12_21_23_Notice of Intent to Sole Source-Zeta scanners.doc

General Information

Zeta Scanner Maintenance Services Document Type:

Notice of Intent Solicitation Number: 75N97024Q00007 Posted Date: 12/21/2023 Response Date: 12/27/2023 Classification Code:

J066 - Maintenance, Repair and Rebuilding of Equipment: Instruments and Laboratory Equipment NAICS Code: 423420- Office Equipment Merchant Wholesalers Contracting Office Address

Department of Health and Human Services, National Institutes of Health (NIH), National Library of Medicine (NLM), Office of Acquisitions, 6707 Democracy Blvd., Suite 105, Bethesda, MD 20892, United States

DESCRIPTION

The U.S. Department of Health and Human Services (DHHS), National Institutes of Health (NIH), National Library of Medicine (NLM), Library Operations (LO), intends to procure preventive maintenance support services on a sole source basis from Crowley Micrographics Inc.

This procurement is being conducted using commercial item procedures pursuant to FAR Part 12 and FAR Part 13, specifically FAR Subpart13.106-1(b)(1)(i) allowing the Contracting Officer (CO) to solicit from one source.

Only one award will be made as a result of this solicitation. This will be awarded as a Severable Firm-fixed price type contract with four option periods.

It has been determined there are no opportunities to acquire green products or services for this procurement.

BACKGROUND

Scanning equipment is provided by the NLM for research and public use to make digital copies of collection materials. In order for this work to be performed the canners must remain operational at all times.

OBJECTIVE

The objective of this procurement is to obtain preventative maintenance for Zeta Comfort scanners for the National Institutes of Health (NIH), National Library of Medicine (NLM).

SCOPE

The Contractor shall provide all labor, material and equipment necessary to maintain and provide preventive maintenance for four (4) Zeta Scanners. The Contractor shall ensure that the scanners are functioning adequately so that onsite patrons and staff can use them to support the NLM mission. The scanners that need preventative maintenance and on-call maintenance and support for software and hardware. All maintenance services shall be performed in accordance with the manufacturer’s standard commercial maintenance practices.

CONTRACT REQUIREMENTS AND PERSONNEL QUALIFICATIONS

The Contractor shall perform the following tasks:

Preventative Maintenance Inspections The Contractor shall perform one planned preventative maintenance service for four (4) Zeta Scanners during the contract period. A certified technician shall perform the service. All equipment shall be tested at the end of the preventative maintenance inspection to ensure optimum and efficient performance.

Emergency Service On-site, emergency repair service visits shall be made in the event of an emergency during normal working hours, Monday through Friday, excluding Federal Holidays. The service shall inspect the malfunctioning equipment and perform all necessary repairs and adjustments to restore equipment to normal operating condition.

Replacement Parts

The Contractor will repair or replace malfunctioning parts with new or refurbished parts that are equivalent to new. All repaired or replaced parts will be fully covered under the existing agreement.

Software Updates/service

The Contractor shall provide Software Service and updates in accordance with the manufacturer’s latest established service procedures. Yearly maintenance includes a software preventative maintenance contract.

Personnel Requirements

Technically qualified personnel as defined by the manufacturer’s standards shall perform services on Zeta Scanners.

Service Exclusions

The Contractor shall not be responsible for any repairs necessitated by abuse, neglect, vandalism, Acts of God, fire, or water. These repairs shall be the subject of a separate purchase order and shall not be performed under this contract.

TYPE OF ORDER

This is a severable Firm Fixed-Price Purchase Order.

PERIOD OF PERFORMANCE

The period of performance shall be for a 12- month base period with four (4) 12- month option periods.

Base Period:

January 1, 2024 – December 31, 2024

Option Period One:

January 1, 2025 – December 31, 2025

Option Period Two:

January 1, 2026 – December 31, 2026

Option Period Three: January 1, 2027 – December 31, 2027

Option Period Four:

January 1, 2028 – December 31, 2028

PLACE OF PERFORMANCE

Onsite services shall be performed at the following location:

National Institutes of Health

National Library of Medicine, Building 38

8600 Rockville Pike

Bethesda, MD 20894

This notice is not a request for competitive quotation. However, if any interested party, especially small businesses, believes it can meet the above requirement, it may submit a capability statement, proposal, or quotation, which shall be considered by the agency. The statement of capabilities and any other information furnished must be in writing and must contain material in sufficient detail to allow NLM to determine if the party can perform the requirement. Responses must be received in the contracting office by 12:00 PM EST on December 27, 2023. All responses and questions must be emailed to Shanell Bradley, Contract Specialist via electronic mail at Shanell.Bradley@nih.gov. A determination by the Government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. No collect calls will be accepted. In order to receive an award, contractors must be registered and have valid certification in the System for Award Management (SAM) through sam.gov. Reference: 75N97024Q00007 on all correspondence.