11052026_PM_EVN0046649_1_1_0_12022026_Solicitation_Packet.pdf

Miami-Dade County

11/5/2026

Solicitation Packet for

Solicitation PM-EVN0046649

Bus Cleaning and Disinfecting Services

Solicitation Designation: PUBLIC

Miami-Dade County

Table of Contents 1 ITB-Solicitation_Overview-General_-_EVN0046649_.pdf 3 EVN0046649_Bus_Cleaning_and_Disinfecting_Services_final.pdf 5

Rev. 9.3.26 - V. 26-2

MIAMI-DADE COUNTY, FLORIDA

INVITATION TO BID

(ITB)

Event Number: EVN0046649 Event Title: Bus Cleaning and Disinfection Services

Solicitation Contact: Name: Tellise Marrast Title: Procurement Contracting Officer Department: Strategic Procurement Department Email: Tellise.Marrast@miamidade.gov

Solicitation Contact: Name: Sharmesha Winkfield Title: Procurement Contracting Officer Department: Strategic Procurement Department Email: Sharmesha.Winkfileld@miamidade.gov

Solicitation Contact: Name: Saba Musleh Title: Negotiator Department: Strategic Procurement Department Email: Saba.Musleh@miamidade.gov

Document Page 3 of 23

Rev. 9.3.26 - V. 26-2

GENERAL TERMS AND CONDITIONS:

All Miami-Dade County’s general terms and conditions applicable to procurement contracts are posted online. Bidders that receive an award from Miami-Dade County through the competitive procurement process must anticipate the inclusion of these requirements in the resultant Contract. These general terms and conditions are considered non-negotiable and include important instructions and requirements that affect all Bids. By submitting a Bid for a Miami-Dade County solicitation, a Bidder attests to its understanding of these general terms and conditions.

General terms and conditions pertaining to this Solicitation and resultant Contract may be viewed online at the Strategic Procurement Department’s webpage by clicking on the below link:

general-terms-and-conditions-v26-3.pdf

NOTICE TO ALL BIDDERS:

Bids are to be submitted electronically through a secure mailbox via the Integrated Financial Resources Management System (INFORMS) (https://supplier.miamidade.gov) until the date and time indicated in the INFORMS Solicitation End Date published in INFORMS. It is the sole responsibility of the Bidder to ensure that its Bid is in INFORMS before the Solicitation deadline. There is no cost to the Bidder to submit a Bid for a Miami-Dade County Solicitation via INFORMS.

Electronic submissions may require the uploading of electronic attachments. The submission of attachments containing embedded documents or proprietary file extensions is prohibited. All documents should be attached as separate files.

For information concerning this Solicitation, use the question/answer feature provided within the Solicitation by INFORMS at https://supplier.miamidade.gov. Questions of a material nature must be received prior to the date and time of the INFORMS Solicitation Question & Answer End Date published in INFORMS. Material changes, if any, to the Solicitation will be made only by written addendum. (See Mandatory Online Forms and Addendum Acknowledgement section of INFORMS site).

Bidders must allow sufficient time to complete online forms and upload all Bid documents. All information and documents must be fully entered, uploaded, acknowledged (“Confirm”) and recorded into INFORMS before the date and time of the INFORMS Solicitation End Date, or the system will stop the process and the submission will be considered late and will not be accepted.

No part of a Bid can be submitted via hardcopy, email, or fax.

If you submit your bid and subsequently an Addendum is issued, failure to submit the bid again by clicking on the “Submit Bid” button, after acknowledging Addenda or editing your bid in INFORMS will result in your bid not being received by the County.

Suppliers/Vendors are encouraged to access the links below to assist with submission of responses to the Solicitation.

Recorded eSupplier Workshop Recorded eSupplier Workshop Password: q37%t+pG

Submit a Bid Job Aid https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf

Document Page 4 of 23 https://documents.miamidade.gov/library/MiamiDadeCounty/section-1-general-terms-and-conditions.pdf https://supplier.miamidade.gov/ https://supplier.miamidade.gov/ https://www.miamidade.gov/global/news-item.page?Mduid_news=news1652724628268780 https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf

Rev. 4.22.24 v.24-1

SECTION 2

ADDITIONAL/SPECIAL TERMS AND CONDITIONS

2.1 PURPOSE

The purpose of this solicitation is to establish a contract for the purchase of bus cleaning and disinfecting services for Miami-Dade County (County) Bus fleet on behalf of the Department of Transportation and Public Works (DTPW).

2.2 DEFINITIONS

Cleaning – Shall refer to the physical removal of germs, dirt (e.g., organic and inorganic material), and impurities from surfaces or objects and is normally accomplished manually or mechanically using water with detergents or enzymatic products. This process does not necessarily kill germs, but by removing them it lowers their numbers and the risk of spreading infection.

Field Location(s) - Shall refer to locations other than garages or operation centers. Field Locations are usually at the end of a bus route (i.e., Government Center, rail stations, bus stations, and/or park and rides, amongst others).

Disinfecting – Shall refer to the destruction or irreversible inactivation of both the bacteria and viruses identified on a specific product’s label (like influenza and rhinovirus) on hard, nonporous surfaces.

VIP Services – Shall refer to the cleaning of interior, exterior and/or shining of external areas of a bus vehicle.

This includes, but is not limited to, the cleaning and/or shining of wheels, front and rear bumpers, molding, windshields, etc.

2.3 TERM OF CONTRACT

The Contract shall commence on the first calendar day of the month succeeding approval of the Contract by the Board of County Commissioners, or designee, unless otherwise stipulated in the Purchase Order issued by the County. The Contract shall expire on the last day of the sixtieth (60) month.

