1110_24_SAPC Materials Testing RFQP_FINAL 12_.pdf

Georgia Institute of Technology Project No. 0331-2020, Student Athletic Performance Center RFQP – Special Inspection & Materials Testing

Board of Regents of the University System of Georgia

Request for Qualifications (Step I) and

Request for Proposals

(Step II)

To Provide

Special Inspection and Material Testing Services for

Project No. 0331-2020 “Student Athletic Performance Center (SAPC)”

Georgia Institute of Technology

Atlanta, Georgia

Solicitation-Contract No. 1110-24/ Project No. 0331-2020

Solicitation Issue Date: December 19, 2023 Qualifications Packages Due: January 9, 2023

Georgia Institute of Technology Project No. 0331-2020, Student Athletic Performance Center

TABLE OF CONTENTS

STEP I – REQUEST FOR QUALIFICATIONS (RFQ)

1. GENERAL PROJECT INFORMATION

2. GENERAL CONSULTANT SERVICES REQUIREMENTS

3. SCOPE OF SERVICES

4. QUALIFICATIONS REVIEW PROCESS

5. SCHEDULE OF EVENTS (STEP I)

6. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION

7. INSTRUCTIONS FOR PREPARING STATEMENTS OF QUALIFICATIONS

8. SUBMITTAL OF STATEMENTS OF QUALIFICATIONS

9. FINALIST NOTIFICATION

STEP II – REQUEST FOR PROPOSALS (RFP) from Qualified Finalists ONLY

1. CONTRACT INFORMATION

2. BUILDING PROGRAM

3. SCHEDULE OF EVENTS (STEP II)

4. SELECTION PROCESS

5. PRESENTATION / INTERVIEW INFORMATION

6. SUBMITTAL OF FEE PROPOSALS

7. ADDITIONAL TERMS AND CONDITIONS

EXHIBITS

a. Exhibit A - Certification Form

b. Exhibit B - Certificate of Insurance and Minority Status

c. Exhibit C – Not Used

d. Exhibit D – Special Inspection and Material Testing Proposal Form

e. Exhibit E - Contractor Affidavit

f. Exhibit F – Proposer’s Disclosure Statement

Georgia Institute of Technology Project No. 0331-2020, Student Athletic Performance Center

STEP I

REQUEST FOR QUALIFICATIONS

To Provide Special Inspections and Material Testing Services

For Project No. 0331-2020

“Student Athletic Performance Center” Georgia Institute of Technology, Atlanta, Georgia

The Board of Regents of the University System of Georgia (“BOR”) as (“Owner”), on behalf of the Georgia Institute of Technology (Georgia Tech), is soliciting statements of qualifications from firms interested in providing professional services for special inspections and material testing of a project known as Project No. 0331-2020, Student Athletic Performance Center (“SAPC”) at the Georgia Institute of Technology, Atlanta, Georgia. This Request for Qualifications (RFQ) seeks to identify potential providers of the above-mentioned services. Some firms that respond to this RFQ, who are determined by the Owner to be especially qualified, may be deemed eligible and may be invited to interview and offer proposals for these services. All respondents to this RFQ are subject to instructions communicated in this document and are cautioned to completely review the entire RFQ and follow instructions carefully. BOR reserves the right to reject any or all statements of qualifications or proposals, and to waive technicalities and informalities at their discretion.

1. GENERAL PROJECT INFORMATION

Project Background The complex currently consists of the Arthur B. Edge Intercollegiate Athletic Center and the Homer Rice Center for Sports Performance. The Edge Building was opened in 1981 and the Rice Building in 1996. The four-level Edge Building and three-level Rice Building serve as the current home to Georgia Tech's Intercollegiate Athletics Program. This complex is part of the 2001 Ground Lease to the Georgia Tech Athletic Association. The envisioning of the SAPC included a significant analysis of the future of Georgia Tech Athletics coupled with the aspirations of the Institute Strategic Plan and the Athletics Strategic Plan. Over time, piece-meal renovations and one-off decisions have rendered the current Edge and Rice buildings inefficient and have impacted the functionality of the spaces in adverse ways.

Necessary programmatic adjacencies (affecting both student-athletes and all students) have been eroded to the point of inefficiency. The SAPC will offer an opportunity to contemplate the changing role of GTAA functions, programmatic adjacencies and right sizing of spaces.

Project Description The Georgia Institute of Technology and the Georgia Tech Athletic Association (GTAA) proposes to re-envision their athletic headquarters complex as a Student-Athlete Performance Center (SAPC) with a focus on supporting the development of student-athletes through athletic performance, academic success, and the continued growth of the Total Person Program. This program, a commitment to progress, was envisioned by Homer Rice and has found tremendous success in Georgia Tech establishing its Building Everyday Champions culture. Most recently, the success of the Athletics Total

Georgia Institute of Technology Project No. 0331-2020, Student Athletic Performance Center

Person Program has been leveraged as an enabling methodology for supporting all Georgia Tech students as outlined in the Institute Strategic Plan, under the strategic focus of Cultivating Well-being.

