12-3J14-25-B-0358.pdf

PDF 30 KB Posted May 19, 2025

Attached to: Frozen Pancakes And Evaporated Milk for use in Domestic Food Assistance Programs.
Solicitation number: 12-3J14-25-B-0358
Issued by: Department of Agriculture Agricultural Marketing Service

About this file

Written by GovTribe AI · May 19, 2025

This is a USDA Agricultural Marketing Service solicitation for the procurement of Frozen Whole Wheat Pancakes and Evaporated Milk for domestic food distribution programs. The solicitation (Number 12-3J14-25-B-0358) covers the procurement of 110393 Whole Wheat Frozen Pancakes (144 count, not individually wrapped) and 110162 Skim Evaporated Milk (24/12 fl oz cans), with deliveries to multiple locations across the United States between July and December 2025.

Key details include a bid due date of May 20, 2025 at 1:00 PM CT, with award announcements by May 29, 2025. The pancake procurement is a 100% small business set-aside, while the evaporated milk procurement is unrestricted. Total quantities include 839,160 pounds of pancakes and 74,358 pounds of evaporated milk, distributed across multiple cities and states. Bidders must submit offers electronically through the Web-Based Supply Chain Management System (WBSCM), and new contractors may be subject to a probationary period limited to 10 truckloads per product. Offers must be for quantities reasonably expected to be produced and delivered, with F.O.B. destination pricing and potential multiple delivery stops per lot.

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Information Description: 12-3J14-25-B-0358 Bid invitation number: 2000010812 Purchasing Group: AMS-Domestic

United States Department of Agriculture Agricultural Marketing Service Commodity Procurement Program

1400 Independence Avenue, SW, S-0239

Washington, DC 20250-0239

SOLICITATION

Domestic Commodity Invitation

Bid invitation Overview Bid Timezone: Central Time Start Date: 05/13/2025 13:00:00 Offer Due Date : 05/20/2025 13:00:00

Opening date: 05/20/2025 13:00:00

Invitation Type : Definite Delivery

Additional requested information:

Tendering text - Header :

FROZEN PANCAKES AND EVAPORATED MILK, SOLICITATION 12-3J14-25-B-0358 WBSCM NO:

2000010812

The U.S. Department of Agriculture (USDA) invites offers to sell Frozen Pancakes and Evaporated Milk pursuant to the AMS Master Solicitation for use in the domestic food distribution programs. Bids are due by 1pm CT on 05/20/2025. Acceptances will be announced by 5pm CT on 05/29/2025. Deliveries are to be made between 07/01/2025 # 12/31/2025.

This solicitation may show multiple stops on some line items; however, the number of stops will be limited to a maximum of three. To determine the number of destinations, review the "Tendering Text" for the lot, which will indicate the city and state for each stop. Bidders may submit different prices for each stop. However, a price is required on all line items within the lot. For offshore destinations (Puerto Rico, Hawaii, etc.), offerors have the option to choose to enter their bids direct to the offshore destination or to the port. Purchases will be made on an F.O.B. destination basis to cities on this solicitation. Destination quantities listed are estimates and subject to adjustment based on offerings, changes in recipient needs, market conditions, and program operations.

All prime vendors are reminded that they are prohibited from subcontracting with companies or individuals that have been suspended or debarred.

This Acquisition is up to 100% small business set-aside for Frozen Pancakes.

This Acquisition is Unrestricted for Evaporated Milk

Materials:

110393 PANCAKES WHOLE WHEAT FZN-144 COUNT

-Packed at 144 bulk count and not individually wrapped -Cooking instructions shall be listed on the box, bag film or placed inside the box or bag

110162 MILK SKIM EVAPORATED CAN-24/12 FL OZ

Any small business concern proposing to furnish a product that it did not itself manufacture must furnish the product of a small business and, by the offer due date/local time, submit the corresponding supplier agreement to, Attention: Contracting Officer. The supplier agreement shall: be in effect between the offeror and the product manufacturer for the period of contract performance, certify compliance with the applicable solicitation requirements, be on the product manufacturer's company letterhead, and be signed by both parties.