2.4 METHOD OF AWARD

Award of this Contract will be made to the responsive and responsible Bidder who submits the lowest priced bid when all items are added in the aggregate and who meets the minimum requirement under Section 2.5, Bidder Requirements. If a Bidder fails to submit an offer on all items, its offer may be rejected. If an Awarded Bidder is deemed in default of the contract, the County shall have the right to negotiate with the next lowest-priced responsive, responsible bidder.

2.5 BIDDER REQUIREMENTS

In addition to the requirements detailed in Section 1-General Terms and Conditions, Paragraph 1.2- Instructions to Bidders, the Bidder shall meet the following requirements to be considered for award:

2.5.1 Bidder shall be regularly engaged in the business of providing Bus Cleaning and Disinfecting Services to be considered for award. Bidder shall provide two (2) different references from customers to whom the Bidder has provided or is currently providing bus cleaning and disinfecting services or equivalent services in size and scope to what is described in the solicitation within the past five (5) years.

The references should include the customer’s company name, length of business relationship, and the name, title, address, email address and telephone number of the contact person, who can verify that the Bidder has successfully provided such services that the Bidder is offering under this

Document Page 5 of 23 solicitation. These references shall ascertain to the County’s satisfaction that the Bidder has sufficient experience and expertise in the industry.

The Bidder shall provide all the information, documents and/or attachments listed above to be considered for award. All information, documents, and/or attachments listed above are due with the Bid by the solicitation’s end time and date. The County may, at its sole discretion and in its best interest, allow the Bidder to complete, supplement or supply the required information, documents and/or attachments during the bid evaluation period. Failure to provide all the required information, documents and/or attachments with the Bid or, if allowed, as requested by the County during the Bid evaluation period, may result in the Bidder being declared non-responsive or non-responsible.

During the bid evaluation period, the County’s Strategic Procurement Department (SPD) will review the information, documents and/or attachments submitted by the Bidder, may request additional information from the Bidder, and/or obtain additional information from available sources, to completely evaluate the Bidder’s submittal and ascertain that the Bidder meets the stipulated requirements and determine the Bidder’s ability to perform under a resulting Contract. The County shall be sole judge of a Bidder’s compliance with requirements and the Bidder’s ability to perform under a resulting Contract. Failure to meet the stipulated requirements or to demonstrate ability to perform under a resulting Contract, as determined by the County, may result in the Bidder being declared non-responsible.

2.6 PRICES

Prices shall be inclusive of all costs and expenses, including, but not limited to, labor, materials, tools, cleaning and disinfecting supplies, and equipment, as well as mobilization to and de-mobilization from the site.

Additional charges of any kind will not be accepted.

Prices submitted for Contract Years 1 through 5 shall be firm and fixed for the applicable year and shall remain unchanged for the duration of the Contract term.

Bidder shall enter pricing in the Line Items Section in INFORMS as indicated in Section 4.2, Price Submittal.

2.7 METHOD OF PAYMENT

The Awarded Bidder shall submit each invoice to the County within thirty (30) calendar days following the completion and acceptance of service.

All invoices shall be submitted via email to invsubp@miamidade.gov. All invoices shall be addressed to Building or Section Name in order for invoices to be processed correctly, timely, and efficiently. The billing address should be structured specifically as shown below, unless otherwise directed by the County Finance Department.

ATTN: Finance Shared Services Department of Transportation and Public Works 111 NW 1st Street, 26th Floor Miami, FL 33128

Refer to Section 1, General Terms and Conditions, Article 1.36, Invoices for further requirements. Failure to submit invoices in the prescribed manner (inclusive of Bus Cleaning and Disinfecting Summary Report per Section 3.7.3, Inspection of Nightly Detail Cleaning Services will delay payment.)

Document Page 6 of 23

2.8 SMALL BUSINESS ENTERPRISE MEASURES

A Small Business Enterprise Set-Aside applies to this Solicitation. Refer to Section 1, General Terms and Conditions, Paragraph 1.45, Small Business Enterprise (SBE) Measures, for further details.

2.9 RELATED ITEMS/SERVICES MAY BE ADDED OR DELETED

While the County has stated the specific service or an estimated number of items within this solicitation, there may be similar services/items that must be purchased by the County during the term of this Contract. It is hereby agreed and understood that services/items may be procured under this Contract at the County’s discretion as follows:

2.9.1 Additions

Should the County determine that additional sites, buses, or services need to be added to the Contract, a County representative may contact the Awarded Bidder to obtain a price quote. The County reserves the right to add such additional sites, buses, or services via Contract modification to the Contract.

2.9.2 Deletions

Service locations, buses, and/or services may be deleted when services are no longer required, upon written notice to the Awarded Bidder.

2.9.3 Decrease/Increase Service Frequency Schedules

The County may decrease or increase any service frequency listed in Section 3, Scope of Work/Technical Specifications, at any time. In the event that the County decreases or increases the service frequency by five percent (5%) or more, the County reserves the right to negotiate pricing with the Awarded Bidder.

2.10 SITE VISITS - EXAMINATION OF COUNTY SITE & INSPECTION OF COUNTY EQUIPMENT

It is highly recommended that Bidders attend the site visit of the proposed work and become familiar with any conditions which may in any manner affect the work to be done or affect the equipment, materials, cleaning and disinfecting supplies, and labor required prior to submitting an offer. No additional allowances will be made because of lack of knowledge of these conditions.

Location Name Address Date/Time

Central Bus Garage 3300 NW 32 Avenue Miami, FL Thursday, November 12, 2026 at 10am

2.11 INSURANCE REQUIREMENTS

The following sub-paragraphs supersede the corresponding sub-paragraphs in Section 1, General Terms and Conditions, paragraph 1.22(A). All other requirements of paragraph 1.22 remain the same.

