Combined Synopsis Solicitation - Req 1111004 Amendment 0001.pdf

Amendment 0001 September 14, 2012

2012General Information Document Type: Combined Solicitation/Synopsis

Solicitation Number: 1111004

Posted Date: September 13, 2012

Amendment: 0001

Original Response Date: October 12, 2012

Current Response Date: October 12, 2012

Classification Code: http://www.fedbizopps.gov

Set Aside: Small Business

NAICS Code: 321999

Contracting Office Address

FDA/OO/OFBA/OAGS/DAP

National Center for Toxicological Research (NCTR) 3900 NCTR Road Jefferson, AR 72079

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested, and a written solicitation document will not be issued. The Government intends to issue a Purchase Order in accordance with FAR Part 13.106 for the attached requirement under Simplified Acquisition Procedures. This solicitation number is 1111004. This solicitation is issued as a Request for Quote

(RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 05-60 dated August 27, 2012.

The associated North American Industrial Classification System (NAICS) code for this procurement is 321999 – All Other Miscellaneous Wood Product Manufacturing; Small Business Size Standards is 500 employees. This combined synopsis/solicitation is set-aside for Small Business.

The U.S. Food and Drug Administration (FDA), National Center for Toxicological Research (NCTR) requires Irradiated, Heat-Treated Hardwood Chip Laboratory Animal Bedding meeting the requirements set forth in Attachment 1, NCTR Specifications for Irradiated, Heat-Treated Hardwood Chip Laboratory Animal Bedding and Attachment 2, National Institutes of Health Standard Laboratory Animal Bedding Processing, Packaging and Facility Sanitation, NIH-STD No. 4 G dated January 10, 2006. It is estimated that 3,000 bags of irradiated, heat-treated hardwood chip bedding will be required each year for NCTR’s biomedical research program using rodents. It is anticipated that the 3,000 bags will be delivered in quarterly shipments of 750 bags each but more or less frequency and number of bags/shipment may be needed on occasion depending on the variance in the rodent population which is unpredictable.

The NCTR Veterinary Services Staff will specify the number of bags to be delivered at the time of the order.

Period of Performance (POP):

Base Year: November 1, 2012 through October 31, 2013 Option Year 1: November 1, 2013 through October 31, 2014 Option Year 2: November 1, 2014 through October 31, 2015

Schedule of Items:

FOB Destination: U.S. Food and Drug Administration, NCTR, 3900 NCTR Road, Jefferson, AR 72079.

Contract Type: Requirements Contract

Base Year:

Estimated Annual Quantity: 3,000 Bags *Unit Price per Bag: $_______________ Extended Price: $__________________ Weight Per Bag: _______________LBS Catalog/Item/Part Number: __________

**Option Year 1:

Estimated Annual Quantity: 3,000 Bags *Unit Price per Bag: $_______________ Extended Price: $__________________ Weight Per Bag: _______________LBS Catalog/Item/Part Number: __________

**Option Year 2:

Estimated Annual Quantity: 3,000 Bags *Unit Price per Bag: $_______________ Extended Price: $__________________ Weight Per Bag: _______________LBS Catalog/Item/Part Number: __________

Total Price, Base Year and Options: $_________________

*Pricing shall be FOB Destination, inclusive of all shipping, handling, and freight charges.

**Proposed price increases beyond the Base Year must be explained and supported in the offer.

Place of Performance

Address: NCTR 3900 NCTR Road Jefferson, AR

Postal Code: 72079

Country: UNITED STATES

Provisions and Clauses:

The full text of FAR and HHSAR provisions and clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html or http://www.hhs.gov/policies/hhsar/.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1 Instructions to Offerors–Commercial Items (FEB 2012)

The following FAR 52.212-1addenda apply:

The offeror agrees to hold the prices firm until November 1, 2012. Award is subject to the availability of Fiscal Year 2013 funds.

In accordance with the Debt Collection Improvement Act of 1996, in order to be considered for an award of a Federal contract, the contractor must be registered in the System for Award Management (SAM), a free web site that encompasses the capabilities of the – Central Contractor Registry (CCR); Federal Agency Registration (Fedreg); Online Representations and Certifications Application (ORCA); Excluded Parties List System (EPLS); and the Catalog of Federal Domestic Assistance.