A prospective contractor will be required to provide written evidence of a proposed subcontractor#s responsibility including Plant Sanitation and Food Defense surveys. The Contracting Officer will directly determine a prospective subcontractor#s responsibility, per FAR 9.104-4.

For a new-to-USDA contractor and existing contractors who are bidding on new products, a

Bid invitation number: 2000010812

SOLICITATION

Domestic Commodity Invitation

Page 2 / 10 probationary period may be implemented in which awards are limited to 10 truckloads per product.

Contractor must demonstrate successful delivery of at least five (5) truckloads of product in order to be removed from probationary status on future solicitations. For the purposes of this rule, successful delivery is defined as product delivered on-time and in acceptable condition according to the terms and conditions of the contract. Any delivery problems directly attributable to the Government will not be held against the contractor.

Offers must be submitted electronically via the Web-Based Supply Chain Management System (WBSCM). Offers submitted by any means other than WBSCM will be deemed nonresponsive. Offerors must be active in WBSCM and have the required bidder roles in order to submit offers under this solicitation. Once connected, follow the online procedures.

Offerors are cautioned to bid only quantities they can reasonably expect to produce and deliver.

Inquiries about the Master Solicitation dated March 20, 2025, the Commodity Requirements Document for Frozen Pancakes and Evaporated Milk, or this Solicitation should be directed to the Contracting Officer; USDA, AMS, Commodity Procurement Program, Proteins, Grains, and Oilseeds Procurement Division; 1400 Independence Avenue, S.W. S-0239; Washington, D.C. 20250-0239. Telephone: (202) 720-4517.

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the responsible Agency or USDA's TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services.

Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form.

To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or

Bid invitation number: 2000010812

SOLICITATION

Domestic Commodity Invitation

Page 3 / 10

(3) email: program.intake@usda.gov.

USDA is an equal opportunity provider, employer, and lender.

Bid invitation number: 2000010812

SOLICITATION

Domestic Commodity Invitation

Page 4 / 10

Certification Questions :

Please note answering Bid Certification Questions in WBSCM is a required component of the offer.

See attached documents:

1 . MSCP-D

2 . Frozen Pancake CRD

3 . Bid Certification Questions

4 . CRD Evaporated Milk effective Jul 29 2013

Attributes :

