge, assign, repatriate, transfer, exchange, give, sublet, discard, or part with possession of any of the collection in any manner either directly or indirectly without the prior written permission of Reclamation. In addition, agree not take any action whereby any of the collection shall or may be encumbered, seized, taken in execution, sold, attached, lost or, stolen.

• Notify Reclamation of significant changes. Repository must notify Reclamation immediately, but at least 120 days in advance, if the Repository:

o Is closing, o Is unable to maintain professional standards due to significant personnel layoffs, o Has financial difficulty, o Is preparing to file for bankruptcy or affect any change in corporate structure (e.g., merger, separation, dissolution, etc.), and o Is unable to fulfill this agreement for any reason

3.2 Reclamation Shall

• Pay the costs of storage as detailed under the budget, but contingent upon adequate appropriations.

• Ensure that the digital records are backed up.

Performance Work Statement Page 5 of 8

• Not pay fees necessitated by the loan of Reclamation objects to third parties. Such fees shall be paid by those parties and not by Reclamation.

• Directly manage and approve or deny requests for third party loans or consumptive use of the

Collection (or a part thereof) in a timely manner.

• Conduct the DOI Facility Checklist every five (5) years or earlier and evaluate its adequacy in meeting 411 DM requirements for a facility in “good” condition pursuant to DOI Directive 14, Museum Facility Checklist for Spaces Housing DOI Museum Property.

3.3 Mutual Objectives for the Repository and Reclamation

• Maintain shared information and data pertaining to the archeological and paleontological resources from Reclamation owned and administered land in Oklahoma and Kansas housed at the

Repository.

• Meet or communicate once a year. at a minimum. to review current conditions and trends, to resolve any conflicts, and to review the annual inventory.

• Agree that submitted collections, including associated records, are subject to the Repository’s policies and standards regarding access, use, and curation so long as they follow applicable laws, 411 DM, and DOI Museum Directives. In case of conflict, Reclamation’s policies shall supersede

Repository’s policies regarding Reclamation property.

4. TASKS

The Repository will provide long-term storage for Reclamation’s museum property currently housed at the facility. The standards for long-term curation of Reclamation collections are outlined in DM 411, DOI

Museum Property Directives, and 36 CFR Part 79. Storage responsibilities will meet DOI and Reclamation annual reporting and management requirements.

4.1 Basic Curatorial Services

These activities will be funded under the Budget Schedule in Section 10, subject to adequate appropriations, by Reclamation’s Oklahoma-Texas Area Office and may be modified. Basic

Curatorial Services are tasks needed to meet DOI and Reclamation requirements on an annual or recurring basis where the Repository will:

• Maintain a DOI Facility Checklist rating of Good (70% or above for all applicable standards), as required in DOI Directive 14, during the contract period,

• Provide long-term storage that meets 36 CFR Part 79 standards,

• Provide access for Reclamation to conduct an annual random sample inventory of a small portion of approximately 1.5 million artifacts prior to August 1st of that fiscal year, and:

4.2 Administration Personnel

Performance Work Statement Page 6 of 8

The Repository’s representative, as listed in this contract, shall have the authority to act for the

Repository on all matters related to daily operation of this contract.

4.3 Employee Qualifications

The Repository’s key personnel must have experience and training for work that has similar scope and complexity as this project. If key personnel become unavailable during the period of performance of the contract, the Repository shall notify Reclamation and provide individuals with equal or better qualifications.

4.4 Safety and Health Requirement

The Repository understands and agrees that it is solely responsible for occupational safety and health compliance and the safety and health of its employees and subcontractors on their property. The

Repository agrees to adhere to all applicable Federal, State, and local laws, regulations, and standards relating to occupational safety and health, including, but not limited to Occupational Safety and

Health Administration (OSHA) regulations 29 CFR §1926, relevant safety and health-related standards from the American National Standards Institute (ANSI) and the National Fire Protection

Association (NFPA), collectively (Safety Codes).

4.4 MILESTONES

Milestones ● Tasks ● Activities Planned

Start Date

Planned

End Date

FY 2022 Storage of the collection in compliance with Reclamation