1159891-event.pdf

31 July 2023

Woodward Resource Center Laundry and Linens State of Iowa is looking for a bidder to provide Laundry and Linen Services for the Woodward Resources Center

31 July 2023

Open 7/14/2023 5:00 PM CDT Type Request for Bids Close 7/21/2023 2:00 PM CDT Number 005-RFB-0542-2024 Currency US Dollar

Sealed Until 7/21/2023 2:00 PM CDT

Contacts Michael Bradbury michael.bradbury@iowa.gov

Commodity Codes Commodity Code Description 95405 Laundry and Linen Service, (Not Otherwise Classified)

95400 LAUNDRY AND DRY CLEANING SERVICES

95404 Laundry Services, Clothing, Hats and Uniforms

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The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).

Contract Term

The term of the contract will begin September, 25, 2023 and end on September, 24, 2024.

The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to five (5) annual extensions. The resulting contract will be available to all State Agencies.

Woodward Resource Center Laundry Services, consisting of wash, dry and fold. WRC owns its own linens and clothing and will provide laundry carts for vendor use. Pick-up and delivery on Monday and Thursday by noon at the WRC Laundry Facility 1251 354th Street, Woodward, Iowa 50276. Soiled Monday pick-up will be delivered cleaned on the following Thursday and soiled Thursday pick-up will be delivered the following Monday. 25,000 to 38,000 pounds per month, seasonally dependent with an average of 32,000 pounds, consisting of; pillow cases, flat sheets, fitted sheets, bed spreads, blankets, wash clothes, bath towels, shirt protectors and bibs, napkins, table clothes and mop heads. Optional quoted services will be 1) stain treatment and removal, 2) ironing and 3) sorting and bundling, all per pound. Soiled laundry will be sorted by the facility before vendor pick up.

Description

Required to View Event

Prerequisites Required to Enter Bid

31 July 2023

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

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Buyer Attachments There are no Buyer Attachments added to this event.

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Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

1.2 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.3 Enter the number of years the Bidder has been in business in the text box.

1.4 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.

1.5 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

1.6 Is the Bidder requesting confidential treatment of specific information?

1.7 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.

1.8 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

Group 2: Terms and Conditions

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for SERVICES and enter a response.

2.6 Bidder shall read the Insurance Requirements and enter a response.

2.7 The Bidder hereby explicitly authorizes the Agency to conduct criminal history and/or other background investigation(s) of the Bidder, its officers, directors, shareholders, or partners and managerial and supervisory personnel retained by the Bidder for the performance of the resulting Contract. Bidder shall enter a response.

2.8 Quarterly Sales Report - The Bidder shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the resulting Contract via e-mail to the Iowa Department of Administrative Services. Bidder shall enter a response.

2.9 Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee on all sales made against the resulting Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.

Group 3: Payment Terms

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.

3.3 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

3.4 Required Use of Pcard - All payments, by State of Iowa agencies, against the resulting Contract(s) will require use of the State of Iowa Pcard. Does the Bidder agree?

Group 4: Specifications

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

4.1 Shall be within a 30 minute radius of the Woodward Resource Center

4.2 Shall be capable of handling up to 40,000 lbs. a month of soiled linens.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Basic Laundry and Linen Cleaning Services (Greater than 25,000 pounds) 1 LB - Pound

Woodward Resource Center Laundry services, consisting of wash, dry and fold. WRC owns its own linens and clothing and will provide laundry carts for vendor use. Pick-up and delivery on Monday and Thursday by 12 noon at the WRC Laundry Facility. Soiled Monday pick-up will be returned Thursday and soiled Thursday pick-up will be returned Monday. 25,000 to 38,000 pounds per month with an average of 32,000 pounds, consisting of; pillow cases, flat sheets, fitted sheets, bed spreads, blankets, wash clothes, bath towels, shirt protectors and bibs, napkins, table clothes and mop heads. Dirty laundry will be pre-sorted by the facility.

S2 Stain Treatment and Removal 1 LB - Pound

Additional charge associated with stain treatment and removal.

S3 Ironing 1 LB - Pound

Additional charge associated with Ironing: flat sheets, pillow cases, and table clothes.

S4 Sorting and Bundling 1 LB - Pound

Additional charge associated with sorting and bundling of cleaned laundry and linens.

S5 Laundry and Linen Services (Less than 24,999 pounds) 1 LB - Pound

Woodward Resource Center Laundry services, consisting of wash, dry and fold. WRC owns its own linens and clothing and will provide laundry carts for vendor use. Pick-up and delivery on Monday and Thursday by 12 noon at the WRC Laundry Facility. Soiled Monday pick-up will be returned Thursday and soiled Thursday pick-up will be returned Monday. Rate is for less than 24,999 lbs month, consisting of; pillow cases, flat sheets, fitted sheets, bed spreads, blankets, wash clothes, bath towels, shirt protectors and bibs, napkins, table clothes and mop heads. Dirty laundry will be pre-sorted by the facility.

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