1127953 RFQ Stuttgart open market.pdf

Quote Submission Instructions

1. Submit quotes to Katie Maloney (katie.maloney@usda.gov) by 5:00 PM Eastern on September 13, 2024.

A COMPLETE QUOTE MUST INCLUDE THE FOLLOWING INFORMATION:

☐ Business Information. Include company name, UEI number, and point of contact information. Include acknowledgement of any Amendments.

☐ Pricing Schedule (Section 5). Quotes must provide a price for all items in this solicitation to be eligible for award. The Government will award on an “All or None” basis. Alternative pricing schedules will not be considered.

☐ Capability Information. A statement of capability which demonstrates the ability to perform the work as specified (not to exceed 2 pages). This must include the intended use of any subcontractors and their relevant past performance.

☐ Past Performance Information. Provide at least three (3) past performance references for recent and relevant work performed by the quoter. PPIRS may also be considered. Quotes should include the following information:

Name of client (business/entity) Contract number Project Description Dates of Performance Awarded amount Point of Contact information (name, title, email, phone)

2. Interested entities are strongly encouraged to schedule a site visit prior to submitting a quote for the services listed below. Site visits must be scheduled with the COR and must be completed at least 5 business days prior to the submission due date. Preference will be given to those who attended a site visit over those who did not when evaluating quotes.

3. All questions must be submitted in writing to Katie Maloney (katie.maloney@usda.gov). Submit questions no later than five (5) days prior to the response deadline to ensure adequate time is available to respond and amend the solicitation if necessary.

4. Quoters must be registered in the System for Award Management (beta.SAM.gov), including current online representations and certifications, no later than the solicitation response date.

5. A prospective contractor may be requested to provide additional information to assist the Government in making a responsibility determination (FAR Subpart 9.1).

6. This Request for Quote for commercial services is being conducted in accordance with FAR Subpart

13.5 procedures for commercial services. The Government will award a contract in accordance with FAR part 13.106 resulting from this solicitation to the responsible contractor whose quote, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. The Government does not assume the duty to search for information to cure the problems it finds in the information provided by the Contractor. The burden of providing thorough information remains with the Contractor.

mailto:katie.maloney@usda.gov mailto:katie.maloney@usda.gov

7. The U.S. Department of Agriculture (USDA) is an agency of the Federal Government and is tax exempt (Tax ID # 41‐069271).

JANITORIAL STATEMENT OF WORK

USDA AMS FGIS

STUTTGART, ARKANSAS

1. Contract Details

Provide janitorial services Monday through Friday of every week, excluding holidays and their observances, for a 2,500 square foot facility.

This is a firm fixed price contract for one base year and four 12-month option periods for a potential 60 months. The estimated base period of performance is November 1, 2024 – October 31, 2025.

2. Background

The USDA Agricultural Marketing Service (AMS) has several agencies, including the Federal Grain Inspection Service (FGIS). FGIS facilitates the marketing of U.S. grain and related agricultural products by establishing standards for quality assessments, regulating handling practices, and managing a network of Federal, State, and private laboratories that provide impartial, user fee funded official inspection and weighing services. The facility located in Stuttgart, Arkansas is in need of janitorial services.

3. General Requirements

The United States Department of Agriculture (USDA) Agricultural Marketing Service (AMS) located in Stuttgart, AR has a need for janitorial services for the Federal Grain Inspection Service (FGIS) located at 211 South Leslie St, Suite C, Stuttgart, AR 72160.

Under this contract, the Contractor must provide all management, supervision, labor, consumables (other than what is indicated in this PWS provided by USDA) and subcontracts necessary to provide the janitorial services described in this solicitation. The contractor is required to use biobased cleaning supplies to the maximum extent possible per FAR 52.223-1 and 52.223-2, without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. Printed copies of the SDS for all chemicals used onsite must be available in case of an incident.

3.1. Government Provided Property

The Contractor (includes all contractor personnel) must not use Government property in any manner for any personal advantage, business gain, or other personal endeavor. The Contractor will take appropriate precautions to safeguard and protect from damage, theft or misuse of government furnished equipment. Government furnished property lost, stolen or damaged due to Contractor neglect must be replaced at the expense of the Contractor.

USDA will supply the following consumables: trash bags, sanitary wipes, toilet paper, hand-towels, soap, sanitizer.