The program and design of the SAPC facility is focused on using the Total Person Program to bring together key components critical to the success of student-athletes, including Academic Success, Strength and Conditioning, Nutrition, and Sports Medicine.

The project is currently in the construction documents phase of design with construction expected to commence in spring of 2024. Construction is anticipated to last through April 2026. The building showcases 4 floors totaling 100,000 GSF and a terrace deck. The design currently anticipates a steel structure with the reuse of some existing foundations. The exterior envelope is storefront openings with brick and precast skin. The roofing systems are envisioned to be seamed TPO membrane. There is an underground detention system. The exterior hardscape of the building is a mix of cast concrete, pavers, and stabilized aggregate.

Project Delivery Method The delivery method for this Project will be CMAR (CM @ Risk), and, as a minimum, will employ the services of a Design Professional, Program Manager and Construction Manager in addition to the services of a Commissioning Agent.

Project Budget The preliminary stated cost limitation (SCL) or construction cost of the Project is estimated at $82,000,000 for the Core & Shell and included interior fit out. The final SCL may be revised by the Owner due to final programmatic requirements, funding availability or other circumstances.

Project Schedule Construction documents are anticipated for completion by May 2024. Demolition is scheduled to begin March 2024, New construction utilities beginning May 2024 and foundations August 2024. Material completion is April 2026. (All of the dates above are estimates which are subject to change.)

Georgia Institute of Technology Project No. 0331-2020, Student Athletic Performance Center

2. SPECIAL INSPECTION AND MATERIAL TESTING PROFESSIONAL SERVICES REQUIREMENTS

Testing and Inspection procedures for this project are to be conducted in accordance with the technical requirements of the Contract Documents and applicable laws of the State of Georgia, which mandate compliance with the requirements of Chapter 17 of the International Building Code (IBC). The following specific elements of the project construction are anticipated by the Owner to require testing and/or inspection services of the successful firm.

The 100% DD Drawings and Specifications of the project will be provided to the short-listed firms during Step II – RFP in order to complete the proposal.

3. SCOPE OF SERVICES

Special Inspections and Material Testing of the following systems are to be included within the proposed scope:

Test and balance and commissioning will be provided by other firms.

GENERAL: The proposer is to provide all Special Inspection and Material Testing services as set forth in Contract Documents and Specification from the 100% Design Development Documents (dated 11/15/2023) through Final Construction.

The scope of services required is described in detail in the Construction Documents. General tasks will include the following:

a. Observation of Specified Work Activities

b. Special Testing and Inspections Specified

c. Reporting of Non-Conforming Items

d. Daily Reports of Tests and Inspections Performed

e. Attendance at Weekly Project Meetings as needed

f. Monthly Reporting of Costs to Date and Progress Against Contract Sum

g. Weekly Reporting Out-of-Scope Tests and Inspections Performed

The inspections include, but are not limited to:

• Aggregate Base (density and gradation)

• Asphalt Paving, Concrete Paving

• Cold Formed Metal Framing Inspections

• Concrete Structure and Site (foundations, footings, slab, structural concrete and site concrete)

• Concrete Moisture Content (before installation of finishes).

• Floor Flatness/Levelness Evaluation

• Intumescent & Fire-Resistant Coating Inspections

• Masonry

• Wood Structure

• NPDES Monitoring (Minimum of Level 1B Certification)

• Pipe (Copper, Cast Iron, or Other)

• Soils

• Deep Foundations

• Wind Resisting Components

• Seismic

• Underground Detention

Georgia Institute of Technology Project No. 0331-2020, Student Athletic Performance Center

• Steel (Inspection of field/shop welds and connections, epoxy/expansion anchor installation observation)

• Structural Steel & Miscellaneous Metals Inspections

• Through Penetration Fire Stop Systems

GENERAL: The Special Inspections Inspector will report results, findings, and recommendations directly to the Owner.

CONSTRUCTION PHASE: The Special Inspections Inspector shall review contractor submittals applicable to systems being inspected for compliance. This review shall be concurrent with A/E reviews and submitted to the design team and the Owner.

CONSTRUCTION PHASE: The Special Inspections Inspector will conduct periodic site observation visits to review the installation and sequencing of materials being installed.

Coordinate with Construction Manager for visits and inspections in accordance with the Construction Progress Schedule.

CONSTRUCTION PHASE: The Special Inspections Inspector shall maintain an Issues Log throughout the construction phase.

