1161583-event.pdf

14 August 2023

Medical Services for Iowa Veterans Home The Iowa Veterans Home is seeking the services of a qualified and credentialed Respondent to provide licensed medical professionals to provide services at the Iowa Veterans Home (IVH).

14 August 2023

Open 7/20/2023 8:00 AM CDT Type Request for Bids Close 8/14/2023 2:00 PM CDT Number 005-RFB-0555-2024 Currency US Dollar

Sealed Until 8/14/2023 2:00 PM CDT

Payment Terms 0% 0, Net 60

14 August 2023

Contacts Julie Janssen julie.janssen@iowa.gov

Phone +1 515-240-2698

14 August 2023

Commodity Codes Commodity Code Description 94874 Professional Medical Services: Physicians, Pharmacists, and All Specialties 91878 Medical Consulting

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The purpose of this Request for Bids (RFB) is to solicit bids from qualified and credentialed providers to provide the medical services described further in this RFB to the Iowa Veterans Home (IVH) and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).

Background

Iowa Veterans Home (IVH) is a large long‐term care facility that provides medical, rehabilitation, nursing and specialty services to an average daily census of 400 residents. The Iowa Veterans Home provides a continuum of care to Iowa’s veterans and their spouses in an environment focusing on individualized services to enhance their quality of life. IVH provides both residential (domiciliary) care and nursing care.

Iowa Veterans Home campus is located at 1301 Summit Street, Marshalltown, IA 50158.

IVH has a medical clinic in the Sheeler Building. This is the clinic setting for contracted medical provider to use to provide services to IVH residents. This area also houses telemedicine and x-ray equipment. IVH will provide providing staff to assist a Contractor in performance of these services: secretary, nurse and runners.

IVH has a pharmacy on site. IVH medical providers will need to use the IVH pharmacy and the VA formulary.

IVH staff are not able to accept or administer medications filled by an outside pharmacy Typically, IVH medical providers also utilize UnityPoint Health for diagnostic testing.

More information about the Iowa Veterans Home can be found here: https://ivh.iowa.gov/

Contract Term

The term of the contract will begin upon Award and end on August 31, 2025.

The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to two, two year extensions. The resulting contract will be available to all State Agencies.

Objectives

1. The Iowa Veterans Home is seeking the services of a qualified and credentialed Bidder to provide licensed chiropractic services at the Iowa Veterans Home (IVH).

1. There is no current chiropractic provider on site. Currently residents are referred to outside providers and transported by IVH. In the last year 9 residents had 52 appointments for these services.

Description https://ivh.iowa.gov/

2. An Iowa licensed chiropractic provider must provide professional chiropractic services in a large long-term care facility, based on physicians’ orders. Services must include the examination and treatment of the neuromusculoskeletal system – the bones, nerves, muscles, tendons, an ligaments to helps manage back and neck pain through the use of spinal adjustments and manipulations to maintain good alignment.

The Iowa Veterans Home is seeking the services of a qualified and credentialed Bidder to provide licensed Orthopedic services at the Iowa Veterans Home (IVH).

1.

1. There is no current orthopedic provider on site. Currently residents are referred to outside providers and transported by IVH. In the last year 43 residents had 89 appointments for these services.

2. An Iowa licensed Orthopedic provider must provide professional Orthopedic services in a large long-term care facility, based on physicians’ orders. Services must include at the treatment of the musculoskeletal system to include bones, joints, ligaments, tendons, and muscles.

The Iowa Veterans Home is seeking the services of a qualified and credentialed Bidder to provide licensed dermatology services at the Iowa Veterans Home (IVH).

1.

1. There is no current dermatologist providing services on site. Currently residents are referred to outside providers and transported by IVH. In the last year 57 residents had 77 appointments for these services.

2. An Iowa licensed dermatology provider must provide professional dermatology services in a large long-term care facility, based on physicians’ orders. Services must include basic dermatology services care, including, but not limited to the following: diagnose skin, hair, nail, and wound issues and problems and develop a treatment plan based on the resident’s identified needs.

At this time, the Iowa Veterans Home is the only Iowa facility requesting these services. All residents must be referred by the IVH primary provider or medical director.

Required to View Event

Prerequisites Required to Enter Bid

14 August 2023

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

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Buyer Attachments There are no Buyer Attachments added to this event.

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Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Enter the number of years the Bidder has been in business in the text box.

1.5 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.

1.6 Describe the level of technical experience in providing the types of goods and/or services sought by the solicitation. Enter the information in the the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.7

The Bidder shall provide references from three (3) previous customers or clients knowledgeable of the Bidder’s performance in providing goods and/or services similar to the goods and/or services described in this solicitation. Enter a contact person, telephone number and email address for each reference. Fill out the text box. If the Bidder wants to upload reference letters to the Vendor Attachments Section, enter "see attached" in the text box.

1.8 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

1.9

The Bidder shall provide resumes for all key personnel who will be involved in providing the goods and/or services requested by this solicitation. The following information shall be included in the resumes:

● Full Name

● Education and/or Certification

● Years of experience and employment history particularly as it relates to the requirements of the solicitation.

Upload resumes as one document.

1.10 Is the Bidder requesting confidential treatment of specific information?

1.11 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.