1. System for Award Management (SAM) 1a. System for Award Management (SAM)-changes to this solicitation

2. Amendment to Solicitation

3. All USDA contracts with the Offeror that have a Not-Later-Than date prior to the solicitation opening:

Permitted values: - HAVE BEEN DELIVERED

- HAVE NOT BEEN DELIVERED

- NO PREVIOUS CONTRACTS

4. Brand name and pack size

5. Plant locations for all items has been verified pursuant to the Place of Performance-Sealed Bidding?

6. Supplier Agreements:

Permitted values: - YES

- NO

- N/A

6a. Supplier Agreement-Capability Requirements

Permitted values: - YES

- NO

- NOT APPLICABLE

7. Commodity Specifications

8. Offeror Contact Information

8a. Emergency Point of Contact

9. GS1 Global Data Synchronization Network (GDSN)

10. Food Safety Moderination Act

Bid invitation Item details

Bid invitation number: 2000010812

SOLICITATION

Domestic Commodity Invitation

Page 5 / 10

Item Material Description Required by ZipCode Quantity

10 MILK, EVAPORATED

20 MILK SKIM EVAPORATED CAN-24/12 FL OZ

30 NORTH LITTLE ROCK AR

40 110162 MILK SKIM EVAPORATED CAN-24/12 FL

07/16/2025-07/31/2025 72114

37,179.000

50 KANSAS CITY MO

60 110162 MILK SKIM EVAPORATED CAN-24/12 FL

09/01/2025-09/15/2025 64161

37,179.000

Total Quantity for MILK SKIM EVAPORATED CAN-24/12 FL OZ 74,358.000

70 PANCAKES

80 PANCAKES WHOLE WHEAT FZN-144 COUNT

90 DIXON CA

100 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

09/01/2025-09/15/2025 95620

22,680.000

110 SACRAMENTO CA

120 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

07/01/2025-07/15/2025 95814

22,680.000

130 BRIGHTON CO

140 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

08/01/2025-08/15/2025 80603

22,680.000

150 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

12/01/2025-12/15/2025 80603

22,680.000

160 AUBURNDALE FL

170 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

09/01/2025-09/15/2025 33823

22,680.000

180 NAMPA ID

190 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

07/01/2025-07/15/2025 83687

22,680.000

200 GRANITE CITY IL

210 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

09/16/2025-09/30/2025 62040

22,680.000

220 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

11/16/2025-11/30/2025 62040

22,680.000

230 CANTON MA

240 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

10/01/2025-10/15/2025 02021

22,680.000

Bid invitation number: 2000010812

SOLICITATION

Domestic Commodity Invitation

Page 6 / 10

Item Material Description Required by ZipCode Quantity

250 MINNEAPOLIS MN

260 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

10/01/2025-10/15/2025 55411

22,680.000

270 WRIGHT CITY MO

280 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

08/01/2025-08/15/2025 63390

22,680.000

290 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

10/01/2025-10/15/2025 63390

22,680.000

300 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

12/01/2025-12/15/2025 63390

22,680.000

310 GRAND ISLAND NE

320 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

09/01/2025-09/15/2025 68803

22,680.000

330 LAS VEGAS NV

340 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

11/01/2025-11/15/2025 89115

22,680.000

350 MCALESTER OK

360 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

07/01/2025-07/15/2025 74501

22,680.000

370 CLACKAMAS OR

380 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

08/01/2025-08/15/2025 97015

22,680.000

390 OFFSHORE: BAYAMON PR

400 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

07/01/2025-07/15/2025 00956

22,680.000

410 AUSTIN TX

420 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

12/01/2025-12/15/2025 78704

22,680.000

430 SAN ANTONIO TX

440 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

11/01/2025-11/15/2025 78250

22,680.000

450 ALGONA WA

460 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

09/16/2025-09/30/2025 98001

22,680.000

470 LOT: 35445320 ALGONA WA / GRANDVIEW WA /

480 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

12/01/2025-12/15/2025 98001

14,040.000

490 110393 PANCAKES WHOLE WHEAT FZN-144 12/01/2025-12/15/2025 98930 LB

Bid invitation number: 2000010812

SOLICITATION

Domestic Commodity Invitation

Page 7 / 10

Item Material Description Required by ZipCode Quantity

COUNT

8,640.000

500 LOT: 78104786 LAKEWOOD CO / GRAND ISL...

Tendering text - Item : LOT: 78104786 LAKEWOOD CO / GRAND ISLAND NE /

510 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

08/16/2025-08/31/2025 80235

259.200

520 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

08/16/2025-08/31/2025 80235

11,080.800

530 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

08/16/2025-08/31/2025 68803

11,340.000

540 LOT: 142315661 NEWARK NJ / VINELAND NJ /

550 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

09/01/2025-09/15/2025 07114

11,340.000

560 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

09/01/2025-09/15/2025 08360

11,340.000

570 LOT: 160539182 ALGONA WA / GRANDVIEW ...

Tendering text - Item : LOT: 160539182 ALGONA WA / GRANDVIEW WA /

580 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

