12-5410-003 - SUBMISSION INSTRUCTIONS 26-021 - Food Safety Monitoring System.pdf
PDF 233 KB Posted
- Attached to
- FOOD SAFETY MONITORING SYSTEM
- Solicitation number
- RFP 26-0626E4-021
- Issued by
- Erie County, New York
About this file
This document is a Submission Instructions for Suppliers issued by Buffalo Public Schools, detailing the requirements for a bid opportunity for industrial food and beverage equipment. The solicitation is to be submitted through the Bonfire digital portal, with the question period running from September 12, 2025, 4:00 PM EDT to September 22, 2025, 8:00 AM EDT, and the final submission deadline set for October 14, 2025, at 4:00 PM EDT. Suppliers are required to submit multiple documents, including an Offering Questionnaire, Voluntary Surveys, Signed Non-Collusive Bidding Certification, Insurance Certificate, Completed Equal Opportunity Form, References, and various optional narratives and documentation.
The bid requires specific submissions such as Cost for Equipment Delivery and Installation, Annual Monitoring System Fee, References/Experience, and a System Support Narrative. The maximum upload file size is 1000 MB, with text fields limited to 2000 characters. Vendors must use the provided Questionnaire Response Templates and submit through the specified Bonfire hub URL. The commodity code indicates the procurement is for industrial food and beverage equipment. Technical support for the submission process is available through Bonfire's support email and help forum, with minimum system requirements including Microsoft Edge, Google Chrome, or Mozilla Firefox browsers, with JavaScript and browser cookies enabled.
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Offering Questionnaire
(Q-08IK)
Questionnaire : Excel (.xlsx)
1 Required
You will need to fill out the provided Response Template for this Questionnaire . The Response Template can be downloaded from the project listing on the Bonfire portal.
Voluntary Surveys (Q-
56DW)
Questionnaire : Excel (.xlsx)
1 Optional
You will need to fill out the provided Response Template for this Questionnaire . The Response Template can be downloaded from the project listing on the Bonfire portal.
Signed Non-Collusive Bidding Certification
File Type:
PDF (.pdf)
Multiple Required
Insurance Certificate File Type:
PDF (.pdf)
Multiple Required
Completed Equal Opportunity Form
File Type:
Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Required
References File Type:
PDF (.pdf)
Multiple Required
Disclosure Narrative File Type:
PDF (.pdf)
Multiple Optional
Debarment Narrative File Type:
PDF (.pdf)
Multiple Optional
Certifications (MWBE, etc..)
File Type:
PDF (.pdf)
Multiple Optional
Policy 5414 (MWBE) Compliance Narrative
File Type:
PDF (.pdf)
Multiple Optional
Subcontractor Documentation
File Type:
PDF (.pdf)
Multiple Optional
Anti-Lobbying Narrative File Type:
PDF (.pdf)
Multiple Optional
Other Vendor Information (as needed)
File Type:
PDF (.pdf)
Multiple Optional
Vendor Information Packet
File Type:
PDF (.pdf)
Multiple Optional
W-9 File Type:
PDF (.pdf)
Multiple Optional
COST FOR EQUIPMENT
DELIVERY AND
INSTALLATION
Data Type:
Number
N/A Required
ANNUAL MONITORING
SYSTEM FEE
Data Type:
Number
N/A Required
REFERENCES/EXPERIE
NCE
File Type:
PDF (.pdf)
Multiple Required
SYSTEM SUPPORT
NARRITIVE
File Type:
PDF (.pdf)
Multiple Required
Commodity Codes
Commodity Set Commodity Code Title Description
UNSPSC 2318 Industrial food and
Commodity Set Commodity Code Title Description beverage equipment
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Bonfire Help Center.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://buffaloschools.bonfirehub.com/opportunities/202419.
Please note that Questionnaires may take a significant amount of time to prepare.
2. Upload your submission at:
https://buffaloschools.bonfirehub.com/opportunities/202419
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Oct 14, 2025 4:00 PM EDT.
The Question period for this opportunity starts Sep 12, 2025 4:00 PM EDT. The Question period for this opportunity ends Sep 22, 2025 8:00 AM EDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Oct 14, 2025 4:00 PM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Buffalo Public Schools uses a Bonfire portal for accepting and evaluating proposals digitally.
Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us
File details come from the government source that posted it. Updated .