Consumables may not be the type or brands the contractor is most familiar with but are fit for purpose and use. Consumables purchased may also be mandated by legislation or executive order for the environment. The Contractor must be capable of routinely utilizing these for the deliverables defined.

Electric Power

The Government will provide electrical power at existing outlets for the Contractor to operate equipment that is necessary in the conduct of its work.

Water Source

The Government will provide hot and cold water as necessary, limited to the normal supply provided in the building. No special heating or cooling of the water will be provided.

Storage Space

Space will be provided in the building for the storage of supplies and equipment that is to be used in the performance of work under the Contract. The Contractor must maintain this space in a clean, neat and orderly condition. Contractor must not bring or store any flammable or combustible liquids in storage space.

Custodial Closets

Custodial closets, where available, may exist at various points throughout the building, for storing equipment, including mops, brooms, dust cloths, and other items. These closets and the stored equipment must be kept clean and organized by the Contractor.

Sinks and buckets must be kept clean and free of standing water and hoses must not be left connected to faucets when not in use.

3.2. Performance Based Service Contracting

This is a procurement strategy that seeks to issue technical requirements that set forth outcomes for performance instead of specific requirements on how to perform the service.

This strategy shifts the risk of performance to the Contractor by allowing the Contractor to design the methods of achieving desired results as defined by the performance quality standards established by the Government.

3.3. Contractor Key Personnel

The government may evaluate any proposed key personnel using corporate knowledge of performance and experience to determine acceptability. Any proposed personnel with negative performance history known to the government or failure to meet the qualifications will be considered unacceptable. Details of the rejection are not required to be provided.

The Contractor will provide to the Contracting Officer the names, titles, e-mail addresses, and phone numbers of key personnel at time of award.

3.4. Qualifications of Janitorial Personnel

The Contractor must provide appropriate training to their employees. The personnel employed by the Contractor must be capable employees, who are trained and qualified in one or more related type service requirements.

The Contract must be adequately staffed, beginning the first day of work under the contract, unless authorized by the CO or their designee. The Contractor's employees must be familiar with the operation of the building(s) fire alarm system. In the event of a fire, the Contractor must leave the building and not enter until authorized by Fire officials. The Contractor’s staff must also be familiar with the building’s Occupancy Emergency Plan, which includes the shelter in place program. Further information on the program must be provided by the COR or facility security.

3.5. Authority

The Contractor’s Project Manager must have complete authority to act for the Contractor in every detail during the term of the Contract and must have the authority to exercise financial expenditures and controls, accept notices of deductions, inspection reports and all other correspondence on behalf of the Contractor.

3.6. Communication Equipment

The Contractor must provide key personnel (ie. Project Managers, Supervisors, Manager, Team Leads) with portable electronic means to communicate with USDA for all work covered under this Contract.

Electronic communication methods are the following:

Phone/Emails/Text messaging smartphone, tablet devices or computer/laptop devices. The Contractor is responsible for all initial and monthly costs associated with the device(s). In areas where cellular service is unavailable, or unreliable, special exceptions must be made by the COR on a case-by-case basis.

3.7. Language

On-site personnel and the Contractor’s Point of Contact (POC) for USDA need to be proficient in English, and must be able to read, write, speak, and understand English.

3.8. Employee Training

The Contractor must maintain a training program, as identified within the Contractor’s accepted Management Plan, to ensure employees working in a Federal building have the experience, knowledge, skills and abilities to perform the work required by this Contract.

3.9. Appearance

Contractor personnel must present a neat appearance and be easily recognized. This must be accomplished by wearing uniforms bearing the name of the company and employee name.

Uniforms must be regularly laundered, consistent among personnel classifications, and maintained presentable to tenant personnel during all working hours.

3.10. Standards of Conduct

The Contractor must be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity and must be responsible for taking disciplinary action with respect to its employees, as necessary. The Contractor is responsible for ensuring that its employees do not disturb papers on desks, open desk drawers or cabinets, or use Government telephones, except as authorized. Each employee must adhere to standards of behavior that reflect favorably on his or her employer and the Federal Government. Smoking is only allowed in designated areas on the property and no smoking is allowed within the Facility.

3.11. Recording Presence

Contractor employees must record their time of arrival and departure from building via a Contractor-provided sign-in sheet by signing in when arriving and departing the facility daily and follow card access requirements (if applicable) as directed by the COR or facility security. The Contractor must accumulate their sign-in sheets each calendar week and certify in writing on each form that the information shown is true and correct within 3 business days of the end of the work week. The Contractor must provide copies of these records to the COR upon request, but not less frequently than weekly.