1. Worker’s Compensation Insurance for all employees of the Contractor as required by Florida Statute 440.

2. Commercial General Liability for $1,000,000 each occurrence, $2,000,000 aggregate including Products/completed operations. Miami-Dade County must be included as additional insured for any and all work.

3. Automobile Liability covering all owned, non-owned and hired vehicles for $1,000,000 combined single limit.

Document Page 7 of 23

2.12 LIQUIDATED DAMAGES

The deductions below will be applied as a method of payment for incomplete/subpar service and are not meant to be construed as penalties. The County may assess the following deductions as liquidated damages if the Awarded Bidder fails to comply with the requirements as outlined in Section 3, Scope of Work/Technical Specifications.

Failure Deduction Incomplete/Missing ‘Detailed Bus Cleaning and Disinfecting Summary Report’

$50

Second pass-fail failed inspection; Awarded Bidder must correct deficiencies at no cost to the County

$100

Third pass-fail failed inspection; Awarded Bidder must correct deficiencies at no cost to the County

$150

Trash stored overnight on DTPW Property $50 Missing Employee $100 Missing Working Supervisor $300 Failure to maintain minimum required materials and supplies as stated in Section 3.17, Storage Shed and Soap Tank

$300

Document Page 8 of 23

SECTION 3

SCOPE OF WORK/TECHNICAL SPECIFICATIONS

3.1 SCOPE OF WORK

The Awarded Bidder shall provide labor, materials, cleaning and disinfecting supplies, equipment, transportation and all other work and incidentals, to perform the required cleaning and disinfecting services as required by DTPW on the County’s bus fleet.

Services shall be provided at the locations listed in Section 3.3, Service Locations, and if requested by the County, at the field locations listed in Section 3.4.3, Field Location Disinfection Services. These services are critical to the County’s riders and staff to maintain clean and sanitary buses, and to help prevent the spread of germs, viruses, and insects.

3.2 SERVICES

3.2.1 Nightly Detail Cleaning and Disinfecting Services

The Awarded Bidder shall conduct nightly detailed interior and exterior of a set number of staged buses, interior disinfecting of high touch areas for all buses going through the fuel station, for additional buses on an as needed basis.

3.2.2 Daytime Disinfection (as needed)

The Awarded Bidder shall conduct daytime disinfection for buses prior to their return into evening/night service, to include trash removal. Daytime Disinfection Services will be requested by the County on an as needed basis.

3.2.3 Field Location Disinfection Services (as needed)

The Awarded Bidder shall conduct disinfection of buses while buses are at the end of the line or undergoing a layover at specified locations. Field Location Disinfection Services will be requested by the County on an as needed basis.

3.3 SERVICE LOCATIONS

• Northeast Bus Garage, 360 NE 185 St., Miami FL

• Central Bus Garage, 3300 NW 32nd Ave, Miami, FL

• Coral Way Bus Garage, 2775 SW 74 Ave., Miami, FL

• South Dade Operation Center Garage, 12805 Biscayne Dr., Homestead, FL

3.4 SERVICE SCHEDULE AND NUMBER OF BUSES TO BE SERVICED

3.4.1 Nightly Detail Cleaning and Disinfecting Services

The number of buses, size, type, and staffing requirement are subject to change at each location at the County’s discretion. Nightly Detail Cleaning of the bus fleet shall be five (5) nights a week, 52 weeks a year, at the locations listed below; buses can be cleaned, more than once a week, once the entire available fleet has been cleaned once. Nightly Disinfection Services of the bus fleet shall be seven (7) nights per week, 52 weeks per year at the locations listed below. Working supervisor will be responsible for nightly disinfection and bus detail cleaning.

Document Page 9 of 23

Nightly Detail Cleaning

Location Estimated Number of

40’ Bus

Estimated Number of

60’ Bus

Estimated Total

Number of Buses

Estimated Number of Buses to be Cleaned each Night

Minimum Staffing

Requirement

Northeast Bus Garage 220 17 237 25

(1 Working Supervisor and 8 staff cleaners)

Central Bus Garage 253 8 261 25

(1 Working Supervisor and 8 staff cleaners)

Coral Way Bus Garage

221 30 251 25

(1 Working Supervisor and 8 staff cleaners)

South Dade Operation Center Garage 40 60 100 15

(1 Working Supervisor and 8 staff cleaners)

Nightly Disinfection Services

Locations Estimated Buses to be

Disinfected Each Night

Minimum Staffing Requirements (in addition to Nightly Detail Cleaning staffing above)

Northeast Bus Garage 175 6

Central Bus Garage 175 6

Coral Way Bus Garage 175 6

South Dade Operation Center Garage 100 4

3.4.2 Daytime Disinfection Services (As needed)

If this service is requested by DTPW, the Awarded Bidder will have one (1) week to comply with the number of employees needed. Number of buses, sizes, and staffing requirements are subject to change at each location. Daytime disinfection of the fleet shall be seven (7) days a week, 52 weeks a year, on an as needed basis and only if requested by DTPW, at the following locations.

Daytime Disinfection Services

Locations Estimated No. of Buses to be

Disinfected Each Day

Minimum Staffing

Requirements Northeast Bus Garage

50-80

3 Central Bus Garage

Coral Way Bus Garage South Dade Operation Center Garage 30-40 2

Document Page 10 of 23

3.4.3 Field Location Disinfection Services (As needed)

If this service is requested by DTPW, field location(s) will be specified, and the Awarded Bidder will have one

(1) week to comply with the number of employees needed. Additionally, depending on the routes of the buses being serviced the turnaround time for those buses will be provided to ensure bus operations continue to run smoothly.