The Contractor is responsible for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate http://acquisition.gov/comp/far/index.html and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document. To access the SAM website go to: https://www.sam.gov/portal/public/SAM/

Award will be made to the lowest priced (total price for the base year and all option years), technically acceptable offeror. Technical acceptability shall be based on submission by offerors of an independent testing laboratory detailed report and certification that the offered products meets the requirements set forth in Attachment 1, NCTR Specifications for Irradiated, Heat-Treated Hardwood Chip Laboratory Animal Bedding and its enclosed National Institutes of Health Standard Laboratory Animal Bedding Processing, Packaging and Facility Sanitation, NIH-STD No. 4 G dated January 10, 2006.

The offer must reference solicitation number 1111004. Offers, referencing Solicitation No. 1111004 are due in person, by postal mail or email to the point of contact listed below on or before October 12, 2012 by 1:00 PM, (Local Time Jefferson, Arkansas) at the Food and Drug Administration, OO/OFBA/OAGS/DAP, Attn: Yolanda Peer, 3900 NCTR Road, HFT-320, Building 50 – Room 420, Jefferson, AR 72079-9502 or yolanda.peer@fda.hhs.gov.

FAR 52.212-3 Offerors Representations and Certifications–Commercial Items

(APR 2012).

An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically via https://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision.

The following clauses apply to this acquisition:

FAR 52.212-4 Contract Terms and Conditions–Commercial Items (FEB 2012)

The following FAR 52.212-4 addenda apply:

FAR 52.216-18 Ordering (OCT 1995)

(a) “…may be issued from date of award through 15 calendar days prior to the expiration of the contract to include options periods if exercised.

FAR 52.216-19 Order Limitations (Oct 1995)

(a) “…$500.00…” (b)(1) “…3,000 bags;”

https://www.sam.gov/portal/public/SAM/ https://www.acquisition.gov/

(b)(2) “…3,000 bags; or” (b)(3) “…90 calendars…”

(d) “…three (3) calendars…”

FAR 52.216-21 Requirements (OCT 1995)

(f) “…after the expiration date of the contract to include option periods if exercised.”

FAR 52.217-9 Option to Extend the Teerm of the Contract (MAR 2000)

(a) “…one (1) calendar day of contract expiration; …..30 calendar…”

(c) “…three (3) years.”

Annual quantities are estimates only. Payment shall be made only for those bags ordered, received, inspected and accepted.

Orders may be issued for firm quantities with firm delivery dates or may be issued for an estimated quantity over a specified period of time (i.e., blanket delivery orders) in which the NCTR Veterinary Services staff will coordinate required delivery with the contractor. In either case, the contractor shall be prepared to deliver within 14 calendar days.

The Contractor shall submit one (1) original copy of each invoice to FDA/OC/OA/OFO/OFS, Attn: Division of Payment Services, 3900 NCTR Road, HFT-324, Building 50, 6th floor Suite 616, Jefferson, AR 72079, Fax 870-543-7224. Alternatively, an electronic invoice can be emailed to nctrinvoices@fda.hhs.gov.

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (AUG 2012)

The following FAR 52.212-5(b) clauses apply: 52.204-10, 52.209-6, 52.219-6, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.223-18, 52.225-1, 52.225-13, 52.232-33

HHSAR 352.202-1 Definitions (JAN 2006) HHSAR 352.203-70 Anti-Lobbying (JAN 2006) HHSAR 352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations (JAN 2010) HHSAR 352.223-70 Safety and Health (JAN 2006) HHSAR 352.231-71 Pricing of Adjustments (JAN 2001) HHSAR 352.242-71 Tobacco-Free Facilities (JAN 2006) mailto:nctrinvoices@fda.hhs.gov

List of Attachments:

Attachment 0001, NCTR Specifications for Irradiated, Heat-Treated Hardwood Chip Laboratory Animal Bedding

Attachment 0002, National Institutes of Health Standard Laboratory Animal Bedding Processing, Packaging and Facility Sanitation, NIH-STD No. 4 G dated January 10, For information regarding this solicitation, please contact Yolanda Peer at yolanda.peer@fda.hhs.gov mailto:yolanda.peer@fda.hhs.gov