11-Addendum 1.pdf

ADDENDUM 1

Revised Specifications

ITB 26-19332-YB

Liquid Polymer for Sludge Handling for SEWRP

DATE ISSUED: January 13, 2026

OPENING: January 28, 2026 3:00 PM

The following items take precedence over specifications for the above named Invitation to Bid (ITB). Where any item called for in the ITB documents is supplemented here, the original requirements, not affected by this addendum, shall remain in effect.

Revised Specifications

Specifications has been revised in Section 5. Bid Acceptance.

For jar testing, vendors must visit the SEWRP facility located at 3603 Guava Ave., Lubbock, TX 79404, so staff can visually observe the product being tested with our feed sludge and thickened waste activated sludge. Only one vendor will be allowed on site at a time. Vendors that fail to complete the required testing within the specified timeframe may be disqualified.

Jar testing will be conducted on January 20, 2026, and January 21, 2026, between 10:00 AM and 2:00

PM.

Schedule jar test with Mike Cantu via email at MCantu@mylubbock.us or via telephone at

(806) 775-2620 (Email is preferred).

Please provide Your Name, Company Name, and Telephone Contact Information has been added.

All requests for additional information or clarification must be submitted in writing and directed to:

Yolanda Busby

City of Lubbock

Purchasing and Contracts Management Office

1314 Ave K, 9th Floor

Lubbock, Texas 79401

Questions may be emailed to Ybusby@mylubbock.us

Questions are preferred to be posted on Bonfire: https://ci-lubbock-tx.bonfirehub.com/

THANK YOU,

Yolanda Busby

CITY OF LUBBOCK

Yolanda Busby

City of Lubbock

Purchasing and Contracts Management Office mailto:MCantu@mylubbock.us mailto:Ybusby@mylubbock.us https://ci-lubbock-tx.bonfirehub.com/

It is the intent and purpose of the City of Lubbock that this request permits competitive bids. It shall be the bidder’s responsibility to advise the Director of Purchasing and Contract Management if any language, requirements, etc., or any combinations thereof, inadvertently restricts or limits the requirements stated in this ITB to a single source. Such notification must be submitted in writing and must be received by the Director of Purchasing and Contract Management no later than five (5) business days prior to the close date. A review of such notifications will be made.

City of Lubbock, TX

ITB 26-19332-YB

Liquid Polymer for Sludge Handling for SEWRP Revised Specifications

1. INTENT

It is the intent of these specifications to describe the Polymer to be used to dewater the sludge for the Rotary Drum Thickners (RDT’s) and Centrifuges at the City of Lubbock Southeast Water Reclamation Plant.

PRODUCT SPECIFICATION

The polymer purchased for use at the City of Lubbock Southeast Water Reclamation Plant shall contain no soluble inorganic or organic substances capable of producing deleterious or injurious effects. The polymer must have Certification for use in wastewater treatment plants. Bidder shall submit a certificate of analysis which will include the specific gravity, Cationicity, Active Polyacrylamide, Density and Freezing Point. The material safety data sheets (MSDS) for the product shall also be submitted with the bid. Due to the fact that successful Polymer will separate the solids as needed by state permit it is that the bidders be a manufacturer of liquid Polymer. In any event, all products used the same Polymers manufacturer must be used throughout the term of the contract.

Throughout the term of the contract, the successful bidder may not change the formulation of the Polymer in any way without the express written consent of the Wastewater Treatment Plant Superintendent. No exceptions, an unauthorized change in the formulation of the product will result in contract termination.

2. PRODUCT PERFORMANCE

Products to be considered for bid will be tested by the manufacturer using standard jar testing methods at the City’s site. A sample of the product being tested will be left at the facility for additional jar testing by Operations personnel, if additional pilot plant testing is necessary an additional amount of sample will be required. At the City’s discretion full plant testing will be required based on results of previous tests; the City will pay for a full delivery (approximately 48,000 lbs.) at the price submitted in the bid document to conduct full plant testing. Wastewater Treatment Operations personnel will evaluate product performance based on sludge dryness and sludge separation.