07/01/2025-07/15/2025 98001

11,145.600

590 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

07/01/2025-07/15/2025 98930

11,534.400

600 LOT: 284619420 FORT WORTH TX

610 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

09/01/2025-09/15/2025 76140

108.000

620 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

09/01/2025-09/15/2025 76140

6,760.800

630 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

09/01/2025-09/15/2025 76140

3,423.600

640 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

09/01/2025-09/15/2025 76140

3,736.800

650 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

09/01/2025-09/15/2025 76140

8,650.800

660 LOT: 485531675 CEDAR FALLS IA / WEST ...

Tendering text - Item : LOT: 485531675 CEDAR FALLS IA / WEST DES MOINES

IA /

670 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

09/16/2025-09/30/2025 50613

17,010.000

680 110393 PANCAKES WHOLE WHEAT FZN-144 09/16/2025-09/30/2025 50265 LB

Bid invitation number: 2000010812

SOLICITATION

Domestic Commodity Invitation

Page 8 / 10

Item Material Description Required by ZipCode Quantity

COUNT

5,670.000

690 LOT: 486200244 FORT WORTH TX / SAN AN...

Tendering text - Item : LOT: 486200244 FORT WORTH TX / SAN ANTONIO TX /

700 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

11/01/2025-11/15/2025 76140

10,735.200

710 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

11/01/2025-11/15/2025 76140

3,758.400

720 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

11/01/2025-11/15/2025 76140

1,954.800

730 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

11/01/2025-11/15/2025 76140

216.000

740 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

11/01/2025-11/15/2025 78227

6,015.600

750 LOT: 521237623 SOUTH WINDSOR CT / AUG...

Tendering text - Item : LOT: 521237623 SOUTH WINDSOR CT / AUGUSTA ME /

760 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

09/01/2025-09/15/2025 06074

7,743.600

770 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

09/01/2025-09/15/2025 04330

14,936.400

780 LOT: 599854315 EAU CLAIRE WI / MADISO...

Tendering text - Item : LOT: 599854315 EAU CLAIRE WI / MADISON WI /

790 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

08/16/2025-08/31/2025 54703

12,506.400

800 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

08/16/2025-08/31/2025 53716

10,173.600

810 LOT: 651051141 HELENA MT / SIOUX FALL...

Tendering text - Item : LOT: 651051141 HELENA MT / SIOUX FALLS SD /

820 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

08/01/2025-08/15/2025 59620

17,010.000

830 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

08/01/2025-08/15/2025 57104

5,670.000

840 LOT: 698594271 EAU CLAIRE WI / JACKSO...

Tendering text - Item : LOT: 698594271 EAU CLAIRE WI / JACKSON WI /

MADISON WI /

850 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

07/16/2025-07/31/2025 54703

5,670.000

860 110393 PANCAKES WHOLE WHEAT FZN-144 07/16/2025-07/31/2025 53037 LB

Bid invitation number: 2000010812

SOLICITATION

Domestic Commodity Invitation

Page 9 / 10

Item Material Description Required by ZipCode Quantity

COUNT

11,340.000

870 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

07/16/2025-07/31/2025 53716

5,670.000

880 LOT: 790892732 EAU CLAIRE WI / MADISO...

Tendering text - Item : LOT: 790892732 EAU CLAIRE WI / MADISON WI /

890 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

12/01/2025-12/15/2025 54703

13,683.600

900 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

12/01/2025-12/15/2025 53716

8,996.400

910 LOT: 797024482 EAU CLAIRE WI / JACKSO...

Tendering text - Item : LOT: 797024482 EAU CLAIRE WI / JACKSON WI /

MADISON WI /

920 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

11/16/2025-11/30/2025 54703

5,670.000

930 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

11/16/2025-11/30/2025 53037

11,340.000

940 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

11/16/2025-11/30/2025 53716

5,670.000

950 LOT: 802526012 HELENA MT / FARGO ND /

960 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

08/01/2025-08/15/2025 59620

15,120.000

970 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

08/01/2025-08/15/2025 58102

7,560.000

980 LOT: 1103930815 PHOENIX AZ / TUCSON AZ /

990 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

08/01/2025-08/15/2025 85009

15,120.000

1000 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

08/01/2025-08/15/2025 85719

7,560.000

1010 LOT: 1358315446 HUNTINGDON PA / PHILA...

Tendering text - Item : LOT: 1358315446 HUNTINGDON PA / PHILADELPHIA PA /

1020 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

08/16/2025-08/31/2025 16652

17,010.000

1030 110393 PANCAKES WHOLE WHEAT FZN-144

COUNT

08/16/2025-08/31/2025 19129

5,670.000

Total Quantity for PANCAKES WHOLE WHEAT FZN-144 COUNT 839,160.000

Total Quantity for Invitation LB

Bid invitation number: 2000010812

SOLICITATION

Domestic Commodity Invitation

Page 10 / 10

Item Material Description Required by ZipCode Quantity

913,518.000

File details come from the government source that posted it. Updated May 19, 2025.