A03_DraftSOW-1112898-PNFLandlineSurvey3.pdf

PRESCOTT NATIONAL FOREST

PNF FY24 Landline Survey #3

Scope of Work (SOW) 12/6/2023

Background The Prescott National Forests (NF) has a need for Professional Land Surveying services as described below.

GENERAL REQUIREMENTS

1.0 Description of Services: The contractor shall provide all management, supervision, labor, personnel, transportation, materials, equipment, and supplies, except as otherwise specified, necessary to provide Professional Land Surveying services within the Chino Valley and Bradshaw Ranger District located in Prescott National Forest. All work shall be performed in accordance with this statement of work and all federal, state and local laws and regulations.

The work shall be executed and conform to the specifications as outlined under the United States Department of Agriculture – Forest Service, Southwestern Region 3, Arizona & New Mexico National Forests Architectural & Engineering (A&E) Professional Land Surveying Services contract.

The project entails retracement/subdivision survey of a portion of the Public Land Survey System, land records research, control surveys, corner monumentation, re-monumentation, & maintenance, establishment of new corner accessories & maintenance, locating, marking, & posting National Forest System (NFS) land boundaries, and preparation & filing of record of survey plat/State corner record, and survey report where applicable.

Retracement Survey of the following:

1.1 T14NR4W, G&SRM, Chino Valley Ranger District.

1.1.1 Part of the W1/2 Section 12; NFS Boundary as depicted on attached map.

1.1.2 Part of the SE1/4 and W1/2 Section 13; NFS Boundary as depicted on attached map.

1.2 T14NR3W, G&SRM, Chino Valley Ranger District.

1.2.1 Part of the SW1/4 Section 27; NFS Boundary as depicted on attached map.

1.2.2 Part of the SE1/4 Section 28; NFS Boundary as depicted on attached map.

1.2.3 Part of the W1/2 Section 31; NFS Boundary as depicted on attached map.

1.2.4 Part of the NE1/4 Section 33; NFS Boundary as depicted on attached map.

1.3 T6NR4W, G&SRM, Chino Valley Ranger District.

1.3.1 Part of the W1/2 Section 22; NFS Boundary as depicted on attached map.

1.4 T12.5NR3W, G&SRM, Chino Valley Ranger District.

1.4.1 Part of Sections 28, 29, 30 and 33; NFS Boundary as depicted on attached map.

1.5 T12NR3W, G&SRM, Chino Valley Ranger District.

1.5.1 Part of Sections 4 and 9; NFS Boundary as depicted on attached map.

1.6 T13NR3W, G&SRM, Chino Valley Ranger District.

1.6.1 Part of Sections 27, 28, and 33; NFS Boundary as depicted on attached map,

1.7 Estimated length of boundary to be retraced: 13.56 miles

2.0 Location And Description

The project is located within the Mountainair Ranger District of the Cibola National Forest.

2.1 Accessibility: The Project area(s) are accessible by State/County roads and highways and

National Forest System Roads. Use of private roads and driveway shall only be used with the permission of the private landowner(s).

3.0 Performance Period

The performance period for this work is Notice to Proceed (NTP) + 219 days, start and end dates dependent on date of award and NTP.

4.0 Prework Conference:

Upon request a prework conference can be made available prior to commencement of work, the Contracting Officer (CO) or the Contracting Officer’s Representative (COR) for a meeting with the contractor to discuss the contract terms, work requirements and schedule. At the conference, the Contractor shall designate, in writing, the name and phone number of the Contractor’s on-site representative and their contract responsibilities and authority.

5.0 Contractor’s Representative

Provide an onsite contracto’s representative who will oversee the performance of the work specified in this contract. Designate in writing to the CO, the name of the contractor’ representative and an alternate(s) who shall have the authority to act for the Contractor on all contract matters relating to daily operation of this contract. Notify the CO/COR at least 10 work days in advance of any subsequent change of personnel in this position. Replacement personnel shall have the same level or better experience as the person being replaced.

6.0 Government-Furnished Items

The Forest Service will deliver to the Contractor the following listed materials, supplies, property or services; hereinafter referred to as Government-Furnished Items, at the pre-work conference or at a mutually agreeable time thereafter, but in any case prior to field work. The Contractor shall be liable for all loss or damage of such Government-Furnished Items until it has been returned. Completion and final acceptance of work required under this contract will be contingent on the return of all Government- furnished items in serviceable condition. The Contractor will be charged by a reduction in contract payments the replacement cost of Government-furnished items lost or damaged to the extent of becoming unserviceable.