Each contract employee and subcontractor must sign-in when reporting for duty and sign out when leaving at the end of the workday. A sign-in sheet located in the front lobby of the facility must be used for this purpose.

3.12. Credentials and Identification

Contractor personnel with credentials will be required to comply with all access security screening procedures applicable to Government or other personnel possessing similar credentials, or as determined by the building practices as defined by the Facility Security Committee. All Contractor personnel possessing credentials (PIV or otherwise) must visibly display their credentials at all times while in the building(s) where work is being performed.

The Contractor must be responsible for ensuring that all identification credentials are returned to the COR whenever its employees leave the Contract (i.e., when the Contract has been completed, employees leave the company, employees are dismissed or terminated, or the Government determines that the employee is to be removed from the contract). Whenever employee badges are lost the contractor must immediately file a “lost PIV” incident report with the Department of Homeland Security (DHS), Federal Protective Service (FPS) and provide a copy of the incident report (including incident number) to the COR. The Contractor must be responsible for paying the Government for replacement credentials at the current cost per badge.

The Government will withhold final payment until such time as all employee badges (PIV or otherwise) have been collected and returned to the COR. Any badges not returned as an employee leaves, or at contract conclusion must be accompanied by a DHS FPS incident report for each badge and a fee of $100 per badge not returned must be deducted from the contract payment amount.

3.13. Escorting

Temporary contract employees who do not have favorable preliminary or final suitability determinations and need to work in non-public federally-controlled space must be escorted.

In those cases, the Contractor must comply with the security clearance procedures for Escort Only Contractors. All uncleared contract employees must be escorted in non-public space by a Government employee or another responsible cleared contract employee who is approved by the COR. Other Government agencies must have specific agency security requirements for their own space that must only allow escort by Government employees or those designated by their agency.

Government employees or approved cleared contract employees who provide escorts for uncleared contract employees must always be within eyesight of the uncleared contract employees. The Contract Government escort must watch uncleared employees and remain with uncleared contract employees for the entire time they are in non-public federally controlled space. Any security violation of escort requirements by a cleared and approved contract employee must result in the immediate removal from the Contract of all contract employees involved, i.e., escorts and uncleared escorted contract employees. Also, violations of escort requirements by subcontract employees in accordance with security requirements must be grounds for loss of facility access for those individuals or grounds for termination of Contract, or both.

3.14. Quality Control Program

The Contractor must establish and implement a complete Quality Control Plan (QCP) to ensure the requirements of the contract are met. The QCP is a written document that specifies a system for determining whether or not service requirements are being met and identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable. The QCP also identifies opportunities where the Contractor can make improvements in how services are provided.

The Contractor’s QCP must ensure Contract compliance, and act to ensure that potential problems with building services, equipment and systems are identified, documented, and resolved prior to failure. In the event the Government Quality Assurance Program identifies deficiencies the Contractor must implement progressively responsive quality control measures commensurate with the severity of the Government's identified deficiencies.

The QC plan, revisions or updates must be submitted for approval by the COR. A review of the QC Plan can be initiated by direction of the COR.

The QCP is a living document and may be subject to change depending on the needs of the contract. When the contract is revised, the Contractor is required to provide an updated QCP, custodial schedule and listing of current employees to the CO or their designee for acceptance.

The QCP must include the following, at a minimum:

(1) Identify how the Contractor’s work will be performed to the highest standard of quality. To be responsive for this element, the Contractor must provide details for each of the following:

a. Methods - procedure or approach for accomplishing quality work;

b. Frequencies - how often will QC inspections occur;

c. Documentation - how are QC findings documented, who are the documents shared with, and how is the documentation utilized;

d. Remedies - describe procedures for correcting problems and addressing quality assurance findings by the Contractor’s QC plan to ensure reoccurrence of findings are minimized and/or do not reoccur.

(2) Describe procedures for correcting problems and addressing quality assurance findings by the Government. This includes but is not limited to the Government’s QASP, tenant survey results and/or customer complaints.

(3) Define the roles and responsibilities of the Contractor’s personnel who are responsible for Quality Control.