QUALITY CONTROL: Owner and Institution needs, goals, objectives and requirements relating to the Project including description of the Quality Control activities to be performed in connection with the Project are noted below. The proposer is required to provide a Project Specific Quality Control plan with the proposal. Identify personnel, procedures, controls, instructions, tests, records, and forms to be used to carry out Contractor's quality-assurance and quality-control responsibilities.

The proposer to provide all Special Inspection services as set forth in Contract Documents and Specification from the 100% Design Development Documents through final construction.

The quality control scope includes, but are not limited to:

General

• The special inspection inspector shall submit all qualifications and requirements to Architect as set forth within the Contract Documents to Architect, Engineer and Owner prior to mobilization on site.

• The special inspection inspector shall observe the work assigned to ascertain that, to the best of his/her knowledge, it is in conformance with the approved design drawings and specifications.

• The special inspection inspector shall be responsible for monitoring the submittals of product and material certifications from manufacturers and suppliers as specified in the Specifications and shall report to the Owner, Architect, and Engineer when those submittals are not made in a timely manner.

• The special inspection inspector shall furnish inspection reports to the Building Official, the Architect/Engineer, and the Owner. All discrepancies shall be brought to the immediate attention of the Architect/Engineer, Contractor, and Owner. A report that the corrected work has been inspected shall be sent to the Building Official, the Architect/Engineer, and the Owner.

• The special inspection inspector shall create and maintain a log of all discrepancies throughout the duration of the Project. This log shall include, but is not limited to, discrepancy date, description of discrepancy, drawing and/or detail reference, description of as-built condition, description of any remedial work performed, and status of discrepancy. This log shall be submitted to the Architect/Engineer on a periodic basis for review and comment. Upon completion of the Project, this log shall

Georgia Institute of Technology Project No. 0331-2020, Student Athletic Performance Center be submitted in its entirety as an attachment to the final signed report described below.

• The special inspection inspector shall submit a final signed report stating whether the work requiring special inspection was, to the best of the inspector’s knowledge, in conformance to the approved plans and specifications and the applicable workmanship provisions of the building code.

Structural Steel & Miscellaneous Steel Inspections

• Verify structural-steel materials and inspect steel frame joint details.

• Verify weld materials and inspect welds.

• Verify connection materials and inspect high-strength bolted connections.

• Field and shop welds will be subject to inspection and testing.

• Include testing detailed in the schedule of special inspections

Cold Formed Metal Framing

• Examine supporting substrates and abutting structural framing for compliance with requirements for installation tolerances and other conditions affecting performance.

• Perform field quality-control testing.

• Include testing detailed in the schedule of special inspections

Concrete Shell & Paving Construction Inspections

• Inspect formwork for shape, location, and dimensions of the concrete member being formed.

• Test results shall be reported in writing to Architect, concrete manufacturer, and Contractor within 48 hours of testing. Reports of compressive-strength tests shall contain Project identification name and number, date of concrete placement, name of concrete testing and inspecting agency, location of concrete batch in Work, design compressive strength at 28 days, concrete mixture proportions and materials, compressive breaking strength, and type of break for both 7, 14 and 28-day tests.

• Testing and inspecting agency shall make additional tests of concrete when test results indicate that slump, air entrainment, compressive strengths, or other requirements have not been met, as directed by Architect. Testing and inspecting agency may conduct tests to determine adequacy of concrete by cored cylinders complying with ASTM C 42/C 42M or by other methods as directed by Architect.

• Inspections of concrete reinforcing to include:

i. Steel-reinforcement placement.

ii. Steel-reinforcement mechanical splice couplers

• Before concrete placement, the Special Inspector will inspect the following for compliance with post-tensioning installation drawings and the Contract Documents:

i. Location and number of tendons.

ii. Tendon profiles and cover.

iii. Installation of backup bars, hairpins, and other non-prestressed reinforcement shown on post-tensioning installation drawings.

iv. Installation of pocket formers and anchorage devices.

v. Repair of damaged sheathing.

• Special Inspector will record tendon elongations during PT stressing.

• Special Inspector will immediately report deviations from the Contract Documents to

Engineer.

Foundations and Ground Improvement

• Special inspector to perform the following special inspections:

i. Excavation, placement, and testing.

ii. Steel reinforcement welding.

Georgia Institute of Technology Project No. 0331-2020, Student Athletic Performance Center

• Testing of samples of fresh grout obtained according to ASTM C172/C172M shall be performed according to the requirements in the specifications.

• Low-Strain Integrity Testing: Performed and reported according to ASTM D5882 on 3 percent of piles and reported for each pile.

• Prepare inspection reports for each auger cast grout pile as required in the specifications.

• Inspections of concrete reinforcing for grade beams to include:

i. Steel-reinforcement placement.

ii. Steel-reinforcement mechanical splice couplers

Intumescent and Fire-Resistant Material and Coating Inspections

• Test and inspect as required by the IBC, Subsection 1705.13, "Sprayed Fire-Resistant Materials."