Government Furnished Items Quantity When, Where, How to be Furnished

Monument: Dug-in 3-¼” dia. alum. cap on 2-¼” dia. x 30” length alum. pipe.

Upon Request

Monument: Drive-in 3-¼” dia. alum. cap on a ¾” dia. x 30” length alum. rod.

Upon Request

Monument: 3- ¼” dia. alum. cap on a 3” stem. Upon Request

Sign: Property Boundary, 54-2 Upon Request

Sign: Land Survey Monument, 54-9 Upon Request Sign: Bearing Tree, 54-3 Upon Request

Specifications - Page 1

United States Department of Agriculture -

Forest Service Southwestern Region 3

ARIZONA & NEW MEXICO NATIONAL FORESTS

PROFESSIONAL LAND SURVEYING SERVICES

TASK ORDER SPECIFICATIONS SUPPLEMENT

TASK ORDER SPECIFICATIONS

Specifications - Page 2

CONTENTS

GENERAL SPECIFICATIONS Page

C-0 DEFININTIONS 2

TECHNICAL SURVEY SPECIFICATIONS

C-1 GENERAL 3

C-2 SURVEYS 3

.100 RESEARCH 3

.200 CORNER SEARCH, EVALUATION, AND DOCUMENTATION 4

.300 FIELD SURVEY, DATA COLLECTION, AND COMPUTATIONS 4

.400 CORNER MONUMENTATION AND ACCESSORIES 5

.500 NFS LAND BOUNDARY LOCATION, MARKING, AND POSTING 5

.600 INSPECTION 7

.700 PLATS AND REPORTS 8

.800 RIGHT-OF-WAY SURVEYS 9

GENERAL SPECIFICATIONS

C-0 DEFINITIONS

Boundary Line: The property boundary line between two established corners, or between meander points on an irregular boundary (such as creeks, ridges, and roads) between property corners.

Contested Line: Any boundary line found to be held in dispute by location or title with the adjacent land owner as result of conflicting title, physical or bona fide parol evidence.

Control Survey: Survey line run to controlling corners, collateral corners or collateral call objects for the purpose of locating, proving or establishing boundaries of , or within, the subject tract. Generally, control surveys are to locate the relative positions of corners which define the subject tract, but may include corners that are not connected by boundary line.

D.B.H.: Refers to the Diameter at Breast Height of a tree.

GNSS: Global Navigation Satellite System.

GPS: Global Positioning System.

Monument Accessory: An object, durable in nature, that can be readily and uniquely identified and used to reference a monument location. For the purpose of this contract, monument accessories may include, but are not limited to, bearing trees, bearing objects, reference monuments and objects fixed in position.

NGS: United States National Oceanic and Atmospheric Administration, National Geodetic Survey.

Specifications - Page 3

NSRS: National Spatial Reference System

OPUS: Online Positioning User Service (https://geodesy.noaa.gov/OPUS/)

Positional Tolerance: The maximum acceptable error in the positioning of a survey point, located or established, that is allowed. Unless otherwise expressed, it refers to the diameter of a circle centered on the absolute location of the reported position.

Records Research: Refers to the collection of, but not limited to, deeds, records of survey, survey monument records, boundary surveys, available through public or private means.

Record of Survey: A map or plat that depicts and describes by graphical means, the boundary retracement activity executed per this contract.

Survey Control: Monuments that control the location of the National Forest Boundary per this contract.

Survey Notes: Descriptions of, but not limited to, citations, sketches of conditions, and survey evidence.

USDA, FS: United States Department of Agriculture, Forest Service.

TECHNICAL SURVEY SPECIFICATIONS

C-1 GENERAL

All work performed under this Task Order shall be under the direct supervision of a Registered Land Surveyor (RLS) in the State of Arizona or Professional Surveyor (PS) in the State of New Mexico, as determined by location of work assignment. The Contractor shall furnish all labor, supervision, transportation, equipment, supplies, materials (except Government furnished materials), and incidentals necessary to complete the work as specified. Contractor is further responsible for any printing and recording fees.

C-2 SURVEYS

All surveys under this Task Order shall comply with the respective applicable state statutes, regulations, survey standards, and the principles, practices, and procedures set forth in the applicable Bureau of Land Management (BLM) Manual of Surveying Instructions, as well as the following specifications.

.100 RESEARCH

.110 Records Research. It is the Contractor’s responsibility to research the public records to obtain title and survey information for the property being surveyed and adjoining properties. It may be necessary to perform chain of title work for both the subject property, and the adjoining properties.

.120 Landowner Notification. All adjoining landowners shall be notified in writing of intent to survey before beginning field work. Notification letters shall be furnished to the COR upon request.

