1137344-event.pdf
PDF 247 KB Posted
- Attached to
- Dillon Readiness Center Mowing Services
- Solicitation number
- FMO-IFB-230080RG
- Issued by
- Big Horn County, Montana
About this file
This is an Invitation for Bid (IFB) issued by the State of Montana Department of Military Affairs, Construction and Facility Management Office (CFMO) for mowing services at the Dillon Readiness Center in Dillon, Montana. The contract covers irrigated lawn and non-irrigated field mowing services from July 1, 2023, to March 31, 2026, with different service periods and event quantities for each contract year. For the first year (July 1, 2023 - March 30, 2024), the contractor will have up to 15 irrigated mowing events and 3 non-irrigated field mowing events between July 1 and October 15. For years 2 and 3 (April 1, 2024 - March 31, 2026), the contractor will have up to 30 irrigated mowing events per year (60 total) and up to 6 non-irrigated field mowing events per year (12 total). The bid opens on May 15, 2023, at 2:00 PM MDT and closes on June 5, 2023, at 2:00 PM MDT.
The solicitation uses the commodity code 2503 for Grounds Maintenance Services and requires bidders to provide an all-inclusive cost per mowing event. Payment terms are set at 0% 0, Net 30, and the contract is seeking sealed bids in US Dollars. Bidders must complete a "Covered Telecommunications Equipment or Services Representation" form, provide contact information for a contract liaison, and submit their Federal Tax ID. The bid is managed through the eMACS system, with questions to be submitted through the Q&A board. Vendors are encouraged to review all prerequisites, including standard terms and conditions, and submit any proposed modifications by the closing deadline. The State reserves the right to negotiate with the lowest bidder on non-material contract language exceptions.
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Text version
20 June 2023
Dillon Readiness Center Mowing Services The State of Montana Department of Military Affairs seeks a contractor to provide irrigated lawn and field mowing services at Dillon Readiness Center in Dillon, Montana.
20 June 2023
Open 5/15/2023 2:00 PM MDT Type Invitation For Bid Close 6/5/2023 2:00 PM MDT Number FMO-IFB-230080RG Currency US Dollar
Sealed Until 6/5/2023 2:00 PM MDT
Payment Terms 0% 0, Net 30
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Contacts Rebecca Gregg rebecca.k.gregg2.naf@army.mil
Phone +1 406-324-3620
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Commodity Codes Commodity Code Description 2503 Grounds Maintenance - Services
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The State of Montana, Department of Military Affairs, Construction and Facility Management Office (CFMO) is soliciting bids for mowing services at Dillon Readiness Center. A more complete description of the services needed is provided in Pre-Requisites titled Attachment A: Dillon RC Mowing SOW. Bids submitted in response to this Invitation for Bid (IFB) must comply with the instructions and procedures presented herein.
Vendors are encouraged to submit questions though the Q&A for anything they need clarification on and/or to ask if modifications would be acceptable (must provide suggested modification and explanation why a change is requested). The Question and Answer Board is under Tools on the left hand side of the page. For help pertaining to eMACS such as Vendor Registration, submitting a response or any other eMACS questions, please contact the Help Desk at 406-444-2575.
Description
Required to View Event
Prerequisites Required to Enter Bid
20 June 2023
1. Please review and accept the Single Point of Contact
2. Please review and acknowledge the Pre-bid conference/walk-through
3.
Bidder must acknowledge that it has read, understands, and will comply with this prerequisite. The State is unable to accept any exceptions to these terms and conditions. If any exceptions are received, this will be deemed grounds for disqualification of bid or response.
4.
Please review and accept the State of Montana contract standard terms and conditions identified herein.
Bidders requesting additions or exceptions to the standard terms and conditions must submit them to the procurement officer by the Q&A deadline. The State reserves the right to address nonmaterial requests for exceptions to the standard terms and conditions and contract language with the lowest bidder during contract negotiation.
5. Please review and accept the IFB General Information
6.