DTPW has three (3) separate bus schedules consisting of weekday, Saturday, and Sunday schedules. These schedules are subject to change at a minimum of twice per year, on major holidays (Sunday Schedule) and during emergencies. There will be a different number of buses at the locations below based on the schedule.

The estimated minimum number of buses operating through these locations may range from 60-90 buses and the estimated maximum may range from 120-180 buses. Staffing requirement is subject to change at the County’s discretion.

Field Location Services

Location Address Estimated Number of Employees if service is activated

Government Center 111 NW 1st Street, Miami, FL 2

Central Business District Terminal West Flagler Street, SW 1st Ave, Miami, FL 1

Brickell Rail Station 1001 Southwest 1st Ave, Miami, FL 1 Omni Bus Terminal NE 15 St & Biscayne, Miami, FL 2

Dadeland South Rail Station 9090 S Dixie Hwy, Miami, FL 2

Dadeland North Rail Station 8300 S Dixie Hwy, Miami, FL 2

Miami Airport Station 3861 NW 21 Street, Miami, FL 1

Bus Transfer Station at NW 207th Street NW 207 Street & NW 28 Avenue, Miami Gardens, FL 1

Mall at 163rd Street NE 163 St & NE 13 Ave, Miami, FL 2 Aventura Mall Bus Terminal 19501 Biscayne Boulevard, Aventura, FL 2 Hialeah Rail Station 115 E 21st St, Hialeah, FL 1

Miami Gardens 183rd Street at NW 7th Avenue, Miami Gardens, FL 1

Northside Metrorail Station 3150 NW 79th St, Miami, FL 1 FIU Main Campus Terminal University Park, FL 1 Coconut Grove Rail Station 2880 SW 28th Lane, Miami, FL 1

Stations determined to require two (2) employees are due to the volume of buses scheduled at those facilities.

Route changes, eliminations or additions that may cause changes affecting DTPW needs at the locations shall be communicated to the Awarded Bidder as early as possible, ideally 24 hours in advance.

Document Page 11 of 23

3.5 Service Hours

1. Nightly Detail Cleaning Services: Monday through Friday, from 7:00 p.m. to 3:00 a.m., excluding the specified Miami-Dade County holidays observed. As-needed Saturday and/or Sunday scheduling for Nightly Cleaning Services may be requested by DTPW as agreed to by the Awarded Bidder.

2. Nightly Disinfection Services: Monday through Sunday from 7:00 p.m. to 2:30 a.m. or 7:00 p.m.-12:30 a.m. as directed by DTPW, excluding the specified Miami-Dade County observed holidays. Service hours are subject to change at the County’s discretion.

3. Daytime Disinfection Services (as needed) : Monday through Sunday from 9:00 a.m. to 5:00 p.m., excluding the specified Miami-Dade County observed holidays.

4. Field Location Disinfection Services (as needed): Monday through Sunday from 9:00 a.m. to 5:00 p.m., excluding the specified Miami-Dade County observed holidays.

5. Cleaning services are required on all County observed holidays* except for the following:

New Year’s Day Martin Luther King, Jr. Day Thanksgiving Day Christmas Day

6. The Awarded Bidder’s cleaning personnel shall schedule lunch / dinner and rest breaks to conform to DTPW time periods / staffing breaks to facilitate scheduling.

7. Services shall be performed in various working environments consisting of, but not limited to, exposure to all weather conditions, including intense heat, rain, cold, and dust.

*Subject to change per the County’s approved holidays. A list of the 2026 holidays can be found here: https://www.miamidade.gov/global/humanresources/holidays.page

3.6 BUS STAGING FOR SERVICE

3.6.1 Nightly Disinfection Services

DTPW will make available buses for disinfection at the fuel island at each bus garage as the buses are being fueled for service.

3.6.2 Daytime Disinfection Services

DTPW will designate an area within each bus garage facility for the Awarded Bidder to disinfect buses prior to their return to p.m. service.

3.6.3 Field Location Disinfection Services (As needed)

The Awarded Bidder shall provide staffing at DTPW specified field locations while buses are at the end of the line or layover. Field locations will be identified if this option is activated.

If for any reason, there is a short-term reduction of available buses on a daily or a weekly basis thereby requiring cancellation of services at any of the sites referenced above, DTPW will notify the Awarded Bidder as early as possible, ideally 24 hours in advance.

Document Page 12 of 23 https://www.miamidade.gov/global/humanresources/holidays.page

3.7 NIGHTLY DETAIL CLEANING WORK REQUIREMENTS

3.7.1 Interior Bus Cleaning

The Awarded Bidder shall completely clean and disinfect by hand every exposed interior surface of the staged bus. Where cleaning and/or wiping is indicated, an all-purpose cleaner shall be utilized unless otherwise stated herein. Disinfecting with a DTPW approved disinfectant is required in highly accessible areas touched by people on a regular basis in order to reduce cross-contamination. Product(s) used must effectively kill Cold and Flu Viruses, Bacteria, MRSA, Staph, E.coli, Strep and Salmonella, Human Corona Virus, etc.

The finished bus shall be clean, sanitary, and free from any substances, gum, graffiti, and unpleasant odors.

Cleaning shall consist of, but not be limited to, the following tasks:

1. Defect Reporting: The Awarded Bidder’s supervisor shall report any defects such as inoperative interior lighting, torn or loose seats, broken windows, broken panels, etc. to the DTPW Yard Supervisor immediately.

2. Deodorize and Disinfect: A DTPW approved deodorizer shall be sprayed throughout the bus interior and included in mop water creating an effective, pleasing scent. The presence of any unpleasant odor shall result in a failed inspection. A DTPW approved disinfectant shall be applied on all surfaces, as necessary.

