11223296 Statement of Work.pdf

STATEMENT OF WORK

SFM 12-3

Mowing - FOREST DISTRICT 16 and 20

136 Acres

Machine Only

I. SCOPE OF WORK:

The Commonwealth of Pennsylvania, Department of Conservation and Natural Resources, Bureau of Forestry requires the services of a contractor to cut inhibiting woody vegetation on 3 blocks containing 136 acres in forest districts 16 and 20. This is a machine only contract.

Services shall include, but not be limited to, the furnishing of all materials, labor, equipment, tools, superintendence, and miscellaneous items, and performing all work necessary to complete the project to the satisfaction of, and subject to the approval of the Department.

Questions regarding the technical aspects of this bid should be directed to Brian Salvato at 814-364-5157. Questions regarding the bidding or contracting procedures should be directed to Steven E. Smith at 717-783-1896.

II. CONTRACT TASKS:

The following tasks shall be completed in performance of this contract.

Project:

161111 - 38 acres 161112 - 55 acres 201142 - 43 acres

GUIDELINES:

All beech, birch, and striped maple between 1” and 6” at stump height must be cut. All employees must be able to differentiate between species.

Woody material felled using a mechanical flail type system may not have stumps with clean, sharp cuts and edges and must be less than eighteen (18) inches, except when in the opinion of the Field Contract Coordinator, said height is impractical.

Woody material felled with clean cuts must have stumps that are parallel to the ground surface and shall not exceed six (6) inches in height measured on the side next to the highest ground or the diameter of the stump whichever is smaller, except when in the opinion of the Field Contract Coordinator, said height is impractical.

Designated fence corridor must be kept free of slash.

Brush must be removed from existing fences and any fence damage must be repaired within 24 hours at the contractor’s expense. Deer fence integrity must be maintained by closing gates promptly after entry and exit.

Cut trees must be removed from trails, roads, tail drains, streams, and utility rights-of-way.

The Contractor shall exercise care and caution in all operations to prevent damage to all trees left untreated.

Damage to trails, roads, streams, or utility rights-of-way caused by the Contractor’s equipment must be repaired by the Contractor at their expense.

Any trash resulting from the Contractor’s operations must be removed from the area and properly disposed.

The Contractor shall not block any roads or trails in the area during performance of this contract. The Contractor shall not in any way hinder the progress of any Timber Sale Contract in these areas.

All labor, equipment, tools, etc., needed to complete contracted projects are to be provided by the contractor.

TIMBER DAMAGES -When in the opinion of the Field Contract Coordinator damage to the residual stand becomes excessive the Contractor shall pay the Department a fair base current value determined by the Field Contract Coordinator per unit of volume. If this value for damage due to Contractor’s carelessness or negligence is less than $10.00 per tree then a minimum charge of $10.00 per tree will be made whether the tree is commercial, non-commercial, merchantable or non-merchantable.

III. CONTRACTOR REFERENCES:

After the bid opening, and prior to awarding of the contract, the Department has the right to request 3 references (name, addresses and telephone numbers) for whom similar work has been performed by Contractor as proof of qualifications to perform the work involved in this contract. Bidders must supply proof that they have completed at least 100 acres of similar work, as determined by the Department, in a single calendar year.

IV. SITE INSPECTION:

A mandatory combined site inspection will be conducted prior to the bid opening. The site inspection will be held on March 13, 2012 at 9:00 a.m. Prospective bidders will meet at the Kwik Fill Gas station off of the Blossburg exit of Route 15 at 9 a.m. A tour of the 2 blocks in District 16 will take place first, followed by a tour of the District 20 block. The tour will be completed by 3 p.m. Bidders may contact the District 16 Office at 570-724-2868 for directions.

Questions about individual projects should be directed to D-16 Justin Shaffer 570-724-2868 email jushaffer@pa.gov or D-20 Joe Dotzel 570-946-4049 email jdotzel@pa.gov.

V. BONDS:

The Contractor must furnish the Department with a performance bond in the form of a surety bond or letter of credit in the amount of $5,000.00.

If the Contractor is a corporation, the bond must be signed by the corporation president or vice-president (designate which one) and the corporation secretary or treasurer (designate which one). If the Contractor is not a corporation, the owner must sign the bond. The bonding company must be licensed to conduct business in Pennsylvania.

VI. INSURANCE REQUIREMENTS:

The contractor shall purchase and maintain, at its expense, the following types of insurance(s), issued by companies acceptable to the Commonwealth.

A. Workman’s Compensation Insurance – for all of the Contractor’s employees and those of any subcontractor, engaged in work at the site of the project as required by law.

B. Public Liability and Property Damage Insurance – to protect the Commonwealth, the Contractor, and any and all subcontractors from claims for damages for personal injury (including bodily injury), sickness or disease, accidental death and damage to property including the loss of use resulting from any property damage, which may arise from the activities performed under the Contract, or the failure to perform under the Contract, whether such performance or non-performance be by the Contractor, by any subcontractor, or by anyone directly or indirectly employed by either.