Please review and accept the State of Montana Contract identified herein. Bidders requesting additions or exceptions to the standard contract must submit them to the Q&A board by the closing deadline. The State reserves the right to address nonmaterial requests for exceptions to the standard terms and conditions and contract language with the lowest bidder during contract negotiation.
7. Please review and accept
8. Please review and accept
9. Please review and accept
10. Please review and accept
11. Please review and accept
12. Please review all question and answer entries for this solicitation by clicking on the Q&A Board and reviewing each question and answer.
13. Please review and accept
14. Please review and accept Montana Prevailing Wage Rate Requirements for Non-Construction.
15. Please review and accept
16. Please read and accept
17. Please review and accept
18. Review and accept the Montana Time Zone information
19.
Please review and accept provisions of submitting confidential or proprietary information. Offerors submitting materials they believe comply with the Uniform Trade Secret Act, Title 30, chapter 14, part 4, MCA, must separate this information from the rest of the proposal and upload to Supplier Attachments.
ONLY information requested to be kept confidential should be in this document. Blanket statements or header/footer statements claiming confidential or proprietary information may be grounds for disqualification. Offeror must follow the instructions in this prerequisite or proposal may be disqualified.
20. Please read and accept
21. Please read and accept
22.
Please read and accept. Bidder's failure to submit questions will result in their tacit agreement to all requirements and their assurance they will not seek changes after bid closes and contract issued. This includes performance period and invoicing practices.
23. Please review and accept
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Buyer Attachments
1. Attachment B Dillon RC Site Map.pdf
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Questions Required Questions
Group 1:
Instructions:
1.1 Bidder shall complete and sign the attached "Covered Telecommunications Equipment or Services Representation" form. This form must be completed and attached to this question for submittal to be considered.
1.2 Bidder shall provide the following Information: Contract Liaison Name, Address, City, State, Zip Code, Telephone Number, Cell Phone, Fax Number, Email. Also provide authorized signatory and associated contact information if different from Contract Liaison.
1.3 Bidder shall provide Federal Tax I.D. (If bidding as an individual, DO NOT provide social security number here).
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Product Line Items Product Line Items
There are no Items added to this event.
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Service Line Items Service Line Items
1. Year 1 July 1, 2023-March 30, 2024 # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Service Delivery
S1 All-Inclusive Cost Per Irrigated Mowing Event 15 EA - Each 7/1/2023 to 3/31/2024
Due to the 1st service year beginning July 2023, Contractor will have UP TO 15 events between July 1 and October 15. Be sure the cost per event includes all costs. (Refer to Pre-Requisite for Items (Pricing) Comments and Cost Considerations). Finally, enter ONLY all-inclusive Cost per Square Foot in the Comment section.
S2 All-Inclusive Cost per Non-Irrigated Field Mowing Event 3 EA - Each 7/1/2023 to 3/31/2024
Due to the 1st service year beginning July 2023. Contractors will have up to 3 non-irrigated field mowing events between July 1 and October 15. Be sure the cost per event includes all costs (refer to Pre-Requisite for Items (Pricing) Comments and Cost Considerations). Finally, enter ONLY all-inclusive cost per square foot in the Comment section.
2. Years 2 and 3 April 1-March 31 of Each Year # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Service Delivery
S1 All-Inclusive Cost Per Irrigated Mowing Event 60 EA - Each 4/15/2024 to 3/31/2026
Due to the prescribed mowing season being after mid-April and ending mid-October, Contractor will have UP TO 30 events PER Year (27 weeks + 3 for extra; UP TO 60 TOTAL in Years 2 & 3).
Be sure the cost per event includes all costs (refer to Pre-Requisite for Items (Pricing) Comments and Cost Considerations). Finally, enter ONLY Cost per Square Foot in the Comment section.
S2 All-Inclusive Cost per Non-Irrigated Field Mowing Event 12 EA - Each 4/1/2024 to 3/31/2025
There are up to 6 events per contract years 2 and 3 for a total of
12. Be sure the cost per event includes all costs (refer to Pre-Requisite for Items (Pricing) Comments and Cost Considerations). Finally, enter ONLY all-inclusive cost per
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