3. Glue and Stickers: Remove all stickers and residual glue using an effective removal product. The presence of stickers or residual glue shall result in a failed inspection.

4. Graffiti: Remove all graffiti using effective removal products. The presence of graffiti shall result in a failed inspection.

5. Gum: Remove all gum using effective removal products. The presence of gum shall result in a failed inspection.

6. Litter: Remove all litter and debris from bus interior. All collected trash shall be bagged and placed nightly in dumpsters. The presence of litter shall result in a failed inspection.

7. Operator’s Area: Clean thoroughly using all-purpose cleaner and dry. Area includes the seat, frame, dashboard, visor, window framing, steering wheel and mount, telephone and call box, vanity panel, area around the brake and accelerator pedals, etc. Seat shall be moved fully forward in order for debris to be removed from behind and beneath it. Apply a DPTW approved product. Buff dry, leaving no residue.

Clean Operator’s fabric seat with a DTPW approved upholstery cleaner. A DTPW approved disinfectant shall be applied on all highest touched surfaces and areas. The presence of litter, trash, dirt, or smudges shall result in a failed inspection.

8. Fire Extinguisher and Flare Kit: Remove dust using water-dampened cloth and dry. Items are to remain mounted. The presence of dust shall result in a failed inspection.

9. Ceiling, Lighting, and Escape Hatches: Clean thoroughly using all-purpose cleaner and dry, leaving no smudges or streaks. The presence of dirt, grime, smudges, or streaks shall result in a failed inspection.

10. Destination Signs: Clean all sides thoroughly by wiping with a water-dampened soft cloth and dry, leaving no smudges or streaks. The presence of smudges, or smears shall result in a failed inspection.

11. Passenger Signal Pull Cord: Clean thoroughly by wiping with a water-dampened soft cloth and dry. The presence of dirt or grime shall result in a failed inspection.

12. Wall Panels, Advertising Panels and Rear A/C Wall Panel Including Vents: Clean thoroughly using all-purpose cleaner and dry. Leave no streaks, smudges or residue. Prevent drips to fabric seats. The presence of dirt, grime, streaks, smudges, or residue shall result in a failed inspection.

13. Windows, Windshield and Mirrors: Clean thoroughly using glass cleaner leaving no residue, streaks or smears. Squeegee dry when possible. Dry wipe any residual marks. Prevent drips to fabric sears. The presence of dirt, grime, streaks, smudges, or residue shall result in a failed inspection.

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14. Grab Rails: Clean thoroughly using all-purpose cleaner leaving no streaks or smudges. Apply DTPW-approved product and buff dry, leaving no residue. A DTPW-approved disinfectant shall be applied on all highest touched surfaces. The presence of dirt, grime, streaks, smudges, or residue shall result in a failed inspection.

15. Seats: Clean thoroughly all plastic and vinyl parts of the seats using all-purpose cleaner and dry clean fabric seat inserts and seat backs thoroughly, if equipped, by wiping, with cloths containing upholstery shampoo. Apply DTPW approved product to vinyl or fiberglass seat inserts and seat backs, if equipped, buff dry leaving no residue. Wipe seat belt mounts with dampened cloth, apply a DTPW approved product that brightens metal. Clean fabric passenger seats thoroughly with DTPW approved upholstery shampoo, dry leaving no residue. Clean the metal underside of the folding seats; apply metal brightening product to metal parts and a DTPW approved product to vinyl pouch. The presence of dirt, grime, streaks, smudges, or residue shall result in a failed inspection.

16. Windowsills: Clean thoroughly using all-purpose cleaner and dry, leaving no streaks or smudges. The presence of dirt, grime, streaks, smudges, or residue shall result in a failed inspection.

17. Floors: Remove all gum; sweep and mop the floor. Scrub thoroughly using floor soap and brush. Mop and rinse with clean water. Mop dry. No running water shall be permitted on bus floor. The presence of dirt, grime or residue shall result in a failed inspection.

18. Stepwells: Remove all gum and sweep clean. Hand clean thoroughly by scrubbing with floor soap and brush. Close doors to clean corners and step edges. Rinse with clean water, and mop dry. NOTE: This is the only interior area where running water is permitted. The presence of dirt, grime, or residue shall result in a failed inspection.

19. Wheel Well Cover: Clean all covers thoroughly, apply DTPW approved product. The presence of dirt, grime, or residue shall result in a failed inspection.

20. Doors: Clean thoroughly using glass cleaner on all interior and exterior glass areas and using all-purpose cleaner on remainder of door panels including touch bars, handles and rubber stripping. The presence of dirt, grime, streaks, smudges, or residue shall result in a failed inspection.

21. Fare Collection Equipment: Clean exterior using clean, lint-free cloth dampened with all-purpose cleaner, wipe with water-dampened clean, lint-free cloth, then dry with a clean lint-free cloth. No liquids permitted. The presence of dirt, grime, streaks, smudges, or residue shall result in a failed inspection.

22. Bellows (accordion on the articulated bus fleet): Clean interior side only using all-purpose cleaner and dry. The presence of dirt, grime, or residue shall result in a failed inspection.

3.7.2 Exterior Bus Cleaning

1. The entire exterior of the bus shall be completely cleaned, consisting of, but not be limited to, the following tasks. Where cleaning and/or wiping is indicated, an all-purpose cleaner shall be utilized unless otherwise stated herein.

2. Bus body shall be cleaned with non-abrasive cleaning solution removing surface dirt, oil, fuel, grease, exhaust deposits, road film, bus residue, and road grime. The presence of dirt, oil, fuel, grease, exhaust deposits, road film, bus residue, or road grime shall result in a failed inspection.

