1155844-event.pdf

PDF 213 KB Posted Jun 27, 2023

Attached to: Bread and other Related Bakery Products - Davenport Work Release Center
Solicitation number: 005-RFB-0526-2023
Issued by: Scott County, Iowa

About this file

Written by GovTribe AI · May 22, 2025

This document is a Request for Bids (RFB) issued by the Iowa Management of Procurement and Contracts System for bread and bakery products for the Davenport Work Release Center (WRC) and Residential Correctional Facility (RCF). The solicitation seeks bids for four specific bakery items: white sandwich bread, wheat sandwich bread, hotdog buns, and hamburger buns, with varying quantities for each location. The bid was opened on 6/27/2023 and is set to close on 7/31/2023 at 1:00 PM CDT. The initial contract term will be one year from the award date, with the agency having the option to renew for up to two additional annual extensions. Deliveries are to be made on Mondays and Fridays between 7:00-8:00 AM to two different locations in Davenport, Iowa.

The bid includes several financial and administrative requirements, including a mandatory 1.00% administrative fee on all sales to be paid quarterly to the Iowa Department of Administrative Services. The state prefers payment via Purchasing Card (Pcard) and allows 60 days to pay invoices under Iowa Code § 8A.514. Bidders must provide quarterly sales reports in Microsoft Excel and comply with various terms and conditions, including FOB Destination, Freight Prepaid shipping. The solicitation uses a commodity code 37515 for "Bread, Rolls, etc., Including Brown and Serve Items" and requires bidders to complete several certification and disclosure forms as part of the bidding process.

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31 July 2023

Bread and other Related Bakery Products - Davenport Work Release Center Davenport Work Release Center (WRC) is seeking bids for Bread and other Related Bakery Products

31 July 2023

Open 6/27/2023 1:00 PM CDT Type Request for Bids Close 7/31/2023 1:00 PM CDT Number 005-RFB-0526-2023 Currency US Dollar

Sealed Until 7/31/2023 1:00 PM CDT

Contacts Randy Bennett randy.bennett@iowa.gov

Phone +1 515-322-1210

Commodity Codes Commodity Code Description 37515 Bread, Rolls, etc., Including Brown and Serve Items

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The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).

Contract Term

The term of the contract will begin upon award. The term of the initial contract will be for one year starting from the awarded date.

The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to two annual extensions.

Bidder will deliver at two different locations:

Davenport Work Release Center (WRC)

605 Main Street

Davenport, IA 52803

Residential Correctional Facility (RCF) 1330 W 3rd Street Davenport, IA 52802

Deliveries are currently on Monday and Fridays in the morning 7:00 to 8:00am.

Description

Required to View Event

Prerequisites Required to Enter Bid

1. Bidder shall read and make certifications of the their Bid.

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Buyer Attachments There are no Buyer Attachments added to this event.

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Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

1.5 Is the Bidder requesting confidential treatment of specific information?

1.6 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.

1.7 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

Group 2: Terms and Conditions

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

2.4 Bidder shall read the Terms and Conditions for GOODS and enter a response.

2.5 Bidder shall read the Insurance Requirements and enter a response.

2.6 Quarterly Sales Report - The Bidder shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the resulting Contract via e-mail to the Iowa Department of Administrative Services. Bidder shall enter a response.

2.7 Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee on all sales made against the resulting Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.

Group 3: Payment Terms

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

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Product Line Items Product Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 White Sandwich Bread 1 EA - Each

RFC - 35 per delivery, approx. 70 per week.

WRC - 25 per delivery, approx. 50 per week.

Brand - Product Item Number -

P2 Wheat Sandwich Bread 1 EA - Each

RCF - 4 per delivery, approx. 8 per week.

WRC - 15 per delivery, approx. 30 per week.

P3 Hotdog Buns 1 EA - Each

RCF - 8 per deliver, approx. 16 per week.

WRC - 6 per delivery, approx. 12 per week.

P4 Hamburger Buns 1 EA - Each

RCF - 8 per deliver, approx. 16 per week.

WRC - 7 per delivery, approx. 14 per week.

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Service Line Items Service Line Items

There are no Items added to this event.

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File details come from the government source that posted it. Updated May 21, 2025.