1129075-event.pdf

27 February 2024

Men’s and Women’s Division I Hockey Equipment Supply and Sponsorship Agreement The Contractor will provide hockey equipment for St. Cloud State University's Division 1 Men and Women's Hockey teams.

27 February 2024

Open 10/6/2023 12:00 AM CDT Type Request for Proposal Close 11/15/2023 3:00 PM CST Number SRC-SCSU-2023-000120-RFP Currency US Dollar

Sealed Until 11/15/2023 3:00 PM CST

Payment Terms Net 30

27 February 2024

Contacts William Buck wbuck@stcloudstate.edu

Phone +1 320-308-3136

27 February 2024

Commodity Codes Commodity Code Description 49150000 Winter sports equipment 49000000 Sports and Recreational Equipment and Supplies and Accessories

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Description Scope of Work:

The University is soliciting this Request for Proposal (RFP) to identify a supplier(s) to provide SCSU's Men’s and Women’s Ice Hockey programs equipment to be used for practice and competition. This would include, but not limited to: Helmets, Facemasks, Stock/Custom Gloves, Stock/Custom Pants, Shoulder Pads, Elbow Pads, Shin Guards, Stock/Custom Skates, Hockey Specific Performance Apparel, Stock/Custom Composite Sticks, Goalie Helmets, Stock/Custom Goalie Pads, Stock/Custom Goalie Sticks, Skate Steel & Holders, Stock/Custom Stick & Equipment Travel Bags.

The proposal shall outline the potential equipment supply and sponsorship agreement details involving a possible partnership with SCSU Hockey and vendor. To include, but not limited to, how products are priced, provide discount incentives (if any), apply usage requirements, provide promotional considerations, and any other details the vendor deems relevant pertaining to a possible product and sponsorship arrangement between the vendor and SCSU Hockey.

Proposal Content Vendors must submit the following information:

1. Failure to submit proposals in accordance with the RFP requirements will be grounds for rejection.

2. Respond to all of the items listed of the RFP and provide written point-by-point narrative responses to each of the proposal requirements.

3. All required forms, tables, and attachments to this RFP must be completed in their entirety as applicable, in ink or typewritten/word-processed, signed and notarized where applicable, and attached to the vendor’s proposal upon submission.

4. Vendor must warrant that the proposed solution meets or exceeds all specifications contained or referenced herein.

5. In presenting a proposed solution, vendor should be as thorough and detailed as possible so that the School may properly evaluate the vendor’s capability to provide the required services.

6. Deviations from and exceptions to terms, conditions, specifications or the manner of this RFP shall be described fully on the vendor's letterhead stationery, signed and attached to the proposal submittal page(s) where relevant. In the absence of such statement, the vendor shall be deemed to have accepted all such terms, conditions, specifications and the manner of the RFP. A vendor's failure to raise an issue related to the terms, conditions, specifications or manner of this RFP prior to the proposal submission deadline in the manner described shall constitute a full and final waiver of that vendor's right to raise the issue later in any action or proceeding relating to this RFP.

7. Vendor remains solely responsible for the accuracy of the proposal as to system performance, material quality and material quantity. Vendor should clearly indicate any items to be used in its implementation that are expected to be provided by the School.

8. Prices and terms of the proposal as stated must be valid for the entire length of any resulting contract, unless changes are made through mutual consent.

9. The University reserves the right to waive technicalities or irregularities, to accept any portion of a response when responses are by items, to reject any or all responses, and to make arrangements for the best interest of the School.

10. All costs associated with the service proposed must be made explicit in the vendor’s response. Any costs incurred by the vendor in the completion of any award issued on the basis of this proposal, but not explicitly stated in the vendor’s response, shall not be payable.

11. Vendor must indicate acknowledgment and acceptance of the contract language. Any alterations made to the sample contract must be submitted with the RFP response and will be reviewed by Minn State prior to signing and executing the final contract.

Description

Selection Process The selection process includes Holly Schreiner, Interim Director of Athletics, Larry Lee, Vice President of Finance and Administration, Cory Portner, Director of the Herb Brooks National Hockey Center. This group will evaluate the proposals and make the final decision.

Evaluation Factors The following factors and their identified weight will be used to evaluate the responses:

No Factor Weight

1. Proposal outline and form submission 10

2. Equipment specifications meet RFP objectives 30

3. Services meet RFP objectives 30

4. Cost 30 Total 100

Contract Terms Minnesota State desires to enter into a contract with the successful responder effective June 30, 2024 or on the date the last recognized signature is obtained, whichever occurs later. The length of such contract will be 5 years. If Minnesota State and Responder are unable to negotiate and sign a contract by June 30, 2024, then Minnesota State reserves the right to seek an alternative Responder(s).

Required to View Event

Prerequisites Required to Enter Bid

27 February 2024

1. Please review the background of Minnesota State

2. Please review the Notice and Authority

3.