A sample letter is available upon request by the Contractor. It is the responsibility of the Contractor to obtain permission to cross or enter private lands. The USDA, FS may, at its discretion, notify adjoining landowners in writing of intent to contract survey work, and will notify the Contractor in advance.

https://geodesy.noaa.gov/OPUS/

Specifications - Page 4

.130 Conflicts, Boundary and Title Disputes. The COR will inform the Contractor of any known conflicts with earlier surveys or title, and any encroachments along the boundary lines to be surveyed. Any conflicts discovered by the Contractor during the course of the survey shall be reported to the COR as soon as possible. Such discovered conflicts will be shown on the survey plat or surveyor’s report. The Contractor shall report evidentiary facts in regard to possession and or title and provide professional opinion that is relative to the conflict.

.200 CORNER SEARCH, EVALUATION, AND DOCUMENTATION

.210 Corner Search. The Contractor shall make a diligent seach for, with the intent of recovering and locating, all physical corner evidence required to complete this contract.

.220 Corner Evaluation. The Contractor shall evaluate all the physical evidence and pertinent survey information for all previously set monuments and their accessories prior to use and acceptance. Any monuments or accessories accepted or rejected shall be disclosed on the survey plat, with explanation of the reason(s) for rejecting any monuments. Any monuments or accessories utilized, or relevant to the survey shall be shown on the plat, along with a description, and a brief Corner Rejection Statement for each.

The contracted surveyor will, when feasible and appropriate, employ parol or testimonial evidence, especially in the absence of other physical or record evidence of a corner position, and document accordingly.

.230 Corner Documentation. Corner search activities and evidentiary findings for all monuments and accessories shall be documented in a field book or electronic data collection device.

.300 FIELD SURVEY, DATA COLLECTION, AND COMPUTATIONS

.310 Survey Methods and Procedures. The survey methods and procedures used shall comply with the respective state statutes, regulations, survey standards, and the applicable GLO/BLM Manuals of Surveying Instructions.

a. Survey notes. The surveyor shall keep an accurate and complete record of the survey in a standard bound field book or electronic data collector, in an orderly and legible fashion. All information pertinent to the work shall be recorded, including personal contacts with landowners and other interested parties. The field book shall remain the property of the Contractor. Legible photocopies shall then be provided to the COR upon request.

b. Electronic Data Collector. The Contractor may use an electronic data collector system in lieu of a standard hard-bound field book for survey data collection. A separate report shall be furnished to the Government which includes:

1. An ASCII digital copy of the original RAW field data produced by the data collector.

2. Description of the format used, items by line and column, and definition of all descriptor codes.

.320 Positional Tolerance. The relative position of each corner established or tied must be determined as part of a closed traverse or point positioning procedure which meets the current standards prescribed by the respective state survey standards.

.330 Basis of Bearings. All bearings shall be based on geodetic (true) north or established by direct astronomic observation, by use of geodetic control stations that meet or exceed state survey

Specifications - Page 5 standard requirements, or by GPS/GNSS observations that have been post processed using NGS/OPUS, or other suitable software. At no time will an assumed basis of bearings be deemed as acceptable under the guidelines of this contract.

.340 Clearing of Survey Lines. No clearing shall be performed on adjoining non-NFS lands. For survey operations conducted on NFS land, clearing of vegetation shall be confined to the minimum necessary for execution of survey. No trees larger than 4 inches D.B.H. shall be cleared without the permission of the COR. Under no circumstance shall fruit, shade or ornamental trees, shrubs or hedges, be blazed, marked, or cut during the course of the survey work.

.350 Computations. A listing of coordinate values of all survey points shall be provided to the COR on digital media in ASCII format [point #, northing, easting, and descriptor upon request].

.400 CORNER MONUMENTATION AND ACCESSORIES

.410 Monumentation. All corners, including reference and witness corners, requiring monumentation shall be established in accordance with the 2009 BLM Manual of Surveying Instructions, Section 4-1 through 4-78, using the provided USDA, FS monument or cap. The surveyor’s state registration number shall be stamped on the monument cap in addition to the specific corner information. Pertinent monument information such as type, material, length, diameter, cap marking, and depth in ground, shall be documented and reported in the field notes and on the survey plat.

.420 Existing Monumentation. At the discretion of the COR, any existing monuments that have been positively identified, and are in a deteriorated state, subject to imminent disturbance, or otherwise of unsuitable character to perpetuate the position, may be remonumented. In rare cases, an existing monument’s value in place, supercedes that of its replacement to the Government.

