1181664-event.pdf

22 November 2023

Hockey Equipment Sponsor/Supplier Develop a partnership to provide all types of men’s and women’s hockey equipment

22 November 2023

Open 10/18/2023 8:00 AM CDT Type Request for Proposal Close 11/6/2023 2:00 PM CST Number SRC-BSU-2024-000161-RFP Currency US Dollar

Sealed Until 11/6/2023 2:00 PM CST

Contacts Gina, BSU Walkup Gina.Walkup@bemidjistate.edu

Phone +1 218-755-2050

Commodity Codes Commodity Code Description 49150000 Winter sports equipment 49000000 Sports and Recreational Equipment and Supplies and Accessories

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Project Overview Bemidji State University (hereinafter referred to as the “School” or “BSU”) is requesting proposals to assist in developing a partnership to provide all types of men’s and women’s hockey equipment and apparel including, but not limited to, custom hockey sticks, custom goal sticks, custom hockey skates, team protective gear such as custom gloves, custom hockey pants, custom hockey pant shells, helmets and facial protection; protective gear such as shoulder pads, elbow pads, and shin pads; apparel and game wear such as game jerseys, game socks, travel suits, running shoes, workout/training shorts and shirts, performance underwear, team issued polos, sweatpants, sweatshirts, etc

Deliverables include the creation of and execution of men’s & women’s hockey equipment and apparel sponsor/supplier.

The following is a detailed listing of items included in this plan:

1. Provide a list of all high quality men’s and women’s hockey equipment and apparel that vendor is capable of procuring or supplying to the School including, but not limited to, custom hockey sticks, custom goal sticks, custom hockey skates, team protective gear such as custom gloves, custom hockey pants, custom hockey pant shells, helmets and facial protection; protective gear such as shoulder pads, elbow pads, and shin pads; apparel and game wear such as game jerseys, game socks, travel suits, running shoes, workout/training shorts and shirts, performance underwear, team issued polos, sweatpants, sweatshirts, etc.

2. Propose a percent discount off retail price that the School would receive on all men’s and women’s hockey equipment and apparel as described above. Pricing should be included, along with mention of future price increases over the length of the contract. Provide very clear details.

3. Discuss true custom stick options, including guarantee pricing over the length of the contract.

4. Provide a description of the customer service plan and delivery schedule proposed.

5. Propose and provide a detailed description of other financial or merchandising considerations or incentives (i.e. volume discounts, rebates, merchandise credit, signing bonus, etc.).

6. Provide a reference list of no less than three relationships/partnership with existing clients that describe a partnership similar to the one proposed.

Pre-award Informational Meeting The selection process, in some instances, may require an interview. The School reserves the right to name a date at which all responding vendors will be invited to present demonstrations or participate in an interview.

Evaluation Factors The following factors and their identified weight will be used to evaluate the responses:

Selection Criteria Weight applied to the response Ability to provide a wide range of high-quality men’s and women’s hockey equipment and apparel as described in Section 1.2 of this RFP 30%

Percent off retail price discounts for equipment and apparel & pricing 30% True custom hockey sticks options with guaranteed pricing for the duration of the contract 20% Customer service Description and Delivery plan 15%

Description

Other Financial or Merchandising Considerations or incentives 5%

Total 100% Minnesota State does not agree to reach a decision by any certain date although it is hoped the evaluation and selection will be completed by the contract terms date identified below.

Selection Process A committee will be created to conduct the selection process. Members of the committee may consist of representatives from the Athletic Department which will include the Director of Athletics, Men’s Head Hockey Coach, Women’s Head Hockey Coach, and the Men’s & Women’s Hockey Equipment Manager. Others may be added if necessary. This group will evaluate the proposals and make the final decision. All complete proposals received by the deadline will be evaluated.

Contract Terms Minnesota State desires to enter into a contract with the successful Respondent(s) effective July 1 2024 or on the date the last recognized signature is obtained, whichever occurs later. The length of such contract(s) will be 5 Years. If Minnesota State and Respondent are unable to negotiate and sign a contract by December 30, 2023 then Minnesota State reserves the right to seek an alternative Respondent(s).

Required to View Event

Prerequisites Required to Enter Bid

22 November 2023

1. Please review the background of Minnesota State

2. Please review the Notice and Authority

3.