(4) A sample inspection plan or checklist that would be used for building(s) being operated, cleaned, and serviced under this contract. (The inspection plans and checklist to be finalized and specifically tailored for each building will be required 30 calendar days after award.) The inspection plan or checklist must detail how services at the work site must be inspected to ensure that the outcome of the work meets all the quality standards set forth in the contract.

To be responsive for this element, the Contractor must provide details for each of the following:

a. Date of inspection performed;

b. Location of inspection;

c. Description of findings;

d. Description of action(s) taken (if necessary);

e. Signature and date of completion.

3.15. Quality Assurance

USDA’s role in quality assurance is to ensure that the Contractor is achieving the quality levels established in the custodial services contract and focuses on the Contractors’ QC plan.

USDA periodically validates the execution of the Contractor's QCP by reviewing such areas as the Contractor's inspection forms, and the timeliness of corrective actions.

As part of the Government’s quality assurance program, the Government may:

a. Review and, if warranted, reject any reports or other submittals required from the Contractor.

b. Review performance and service records, and any computerized or hard copy records maintained by the Contractor documenting performance under this Contract and require correction of any unsatisfactory conditions noted.

c. Determine the adequacy of the Contractor’s QCP and documentation and the overall success of this program. The Government must order improvements if it determines the program is insufficient or ineffective.

d. Perform inspections with Government personnel or independent third-party inspectors.

3.16. Contracting Officer's Representative (COR)

Contracting Officer's Representatives (COR) must be appointed to monitor Contractor performance, and they have the right to inspect and accept or reject defective services. The COR has the authority to recommend deductions based on findings in the Quality Assurance

Report. The name and telephone number of each COR under the Contract must be furnished to the Contractor in writing by the CO.

3.17. Government Monitoring

The Government will inspect the Contractor’s performance through random inspections, scheduled inspections, or any other method of inspection by the COR that the Government determines reflects the actual performance of this Contract. Contractor performance will be evaluated on the basis of the performance success or deficiencies, success or failure in meeting contract requirements, and the Contractor’s record of correcting deficiencies when noted. While corrective actions will be noted, a record of significant performance deficiencies will lead to a performance evaluation that is less than satisfactory even if the Contractor takes corrective action. If necessary, a QASP will be incorporated into this contract.

The Contractor must meet with the COR and other Government representatives, at the discretion of the COR, to review Contract performance.

3.18. Key Control

The Contractor must follow the building’s key control program. Keys issued to the Contractor or the Contractor’s personnel or subcontractors must be signed for and not transferred to other personnel unless recorded in the key control log. All new locks must be incorporated into the existing grand master key system. The Contractor must develop procedures covering key control that must be included in the QC plan. The Contractor will be financially liable and must furnish locksmith services and key blanks for installation and removal of lock-sets and tumblers, and costs associated with re-keying due to the loss of a master key by Contractor or subcontractor. The Contractor is also financially responsible for duplication of keys, replacement of locksets, opening doors in the event of lost keys by employees or subcontractors, and replacement of keys and lock-sets, due to keys not being recovered from terminated employees or subcontractors.

4. Scope of Work

4.1. Once Daily Tasks

4.1.1. Empty all wastepaper baskets in the facility, replace all basket liners, and wash wastepaper baskets as necessary to remove any debris. Place trash in the refuse dumpster that is directly behind the office building on the east side.

4.1.2. Sweep all hard-surfaced floors in facility.

4.1.3. Clean and disinfect all restroom surfaces. This includes toilets, sinks, soap and towel dispensers, doors, handles, etc. Disinfect and wipe down inner and outer doorknobs and surrounding area of bathroom doors. Spot clean all visible marks on walls and partitions. Clean mirrors in restrooms with glass cleaner. Clean, disinfect, and mop all restroom floors with soapy water or cleanser containing water. Change mop water and rinse mop frequently, at least daily, especially after mopping restroom floors. Fill soap dispensers, replenish paper towels and toilet paper as needed.

4.1.4. Remove stains on floor tile as soon as possible.

4.1.5. Remove all smudges or finger prints on entry area glass from the ground to nine (9) feet above the ground.

4.1.6. Spot clean to remove coffee rings, spills, and other noticeable marks from desks, tables, counters, and other work surfaces which are clear and free of any papers or boxes.

4.1.7. Mop high traffic hard-surfaced floors as identified, including from the front door through the hallway to the back door, as needed.