• Field Inspection: Test random samples, as applied to verify thickness of intumescent fire-resistive coating system, in accordance with SSPC-PA2 steel Structures Painting Council, Paint Application Specification No. 2 - Measurement of Dry Paint thickness with magnetic gages. Inspection shall be carried out prior to application of protective topcoat.

Exterior Envelope

Masonry

• Inspection and testing of reinforced masonry shall be in accordance with ACI requirements for masonry (ACI 530, and ACI 530.1). Provide the following inspections at a minimum: Mortar Tests, Grout Tests, Preliminary Test of Concrete Masonry Design Strength, Field Tests of Concrete Masonry Design Strength.

• For each type of concrete masonry unit indicated, units shall be tested for strength, absorption, and moisture content according to ASTM C 140.

4. QUALIFICATIONS REVIEW PROCESS

Selection of the Special Inspections and Material Testing (SI-MT) firm will be a multi-step process generally following the steps outlined in the State Construction Manual.

Step I - Qualifications Review is initiated with this RFQ for the purpose of acquiring Statements of

Qualifications from prospective SI-MT firms. A selection of finalist firms will be made by a Selection Committee consisting of representatives of the BOR and Georgia Institute of Technology. The Selection Committee will receive and review Statements of Qualifications submitted in response to this RFQ and then evaluate the submittals based on the criteria for evaluation listed below:

Criteria for evaluation of Statements of Qualifications

25% Factor: Stability. Firm’s stability, including the firm’s corporate history, growth, resources, form of ownership, litigation history, financial information, and other evidence of stability.

45% Factor: Experience and Qualifications. Firm’s relevant project experience and qualifications providing special inspections and material testing services similar to those contemplated for the project at hand. This includes the firm’s accreditation types and levels, as well as related tests performed and techniques used. Organization of the proposed team for the project including individuals and their roles and responsibilities, the proposed team’s relevant project experience and qualifications, individual’s certification & accreditation types and levels will also be taken into consideration.

Georgia Institute of Technology Project No. 0331-2020, Student Athletic Performance Center

30% Factor: Suitability. Firm’s apparent suitability to provide the required services for the Project, including but not necessarily limited to the firm’s apparent fit to the project type and/or needs of the Owner. Current workloads, proximity to the project site, field and laboratory equipment inventory, equipment calibration procedures, discrepancy reporting, and any unique services offered by the firm will be considered during the evaluation.

5. SCHEDULE OF EVENTS (STEP 1)

The following Schedule of Events represents the Owner’s best estimate of the schedule that will be followed. All times indicated are prevailing times in Atlanta, Georgia. The Owner reserves the right to adjust the schedule as the Owner deems necessary.

6. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION

It is the responsibility of each respondent to examine the entire RFQ, seek clarification in writing, and review its submittal for accuracy before submitting the document. Once the submittal deadline has passed, all submissions will be final. The Owner will not request clarification from individual proposer regarding their submission but reserves the right to ask for additional information from all parties who have submitted qualifications. Questions about any aspect of the RFQ, or the project, shall be submitted in writing (email is preferable) to:

Heather Hardie Senior Project Manager Georgia Institute of Technology 151 6th Street NW Atlanta, Georgia 30332-0351 email: hh70@gatech.edu

The deadline for submission of questions relating to the RFQ is the time and date shown in the Schedule of Events (Section 5). All relevant questions and requests for clarification received by the Institution in writing, prior to the deadline will be compiled, and answers will be posted on the Georgia Procurement Registry as an addendum to the original solicitation for services at:

https://doas.ga.gov/state-purchasing/team-georgia-marketplace

Estimated Schedule of Events Projected Date

Projected Time

a. Owner issues public advertisement of RFQ 12/19/2023 ----

b. Deadline for written questions/requests for clarification (see section 6) 12/28/2023 2:00 PM

c. Owner Issues Final Addendum (if necessary) 01/04/2024 --

d. Deadline for submission of Statements of Qualifications (see sections 5, 7) 1/09/2024 2:00 PM

e. Owner completes evaluation, posts results, and issues notification to shortlisted firms Not Later

Than 1/16/2024

TBD

mailto:hh70@gatech.edu https://doas.ga.gov/state-purchasing/team-georgia-marketplace

Georgia Institute of Technology Project No. 0331-2020, Student Athletic Performance Center

7. INSTRUCTIONS FOR PREPARING STATEMENTS OF QUALIFICATIONS

Each submittal shall be identical and include a transmittal letter. Submittals must be typed on standard (8-1/2” x 11”) paper. The pages of the qualification submittals must be numbered. A table of contents, with corresponding tabs, must be included to identify each section. Responses are limited to thirty pages or less (or (15) pages double sided) using a minimum of an 11-point font.