Circumstances may also warrant the assent of adjoining landowners before disturbing such a monument. It may be determined that Reference Monuments be set in lieu of disturbing an existing corner.

.430 Corner Accessories. Two new corner accessories shall be established on NFS land and in accordance with the 2009 Manual of Surveying Instructions, Sections 4-79 through 4-113.

Established bearing trees shall be scribed “X BT” six inches above root crown facing the corner monument and posted with a #54-3 “BEARING TREE” sign facing the corner AND with either a #54-3, #54-9 “LAND SURVEY MONUMENT”, or other signage as determined by the COR on opposite side of bearing tree. Attach signs to tree at D.B.H. and nail sign at top & bottom centers providing for tree growth. Absolutely NO nails or spikes of any type shall be set at base of tree for distance measurement to corner.

Memorials may not be required at every corner. “Two new corner accessories” may not be required at 1/64th, 1/256th, 1/1024th, or any lesser section subdivision corners. Posts and signage may not be required at any corner accessory where such post would impede or endanger human, or domestic animal travel or traffic, or would impair the public viewshed. Existing natural or artificial features, such as firmly set fence posts or power poles, building corners, chiseled crosses in concrete structures or rock in place, etc. may serve as corner accessories, as available.

.440 Existing Corner Accessories. All existing corner accessories shall be maintained to ensure the accessory is properly signed, legible, securely attached, and flagged.

.500 NFS LAND BOUNDARY LOCATION, MARKING, AND POSTING

Specifications - Page 6

.510 Boundary Location. NFS land boundaries shall be posted within 1.0 foot of the true line between the two corners that define the boundary line.

.520 Boundary Marking. The NFS land boundaries shall be marked with provided signposts in accordance with the “Property Line Marking and Posting Guide” (Figure 3).

a. At each corner monument established: Set a signpost firmly in the ground facing the private land or other ownership.

b. Set signposts at intervals of 200-275 feet along the line, as determined by the COR, or as would be intervisible if the trees, brush, or other obstructions were removed, unless intervals are specified otherwise by the Task Order.

c. Set signposts at all streams, trails, road crossings, and ridge tops. Signposts shall not be placed directly within the actual stream or travel way, but approximately five (5) – ten (10) feet from the top of the bank, edge of right of way or trail (outside of travel way for safety concerns).

R id ge

T ra il

In te rv is ib le

R id ge

Pr op er ty

C or ne r

Pr op er ty

C or ne r

H or iz on ta l N um be re d o r H ig he r

St an da rd

R oa d

St re am

C re ek or R iv er

Intervisibility Range:

220 ft. - 280 ft., Unless otherwise noted.

Sign #54-2, "PROPERTY BOUNDARY" Sign #54-9, "LAND SURVEY

MONUMENT"

Use either Sign #54-2 or

#54-2A, PROPERTY

BOUNDARY" between property corners along NFS land boundary.

Figure 3. Property Line Marking and Posting Guide

.530 Boundary Posting.

a. At an established corner monument, securely attach a #54-2 “PROPERTY BOUNDARY” sign (above) and #54-9 “LAND SURVEY MONUMENT sign (below) to firmly set signpost, facing the private land or other ownership, and attach flagging. See Figure 4 “Sign Placement Guide”.

Specifications - Page 7

NON-FEDERAL LAND

NATI

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NATIONAL FOREST

NATIONAL FOREST

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NON-F

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NON-FEDERAL LAND

B ou nd ar y

Boundary

Boundary

Boundary

Property Corner

Sign Post & Sign at Corner

Sign Post & Sign Online

Figure 4. Sign Placement Guide

b. Along the NFS land boundary being located and posted, securely attach a #54-2 “PROPERTY BOUNDARY” sign, facing the private land or other ownership, and attach flagging.

.540 Existing Marked Boundary.

a. Signposts found along NFS land boundaries shall be verified to conform to section .510. All reusable signposts determined to be within the location limits of 1.0 foot of the true line between two corners that define the boundary line shall be reset plumb and firm in the ground facing the private land or other ownership. All existing signage shall be dealt with on a case-by-case basis in coordination with the COR.

b. Follow and set new signpost as prescribed under .530 b.

.550 Existing Posted Boundary.

a. Replace sign on found maintained signpost if found sign is illegible, loose, damaged, or detached. Follow posting procedures per .540 a. and b.

.560 Erroneous Marked and Posted Lines. The Contractor will notify the COR upon the discovery of signposts whose locations appear to be erroneous and/or tampered with, along NFS boundaries.

