1155383-event.pdf

28 July 2023

Thermoluminescent Dosimeters (TLDs) Services Iowa Department of Homeland Security and Emergency Management is seeking a single Bidder to provide Thermoluminescent Dosimeters (TLDs) Services

28 July 2023

Open 6/26/2023 1:00 PM CDT Type Request for Bids Close 7/28/2023 1:00 PM CDT Number 005-RFB-0525-2023 Currency US Dollar

Sealed Until 7/28/2023 1:00 PM CDT

Contacts Randy Bennett randy.bennett@iowa.gov

Phone +1 515-322-1210

Commodity Codes Commodity Code Description

99200 TESTING AND CALIBRATION SERVICES

28 July 202328 July 202328 July 202328 July 202328 July 202328 July 202328 July 202328 July 202328 July 2023 mailto:randy.bennett@iowa.gov

The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).

Contract Term

The term of the contract will begin 10/27/2023 and end on 10/26/2024.

The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to 5 annual extensions.

Description

Required to View Event

Prerequisites Required to Enter Bid

1. Bidder shall read and make certifications of the their Bid.

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Buyer Attachments

1. Exceptions Form RFB.docx

28 July 202328 July 202328 July 202328 July 202328 July 202328 July 2023 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTU1MzgzLTEzNDk4NDk0MTdFeGNlcHRpb25zIEZvcm0gUkZCLmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Form of Bid

Instructions:

Bidder shall read and answer the following questions. If there are exceptions to the terms, upload the Exceptions Form to the Vendor Attachments section and submit a question(s) in the Question and Answer Section. The blank form is available to download in Buyer Attachments section.

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

1.5 Is the Bidder requesting confidential treatment of specific information?

1.6 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.

1.7 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

Group 2: Terms and Conditions

Instructions:

Bidder shall read and answer the following questions. If there are exceptions to the terms, upload the Exceptions Form to the Vendor Attachments section and submit a question(s) in the Question and Answer Section. The blank form is available to download in Buyer Attachments section.

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for SERVICES and enter a response.

2.6 Bidder shall read the Insurance Requirements and enter a response.

2.7 Quarterly Sales Report - The Bidder shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the resulting Contract via e-mail to the Iowa Department of Administrative Services. Bidder shall enter a response.

2.8 Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee on all sales made against the resulting Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.

Group 3: Payment Terms

Instructions:

Bidder shall read and answer the following questions. If there are exceptions to the terms, upload the Exceptions Form to the Vendor Attachments section and submit a question(s) in the Question and Answer Section. The blank form is available to download in Buyer Attachments section.

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 5300NVLAP Services 1 YR - Year

5300NVLAP accredited Thermoluminscent Dosimeters (TLDs) services at 28 locations state wide. Dosimeters will be type REMTrak Wallet Cards.

Price per TLD.

S2 TLDs Read and Reporting 1

TLDs Read and Reporting

The vendor, upon receipt of the TLDs from the previous year as part of routine change-out, will read and report out upon a 10% sample from each of the 27 locations. NOTE: The sole exception will be location number 28 which is a total of 490 TLDs; Location: "HSEMD"; Series: "L-1"; and Assignment:

"State EOC". Please reference the attached distribution plan.

Price to read and report per badge.

S3 TLDs Irretrievably Lost 1

TLDs Irretrievably Lost

If a TLD is irretrievably lost (not found and returned to vendor within one (1) year from the end of the "valid wear date" range), the Iowa Department of Homeland Security and Emergency Management will be charged for the loss.

Price per lost TLD.

S4 TLDs Customizing Badge 1

Vendor will customize the TLD badge to identify the Iowa Department of Homeland Security and Emergency Management.

Customization Fee per badge.

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