Covers, single page cover letters, and tabs are not included in the page limit. Any exhibits, affidavits or other enclosure information called for may be included in an appendix and will not count toward the limit. Each Statement of Qualifications shall be prepared simply and economically, providing straightforward, concise delineation of respondent’s capabilities. Unbound submittals in lieu of spiral or ring-bound binders are preferred but not required.

Emphasis must be on completeness, relevance, and clarity to content. To expedite the review of submittals, it is essential that respondents follow the format and instructions outlined below. The content of all Statement of Qualifications must be categorized and numbered as outlined below and be responsive to all requested information:

STATEMENT OF QUALIFICATIONS

(DELIVERABLES “A”, “B” and “C” FOR ALL FIRMS)

Emphasis should be on completeness, relevance, and clarity to content. The content of all Statement of Qualifications must be categorized and numbered as outlined below, and responsive to all requested information.

A. Description and Resources of Firm A1 Provide basic company information: Company name, address, name of primary contact, telephone number, fax number, E-mail address, and company website (if available). If the firm has multiple offices, the qualification statement shall include information about the parent company and branch office separately. Identify office from which project will be managed and this office’s proximity to the project site. Provide form of ownership, including state of residency or incorporation, and number of years in business. Identify whether the offeror is a sole proprietorship, partnership, corporation, Limited Liability Corporation (LLC), joint venture, or other structure.

A2 Briefly describe the history and growth of your firm. Provide general information about the firm's personnel resources, including disciplines and numbers of employees and locations and staffing of offices

A3 Has the firm been involved in any litigation in the past five (5) years? Describe your experience with litigation with Owners, Architects, and/or Contractors. List any active or pending litigation and explain.

A4 Provide name of insurance carrier, types and levels of coverage, and deductible amounts per claim.

A5 List the firm’s annual revenue for each of the past 5 years. List the parent office and the local office revenues separately, if applicable.

A6 Supply financial references and main banking references.

A7 Has the firm ever been removed from a contract, had a contract terminated for default, or failed to complete a contract as assigned?

A8 Complete the Certification Form (Exhibit “A” enclosed with RFQ) and provide a notarized original with response as Section A8 of the firm’s Statement of Qualifications.

A9 Complete the Certificate of Insurance & Minority Status form (Exhibit “B”) as Section A9 of the firm’s Statement of Qualifications.

Georgia Institute of Technology Project No. 0331-2020, Student Athletic Performance Center

A10 Complete and submit the “Georgia Security and Immigration Compliance Act Affidavit (Exhibit “E”) with response as Section A10 of the firm’s Statement of Qualifications. Failure to submit this form with Statement of Qualifications will result in the firm being eliminated from consideration for this project.

A11 Complete and submit the “Disclosure Statement” (Exhibit “F”) with response as Section “A11” of the firm’s Statement of Qualifications. PLEASE INCLUDE YOUR RESPONSE TO THE 3

STATEMENTS.

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT(S)

“Contractor” in the following Affidavits shall mean “General Consultant” for the purpose of compliance with O.C.G.A. § 13-10-91, (b).

For the purpose of completing the attached Affidavits, please insert the following:

• “Name of Public Employer” shall mean “Board of Regents of the University System of

Georgia, Owner, for the use and benefit of the Georgia Institute of Technology.

• “Name of Project” shall mean “Project No. 0331-2020, Inspection & Materials Testing for the Student Athletic Performance Center (SAPC)”

B. Experience and Qualifications B1 Provide professional qualifications, certifications and description of experience for principal SI-

MT personnel. Firms that respond as joint teams will be expected to clearly demonstrate their team members’ shared experience, as a joint team, on prior projects of similar magnitude and complexity. Provide information on the firm’s experience on projects of similar type, size, function, and complexity. Describe no more than ten (10) and no less than five (5) projects, in order of most relevant to least relevant, which demonstrate the firm's capabilities to perform the anticipated services listed in this RFQ for the incumbent project. For each project, the following information should be provided:

a. Project name, location and dates during which services were performed.

b. Brief description of project and physical description (square footage, number of stories, site area).

c. Describe the services provided by your firm including related test performed and techniques used and relevance to services required for the incumbent project.

d. Owner’s stated satisfaction in service of your firm (include letters or statements of reference).

e. Owner’s current contact information.

B2 Provide professional qualifications and description of experience for principal project staff.

Firms may list qualifications and experience on more than one lead individual who is qualified and available for proposed project

a. Please designate all specific individuals and their roles on your team (including sub-consultants) by submitting an organizational chart for the project: At a minimum, the project organization chart shall show the names of key staff; descriptions of responsibilities for all proposed staff.

b. Provide for each of the above personnel, current resumes listing relevant project experience, certification and accreditation types and levels, and the percentage of the person’s time to be committed to this project.