3. Cleaning solution shall be applied to bus brush. Cleaning shall be performed by manually agitating surfaces of bus (excluding roof area). The presence of dirt, grime, streaks, smudges, or residue shall result in a failed inspection.

4. Bus bumpers (front and rear), all windows, and windshields shall be cleaned. The presence of dirt, grime, streaks, smudges, or residue shall result in a failed inspection

5. Tires and rims shall be cleaned removing grease, road grime, and brake dust. Hand agitate using an effective DTPW approved cleaner to brighten rims; rinse using hose or pressure washing machine pressure washer not to exceed 1500psi. The presence of dirt, grime, streaks, smudges, or residue shall result in a failed inspection.

6. All exterior lighting lenses shall be cleaned. The presence of dirt, grime, streaks, smudges, or residue shall result in a failed inspection.

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7. All advertisements shall be cleaned. The presence of dirt, grime, streaks, smudges, or residue shall result in a failed inspection.

8. Bike rack surfaces shall be cleaned. The presence of dirt, grime, streaks, smudges, or residue shall result in a failed inspection.

9. All destination signs shall be cleaned. The presence of dirt, grime, streaks, smudges, or residue shall result in a failed inspection.

10. All molding surfaces are to be cleaned. The presence of dirt, grime, streaks, smudges, or residue shall result in a failed inspection.

11. Frames of outside mirrors are to be cleaned. The presence of dirt, grime, streaks, smudges, or residue shall result in a failed inspection.

12. All exterior surfaces shall be clean and free of any graffiti, glue, and stickers. The presence of graffiti, glue, or stickers shall result in a failed inspection.

13. Rubbers around door shall be wiped clean. The presence of dirt, grime, streaks, smudges, or residue shall result in a failed inspection.

14. Bus exterior shall be rinsed with pressure washer not to exceed 1500psi.

3.7.3 Inspection of Nightly Detail Cleaning Services

1. Inspection of buses for all bus cleaning and disinfection services will be performed by the DTPW Yard Supervisor or their designee.

2. The Awarded Bidder’s supervisor must complete a Detailed Bus Cleaning and Disinfecting Summary Report (sample – Attachment B) per location each night after completion of assignment and provide a copy each night to the corresponding Garage Supervisor. An authorized County representative will e-mail an approved copy of the completed report to the DTPW Administrative Officer responsible for processing invoices and to the Awarded Bidder’s Supervisor. Awarded Bidder must submit a copy of each approved report with a detailed invoice for payment as described in Section 2.7, Method of Payment.

3. Pass-Fail: If a bus fails inspection, Awarded Bidder’s supervisor shall ensure that the deficiencies are corrected as soon as possible. The Awarded Bidder shall bear all costs of correcting such failed work.

DTPW will re-inspect a failed bus upon the Awarded Bidder’s correction of deficiencies. No payment shall be made for a failed bus. Payment shall be made only for passed buses as indicated on the completed and approved Detailed Bus Cleaning and Disinfecting Summary Report.

3.7.4 Inspection of Daytime Disinfection Services

1. Inspection of buses for all services conducted at the DTPW garage locations will be randomly inspected on a daily basis by the DTPW Transit Operations Supervisor, DTPW Yard Supervisor, or their designee.

2. Pass-Fail: If a bus fails inspection, the Awarded Bidder’s supervisor shall ensure that the deficiencies are corrected as soon as possible. The Awarded Bidder shall bear all costs of correcting such failed work. DTPW will re-inspect a failed bus upon the Awarded Bidder’s.

3.8 NIGHTLY DISINFECTION SERVICES

3.8.1 Interior Disinfection

The Awarded Bidder shall disinfect commonly touched surfaces of the bus. The surfaces shall be sprayed and/or wiped down or disinfected by any other approved method with a DTPW approved disinfectant. The Awarded Bidder shall supply all disinfection equipment, supplies and materials needed to accomplish disinfection duties. Areas to disinfect shall include, but not be limited to:

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• Grab rail

• Stanchions/Poles

• Farebox

• Bus Seats

• Doors/Door Handles

• Driver’s compartment

• Stop request pull cord

• Passenger windows and sill

3.8.2 Trash Removal Services:

The Awarded Bidder shall remove all litter and loose debris from the bus interior. All collected trash shall be bagged and placed nightly in dumpsters.

3.9 DAYTIME DISINFECTION SERVICES (As needed)

3.9.1 Interior Disinfection

The Awarded Bidder shall disinfect commonly touched surfaces of the bus. The surfaces shall be sprayed and/or wiped down or disinfected by any other approved method with a DTPW approved disinfectant. The Awarded Bidder shall supply all disinfection equipment, supplies and materials needed to accomplish disinfection duties. Areas to disinfect shall include, but not be limited to:

• Grab rails

• Stanchions / Poles

• Farebox

• Bus Seats

• Doors / Door Handles

• Driver’s compartment

• Stop request pull cords

• Passenger windows and sills

3.9.2 Trash Removal Services

The Awarded Bidder shall remove all litter and loose debris from the bus interior. All collected trash shall be bagged and placed in dumpsters.

3.10 OPTIONAL SERVICES

In the event DTPW requests any Optional Services as described below, the Awarded Bidder shall provide the services as requested by DTPW.