4.2. Once per Week Tasks

4.2.1. Dust accessible areas (those areas clear and free of any papers, boxes, trash, i.e., file cabinet tops, desktops, monitors, tables, etc.) in the entire facility, excluding the lab desks.

4.2.2. Disinfect telephone handsets and keypads.

4.2.3. Disinfect light switches and door handles.

4.2.4. Mop all hard-surfaced floors in facility.

4.3. Once per Month Tasks

4.3.1.Remove all visible spider webs around furniture, in corners, at the ceiling level, and on the walls.

4.3.2. Dust window blinds with magnetic duster or equivalent means. Dust tops of doors, door frames, floor boards, wall hangings and air vents.

4.3.3. Damp clean windowsills.

4.3.4. Clean inside of exterior windows up to nine (9) feet off the ground with glass cleaner.

4.3.5. Clean bases of chairs to include legs and rollers.

4.4. Once per Year Tasks

4.4.1. Strip and wax hard-surfaced floors.

5. Pricing Schedule

The Pricing Schedule table below must be completed by the Contractor and submitted to the Contracting Officer (CO) as part of the Price Quotation. At time of award, the pricing schedule will be incorporated into the contract. This is a Firm Fixed-Price contract and pricing will not be changed unless there is a change in the scope of work.

The Contractor must submit prices for all of the option periods, in addition to the initial period, to be considered for award. Renewal options must be priced using the wage determination contained in this solicitation. Upon exercising a renewal option, the contract price will be adjusted in accordance with FAR 52.222-43 Fair Labor Standards Act and

Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) upon contractor request and required documentation of actual cost increases.

The Contractor should visit the building and become familiar with existing conditions;

examine all contract documents relating to this work, and carefully review the requirements contained in this solicitation. The Contractor must determine any conditions which affect the work and make a thorough site investigation before submitting an offer. No allowances will be made for failure of the Contractor to avail themselves of such information.

Price includes all costs associated with performing all work required under the order in a complete and acceptable manner. Day count is based on 260 weekdays minus 11 Federal Holidays.

Item No.

Description Quantity Unit Unit Price

Total Price

0001 Base Period: Once Daily, Weekly, and Monthly Tasks

12 MO

0002 Base Period: Once per Year Tasks 1 EA

1001 Option Period 1: Once Daily, Weekly, and Monthly Tasks

12 MO

1002 Option Period 1: Once per Year Tasks 1 EA

2001 Option Period 2: Once Daily, Weekly, and Monthly Tasks

12 MO

2002 Option Period 2: Once per Year Tasks 1 EA

3001 Option Period 3: Once Daily, Weekly, and Monthly Tasks

12 MO

3002 Option Period 3: Once per Year Tasks 1 EA

4001 Option Period 4: Once Daily, Weekly, and Monthly Tasks

12 MO

4002 Option Period 4: Once per Year Tasks 1 EA

Estimated Total Contract Value: ___________________

Wage adjustments will only be considered for disciplines as proposed, approved, and verified as currently working on the contract at the time of the wage adjustment. In accordance with FAR 52.222-43 the contractor must request the wage adjustment and must provide all relevant supporting data, including payroll records to reflect the Contractor's actual increase or decrease in applicable wages and fringe benefits to the extent that the increase is made to comply with or the decrease is voluntarily made by the Contractor as a result of: (1) The Department of Labor wage determination applicable on the anniversary date of the multiple year contract, or at the beginning of the renewal option period.

6. Background Investigation, Safety, and Security Information

The Homeland Security Presidential Directive-12 (HSPD-12), dated August 27, 2004, requires the development and agency implementation of a mandatory Government-wide standard for secure and reliable forms of identification for Federal employees and contractors, including contractor employees. As directed by HSPD-12, on February 25, 2005, the Department of Commerce issued FIPS PUB 201, which is a Federal standard for secure and reliable personal identity verification (PIV) for routine physical access to Federally controlled facilities or information systems. Office of Management and Budget (OMB) memorandum M-05-24 dated August 5, 2005, provides instructions for implementing HSPD- 12 according to FIPS PUB 201, and M-08¬01, dated October 23, 2007, reminds all parties that a background investigation is required.