C. Statement of Suitability

C1 Provide any information that may serve to differentiate the firm from other firms in suitability for the project such as evidence of the firm’s fit to the project and ability to meet the needs of the Owner by providing the following:

Georgia Institute of Technology Project No. 0331-2020, Student Athletic Performance Center

a. Describe current and projected workloads.

b. Indicate the firm’s proximity of office/laboratory location to incumbent project.

c. Describe the firm’s field & laboratory equipment inventory.

d. Describe your equipment calibration procedures.

e. Describe your firm’s field procedures.

g. Describe procedures for handling and reporting discrepancies

C2 Provide techniques used, and evidence of proficiency in maintaining employee and public safety in intensive daily inspection and testing.

C3 Describe any services or unique qualifications offered by the firm that may be particularly suitable for this project.

8. SUBMITTAL OF STATEMENTS OF QUALIFICATIONS

All responses must be sealed in an envelope or box, and reference “Project No. 0331-2020, Student Athletic Performance Center (SAPC)” on the envelopes or boxes and must be addressed to the address listed below. Statements of Qualifications must be physically received by the Owner and the Institution prior to the deadline indicated in the Schedule of Events (Section 5 of RFQ) at the exact addresses below:

Proposers should deliver three (3) hard copies and one (1) electronic copy of their Qualifications submittal to:

Heather Hardie LEED AP Georgia Institute of Technology Office of Design & Construction

151 6th Street, N.W.

Atlanta, Georgia 30332-0351

Third Floor

The electronic copy should be submitted as one file, in pdf format, to hh70@gatech.edu.

It is the sole responsibility of the Proposer to assure delivery by the specified deadlines; Georgia Tech cannot accept responsibility for incorrect delivery, regardless of reason. No proposals will be accepted after the time stipulated above. Submittals will not be accepted via fax.

All expenses for preparing and submitting responses are the sole cost of the party submitting the response. Neither Georgia Tech nor the Owner are obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the Owner. Labeling information provided in submittals “proprietary” or “confidential” or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award.

It is the responsibility of the Proposers to examine the entire Request, seek clarification in writing, and review their qualifications for accuracy before submitting a response. Once the deadline has passed, all submittals will be final.

A list of firms submitting responsive Statements of Qualifications will be published on the Georgia Procurement Registry website.

Proposers are further reminded to include a completed CONTRACTOR AFFIDAVIT AND CERTIFICATE OF COMPLIANCE UNDER O.C.G.A. §13-10-91 (b)(1) with the Statement of Qualifications. FAILURE TO PROVIDE THIS AFFIDAVIT WILL RESULT IN REJECTION OF

PROPOSAL.

mailto:hh70@gatech.edu http://ssl.doas.state.ga.us/PRSapp/ http://ssl.doas.state.ga.us/PRSapp/

Georgia Institute of Technology Project No. 0331-2020, Student Athletic Performance Center

9. FINALIST NOTIFICATION

Once the Selection Committee has completed the evaluation of the Statements of Qualifications, a list of the finalist firms will be posted on the Georgia Procurement Registry as an addendum to the original RFQ solicitation.

Step II - SI-MT Selection will be initiated by the Owner’s invitation to finalists to participate in an oral presentation/interview. Finalists will be those firms determined by the Selection Committee to be especially qualified to perform as the Special Inspection and Material Testing Professional for this Project in accordance with the qualifications criteria herein. The successful firm will be determined from the interviews.

Georgia Institute of Technology Project No. 0331-2020, Student Athletic Performance Center

STEP II

PRESENTATION/ INTERVIEW

(From Qualified Finalists)

Special Inspections and Material Testing Services Project No. 0331-2020, “Student Athletic Performance Center (SAPC)” Georgia Institute of Technology, Atlanta, Georgia

Note: The information in this Section, Step II (Presentation/ Interview) is provided for firms who have been issued notification as having been deemed eligible and are shortlisted for the project.

To firms who have been issued notification as having been deemed eligible, the Board of Regents of the University System of Georgia (BOR), as “Owner” on behalf of the Georgia Institute of Technology (“User”), issues this Request for Proposals (RFP), for those firms to offer proposals for design professional services for the specific project.

1. CONTRACT INFORMATION

The contract for Special Inspection and Material Testing Professional Services will be based on the General Consultant Contract found on the University System of Georgia’s Office of Real Estate and Facilities website: https://www.usg.edu/facilities/services/contracts_and_agreements

You are encouraged to review and become familiar with the terms and conditions of this contract.

BOR does not intend to modify any language contained in general terms and conditions of the contract, and any significant exceptions proposed by a firm could lead to a firm being deemed non-responsive.

2. BUILDING PROGRAM

See General Project Information in RFQ (Step I), Section 1.