This RFP includes and incorporates Bemidji State University Terms and Conditions. Responders should be aware of the terms and conditions in preparing responses to this event. Much of the language reflected in any resulting contract with Bemidji State University is required by statute. If you take exception to any of the language in the terms and conditions, you must indicate those exceptions in your response to the RFP;

certain exceptions may result in your proposal being disqualified from further review and evaluation. Only those exceptions indicated in your response to the RFP will be available for discussion or negotiation.

4. Please review the Definitions to the RFP

5. Please review the Organizational Conflict of Interest policy

6. Please review and accept the Authorized Response Certification Statement.

7. Please review and agree to the Duration of Offer agreement

8. Please review the Terms of Payment

9. Required Documentation: Affidavit of Non-Collusion. Please download the attached document, complete, sign, notarize, and upload completed form with response.

10. Affirmative Action Requirements: Please review and download declaration page, complete, sign, and upload completed from with response.

11. If applicable, please download, complete and sign, upload completed form and attach certification with response. Responders claiming Supplier Diversity must complete this form. Others can skip.

12. If applicable, please download, complete and sign, upload completed form and attach certification with response. Responders claiming TG/ED/VO preference must complete this form. Others can skip.

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Buyer Attachments

1. Sample P/T Contract

2. 2023 Commissioner's Reimbursement Plan

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Questions Required Questions

Group 1: Adherence to Minnesota State Terms and Conditions Instructions:

1.1

Minnesota State presumes a responder agrees to the terms and conditions as listed in the prerequisites of this solicitation unless a responder takes specific exceptions. The responders must explicitly list all exceptions to the terms and conditions. If no exceptions exist, type in "None" in the space provided. If exceptions exist, please include the Clause, Page Number, Suggested Change to the Clause and Explanation.

1.2

Conflicts of Interest. Responders must provide a list of all entities with which it has relationships that create, or appear to create, a conflict of interest with the work that is contemplated in this RFx. The responder must explicitly list all the name of the entity, the relationship and the conflict. If no conflict exist, type in "None" in the space provided.

Group 2: Company Profile Instructions:

2.1 How many years has your organization been in the business related to this solicitation?

2.2 Please provide the history of your organization or company

2.3 Please include references from your three largest companies/educational institutions for which your proposed solution have been implemented. At least one should be similar in scope to Minnesota State and include multi-campus environments. Download the attached spreadsheet, fill out, save, and uploaded the finalized document.

2.4 Please describe additional services your company offers that is not part of this RFP as previously described?

2.5 Please describe any value added services that your company is offering the system.

2.6 Please describe your staffed office business hours?

2.7 Describe the company, culture and values.

2.8 Describe the diversity of the proposed team

Group 3: Supplier Diversity

Instructions: Suppliers must complete and upload Supplier Diversity Form and certifications as defined by Minnesota State in the Prerequisites Section.

3.1 Does your company, partner or sub-contractor qualify as a diverse supplier as defined by Minnesota State in the Prerequisites section?

3.2 Does your company qualify for preference points as defined by Minnesota State in the Prerequisites section

Group 4: Equipment List and Costs Instructions:

4.1

Provide a list of Men and Women's equipment with costs to be used for practice and competition. This would include, but not limited to: Helmets, Facemasks, Stock/Custom Gloves, Stock/Custom Pants, Shoulder Pads, Elbow Pads, Shin Guards, Stock/Custom Skates, Hockey Specific Performance Apparel, Stock/Custom Composite Sticks, Goalie Helmets, Stock/Custom Goalie Pads, Stock/Custom Goalie Sticks, Skate Steel & Holders, Stock/Custom Stick & Equipment Travel Bags.

4.2 Outline how products are priced, provide discount incentives (if any), apply usage requirements, provide promotional considerations, and any other details the vendor deems relevant pertaining to a possible product and sponsorship arrangement between the vendor and Bemidji State University Hockey.

4.3 Outline true custom stick options, including guarantee pricing over the length of the contract.

4.4 Propose and provide a detailed description of other financial or merchandising considerations or incentives (i.e. volume discounts, rebates, merchandise credit, signing bonus, etc.).

4.5 Propose a percent discount off retail price that the School would receive on all men’s and women’s hockey equipment and apparel as described above. Pricing should be included, along with mention of future price increases over the length of the contract.

Provide very clear details.

Group 5: Delivery Schedule Proposed Instructions:

5.1 Provide a description of the customer service plan and delivery schedule proposed

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

There are no Items added to this event.

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