12-3J14-26-B-0013.pdf

Information Description: 12-3J14-26-B-0013 Bid invitation number: 2000011032 Purchasing Group: AMS-Fruit and Veg

United States Department of Agriculture Agricultural Marketing Service Commodity Procurement Program

1400 Independence Avenue, SW, S-0239

Washington, DC 20250-0239

SOLICITATION

Domestic Commodity Invitation

Bid invitation Overview Bid Timezone: Central Time Start Date: 11/20/2025 13:00:00 Offer Due Date : 12/02/2025 13:00:00

Opening date: 12/02/2025 13:00:00

Invitation Type : Definite Delivery

Additional requested information:

Tendering text - Header :

Fresh Vegetables, SOLICITATION NO: 2000011032

**This is a combined Pre-solicitation Notice and Solicitation in accordance with RFO Part 5.101(d)**.

The U.S. Department of Agriculture (USDA) invites offers to sell fresh vegetables pursuant to the AMS Master Solicitation for use in the National School Lunch Program and other Federal Food and Nutrition Assistance Programs. Acceptances will be announced by midnight, December 9, 2025. Deliveries are to be made between January 5, 2026 through May 20, 2026.

The specialist for this solicitation is Claudius Price, Claudius.L.Price@usda.gov. The contracting officer for this solicitation is David Cottrell, David.Cottrell@usda.gov. Please contact the specialist first, with questions regarding the requirements of this solicitation. Do not discuss your bid prices with the specialist or contracting officer before award.

Vendors or subcontractors who are supplying fresh vegetables are required to undergo and pass the USDA AMS SCP Specialty Crop Inspection Division (SCID) Good Agricultural Practices (GAP) and Good Handling Practices (GHP) verification audits, and must score at least 80% on each of the following scopes for each product being offered:

GAP - Farm Review AND Field Harvesting & Field Packing Activities GHP - House Packing Facility AND Storage & Transportation All these requirements must be met PRIOR to the bid opening date.

Brokers are exempt from the USDA GAP/GHP requirements themselves, HOWEVER suppliers/subcontractors performing under the contract must have the applicable USDA GAP/GHP certification(s). Verification audits shall be performed by the USDA, AMS, SCP-SCID representatives only.

********100% Small Business Set-Aside****************

POTATOES RUSSET FRESH BAG-10/5 LB

SWEET POTATO FRESH PKG-12/3 LB

Pack Year: USDA will accept product produced in calendar year 2025 and 2026 for deliveries made under resulting contracts.

In order to be found responsive the contractor and/or its subcontractors/suppliers must be compliance with USDA GAP/GHP certification. Offerors must include in their bid the GAP and GHP Audit Verification Document, which is found in the attachments section of this solicitation. Offerors who do not complete this document in its entirety, do not include the document as an attachment to their bid, Bid invitation number: 2000011032

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Domestic Commodity Invitation

Page 2 / 7 or are missing the required USDA GAP/GHP scopes listed above must be deemed nonresponsive.

Inspection must be performed by SCI Federal or Federal-State Inspection Service only. Inspections under the Partners in Quality (PIQ) and Customer Assisted Inspection Program (CAIP) programs are not accepted for Commodity Procurement purchases.

All audits are valid for one year after the date the audit was conducted. More information on USDA GAP/GHP audits can be found here: https://www.ams.usda.gov/services/auditing/gap-ghp or by reaching out to scaudits@usda.gov

Awardees may ship and supply from any location found here:

https://apps.ams.usda.gov/GAPGHP/reportG01.aspx If USDA/AMS finds that suppliers used by the contractor are not in compliance with AMS GAP/GHP certification requirements after the product is delivered, the following courses of action will apply:

1. A cure notice shall be issued informing the contractor of their failure to comply with the required elements of this solicitation. The USDA will then deduct a 50% discount from the invoice for all noncompliant deliveries shipped or invoiced prior to the date listed on the cure notice.

2. If the contractor ships noncompliant product after the date of the cure notice:

a. USDA/AMS will deduct a 50% discount from the invoice for all noncompliant deliveries;

b. The contract will be terminated for cause; and

c. The contractor will be suspended from participating in all future USDA/AMS fresh fruit and vegetable solicitations for a period of one year from the date of contract termination.

This solicitation may show multiple stops on some line items; however, the number of stops will be limited to a maximum of three. To determine the number of destinations, review the "Tendering Text" for the lot, which will indicate the City and State for each stop. Bidders may submit different prices for each stop. However, a price is required on all line items within the lot.

For offshore destinations (Puerto Rico, Hawaii, etc.), offerors have the option to choose to enter their bids direct to the offshore destination or to the port.

Purchases will be made on an f.o.b. destination basis to cities on this solicitation. Destination quantities listed are estimates and subject to adjustment based on offerings, changes in recipient needs, market conditions, and program operations.

#System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services.

Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.#

All prime vendors are reminded that they are prohibited from subcontracting with companies or

Bid invitation number: 2000011032

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Domestic Commodity Invitation

Page 3 / 7 individuals that have been suspended or debarred.

Offers must be submitted electronically via the Web-Based Supply Chain Management System (WBSCM). Offers submitted by any means other than WBSCM will be deemed nonresponsive. Offerors must be active in WBSCM and have the required bidder roles in order to submit offers under this solicitation. Once connected, follow the online procedures. A "HELP" button provides detailed instructions or call (202) 720-4517 for assistance.

Offerors are cautioned to bid only quantities they can reasonably expect to produce and deliver.

Inquiries about the Master Solicitation dated November 19, 2025; The Commodity Specification for Fresh Vegetables dated May 2019; or this solicitation should be directed to the Contracting Officer;

USDA, AMS,1400 Independence Avenue, S.W.; Washington, D.C. 20250-0239. Telephone: (202)

720-4517. FAX: (202) 720-2782.

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the responsible Agency or USDA's TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form.

To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or

(3) email: program.intake@usda.gov."

USDA is an equal opportunity provider, employer, and lender.

See attached documents:

1 . GAP and GHP Audit Verification Document

Bid invitation number: 2000011032

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Domestic Commodity Invitation

Page 4 / 7

2 . Commodity Specification for Fresh Vegetables

3 . MSCP-D_11-19-25

Attributes :

OFFEROR CERTIFIES THAT THE OFFER IS MADE SUBJECT TO THE MASTER SOLICITATION;

COMMODITY SUPPLEMENT AND/OR SPECIFICATION(S); THIS SOLICITATION; THE AGRICULTURE

ACQUISITION REGULATIONS (AGAR) AND THE FEDERAL ACQUISITION REGULATIONS (FAR).

Timely performance: Offeror and any subcontractor have completed required performance of any USDA contract prior to this bid opening.

Permitted values: - Have been delivered

- Have not been delivered

- Have not been delivered, but the Offeror has notified the Contracting Officer

- There are no existing contracts/purchase orders

OFFEROR REQUESTS HUBZONE SMALL BUSINESS PRICE EVALUATION PREFERENCE. APPLIES

ONLY TO FIRMS CERTIFIED IN THE SMALL BUSINESS ADMINISTRATION#S HUBZONE PROGRAM

(FAR SUBPART 19.13).MUST BE THE MANUFACTURER/PRODUCER OF THE PRODUCT TO RECEIVE

A PRICE PREFERENCE

Furnish name, title, phone number, fax number, and e-mail address of person submitting this bid (must be an officer of the company or a person authorized to execute contracts/purchase orders on behalf of the bidder).

Offeror acknowledges receipt of the amendment(s) to the solicitation. Select N/A if no amendment was issued to the solicitation.

Permitted values: - Yes

- No

- N/A

Bid invitation Item details Item Material Description Required by ZipCode Quantity

10 VEGETABLE, FRESH

20 POTATOES RUSSET FRESH BAG-10/5 LB

30 EXETER CA

40 101017 POTATOES RUSSET FRESH BAG-10/5 LB 02/02/2026-02/04/2026 93221

800.000

CS

50 IMPERIAL CA

60 101017 POTATOES RUSSET FRESH BAG-10/5 LB 01/05/2026-01/07/2026 92251 CS

Bid invitation number: 2000011032

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Item Material Description Required by ZipCode Quantity

800.000

70 101017 POTATOES RUSSET FRESH BAG-10/5 LB 03/16/2026-03/18/2026 92251

800.000

CS

80 MERCED CA

90 101017 POTATOES RUSSET FRESH BAG-10/5 LB 05/04/2026-05/06/2026 95348

800.000

CS

100 SACRAMENTO CA

110 101017 POTATOES RUSSET FRESH BAG-10/5 LB 03/23/2026-03/25/2026 95838

800.000

CS

120 SAN BERNARDINO CA

130 101017 POTATOES RUSSET FRESH BAG-10/5 LB 04/27/2026-04/29/2026 92415

800.000

CS

140 LAKEWORTH FL

150 101017 POTATOES RUSSET FRESH BAG-10/5 LB 01/05/2026-01/07/2026 33461

800.000

CS

160 101017 POTATOES RUSSET FRESH BAG-10/5 LB 03/02/2026-03/04/2026 33461

800.000

CS

170 101017 POTATOES RUSSET FRESH BAG-10/5 LB 05/04/2026-05/06/2026 33461

800.000

CS

180 ALEXANDRIA LA

190 101017 POTATOES RUSSET FRESH BAG-10/5 LB 02/02/2026-02/04/2026 71301

800.000

CS

200 101017 POTATOES RUSSET FRESH BAG-10/5 LB 03/30/2026-04/01/2026 71301

800.000

CS

210 MONROE LA

220 101017 POTATOES RUSSET FRESH BAG-10/5 LB 03/30/2026-04/01/2026 71203

800.000

CS

230 LAS VEGAS NV

240 101017 POTATOES RUSSET FRESH BAG-10/5 LB 03/02/2026-03/04/2026 89030

800.000

CS

250 101017 POTATOES RUSSET FRESH BAG-10/5 LB 05/04/2026-05/06/2026 89030

800.000

CS

260 CLEVELAND OH

270 101017 POTATOES RUSSET FRESH BAG-10/5 LB 01/12/2026-01/14/2026 44110

800.000

CS

280 101017 POTATOES RUSSET FRESH BAG-10/5 LB 02/09/2026-02/11/2026 44110

800.000

CS

Bid invitation number: 2000011032

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Item Material Description Required by ZipCode Quantity