3. SCHEDULE OF EVENTS (STEP II)

The following Schedule of Events represents the Owner’s best estimate of the schedule that will be followed. All times indicated are prevailing times in Atlanta, Georgia. The Owner reserves the right to adjust the schedule as the Owner deems necessary.

STEP II (RFP) Estimated Time Line

a. Owner issues notice to finalist firms to propose as instructed in RFP Not Later

Than 01/16/2023

b. Deadline for finalist submission of written questions and requests for clarification 01/30/2024 2:00 PM https://www.usg.edu/facilities/services/contracts_and_agreements

Georgia Institute of Technology Project No. 0331-2020, Student Athletic Performance Center

4. SELECTION PROCESS

As a finalist, your firm is requested to participate in a presentation/interview with the Selection Committee. Firms are asked to be prepared to make a presentation to the Selection Committee incorporating information that will provide a clearer understanding of the firm’s proposed team and approach for this project. While firms have the liberty of approaching this presentation in the manner that works best for the individual firms and firms are in no way limited to providing only information pertaining to the items listed below, the Selection Committee has expressed an interest in specific information and/or examples related to the following:

15% Factor: Proposed organization of the SI & MT Team for this project, including individuals and their roles and responsibilities (Project management roles, phasing and tasks roles). The firm’s proposed overall role in this project, your anticipated level of management responsibility and accountability for project concerns.

20% Factor: Experience of the proposed SI & MT Team on projects of similar scope (i.e., energy savings, sustainability, OPR development/review, etc). Experience with projects subject to the Energy Efficiency & Sustainable Construction Act (O.C.G.A. 50-8-18) and specific actions or recommendation contributed to ensure compliance with the act

15% Factor: Proposed SI & MT Plan for the project including your methodology for design reviews and providing input to the team during the design phase

25% Factor: Approach to special inspections and material testing; your project reporting process;

your process for efficiently addressing and reporting discrepancies as well as your follow up procedures

25% Factor: Your process for efficiently addressing and reporting discrepancies as well as your follow up procedures; Proposed timeline covering the important milestones throughout the process;

5. PRESENTATION/ INTERVIEW INFORMATION

Interview Format

Firms selected to make presentations shall be notified by the Invitation to Interview letter issued by the Selection Committee Manager. The Invitation to Interview letter shall designate a place and time for the interview session. The time allotted to each firm to present and be interviewed will be in accordance with the State Construction Manual. The Invitation letter will specify the manner in which the presentations will be conducted.

• The interview will last a total of 55 minutes (5 minutes for setup, 25 minutes for the presentation, 20 minutes reserved for questions and answers and the last 5 minutes for knock down). The

c. Owner Issues Final Addendum (if necessary) 02/06/2024 --

d. Owner interviews finalist firms and Fee Proposals are due 02/20/2024 TBA

Georgia Institute of Technology Project No. 0331-2020, Student Athletic Performance Center

Selection Committee will consist of representatives of Georgia Tech, and the Board of Regents Office of Real Estate and Facilities.

• Electronic presentations, such as PowerPoint presentations are also allowed.

• BOR will typically have a screen and projector available in the interview room, and possibly a laptop computer. Nevertheless, presenters must be prepared with their own projector, flash drive and laptop computer in case unforeseen technical difficulties are encountered.

• The presentation may involve flip charts or boards along with the oral presentation.

• All members of the Selection Committee will be present during all of the presentations and interviews.

• Firms are not allowed to address any questions, prior to the interview, to anyone other than the designated contact.

Interview Requirements

The primary intent of the formal interview process is to provide the Selection Committee with in-depth and clarifying information about the firm. Information provided should assist the Selection Committee in making an informed decision as to the proposer best suited for the work.

Firms should focus their presentations on:

• Describing their detailed plan for the project; and

• Unique characteristics or services the firm offers

• Specific roles of your team members

Firms are discouraged from reviewing general company history and past experience as submitted in Statements of Qualifications unless this information is particularly relevant to the presentation.

All key personnel should be present at the interview to discuss how the team will successfully complete the project.

6. SUBMITTAL OF FEE PROPOSALS

Fee Proposals will be solicited from the finalists invited to interview. Fee proposals shall be submitted at the conclusion of the interview session in a sealed, opaque envelope and shall not include any project proposal information. Firms must use “Special Inspections and Material Testing Professional Fee Proposal” form (included as an Exhibit to this RFQ/RFP). No sealed fee proposal will be opened until one firm has been judged to be the top ranked firm.

Subsequently, only the fee proposal from that top ranked firm will be opened. Please understand that this proposal constitutes a starting point for negotiation toward an eventual agreement on fees.

