A1.17_Statement_of_Work.pdf

STATEMENT OF WORK

SUMMER YOUTH CAMP VENUE FOR WA NATIONAL GUARD

The Washington National Guard has a requirement for their annual youth summer camp. The venue must be located in western Washington and include: lodging with individual beds, indoor and outdoor meeting space, recreation activities, meals for a least a one week camp (6 days, 5 nights for staff / 5 days, 4 nights for campers) between the dates of 04 - 23 August 2019. Preferred camp days are Sunday-Friday. Facility must be accredited.

Camp facility will provide staff to facilitate programming, to include but not limited to swimming, boating, archery, challenge course, and other recreational activities. Staff to facilitate programming will be available during 5 days. All staff must have background checks on file and proper certifications for programming.

Lifeguards must be certified by a nationally recognized body or equivalent certification with documented related skills, have First Aid & CPR certification, and follow standard policies and procedures.

1.0) Lodging Accommodations

1.1- Individual beds must be available for a maximum 160 people. Separate buildings and beds will be available to separate males and females.

1.2- Camp facility will hold 160 beds open for event in buildings that each have space for 2 adults / 8 campers minimum for proper supervision standards.

1.3- Check in for camp staff (25 adults and 25 junior counselors) will occur on day 1, approximately 10

AM. Check out for camp staff will occur on day 6, approximately 3:00 PM.

1.4- Check in for campers (110 campers) will occur day 2, approximately 1:00 PM. Check out for campers will occur on day 6, approximately 12:00 PM.

1.5- Occupants will have access to sanitary restroom/shower facilities with running hot and cold water for all participants within reasonable distance to lodging.

1.6- All rooms will have heat and electricity.

1.7- These numbers are for planning purposes only. A final number of participants will be given to the facility no later than 14 days prior to the event.

2.0) Facilities / Recreational Activities

2.1- Camp facility must be accredited.

2.2- Camp facility will need to have a swim area, boating, and have certified lifeguards on staff available to transfer liability.

2.3- Camp facility will have a nurse location / medical facility that will be available for use by our medical team. Space will include beds for sick youth, area to dispense medication, and is suitable to treat any potential patients.

2.4- Camp facility will have challenge course, archery, and other recreational activities available for rent, along with trained certified staff in facilitating activities. Staff must have background checks on file.

2.5- Camp facility will have an arts & craft area that is available for use. Camp will allow use of the space and allow for our own art staff to facilitate activities and workshops.

2.6- Camp facility will have a camp fire area that is available on a nightly basis for use and will be able to accommodate full camp.

2.7- Camp facility will have indoor and outdoor space that can be used for workshops / classes / sporting activities during week at camp.

3.0) Meals

3.1- The camp will provide catered meals for camp and dining facility will be available to host meals.

Facility will provide kitchen staff, who are all licensed in WA State Standards for food handling. Dining facility will be available to host 3 meals / 1 snack each full of day. Camp must have current and passing Food Service /

Public Health Inspection (provide copy along with response).

3.2- Meal Breakdown provided by the camp

Day 1 – Lunch/Dinner for 50

Day 2 – Breakfast/Lunch for 50 and Dinner for 160

Day 3 – Breakfast/Lunch/Dinner for 160

Day 4 – Breakfast/Lunch/Dinner for 160

Day 5 – Breakfast/Lunch/Dinner for 160

Day 6 – Breakfast for 160

3.3- Dining facility will have enough room to house 160 people in dining facility at the same time.

3.4- Camp will be able to accommodate special food needs (vegetarian, vegan, and dairy/nut/gluten free, etc) upon one (1) week advance request. Menu will be provided as part of the proposal, to include special food options.

3.5- As required by the Department of Defense Instruction (DODI) 6060.2 Child Development Program, the Code of Federal Regulations (CFR), Title 7, Chapter II, Subchapter A, Part 226 provides guidance for provision of nutritious foods that contribute to the wellness, healthy growth, and development of young children, and the health and wellness of older adults. This information will be consulted by camp to assist with meal options for attendees.

4.0) Administrative

4.1 These numbers are for planning purposes only. Government reserves the right to change the numbers for lodging and meals under this contract up to 10 days prior to the event. Additional lodging or meals required after the 10 days will not be authorized for this contract and will be paid via other means.

4.2- If under contract, lodging, meeting space, recreation, and meals for 160 attendees will be paid for under contact. Invoicing will be done electronically through Wide Area Work Flow (WAWF). Vendors must be currently registered in the System for Award Management (SAM) in order to receive payment. Payment will be made within 30 days of acceptance (completion of event).