All applicable contractor employees requiring routine physical access to Federally-controlled facilities and/or routine access to Federally-controlled information systems must go through the identity proofing and registration process, must have been successfully identity proofed, and have a successfully adjudicated National Agency Check with (Written) Inquiries (NACI) or Office of Personnel Management (OPM)/National Security (NS) community background investigation (BI) to serve on the contract. Contractor ID credentials will be issued after successful identity proofing of the contractor employee applicant and upon a successfully adjudicated NACI or OPM/NS BI. The contractor personnel will be required prior to starting work under this contract as well as maintaining it throughout the duration of the contract.

If an option year is exercised, the contractors must renew their credentials at the end of their period of performance. If no option year is exercised, the contractor must turn in their ID credential at the end of the performance period or when service on the contract ends.

The procedures to be followed by contractors and contractor employees are specified in DM 4620-002 which can be found at The contractor must comply with the personal identity verification (PIV) policies and procedures established by the United States Department of Agriculture (USDA) Directives 4620-002 series which can be found at Common Identification Standard for U.S. Department of Agriculture | USDA

The contractor must appoint a representative to manage compliance with the PIV policies established by the USDA Directives 4620-002 and to maintain a list of employees eligible for a USDA LincPass required for performance of the work. Should the USDA Directives 4620- 002 require the exclusion of a contractor's employee, the Contracting Officer will notify the contractor in writing.

The responsibility of maintaining a sufficient workforce remains with the contractor.

Contractor employees may be barred by the Government from performance of work should they be found ineligible or to have lost eligibility for a USDA LincPass. Failure to maintain a sufficient workforce of employees eligible for a USDA LincPass may be grounds for termination of the contract.

The contractor must, through their own internal background investigation protocol and pre-employment investigation, ensure that each contractor employee submitted for a federal background investigation is reasonably expected to receive a favorable adjudication of their respective investigation.

The USDA will pay for the required federal background investigation. The government must have and exercise full and complete control over granting, denying, withholding, or termination the background investigation clearance for employees.

The PIV Sponsor for this contract is a designated program point of contact, which in most cases is the COR, unless otherwise specified in this contract. The PIV Sponsor will be available to receive contractor identity information by appointment on weekdays at 360 International Park, Newnan, GA. The Government will notify the contractor if there is a change in the PIV Sponsor, the office address, or the office hours for registration; however, it is the contractor's responsibility to meet all aspects of the information contained in this contract on background investigations, safety and security information. The Contracting Officer (CO) will include the PIV Sponsor duties when issuing the designation memorandum to the COR (or other designated program/project manager).

Privacy of PIV information must be maintained in accordance with the Privacy Act of 1974.

The contractor must insert this clause in all subcontracts when the subcontractor is required to have routine unaccompanied physical access to a Federally controlled facility and/or routine unaccompanied access to a Federally controlled information system.

For additional information related to USDA implementation of HSPD-12, visit http://hspd12.usda.gov

7. Conduct on Federal Property

1. All contractor employees shall have a valid picture identification, such as a driver’s license or state identification card, and shall adhere to the facility requirements for identification.

2. Contractor employees shall not operate any vehicles without a valid driver’s license.

Each contractor provided vehicle or towed trailer shall display the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate, vehicle registration, and insurance are required for each vehicle. All vehicles operated on government property shall be maintained in a good state of repair.

3. Contractor is advised that the facility grounds are under security camera surveillance at all times and employees are subject to all facility regulations concerning Closed Circuit Television while on grounds.

4. Contractor employees are prohibited from taking any photos or video recordings while on grounds, per facility regulations, unless authorized by facility escort officer or security officer.

5. Contractor employees shall comply with all facility and Federal Property regulations and policies, including:

a) Rules and Regulations Governing Conduct on Federal Property:

b) Title 41 CFR Part 102-74, subpart C at https://www.ecfr.gov/current/title-

41/subtitle-C/chapter-102/subchapter-C/part-102-74

c) United States Code, Title 18, Section 930, Possession of Firearms and Dangerous Weapons in Federal Facilities at http://www4.law.cornell.edu/uscode/18/930.html

d) The government reserves the right to add additional laws and requirements as required by the USDA Office of General Counsel for Security Guards to conduct Inspections / Searches of vehicles, personnel and their belonging.

8. Hiring of Non- United States Citizens

It is the policy of the Federal Government to employ only U.S. citizens or persons owing permanent allegiance to the U.S. Under 5 CFR 213.3102.31(bb), a non-citizen may be hired in the absence of a qualified citizen when authorized by the Office of Personnel Management (OPM). §7.3(c) grants OPM the authority, as an exception to this rule and to the extent permitted by law, to authorize the appointment of noncitizens to positions in the competitive service when necessary to promote the efficiency of the service in specific cases or for temporary appointments.