Final Selection

Upon completion of the evaluation and interview process by the Selection Committee, the firms will be ranked in descending order of recommendation. Negotiations will then be initiated with the best-qualified firm to finalize the terms and conditions of the contract. In the event a satisfactory fee agreement cannot be reached with the highest ranking firm, the Owner will formally terminate the negotiations in writing and enter into negotiations in turn with the second highest ranking firm and so on until a mutual agreement is established and the Owner awards a professional services contract. Refer to the BOR website for the most current version of General Consultant Contract:

Georgia Institute of Technology Project No. 0331-2020, Student Athletic Performance Center

7. ADDITIONAL TERMS AND CONDITIONS

Deadlines

The deadline for submission of questions relative to the RFP is the time and date shown in the Schedule of Events (Section 3). All relevant and significant questions that have been submitted in writing prior to the deadline will be compiled and answered in writing and issued directly to all proposers via E-mail. Any proposer exceptions to the RFP requirements or requests for deadline extensions must also be communicated to the Owner by the deadline to be properly considered.

Any requests for proposal deadline extensions must include the reason(s) for such a request. The Owner reserves the right to approve or reject such requests as the Owner deems necessary.

Restriction of Communication From the issue date of this (RFP/RFQ) solicitation until a successful proposer is selected and the selection is announced, proposers are not allowed to communicate about this solicitation or this Project for any reason with any members of the Selection Committee, the Institution, or BOR, except for submission of questions as instructed in the RFQ, or during the proposer's conference (if applicable), or as provided by any existing work agreement(s). For violation of this provision, the Owner reserves the right to reject the proposal of the offending proposer.

Submittal Costs and Confidentiality All expenses for preparing and submitting responses are the sole cost of the party submitting the response. The Owner is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the Owner. Labeling information provided in submittals “proprietary” or “confidential”, or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award.

Award Conditions

This request is not an offer to contract or a solicitation of bids. This request and any statement of qualifications or proposal submitted in response, regardless of whether the proposal is determined to be the best proposal, is not binding upon the Owner and does not obligate the Owner to procure or contract for any services. Neither the Owner nor any party submitting a response will be bound unless and until a written contract mutually accepted by both parties is negotiated as to its terms and conditions and is signed by the Owner and a party containing such terms and conditions as are negotiated between those parties. The Owner reserves the right to waive non-compliance with any requirements of this Request for Proposal and to reject any or all proposals submitted in responses. Upon receipt and review of responses, the Owner will determine the party(s) and proposal that in the sole judgment of the Owner is in the best interest of the Owner (if any is so determined), with respect to the evaluation criteria stated herein. The Owner then intends to conduct negotiations with such party(s) to determine if a mutually acceptable contract may be reached.

Reciprocal Preference Law

For the purposes of evaluation only, a proposer that resides in the State of Georgia will be granted the same preference over proposers that reside in another State in the same manner, on the same basis, and to the same extent that preference is granted in awarding bids for the same goods or services by such other State to proposers that reside therein. For the purposes of this law, the definition of a resident proposer is one who maintains a place of business with at least one employee inside the State of Georgia. A P.O. Box address will not satisfy this requirement.

Georgia Institute of Technology Project No. 0331-2020, Student Athletic Performance Center

Joint-Venture Proposals

The Owner does not desire to enter into “joint-venture” agreements with multiple firms. In the event two or more firms desire to “team up” it is strongly recommended that one incorporated firm propose and maintain status as the contracted lead firm with the remaining firms participating as major consultants to the lead firm.

Minority and Small Business Enterprise

It is the policy of the State of Georgia that minority-owned business enterprises (MBE), woman-owned business enterprises (WBE) and small business enterprises (SBE), have a fair and equal opportunity to participate in the State purchasing process. Therefore, the Owner encourages all MBE, WBE and SBE to compete for contracts to provide goods, services, and construction, and encourages contractors to solicit MBE, WBE and SBE in procuring subcontractors and suppliers.

This desire on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The Owner supports a healthy free market system that seeks to include responsible businesses and provides ample opportunity for business growth and development.

Contractors and subcontractors who utilize qualified minority subcontractors may qualify for a Georgia state income tax credits for qualified payments made to minority subcontractors. See Official Code of Georgia Annotated (O.C.G.A.) O.C.G.A. Section 48-7-38. For more information, please contact:

The Governor's Entrepreneur and Small Business Office 75 Fifth Street, Suite 825 Atlanta, Georgia 30308 Phone: 404-962-4071 http://www.georgia.org/Business/SmallBusiness/

Statement of Agreement

With submission of a proposal, the Proposer agrees that he/she has carefully examined the Request for Qualifications (RFQ), and the Proposer agrees that it is the Proposer’s responsibility to request clarification on any issues in any section of the RFQ with which the Proposer disagrees or needs clarified. The Proposer also understands that failure to mention these items in the proposal will be interpreted to mean that the Proposer is in full agreement with the terms, conditions, specifications and requirements in the therein.

http://www.georgia.org/Business/SmallBusiness/