1110927-event.pdf

06 January 2023

Theatre Curtains and Installation Auburn University at Montgomery is seeking bids for the purchase of theatre curtains and installation services as specified in the bid documents.

06 January 2023

Open 12/8/2022 5:00 PM CST Type AUM - Request for Bid Close 1/6/2023 3:00 PM CST Number AUM-2023-0000055 Currency US Dollar

Sealed Until 1/6/2023 3:00 PM CST

Payment Terms 0% 0, Net 30

06 January 2023

Contacts Laura Gray LSG0008@auburn.edu

Phone +1 334-244-3130

06 January 2023

Commodity Codes Commodity Code Description 52131500 Curtains and draperies

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Auburn University at Montgomery

Request for Bid Inquiries and Notices

All inquiries concerning information with regard to technical specifications and the bid process shall be addressed to Laura Gray via the Q&A Board found in the event. Questions via email will not be addressed.

Instructions to Proposers

A. Proposal Response Guidelines

Proposals should be submitted to the Procurement & Business Services Sourcing Event Portal on or before the time and date set for closing.

Pursuant to the provisions of the State of Alabama Competitive Bid Law rules and regulations adopted there under, sealed bids will be received on the items noted herein by Financial Services of Auburn University at Montgomery, until the date and time stated.

All bids are to be "F.O.B. Destination - Freight Prepaid and Allowed."

Alabama law (Section 41-4-116, code of Alabama 1975) provides that every bid submitted and contract executed shall contain a certification that the vendor, contractor, and all of its affiliates that make sales for delivery into Alabama or leases for use in Alabama are registered, collecting, and remitting Alabama state and local sales, use, and/or lease tax on all taxable sales and leases into Alabama. BY SUBMITTING THIS BID, THE BIDDER IS HEREBY CERTIFYING THAT THEY ARE IN FULL COMPLIANCE WITH ACT NO. 2006-557, they are not barred from bidding or entering into a contract pursuant to 41-4-116, and acknowledges that the awarding authority may declare the contract void if the certification is false. Bidder certifies that neither it, nor any of its employees who will provide or perform services under this contract have been debarred, suspended or declared ineligible as defined in the Federal Acquisition Regulation (FAR 48 C.F.R. Ch. 1 Subpart 9.4). Bidder will immediately notify the University if the Bidder or any of its employees who will provide or perform services under this contract is placed on the Consolidated List of Debarred, Suspended, and Ineligible Bidders.

Auburn University at Montgomery reserves the right to award in whole or in part, by line item, or make multiple awards, where such action serves Auburn University at Montgomery’s best interest.

Proposers may withdraw proposals at any time prior to the time and date set for opening.

The University reserves the sole and exclusive right to reject or accept any or all proposals and to waive any informality in proposal. The best interest of the University and their subsequent facilities shall be considered as the number one determining factor in selecting or not selecting a Proposer.

No department, school, or office at the University has the authority to solicit official proposals other than Financial Services. All solicitation is performed under the direct supervision of the Controller and in complete accordance with the University policies and procedures.

The University reserves the right to conduct discussions with proposers, and to accept revisions of proposals, and to negotiate price changes. The University will make reasonable efforts to protect proprietary information but all records are subject to State of Alabama open records laws.

Proposers submitting proposals which meet the selection criteria and which are deemed to be the most advantageous to the University may be requested to give an oral presentation to a selection committee. Financial Services will schedule the presentations.

The University is committed to the development of Small Business and Small Disadvantaged business (SB & SDB) suppliers. If subcontracting is necessary, the contractor will make every effort to use SB & SDB in the performance of this contract. Reporting will be required throughout the duration of the contract indicating the extent of SB & SDB participation.

The Suppliers shall indemnify, defend, and hold harmless the University, its officers, agents, and employees from any claims, damages, and actions of any kind or nature arising from or caused by the use of any materials, goods, equipment, or services furnished by the Supplier, provided that such liability does not attribute to the sole negligence of the University.

The successful supplier will have to attest to the following: By signing this contract, the contracting parties affirm, for the duration of the agreement, that they will not violate federal immigration law or knowingly employ, hire for Description employment, or continue to employ an unauthorized alien within the state of Alabama, Furthermore, a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting therefrom.”

Read and comply with all instructions, specifications, General Terms and Conditions, and Bid Conditions

Bid Opening Information

Auburn University at Montgomery openings will be done solely through the JAGGAER Sourcing Event Portal. In order to comply with State of Alabama bid law, bid openings will now be made public via the below conference call information.

Description

Telephone: Meeting ID: 874 9219 0008

Dial: +1 312 626 6799 (US Toll) or +1 646 876 9923 (US Toll)

If you wish to listen to bid openings, please make sure your microphone is muted, as only Financial Services staff should be speaking during these openings. Please note that when opening an RFP, Financial Services staff will only read the vendor names of responses received. RFP pricing will not be read aloud as additional factors are involved in the evaluation.

Required to View Event

Prerequisites Required to Enter Bid

06 January 2023

1. Please confirm that you have read the terms and conditions.

2. Please upload a completed & notarized Vendor Disclosure Statement.

3.

If you have an office within or employ any individuals who reside or work within the State of Alabama, please upload your E-Verify Memorandum of Understanding (MOU). If there is no office within the State, nor any individuals residing or working within the State, please upload a statement confirming this information.

4. Please confirm that you have read the cancellation clause listed herein.

5. If applicable, please upload a sample contract.

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Buyer Attachments

1. AUM-2023-0000055 Theatre Curtains and Installation.pdf

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Questions Required Questions

Group 1:

Instructions:

1.1 Please indicate the company's point of contact name, email address, and phone number.

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Product Line Items Product Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Curtains and T-Tracks 1 LO - Lot

Indicate cost as a Lot of 12 Curtains with T-Tracks. Cost should include charges related to: pre-production measuring, materials and manufacturing.

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Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Installation Expense 1 LO - Lot

Installation charges to include: removal of current curtains, delivery, labor, equipment rental, and clean-up.

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