.600 INSPECTION

The COR may make periodic inspections of each project as work progresses. The Contractor shall, without charge, make available for inspection, original or copies of such items as field notes, working plats and drawings, material obtained through research, computation sheets, computer printouts, correspondence to and from adjoining landowners, and any other item deemed necessary to ensure contract compliance, and to verify accomplishments. The Contractor shall request an inspection upon completion of the field work as outlined in the contract. The Contractor shall request an inspection upon completion of any corrective field work required by the COR.

Specifications - Page 8

.700 PLATS AND REPORTS

.710 Plats. Unless the Task Order directs otherwise, the Contractor shall prepare a recordable survey plat in compliance with the current respective State statutes, regulations, and survey standards. The survey plat shall be filed with the respective County Recorder’s or Clerk’s Office.

The survey plat shall: Show the relationship of recovered and established corner positions used in the survey, location, marking and posting of NFS land boundaries; describe all monuments recovered, established, and rejected, along with their accessories; provide a short narrative explaining the reason any monument was rejected or accepted; and include the record and measured ties to existing accessories.

All survey plats shall show a tie from either an existing control point that is a part of the National Spatial Reference System (NSRS) or a tie from a created control point based upon the NSRS to a controlling monument of the survey. Control point information/metadata must be clearly annotated on the face of the plat. Control point data must also reference North American Datum 1983 (2018 adjustment) or later.

Prior to filing or recording, the Contractor shall submit one paper and or electronic pdf copy (as determined by the COR) of the survey plat(s) or corner record form(s) to the COR for review. Upon any corrections and final acceptance, the Contractor will file or record the survey plat. Electronic pdf copies of recorded survey plat(s) shall be provided to the COR and hard copies maybe requested by the COR.

In addition, a Computer Aided Drafting file in DWG or DXF format shall be provided to the COR.

.720 Forest Supervisor’s Certificate. In addition to the survey plat requirements under section

.710, each survey plat shall contain the following Forest Supervisor’s signature block (with correct supervisor & forest name). The COR will obtain the supervisor signature and return the survey plat to the Contractor for filing within approximately 10 business days.

“I hereby certify this survey was made at my request for National Forest Management purposes.”

NAME Date Forest Supervisor Name of Forest

.730 Encroachment Diagram. A separate detailed Encroachment Diagram may be required of encroachment area(s) to show in greater detail the difference between lines of occupation and lines of title. All features that indicate occupation, where such occupation conflicts with title, shall be shown with a stationing scheme or leaders showing boundary posts set and the location of potential conflicts, encroachments, trespass, or unauthorized use in relation to the nearest survey corner. Only minimal encroachment information shall be shown on the survey plat.

In addition, the contractor shall provide photo documentation of the encroachments with geotagged pictures that display the date, time, and location. Create a brief report in reference to the plat of survey and attach the photos and provide copies to the COR.

.740 Surveyor's Report. The contract surveyor shall prepare a Surveyor's Report for all work performed under this Contract, unless the same information is exhibited on the survey plat. The

Specifications - Page 9 report shall contain any information the Contractor considers pertinent to the project. At a minimum, the report shall contain the following:

1. History of surveys and a synopsis of the work performed.

2. Results of search for all corners.

3. Methods used for re-establishing missing corners.

4. Written description of any conflict between lines of occupation and title lines.

5. Statements relevant to the project made by adjoining landowners or other interested parties.

6. The surveyor shall sign and date report.

.750 Corner Recordation Form. For Arizona contracts, the Contractor shall complete that form prescribed by ARS 33-106, a Corner Record Form, for each corner as required by applicable state laws and regulations, unless the method of documentation meets the requirements of section .710 herein. For New Mexico contracts the Contractor may prepare a plat as prescribed by the “Minimum Standards” section 12.8.2.17.E. After approval by the COR, the Contractor shall file the original document in the office of the recorder in the appropriate jurisdiction. A copy of the original form with filing information shall be furnished to the Government.

.800 RIGHT-OF-WAY SURVEYS

In addition to the requirements for surveys as outlined under C-4, the following specifications shall be followed.

.810 Specifications. A Right-of-Way shall be surveyed along existing or proposed centerlines, show relevant curve data (a minimum of three elements), and shall not be monumented unless directed by the COR. If monumented, shall be at the right-of-way corridor PCs, PTs, and point of ingress/egress intersection with NFS land boundaries. All points of ingress/egress intersection with NFS land boundaries shall be tied to the nearest controlling monument on each side of center line of subject property. Any USDA – FS provided right-of-way monument set shall be properly stamped with the appropriate information and marked with a signpost provided and posted with a provided #54-9 “LAND SURVEY MONUMENT” sign, at a reasonably safe distance from the travelled way, facing the right-of-way corridor.