3.10.1 VIP SERVICES

The Awarded Bidder may provide VIP services which consist of regular cleaning as described in Section 3.2.1, Nightly Detail Cleaning and Disinfecting Services (in accordance with Section 3.6.1, Interior Bus Cleaning and Section 3.6.2 Exterior Bus Cleaning) and special treatment services to further enhance the appearance of DTPW’s fleet. This service shall be performed as-needed at DTPW’s discretion and request. Services shall include, but not be limited to:

• Shining of dashboard

• Shining of the wheel molding

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• Shining of the body side molding

• Shining of tire

• Shining of front and rear bumpers

3.10.2 Field Location Disinfection Services

Field locations will be identified if this option is activated. The Awarded Bidder shall quickly disinfect the commonly touched surfaces of the bus. The surfaces shall be sprayed and or wiped down or disinfected by any other approved method with DPW approved disinfectant. The Awarded bidder should also remove litter and loose debris from the bus. The Awarded bidder shall apply all disinfection equipment, supplies and materials needed to accomplish this infection duties. This service shall be performed at DPW specified field location slash terminals. Field locations will be identified if this option is activated.

3.11 MATERIALS, EQUIPMENT AND TOOLS

The Awarded Bidder shall furnish all materials, cleaning and disinfecting supplies, equipment, and tools necessary to perform the work properly as defined in this contract. The materials, cleaning, and disinfecting equipment, and tools shall be used exclusively to perform the work defined in these specifications and not for any other contract. The materials, cleaning and disinfecting equipment, and tools shall be well maintained, in good condition and properly identified as belonging to the Awarded Bidder. The Awarded Bidder shall ensure that, prior to the beginning of each shift, the cleaning personnel at each location is provided with appropriate and adequate materials, cleaning and disinfecting equipment, and tools. The Awarded Bidder shall maintain adequate inventories of materials, cleaning and disinfecting equipment, and tools at each location, along with their applicable SDSs.

The Awarded Bidder is required to provide the supplies listed below to provide service. At the County’s discretion, additional supplies may be required within two weeks of notice (See Attachment A – Minimal Supplies, Tools, and Equipment list).

3.12 APPROVAL OF PRODUCTS

Prior to commencement of work, the Awarded Bidder shall provide a list of cleaning and disinfecting products to be used, subject to approval by DTPW. The Awarded Bidder shall provide complete Safety Data Sheets (SDS) documents in which Section 3 (Composition/Information on Ingredients) MUST include ALL ingredients totaling to 100% of volume. This includes all proprietary ingredients. All products used by Awarded Bidder to perform on this contract must be approved by DTPW prior to use.

Please note: There are many types of surface disinfectants, however, some of which are inappropriate for the public transportation environment. Some companies sell surface sprays for hard and soft surfaces that are approved by the U.S. Environmental Protection Agency (EPA) for use on the SARS-CoV-2 virus that causes COVID-19. Such sprays fall under the category of disinfectants.

3.13 IDENTIFICATION BADGES

The Awarded Bidder’s employees must obtain the DTPW contractor photographic identification badge prior to being granted access to DTPW property. DTPW will issue a contractor photographic identification badge

Document Page 17 of 23 at no cost which the Awarded Bidder’s employees shall wear at all times while working on DTPW property under this contract.

3.14 COMMUNICATIONS RELATED TO SERVICES

Any required communication regarding the scope of services awarded under this contract shall be limited to the DTPW Yard Supervisor, the Transit Operations Supervisor, or their designee, and the Awarded Bidder’s supervisor and/or designee. Cleaning shall be performed under the direction of the Awarded Bidder’s supervisor who shall ensure that each bus is cleaned and disinfected according to contract specifications.

3.15 DRESS CODE AND CONDUCT

At all times, the Awarded Bidder’s employees shall be properly dressed in closed-toed safety shoes, DTPW approved safety vest, long pants and sleeved shirts (clean and not torn) that identify the worker as an employee of the Awarded Bidder. DTPW may request removal of any Awarded Bidder’s personnel not properly uniformed, not done in appropriate protective clothing, without a proper identification badge, or displaying unprofessional conduct. No personal radios, earbuds, headphones, Bluetooth devices or other hearing-impairing devices are allowed at any time.

3.16 EMERGENCY INVENTORY

The Awarded Bidder shall always maintain a minimum of two (2) weeks emergency standby supply inventory onsite or offsite (if space availability is limited or not available in the County site). The availability of space shall be determined solely by the County and can change at any time during the contract term at the County sole discretion, at no additional cost to the County. All supplies/containers must be properly labeled.

This inventory is in addition to any day-to-day inventories required to service the Contract and shall be subject to "no notice" audits and verification by the County at any time. No later than 4 weeks prior to the start of the Hurricane Season (June 1 through November 30 of each year) the Awarded Bidder shall increase this emergency supply inventory to account for at least 4 weeks of supplies needs

3.17 STORAGE SHED AND SOAP TANK

At the County’s discretion, The Awarded Bidder shall provide, at its sole expense, a storage shed for each location in which to store its materials, cleaning and disinfecting equipment, tools and a minimum of one month's worth of cleaning and disinfecting supplies. No flammable chemicals are to be stored within the shed at any time. One (1) working fire extinguisher is always required in each shed. The sheds must be secured by the Awarded Bidder when not in use. The Awarded Bidder shall always keep these structures neat and clean, including the surrounding areas. The Awarded Bidder shall obtain DTPW approval of all structures prior to installation and commencement of work.

1. The Awarded Bidder may install, at its expense, a bulk soap tank near each shed at each location.

2. DTPW must approve the bulk soap tank prior to installation and commencement of work.

3. The Awarded Bidder is responsible for all hurricane preparedness required to secure the storage sheds and bulk soap tanks.

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3.18 CLEAN UP

All trash and debris removed from bus interiors shall be bagged and disposed of properly in containers provided by the County. All Awarded Bidder’s produced debris (rags, paper towels, etc.) shall be removed from each location and disposed of in an appropriate manner prior to cleaning personnel leaving the property each night. Upon final completion of bus cleaning, the Awarded Bidder shall ensure that all areas where work has been performed are thoroughly cleaned up and all work cleaning and disinfecting equipment and materials are placed in the storage shed which shall be secured each night. DTPW Yard Supervisor or designee may curtail cleaning early in order to remediate the staging area in a timely manner.