The minimum amounts of coverage shall be $250,000 per person and $1,000,000 per occurrence for bodily injury, including death, and $250,000 per person and $1,000,000 per occurrence for property damage. Such policies shall be occurrence rather than claims-made policies and shall not contain any endorsements or any other form designated to limit and restrict any action by the Commonwealth, as an additional insured, against the insurance coverage in regard to work performed for the Commonwealth.

C. Automobile Bodily Injury Insurance - to protect the Commonwealth and the contractor from claims arising out of the performance of the contract, including bodily injury and property damage insurance. The amount of bodily injury insurance shall not be less than $250,000 for injury to or death of persons per occurrence. The amount of Property Damage Insurance shall not be less than $1,000,000 per occurrence.

Automobile bodily injury and property damage insurance coverage shall include non-owned and leased vehicles. Evidence of such coverage shall be required even though the Contractor claims to own no vehicles to be employed on the project.

Prior to commencement of the work under the Contract and at each insurance renewal date during the term of the Contract, the Contractor shall provide the Commonwealth with current certificates of insurance. These certificates or policies shall name “The Commonwealth of PA-

DCNR“ as an additional insured and shall contain a provision than the coverage’s afforded under the policies will not be cancelled or changed until at least thirty (30) days written notice has been given to the Commonwealth. These certificates shall include the location and a brief description of the work to be performed under the contract.

The Commonwealth shall be under no obligation to obtain such certificates from the Contractor(s). Failure by the Commonwealth to obtain the certificates shall not be deemed a waiver of the Contractor’s obligation to obtain and furnish certificates. The Commonwealth shall have the right to inspect the original insurance policies.

VII. CONTRACT TERM:

The Contract shall commence upon execution and receipt of Purchase Order and Notice to Proceed, and terminates June 30, 2013. This contract must be started within 1 month from the date the purchase order is issued. If the contract is not started within 1 month after the purchase order is issued, the vendor will forfeit the contract and performance deposit. If site conditions, as determined by the Department, are unfavorable to proceed, the start may be delayed. Work must then commence within ten days of the onset of favorable conditions, as determined by the Department. In addition, half of the acres on the contract must be completed within 6 months of receipt of the Purchase Order or the contract may be terminated and the performance deposit secured by the Department. The start date may also be postponed if the contractor is actively working on another bureau of forestry mowing contract.

VIII. BID AWARD:

The bidder shall complete the electronic Invitation for Bid to be found at www.pasupplierportal.state.pa.us, for award of the bid.

The bid will be awarded based on the lowest total sum.

In the event of a discrepancy between the unit price and extension of figures, the unit price will prevail.

The unit price shall include all labor, materials, equipment, tools, insurance and all items necessary for completion of the project.

The contract quantities herein are estimated only and may increase or decrease depending on the needs of the Department.

The Contractor shall be paid at the unit price bid for actual work performed.

Due to budgetary constraints, the Department reserves the right to award any combination of blocks as deemed appropriate if total bid amount exceeds available funds.

The Department will only accept out to two (2) decimal points when entering your pricing.

http://www.pasupplierportal.state.pa.us/

IX. PAYMENT TERMS:

Payment shall be made upon satisfactory completion of each block or authorized partial block.

A block will be deemed complete when all items listed in the Guidelines have been met for that block. Invoice must state the number of acres properly treated.

On blocks larger than 50 acres, the contractor may invoice for partial payment. The district forester must be in agreement with the contractor and the district forester must authorize the partial payment.

X. INVOICES:

Invoice format shall be in accordance with the IFB-Invitation for Bid.

All invoices MUST be sent to the following addresses:

Commonwealth of Pennsylvania – P.O. Invoice PO Box 69180 Harrisburg, PA 17106 and

Brian Salvato 137 Penn Nursery Rd.

Spring Mills, PA 16875

814-364-5157 bsalvato@pa.gov

All invoices MUST have the Purchase Order Number, as well as your SAP Vendor Number, on the invoice. Failure to provide this could result in a delay of your payment.

XI. RECEIPT AND OPENING OF BIDS:

Bids will be submitted via the PA Supplier Portal, to be found at www.pasupplierportal.state.pa.us . Faxed bids and mailed bids will not be accepted.

No responsibility will be attached to any employee of the Department for the premature opening of, or the failure to open, a bid for any reason whatsoever.

XII. BID RESULTS:

Bidder can obtain bid results by accessing www.emarketplace.state.pa.us/bidtabs.aspx. The bids will be posted the morning following the bid opening. The results are the apparent bidders and all bids are under review until final award of the purchase order.

Attachments:

http://www.pasupplierportal.state.pa.us/ http://www.emarketplace.state.pa.us/bidtabs.aspx