1156663-event.pdf

25 September 2023

Woodward Video Services To provide video services to the Woodward Resource Center

25 September 2023

Open 9/11/2023 7:00 AM CDT Type Request for Bids Close 9/22/2023 4:00 PM CDT Number 005-RFB-0528-2023 Currency US Dollar

Sealed Until 9/22/2023 4:00 PM CDT

Contacts Craig Trotter craig.trotter@iowa.gov

Phone +1 515-322-8593

Commodity Codes Commodity Code Description 84024 Cable or Community Television Equipment and Hardware

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The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).

Background

This Bid is for video services for the Woodward Resource Center in Woodward, IA

Contract Term

The term of the contract will begin January 1, 2024 and end on December 31,2024.

The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to five (5) annual extensions. The resulting contract will be available to only to Human Services Woodward.

Description

Required to View Event

Prerequisites Required to Enter Bid

25 September 2023

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

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Buyer Attachments There are no Buyer Attachments added to this event.

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Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Enter the number of years the Bidder has been in business in the text box.

1.5 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.

1.6 Describe the level of technical experience in providing the types of goods and/or services sought by the solicitation. Enter the information in the the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.7 List all goods and/or services similar to those sought by this solicitation that the Bidder has provided to business or government entities. Fill out the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.8 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

1.9 Is the Bidder requesting confidential treatment of specific information?

1.10 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.

1.11 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

Group 2: Terms and Conditions

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for SERVICES and enter a response.

2.6 Bidder shall read the Terms and Conditions for GOODS and enter a response.

2.7 Bidder shall read the Insurance Requirements and enter a response.

2.8 Quarterly Sales Report - The Bidder shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the resulting Contract via e-mail to the Iowa Department of Administrative Services. Bidder shall enter a response.

2.9 Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee on all sales made against the resulting Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.

Group 3: Payment Terms

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.

3.3 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

Group 4: Specifications

Instructions: All items listed in this Group are Bid Specifications. A successful Bidder must be able to satisfy all these specifications to be deemed a Responsible Bidder.

4.1 All installations must be performed by a certified registered technician

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4.2 Contractor will provide all equipment required to provide the video services to the set-tops.

4.3 Allow Agency to reallocate or drop the channels and insert content to the baseline service as Agency sees fit.

4.4

Television Services:

(a) Provide advanced broadcast services, including but not limited to, standard digital television, high definition television, digital music, and digital packages.

(b) Require up to 3 receivers in each home/ for the main living rooms and dayrooms.

(c) Require the ability to add receivers located in a home/building. Please indicate how the maximum number of receivers allowed per facility.

(d) We must have the capability to block pay-per-views.

(e) Provide its baseline programming fully (minimum 70 channels).

(f) Provide all set top boxes (STB) for each channel utilized by the Agency CATV distribution system.

•Digital Video Recording (DVR) available.

4.5

Customer Service

(a) Provide all maintenance and distribution of set top boxes (STB) and/or cable cards for customers using advanced services.

(b) We must have the flexibility to be able to start and stops services within a contract period.

(c) We require a bill consolidation. Example: 1 consolidated bill (summary sheet for the facility) and then for each home/building a detailed listing of the service and activity within the home/building.

(d) Will assist client in the preparation of any required documentation.

Provide programming and related services to the Agency head-end for distribution via the campus cable TV plant.

(e) Coordinate changes to programming with the Agency. Any changes to available programming must be communicated to the Agency no less than ninety (90) days before any such change is intended to take effect. Changes to programming will require written Agency approval.

4.6 Warranties

(a) All manufactures warrantees will be supported.

(b) Contractor will provide an all-inclusive 1-year warranty on parts and labor.

(c) Alternatively, leased equipment will be maintained and supported.

4.7 Contract Term & Pricing

The term of the contract and pricing will begin January 1, 2024.

4.8 Bidders shall provide detailed Iist(s) of the equipment to be provided for this contract.

Provide an explanation as to limitations on number of receivers per facility or site

4.9 Provide a detailed list of service programs and associated channel lists Group 5: Bid Proposal Instructions: Bidder shall upload and attached Bid Proposal

5.1 Bidder must attach Bid Pricing.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

There are no Items added to this event.

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