10A_MR PKG_THX_EGGS.pdf

U.S. Department of Justice Federal Bureau of Prisons

Administration Division

Field Acquisition Office 346 Marine Forces Drive

Grand Prairie, Indiana 75051

April 7, 2020

MARKET RESEARCH QUESTIONNAIRE

Eggs Order Federal Correctional Complex (FCC), Terre Haute, IN

The Federal Bureau of Prisons is conducting market research in compliance with Federal Acquisition Regulation, Part 10. The contractor shall provide delivery of the Egg Order to Federal Medical Center (FMC), Terre Haute located at 4700 Bureau Road South, Terre Haute, Indiana 47802. All deliveries shall be delivered between the hours of 6:30am – 2:30pm ET on the first Tuesday of the month at the above address. Please refer to the attached Delivery Requirements for more details.

The contract type is an indefinite delivery/requirements contract with firm-fixed unit price. The award will be made to the responsible vendor or individual who submits the lowest quote for award will be based solely on price related factors only. The contract periods for the service will consist of a base year and one option year. Further details forthcoming in the solicitation. A Government solicitation document to provide these services is being developed, and a contract may or may not result. Market research is being conducted to determine interest and capability of potential sources for this requirement. All information submitted in response to this announcement is voluntary the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government.

Please answer the following questions:

1. The North American Industrial Classification System (NAICS) code for Eggs Order is

112310, which sets the small business size standard at $16.5 Million (below $16.5 Million is considered small, above $16.5 Million is considered large). Based on this standard, what is your business size, small or large?

Small Other than Small

2. Is your business or employee certified to perform these services in the state of Indiana?

Yes No

3. Can your firm provide the service as either a prime contractor or as a subcontractor?

Prime Subcontractor

4. If you are a small business, will you be in compliance with FAR 52.219-14 for this requirement?

5. Which kind of form does your business use to report earned income on the individual performing the services?

W2 1099

6. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program.

“8(a)” program Women-owned small business concern Veteran-owned small business concern Service-disabled veteran-owned small business concern Use of a price evaluation adjustment for a small disadvantaged business concern

7. Can your firm provide firm fixed unit prices for future contract periods (for example: a contract with a base year and four option years, equaling a total of five years)? Please indicate the maximum number of years you can provide firm-fixed unit prices.

5 years 4 years 3 years 2 years 1 year only

8. The Federal Acquisition Regulations requires the following insurance’s: Workers’

Compensation and Employer’s liability not less than $100,000; and General Liability no less than $500,000 per occurrence; and Automobile Liability of at least $200,000 person, $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage . Are these rates and requirements consistent with regulatory requirements in Indiana?

Yes No If no, what are the standard rates per insurance?

9. Are Egg Orders “customarily available” in the marketplace?

10. Does your firm have access to the internet to download solicitation materials?

11. How many calendar days does your firm need to prepare a proposal resulting from this solicitation?

15 days 30 days 45 days 60 days

12. Is your company registered in System For Award Management (SAM)?

All potential offerors are advised if a solicitation is issued it will include the clause at FAR 52.212-4 (Feb 2007) for Commercial Items, paragraph (t) System For Award Management (SAM). This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the SAM database. If your company is not registered in SAM, registration can be completed at www.beta.SAM.gov.

13. If awarded a contract, how many calendar days following an award would it take your firm to begin providing services to the Complex?

Please note that all individuals providing services at the Complex must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete.

calendar days

14. Please indicate any General Services Administration Federal Supply Schedule (FSS) contract number(s) your firm has been awarded in association with the aforementioned services and their respective expiration date(s).

FSS number(s): Expiration date(s):

15. Please furnish the following information in reference to your firm:

Name:

Address:

Point of Contact:

Telephone Number:

E-mail Address:

I am extremely appreciative of the time you have taken to complete this questionnaire. Please email your survey via email at ldthomas@bop.gov by no later than June 14, 2019. Please feel free to contact me at (972) 352-4529 if you have any questions.

Sincerely, LaShundra D. Thomas

LaShundra D. Thomas, Contract Specialist Federal Bureau of Prisons U.S. Armed Forces Reserve Complex Field Acquisition Office 346 Marine Forces Drive Grand Prairie, TX 75051

NOTE: The resulting solicitation will be distributed solely through the Federal Business mailto:ldthomas@bop.gov

Opportunities website at www.fedbizopps.gov. Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website. Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.

DELIVERY REQUIREMENTS

A. Subject:

The Federal Bureau of Prisons, Field Acquisition Office in Grand Prairie, Texas, intends to make a single award for the provision of Fresh Eggs delivered to the Federal Correctional Complex in Terre Haute, IN.

B. Period of Performance:

The Government anticipates a contract for the delivery of fresh eggs for a base year and 1 option year period beginning October 1, 2020.

Base Year: 10/1/2020 – 9/30/2021 Option Year 1: 10/1/2021 – 9/30/2022

C. Place and Time Requirement of Performance:

Deliveries of Fresh Eggs will be made to the Federal Correctional Complex (FCC) 4700 Bureau Road South Terre Haute, Indiana 47802 Preferred delivery day is the first Tuesday of the month between the hours of 6:30am – 2:30pm eastern time.

D. Supplies The contractor will provide the following items:

Item

Supplies/Services Quantity Unit

Eggs, Shell, Whole, Fresh, U.S. Grade A, Medium, 30 dozen per case

6,000 CS

E. Requirements:

The contractor shall be required to provide the following services:

a) This will be a requirements based contract. Quantities are estimated. The order amount may vary from the required amount due to the monthly requirements.

b) Orders will be place by individual delivery order monthly.

c) Deliveries are to be made FOB destination (No charge for routine delivery).

d) Vendor is to quote on price per desired quantity.

F. Performance monitoring:

Acceptable Quality Levels (AQL)

REQUIRED SERVICE PERFORMANCE STANDARD MONITORING METHOD

Timely Delivery of requested items.

First Tuesday of the month between the hours of 6:30am – 2:30pm EDT.

Contractor will be contacted any time a delivery is late.

Correct items requested. Within acceptable standards. Contractor will be contacted any time incorrect items are delivered.

Delivery location Zero tolerance for incorrect delivery location.

Upon any occurrence the contractor will be contacted.

G. Special Requirements:

The product will meet all USDA standards for U.S. Grade A Eggs

H. Institutional Security:

The contractor agrees to adhere to all safety and security regulations put forth by the institution.