12-25_-Sole_Source_Toro-Wesco_Turf_Inc.pdf
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- Attached to
- Sole Source Toro-Wesco Turf, Inc
- Solicitation number
- 12-25
- Issued by
- Volusia County, Florida
About this file
The document is a Notice of Intent to Sole Source (NOI) issued by the City of DeBary, Florida, for procurement of Toro commercial turf equipment, parts, and repair services through Wesco Turf, Inc. The NOI, identified as Notice Number 12-25, was posted on July 3, 2025, with responses due by July 15, 2025, at 2:00 PM EST. The City seeks to exclusively purchase small equipment, parts, and repairs for Toro products from Wesco Turf, Inc., justifying the sole source procurement based on the vendor's proven reliability, specialized mechanic training, readily available parts, and comprehensive service capabilities.
The procurement aims to reduce inventory costs, minimize equipment downtime, and decrease maintenance time for city mechanics. Wesco Turf, Inc., located in Lake Mary, Florida, is recognized as the number one Toro Dealer nationally, with supporting branches in Sarasota, Deerfield Beach, and Jacksonville. The sole source determination is valid for one year after City Manager approval and requires annual re-validation. A supporting letter from The Toro Company's District Sales Manager confirms Wesco Turf, Inc. as the exclusive distributor for Toro commercial turf equipment, parts, and service in the geographic area. The City previously experienced issues with other mowing equipment brands and found Toro products to be more reliable, with a 98% parts refill rate and next-day delivery guarantee.
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Text version
NOTICE OF INTENT TO SOLE SOURCE
POSTING DATE: July 3, 2025 PURCHASING CONTACT & EMAIL:
Susan Perry, Purchasing Coordinator
16 Colomba Rd, Debary, FL 32713 sperry@debary.org
NOTICE NUMBER AND TITLE:
12-25 - Sole Source Toro-Wesco Turf, Inc.
RESPONSE DUE DATE & TIME:
July 15, 2025 at 2:00 PM EST
NOTE: RESPONSES RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED
DIRECTIONS: The commodities or contractual services listed on Page 2 of this Notice of Intent (NOI) is available only from a single or sole source and may be exempted from competitive solicitation requirements, as stated in Florida Statute 287.057(3)(c). Unless a notice to the contrary with sufficient information is received from companies by the date indicated that can provide "like" or "comparable" products, the City of DeBary shall proceed with the purchase of listed commodities or services on the basis that they are sole source to the provider listed and are exempted as defined in Florida Statute 287.057(3)(c). This cover sheet with all reference material must be received via mail at the address above, or in electronic response via email to sperry@debary.org by the due date. The City of DeBary reserves the right to decide equivalence of alternatives proposed.
THE FOLLOWING MUST BE COMPLETED, SIGNED, AND RETURNED AS PART OF YOUR
RESPONSE. YOUR RESPONSE WILL NOT BE ACCEPTED WITHOUT THIS FORM, SIGNED BY AN
AUTHORIZED AGENT OF THE PROVIDER.
COMPANY NAME: ____________________________________________________________
MAILING ADDRESS: __________________________________________________________
CITY, STATE, ZIP: ____________________________________________________________
FEDERAL EMPLOYERS IDENTIFICATION NUMBER (FEIN): __________________________
TELEPHONE NUMBER: ____________________ EMAIL: _____________________________
AUTHORIZED SIGNATURE: ____________________________________________________
PRINTED NAME: __________________________TITLE: _____________________________
DATE: __________________
NOTICE: Failure to file a protest within the time prescribed in Section 120.57(3) Florida Statutes will constitute a waiver of proceedings under Chapter 120, Florida Statutes.
mailto:sperry@debary.org mailto:sperry@debary.org
12-25 - Sole Source Toro-Wesco Turf, Inc.
NOTICE OF INTENT TO SOLE SOURCE
Decisions pertaining to sole sourcing are valid for one year after the approval by the City Manager and must be re-posted and validated annually.
Description of Product or Services to be provided:
The City of DeBary has determined that a sole source purchase of small equipment, parts, and repairs for Toro products from Wesco Turf, Inc. is justified. This decision is supported by several factors, including the proven reliability and longevity of the products, readily available parts, specialized mechanic training and service, reduced inventory costs, minimized equipment downtime, and decreased time spent by City mechanics on routine maintenance.
We have previously used other mowing equipment and these brands did not last as long and had constant downtime compared with the Toro equipment. Toro has a proven and documented parts program with a parts refill rate of ninety-eight percent. Toro guarantees their customers with next day delivery shipment of parts when they are not available locally. Wesco Turf, Inc. is our local Toro dealer and they are located in Lake Mary Florida. Parts can be picked up by staff in an emergency situation.
Wesco Turf, Inc. is also rated as the number one Toro Dealer in the nation.
Our experience with Toro equipment has been positive and has improved our maintenance operation economically due to proven parts availability, service, reliability, and longevity.
Sole Source Letter attached.
8111 Lyndale Avenue South, Bloomington, Minnesota 55420-1196 ▪ Phone 952-888-8801 ▪ www.thetorocompany.com ▪ Fax 952/887-8258
July 3, 2025
16 Colomba Rd DeBary, Fl 32713 United States
ATTN: Susan Perry, Of Debary
Dear Mrs. Perry, This letter is to inform you that Wesco Turf, Inc. at 2101 Cantu Court, Sarasota, FL (941-377-6777) is the sole source distributor for Toro commercial turf equipment, parts and service and Toro golf course irrigation products for your geographic area. Their headquarters is in Sarasota, FL with supporting branches in Lake Mary, Deerfield Beach, and Jacksonville. If you have any questions, please contact me.
Sincerely, Chris Anderson, CSE District Sales Manager The Toro Company Commercial Products Division
CA:jo
The Toro Company
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