This RFx includes and incorporates Minnesota State Terms and Conditions. Responders should be aware of the terms and conditions in preparing responses to this event. Much of the language reflected in any resulting contract with Minnesota State is required by statute. If you take exception to any of the language in the terms and conditions, you must indicate those exceptions in your response to the RFx; certain exceptions may result in your proposal being disqualified from further review and evaluation. Only those exceptions indicated in your response to the RFx will be available for discussion or negotiation.

4. Please review the Definitions to the RFx

5. Please review the Organizational Conflict of Interest policy

6. Please review and accept the Authorized Response Certification Statement.

7. Please review and agree to the Duration of Offer agreement

8. Please review and agree to Terms of Payment

9. Required Documentation: Affidavit of Non-Collusion. Please download the attached document, complete and sign, upload completed form with response.

10. Affirmative Action Requirements: Please review and download declaration page, complete, sign, and upload completed from with response.

11.

Please review the Supplier Diversity Commitment. If applicable, please download, complete and sign, upload completed form and attach certification with response. Responders claiming Supplier Diversity preference must complete this form. Others can skip.

12. If applicable, please download, complete and sign, upload completed form and attach certification with response. Responders claiming TG/ED/VO preference must complete this form. Others can skip.

13. Submit a current Accord Certificate of Liability Insurance.

14.

I certify that our company can provide hockey equipment that includes, but is not limited to: Helmets, Facemasks, Stock/Custom Gloves, Stock/Custom Pants, Shoulder Pads, Elbow Pads, Shin Guards, Stock/Custom Skates, Hockey Specific Performance Apparel, Stock/Custom Composite Sticks, Goalie Helmets, Stock/Custom Goalie Pads, Stock/Custom Goalie Sticks, Skate Steel & Holders, Stock/Custom Stick & Equipment Travel Bags.

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Buyer Attachments

1. 2023 Commissioner's Reimbursement Plan

2. 2022-01-31 Services.docx

27 February 202427 February 202427 February 202427 February 202427 February 202427 February 2024 https://www.minnstate.edu/system/templates/docs/2023-Commissioners-Plan.pdf https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTI5MDc1LTE0OTg3MDM4NTcyMDIyLTAxLTMxIFNlcnZpY2VzLmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1.1: Adherence to Minnesota State Terms and Conditions Instructions:

1.1.1

Minnesota State presumes a responder agrees to the terms and conditions as listed in the prerequisites of this solicitation unless a responder takes specific exceptions. The responders must explicitly list all exceptions to the terms and conditions. If no exceptions exist, type in "None" in the space provided. If exceptions exist, please include the Clause, Page Number, Suggested Change to the Clause and Explanation.

1.1.2

Conflicts of Interest. Responders must provide a list of all entities with which it has relationships that create, or appear to create, a conflict of interest with the work that is contemplated in this RFx. The responder must explicitly list all the name of the entity, the relationship and the conflict. If no conflict exist, type in "None" in the space provided.

Group 1.2: Company Profile Instructions:

1.2.1 How many years has your organization been in the business related to this solicitation?

1.2.2 Please provide the history of your organization or company

1.2.3 Please include references from your three largest companies/educational institutions for which your proposed solution have been implemented. At least one should be similar in scope to Minnesota State and include multi-campus environments. Download the attached spreadsheet, fill out, save, and uploaded the finalized document.

1.2.4 Please describe additional services your company offers that is not part of this RFP as previously described?

1.2.5 Please describe any value added services that your company is offering the system.

1.2.6 Please describe your staffed office business hours?

1.2.7 Describe the company, culture and values.

1.2.8 Describe the diversity of the proposed team

Group 1.3: Supplier Diversity

Instructions: Suppliers must complete and upload Supplier Diversity Form and certifications as defined by Minnesota State in the Prerequisites Section.

1.3.1 Does your company, partner or sub-contractor qualify as a diverse supplier as defined by Minnesota State in the Prerequisites section?

1.3.2 Does your company qualify for preference points as defined by Minnesota State in the Prerequisites section

Group 2.1:

Instructions:

2.1.1

Provide a list of equipment with costs to be used for practice and competition. This would include, but not limited to: Helmets, Facemasks, Stock/Custom Gloves, Stock/Custom Pants, Shoulder Pads, Elbow Pads, Shin Guards, Stock/Custom Skates, Hockey Specific Performance Apparel, Stock/Custom Composite Sticks, Goalie Helmets, Stock/Custom Goalie Pads, Stock/Custom Goalie Sticks, Skate Steel & Holders, Stock/Custom Stick & Equipment Travel Bags.

2.1.2 Outline how products are priced, provide discount incentives (if any), apply usage requirements, provide promotional considerations, and any other details the vendor deems relevant pertaining to a possible product and sponsorship arrangement between the vendor and SCSU Hockey.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

There are no Items added to this event.

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