1.12 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

Group 2: Terms and Conditions

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for SERVICES and enter a response.

2.6 Bidder shall read the Insurance Requirements and enter a response.

2.7 The Bidder hereby explicitly authorizes the Agency to conduct criminal history and/or other background investigation(s) of the Bidder, its officers, directors, shareholders, or partners and managerial and supervisory personnel retained by the Bidder for the performance of the resulting Contract. Bidder shall enter a response.

2.8 Quarterly Sales Report - The Bidder shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the resulting Contract via e-mail to the Iowa Department of Administrative Services. Bidder shall enter a response.

2.9 Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee on all sales made against the resulting Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.

Group 3: Payment Terms

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

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3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.

3.3 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

Group 4: Bidder Pre Conference Instructions:

4.1 Optional Bidder Conference - The State will hold an optional Bidder conference in conjunction with this RFB. Bidder has read this Question.

Group 5: Chiropractic Requirements

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

5.1 Must hold a valid Iowa License in Chiropractic as issued by the Iowa Board of Chiropractic.

5.2 Must submit documentation of the license with your Bid Response.

5.3 Must hold a minimum of two on site clinics/visits twice a month at IVH.

Group 6: Orthopedics Requirements

Instructions:

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

6.1 Must hold a valid Iowa License in Orthopedics as issued by the Iowa Board of Examiners.

6.2 Must submit documentation of the license with your Bid Response.

6.3 Must hold a minimum of two on site clinics/visits twice a month at IVH.

Group 7: Dermatology Requirements

Instructions:

Instructions: Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

7.1 Must hold a valid Iowa License in Dermatology as issued by the Iowa Board of Examiners.

7.2 Must submit documentation of the license with your Bid Response.

7.3 Must hold a minimum of two on site clinics/visits twice a month at IVH.

Group 8: Medical Provider Requirements

Instructions:

Instructions: Instructions: Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

8.1

Upon award of Contract for medical services the successful Bidder must be credentialed by the Iowa Veterans Home upon appointment and at least every two years thereafter.

The Iowa Veterans Home must verify and uniformly apply the following core criteria:

• Current license

• Current certification if applicable

• Relevant education, training and experience

• Current competencies

• Statement that the individual is able to perform the services they are applying to provide

8.2

IVH is required to develop, implement, and maintain an effective training program with individuals providing services under a contractual arrangement, consistent with their expected roles per CMS F940. IVH is also willing to provide this education if they do not have it or their institution does not provide.

Bidder must complete the training listed below before performing services at IVH if not currently completed.

The following educational topics have been identified as requirements for IVH to offer to “staff” based on state and federal regulations on an annual basis:

• Resident Rights/Effective Communication

• HIPAA

• Infection Control

• Dementia (at least one 1 hour annually)

• QAPI - IVH will provide via educational flyer

• Safety - IVH will provide via educational flyer

• Dependent Adult Abuse training must be current based on current state requirements

8.3 Bidders must be skilled with elderly, chronically ill, dependent adults, and cognitively and physically challenged patients.

8.4 Provide detailed list(s) of medical services they will provide to IVH residents.

8.5 Provide the available dates and times they are able to provide services/clinics at IVH.

8.6 Detail their plan for scheduling residents and referrals.

8.7 Describe how cancellations of scheduled appointment will be handled.

8.8 Describe how illness or rescheduling for residents and Bidder will be handled.

8.9 Describe their plan for any increase or decrease in resident load/appointments during life of the Contract.

8.10 Describe the documentation they will provide IVH medical providers for each resident appointment. Bidder shall include sample forms/documents with Proposal.

8.11 If diagnostic testing is not available through UnityPoint Health, Bidder mustindicate who/where they are sending diagnostic testing to for resident needs.

8.12 Must communicate with IVH medical provider the treatment plans for each resident.

Bidder must include samples forms/documents with Bid.

8.13 Describe how they will refer residents for treatment at off site locations. Indicate where and who the residents will be referred to and how follow up appointments will be handled. Detail what services will be referred off site.

8.14 Provide a list of equipment and supplies needed to provide services on site at IVH.

Indicate if this equipment and supplies will be provided by the Bidder or if IVH needs to provide.

8.15 Describe how they will be billing for services. Describe how IVH/residents will be billed for services. Medicare or flats fees.

8.16 Describe how Bidder will provide updated vaccination status or exemption for clinic visits.

8.17

Bidder must ensure confidentiality and compliance where applicable with the following security and privacy requirements to assure confidentiality of IVH residents at all times per the below:

• Iowa Code §§ 715C.1, 715C.2 Personal Information Security.

• Business Associates provisions of the Health Insurance Portability and Accountability Act (HIPAA). (HIPAA) of 1996 (P.L.104-191): 45 CFR Part 160, 45 CFR Part 164.

•Health Information Technology for Economic and Clinical Health Act (HITECH Act);

Enacted under ARA (Pub.L.111-5).

Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Chiropractic Service Visits 1

S2 Orthopedic Service Visits 1

S3 Dermatology Service Visits 1

S4 Billing for Medicare or Flat Fees 1

S5 Additional Services 1

S6 Additional Services 1

S7 Equipment and Supplies 1

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