Federal employees, contractors, subcontractors, experts, consultants, and paid/unpaid interns hired for work within the United States or its territories who require access to USDA Mission Areas, Agencies and Staff Offices or controlled facilities, Information Technology (IT) systems or security items or products, must be either U.S. citizens or Lawful Permanent Residents, also known as “green card” holders.

9. Place of Performance

USDA, AMS, FGIS

211 SOUTH LESLIE ST, SUITE C

STUTTGART, AR 72160

10. Points of Contact

Contracting Officer’s Representative (COR):

Valerie Hills Valerie.j.hills@usda.gov 870-680-7318

Contracting Officer:

Katie Maloney Katie.maloney@usda.gov 612-503-7070

11. Contracting Officer’s Representative (COR)

The Contracting Officer has designated the Contracting Officer’s Representative (COR). The COR will be the contractor’s local Government contact for this contract. The COR is responsible for monitoring the performance of work under contracts awarded as written in the contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of the contract be effective or binding upon mailto:Valerie.j.hills@usda.gov mailto:Katie.maloney@usda.gov the Government unless advance authorization is received from the Contracting Officer, and proper contractual documents executed by the Contracting Officer prior to performing the work. The COR must inform the Contracting Officer as soon as possible of any recommended modifications, and actions or inactions of the contractor or the Government which could affect the contractor’s ability to comply with the contract performance requirements or completion times. Whenever, in the opinion of the contractor, the COR requests effort outside the scope of the contract, the contractor must so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer must be notified immediately.

PROCEEDING WITH WORK WITHOUT PROPER CONTRACTUAL COVERAGE AND

APPROVAL OF THE CO COULD RESULT IN A BREACH OF CONTRACT AND

NONPAYMENT.

12. Invoice Instructions

USDA uses the Invoice Processing Platform (IPP) for electronic submission and tracking of purchase orders, invoices, and payment information to its suppliers of goods and services.

The IPP is a government-wide secure web-based invoice processing service offered free of charge to government agencies and their suppliers by the U.S. Department of Treasury’s Financial Management Service (FMS). Invoices must be submitted in arrears and include the following information:

(i) Name and address of the Contractor.

(ii) Invoice date and number.

(iii) Contract number and contract line-item number.

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered.

(v) Name, title, and phone number of persons to notify in event of defective invoice.

13. Terms and Conditions

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov

(End of clause)

52.204-13 System for Award Management Maintenance. (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC 2014)

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) http://www.acquisition.gov/

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (NOV 2021)

Clauses Incorporated by Full Text

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.]

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) ( 41 U.S.C. 3509)).

https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_232_40 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/10/3801 https://www.acquisition.gov/far/part-52#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.govinfo.gov/link/uscode/10/4655 https://www.acquisition.gov/far/part-52#FAR_52_203_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

_X_ (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (6) [Reserved].

__ (7) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328).

__ (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (DEC 2023) ( Pub. L.

115–390, title II).

_X_ (11) (i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (DEC 2023) ( Pub. L. 115–390, title II).

__ (ii) Alternate I (DEC 2023) of 52.204–30.

_X_ (12) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) ( 31 U.S.C. 6101 note).

__ (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) ( 41 U.S.C. 2313).

__ (14) [Reserved].

__ (15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) ( 15 U.S.C. 657a).

__ (16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) ( 15 U.S.C. 657a).

__ (17) [Reserved] https://www.acquisition.gov/far/part-52#FAR_52_203_15 https://www.acquisition.gov/far/part-52#FAR_52_203_17 https://www.govinfo.gov/link/uscode/41/4712 https://www.acquisition.gov/far/part-3#FAR_3_900 https://www.acquisition.gov/far/part-52#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_204_14 https://www.acquisition.gov/far/part-52#FAR_52_204_15 https://www.acquisition.gov/far/part-52#FAR_52_204_27 https://www.acquisition.gov/far/part-52#FAR_52_204_28 https://www.govinfo.gov/link/plaw/115/public/390 https://www.govinfo.gov/link/plaw/115/public/390 https://www.acquisition.gov/far/part-52#unique_1497032984 https://www.govinfo.gov/link/plaw/115/public/390 https://www.acquisition.gov/far/part-52#FAR_52_209_6 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_209_9 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section2313&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_219_3 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637a&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_219_4

_X_ (18) (i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-6.