290 101017 POTATOES RUSSET FRESH BAG-10/5 LB 03/09/2026-03/11/2026 44110

800.000

CS

300 LORTON VA

310 101017 POTATOES RUSSET FRESH BAG-10/5 LB 03/09/2026-03/11/2026 22079

800.000

CS

320 SALEM VA

330 101017 POTATOES RUSSET FRESH BAG-10/5 LB 02/23/2026-02/25/2026 24153

800.000

CS

340 LOT: 264011420 FORT SMITH AR / TEXARK...

Tendering text - Item : LOT: 264011420 FORT SMITH AR / TEXARKANA AR /

350 101017 POTATOES RUSSET FRESH BAG-10/5 LB 04/13/2026-04/15/2026 72901

300.000

CS

360 101017 POTATOES RUSSET FRESH BAG-10/5 LB 04/13/2026-04/15/2026 71854

500.000

CS

370 LOT: 274980400 LAFAYETTE LA / NEW ORL...

Tendering text - Item : LOT: 274980400 LAFAYETTE LA / NEW ORLEANS LA /

380 101017 POTATOES RUSSET FRESH BAG-10/5 LB 01/05/2026-01/07/2026 70505

266.000

CS

390 101017 POTATOES RUSSET FRESH BAG-10/5 LB 01/05/2026-01/07/2026 70123

534.000

CS

400 LOT: 329105983 JACKSON MS / MEMPHIS TN /

410 101017 POTATOES RUSSET FRESH BAG-10/5 LB 02/09/2026-02/11/2026 39201

600.000

CS

420 101017 POTATOES RUSSET FRESH BAG-10/5 LB 02/09/2026-02/11/2026 38118

200.000

CS

430 LOT: 338143285 DENVER CO / GRAND JUNC...

Tendering text - Item : LOT: 338143285 DENVER CO / GRAND JUNCTION CO /

440 101017 POTATOES RUSSET FRESH BAG-10/5 LB 03/02/2026-03/04/2026 80239

600.000

CS

450 101017 POTATOES RUSSET FRESH BAG-10/5 LB 03/02/2026-03/04/2026 81505

200.000

CS

460 LOT: 669116221 JACKSON MS / MEMPHIS TN /

470 101017 POTATOES RUSSET FRESH BAG-10/5 LB 04/13/2026-04/15/2026 39201

600.000

CS

480 101017 POTATOES RUSSET FRESH BAG-10/5 LB 04/13/2026-04/15/2026 38118

200.000

CS

490 LOT: 996895251 WASHINGTON DC

500 101017 POTATOES RUSSET FRESH BAG-10/5 LB 02/23/2026-02/25/2026 20017 CS

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Item Material Description Required by ZipCode Quantity

560.000

510 101017 POTATOES RUSSET FRESH BAG-10/5 LB 02/23/2026-02/25/2026 20017

240.000

CS

Total Quantity for POTATOES RUSSET FRESH BAG-10/5 LB 20,000.000

CS

520 SWEET POTATO FRESH PKG-12/3 LB

530 SAN BERNARDINO CA

540 111058 SWEET POTATO FRESH PKG-12/3 LB 05/18/2026-05/20/2026 92415

1,000.000

CS

550 LOT: 70552820 DENVER CO / GRAND JUNCT...

Tendering text - Item : LOT: 70552820 DENVER CO / GRAND JUNCTION CO /

560 111058 SWEET POTATO FRESH PKG-12/3 LB 05/18/2026-05/20/2026 80239

750.000

CS

570 111058 SWEET POTATO FRESH PKG-12/3 LB 05/18/2026-05/20/2026 81505

250.000

CS

580 LOT: 445440630 LITTLE ROCK AR / TEXAR...

Tendering text - Item : LOT: 445440630 LITTLE ROCK AR / TEXARKANA AR /

590 111058 SWEET POTATO FRESH PKG-12/3 LB 01/26/2026-01/28/2026 72209

500.000

CS

600 111058 SWEET POTATO FRESH PKG-12/3 LB 01/26/2026-01/28/2026 71854

500.000

CS

Total Quantity for SWEET POTATO FRESH PKG-12/3 LB 3,000.000

CS

Total Quantity for Invitation 23,000.000

CS