3.19 SAFETY AND HEALTH

3.19.1 The Awarded Bidder shall take all necessary precautions to ensure public and employee safety throughout the performance on this contract.

3.19.2 The Awarded Bidder shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of its employees performing working on this contract.

3.19.3 The Awarded Bidder shall determine and provide personal protective clothing and equipment

(including safety vest, gloves, dust masks, safety shoes, etc.) to its employees performing work on this contract.

3.19.4 The Awarded Bidder shall hold the County harmless for any action on its part or that of its employees that result in illness or death.

3.20 LOST AND FOUND

All lost and found items shall be turned in to the DTPW Yard Supervisor or designee or placed in a specified location at each site.

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SECTION 4

SUBMITTAL REQUIREMENTS

4.1 BIDDER REQUIREMENTS

TO BE COMPLETED BY ALL BIDDERS

Refer to Paragraph 2.5.1 to ensure that Bidder’s responses and attachments comply with the Solicitation's requirements.

Paragraph Reference Bidder Requirements

2.5.1

Bidder shall be regularly engaged in the business of providing Bus Cleaning and Disinfecting Services to be considered for award. Bidder shall provide two (2) different references from customers to whom the Bidder has provided or is currently providing bus cleaning and disinfecting services or equivalent services in size and scope to what is described in the solicitation within the past five (5) years.

The references should include the customer’s company name, length of business relationship, and the name, title, address, email address and telephone number of the contact person, who can verify that the Bidder has successfully provided such services that the Bidder is offering under this solicitation. These references shall ascertain to the County’s satisfaction that the Bidder has sufficient experience and expertise in the industry.

Reference Company Name No. 1:

Contact’s name: ____________________ Title: ________________________________ Address:____________________________ Phone Number: ____________________ Email: _____________________________________________________ ____________ Length of Business Relationship:_____________________________________________

Reference Company Name No. 2:

Contact’s name: ___________________ Title: _______________________________ Address:_______________________ Phone Number: ______________________ Email: _________________________________________________________________ Length of Business Relationship:_____________________________________________

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4.2. PRICE SUBMITTAL

Bidder shall provide pricing in the Line Items Section in INFORMS as indicated under Section 3, Scope of Work/Technical Specifications, in accordance with all applicable terms and conditions of this Solicitation. Estimated quantities provided in INFORMS are annual for the five-year term of the contract and are provided for Bidders’ guidance only.

Nightly Detail Cleaning Item No.

Description Estimated No. of Bus Cleanings Per

Year

Price per Bus

(Year 1)

Price per Bus

(Year 2)

Price per Bus

(Year 3)

Price per Bus

(Year 4)

Price per Bus

(Year 5)

1 40 Ft Bus 23,478

Enter pricing in the Line-Item Section of INFORMS 2 60 Ft Bus 3,822

Nightly Disinfection Services

Item No.

Description Estimated Staff Hours Per Year

Hourly Rate

(Year 1)

Hourly Rate

(Year 2)

Hourly Rate

(Year 3)

Hourly Rate

(Year 4)

Hourly Rate

(Year 5) 3 Nightly

Disinfection

61,969

Enter pricing in the Line Item Section of INFORMS

VIP Service Item No.

Description Estimated No. of Bus VIP Service

Per Year

Price per Bus

(Year 1)

Price per Bus

(Year 2)

Price per Bus

(Year 3)

Price per Bus

(Year 4)

Price per Bus

(Year 5) 5 40 Ft Bus 60

Enter pricing in the Line Item Section of INFORMS 6 60 Ft Bus 84

As Needed Services Item No

Description

Hourly Rate

(Year 1)

Hourly Rate

(Year 2)

Hourly Rate

(Year 3)

Hourly Rate

(Year 4)

Hourly Rate

(Year 5)

Daytime Disinfection

Field Location Disinfection Services

Note: For items no. 7 and 8 above (Daytime Disinfection Services and Field Location Services), the County will not use the prices submitted by the Bidders in the calculation to determine the lowest responsive and responsible Bidder for award.

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Attachment A

Minimum Supplies, Tools, an Equipment List

The following is the Minimum Supplies, Tools, and Equipment list necessary to perform the required services.

All-purpose anti-bacterial cleaner Pressure Washer Brooms Scented Deodorizer Crome cleaner Spatulas Degreaser Sponges Dust Pans Squeegees Graffiti Remover Rags Hand Brushes Trash Bags Long Brushes Trash Cans Liquid Soap Tire Shine Mops Water Hose Mop Buckets Water Hose Nozzles Platform Ladder Wire brushes Paper Towels

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Attachment B Detailed Bus Cleaning and Disinfecting Summary Report

DEPARTMENT OF TRANSPORTATION AND PUBLIC WORKS (DTPW)

BUS MAINTENANCE

Standard WO: BUS-DCLN-SCHEDULE LOCATION No.

DATE DIVISION (Example – Central)

Bus #

QC

Failure

2nd

QC

EMPLOYEE

ID

Initials

Bus #

QC

Failure

2nd

QC

EMPLOYEE

ID

Initials

1 26

2 27

3 28

4 29

5 30

6 31 7 32

8 33

9 34

10 35 11 36

12 37 13 38 14 39

15 40

16 41 17 42

18 43

19 44 20 45

21 46

22 47

23 48

24 49

25 50

DTPW Supervisor:

Vendor Supervisor:

40' BUS

60' BUS

COMMENTS:

FAILED:

Total:

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