__ (19) (i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-7.

__ (20) 52.219-8, Utilization of Small Business Concerns (FEB 2024) ( 15 U.S.C. 637(d)(2) and (3)).

__ (21) (i) 52.219-9, Small Business Subcontracting Plan (SEP 2023) ( 15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (NOV 2016) of 52.219-9.

__ (iii) Alternate II (NOV 2016) of 52.219-9.

__ (iv) Alternate III (JUN 2020) of 52.219-9.

__ (v) Alternate IV (SEP 2023) of 52.219-9.

_X_ (22) (i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) ( 15 U.S.C. 644(r)).

__ (ii) Alternate I (MAR 2020) of 52.219-13.

__ (23) 52.219-14, Limitations on Subcontracting (OCT 2022) ( 15 U.S.C. 637s).

__ (24) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) ( 15 U.S.C. 637(d)(4)(F)(i)).

__ (25) 52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran- Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (FEB 2024) ( 15 U.S.C. 657f).

_X_ (26) (i) 52.219-28, Post Award Small Business Program Rerepresentation (FEB 2024)( 15 U.S.C. 632(a)(2)).

__ (ii) Alternate I (MAR 2020) of 52.219-28.

__ (27) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (OCT 2022) ( 15 U.S.C. 637(m)).

__ (28) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (OCT 2022) ( 15 U.S.C. 637(m)).

__ (29) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) ( 15 U.S.C. 644(r)).

https://www.acquisition.gov/far/part-52#FAR_52_219_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_6 https://www.acquisition.gov/far/part-52#FAR_52_219_7 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_7 https://www.acquisition.gov/far/part-52#FAR_52_219_8 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_9 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_13 https://www.acquisition.gov/far/part-52#FAR_52_219_14 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_16 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_27 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_28 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_28 https://www.acquisition.gov/far/part-52#FAR_52_219_29 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_30 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_32 https://www.govinfo.gov/content/pkg/USCODE-2018-title15/html/USCODE-2018-title15-chap14A-sec644.htm

__ (30) 52.219-33, Nonmanufacturer Rule (SEP 2021) ( 15U.S.C. 637(a)(17)).

_X_ (31) 52.222-3, Convict Labor (JUN 2003) (E.O.11755).

_X_ (32) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (FEB 2024) .

_X_ (33) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

_X_ (34) (i) 52.222-26, Equal Opportunity (SEP 2016) (E.O.11246).

__ (ii) Alternate I (FEB 1999) of 52.222-26.

_X_ (35) (i) 52.222-35, Equal Opportunity for Veterans (JUN 2020) ( 38 U.S.C. 4212).

__ (ii) Alternate I (JUL 2014) of 52.222-35.

_X_ (36) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) ( 29 U.S.C. 793).

__ (ii) Alternate I (JUL 2014) of 52.222-36.

_X_ (37) 52.222-37, Employment Reports on Veterans (JUN 2020) ( 38 U.S.C. 4212).

__ (38) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

_X_ (39) (i) 52.222-50, Combating Trafficking in Persons (NOV 2021) ( 22 U.S.C. chapter 78 and E.O. 13627).

__ (ii) Alternate I (MAR 2015) of 52.222-50 ( 22 U.S.C. chapter 78 and E.O. 13627).

__ (40) 52.222-54, Employment Eligibility Verification (MAY 2022) (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

__ (41) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) ( 42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (MAY 2008) of 52.223-9 ( 42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (42) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (MAY 2024) ( 42 U.S.C. 7671, et seq.).

__ (43) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (MAY 2024) ( 42 U.S.C. 7671, et seq.).

https://www.acquisition.gov/far/part-52#FAR_52_219_33 https://www.govinfo.gov/content/pkg/USCODE-2018-title15/html/USCODE-2018-title15-chap14A-sec637.htm https://www.acquisition.gov/far/part-52#FAR_52_222_3 https://www.acquisition.gov/far/part-52#FAR_52_222_19 https://www.acquisition.gov/far/part-52#FAR_52_222_21 https://www.acquisition.gov/far/part-52#FAR_52_222_26 https://www.acquisition.gov/far/part-52#FAR_52_222_26 https://www.acquisition.gov/far/part-52#FAR_52_222_35…