References will be thoroughly checked and will figure prominently into the selection of a successful bidder.

3. PRODUCT QUALITY PER LOAD

Upon delivery of each load of product, the transport driver must present a certificate of analysis containing Cationicity 80% Active Polyacrylamide Min. 41% Specific Gravity1.01 -1.05 Freezing Point 7F. Density 8.5-8.6 lb/gal As stated in the product specifications, a delivered product that exhibits any unusual color or appearance compared to previous acceptable deliveries will be refused, as will deliveries containing any form of foreign material. If the product meets the required minimum standards, the product may then be off loaded into the storage tanks. If desired, the vendor may provide their own hydrometer and perform an additional specific gravity analysis in the presence of the plant operations staff. In the event the product does not meet the required minimum standards, the load will be refused and the vendor must provide another acceptable load within forty eight (48) hours. No additional freight or shipping charges shall be assessed by vendor.

5. BID ACCEPTANCE

Product performance will be required to meet optimum quality performance. The evaluation of bids will include testing procedures for sludge separation and dryness of the sludge. The bid will be awarded based plant performance, cost effectiveness, and reference checks.

For jar testing, vendors must visit the SEWRP facility located at 3603 Guava Ave., Lubbock, TX 79404, so staff can visually observe the product being tested with our feed sludge and thickened waste activated sludge. Only one vendor will be allowed on site at a time. Vendors that fail to complete the required testing within the specified timeframe may be disqualified.

Jar testing will be conducted on January 20, 2026, and January 21, 2026, between 10:00 AM and

2:00 PM.

Schedule jar test with Mike Cantu via email at MCantu@mylubbock.us or via telephone at (806) 775-2620 (Email is preferred).

Please provide Your Name, Company Name, and Telephone Contact Information.

6. QUANTITIES AND PRICING

The anticipated annual consumption of polymer is one tanker load every 20 to 30 days. Prices quoted for product shall be FOB Southeast Water Reclamation Plant Lubbock, Texas. Pricing shall be firm for a period of three years. Written consent from both parties is required for all price adjustments.

Listed quantities are estimates only for pricing purposes. Actual usage may vary.

7. DELIVERY / SECURITY

Successful vendor shall be required to deliver the product to the Southeast Water Reclamation Plant in bulk tank truck within 2 weeks after order is placed. Unloading to plant storage tanks is to be performed by the driver under the direction of operations personnel. Successful vendor shall provide any and all special equipment necessary to perform unloading at no cost to the City of Lubbock. All deliveries will be unloaded between the hours of 6:00 A.M. and 12:00 A.M., Monday through Sunday. No exceptions will be made unless prior approval is agreed upon with the wastewater treatment plant’s operations personnel. The transporter is required to furnish certified, dated, and stamped weight tickets with each load of product, before and after unloading. All delivery people will display photo security ID upon arrival at the site. All delivery vehicles shall meet OSHA and DOT regulations and be operated in a safe manner while on site.

All delivery personnel will be identified by the vendor before arrival at the site; preferably at the time an order is placed. Upon arrival at the Wastewater Treatment Plant, delivery personnel will have to sign-in at the administration building before proceeding to the offloading area, then sign-out after offloading before leaving the plant property. The driver will be met at the security gate by plant personnel and must present photo identification. All shipments shall be sealed and the seal will be broken only in the presence of the plant representative. If any of the security measures are violated, the shipment will be refused.

4. TECHNICAL SUPPORT

Vendor shall provide acceptable technical support and response time whenever problems are encountered relating to product use and/or performance. Acceptable technical support will include s routine site visits at least every three (3) months to consult with operations staff on any questions or problems with the product. A telephone response time of one (1) business day is required of vendor in cases of product performance problems. A site visit by the vendor may be requested by the owner if owner feels it is necessary to solve any significant problem related to product performance. If a non-routine site visit is requested, the vendor will have five (5) business days to respond and arrive on-site. All technical support will be at no cost to the owner.

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