10A_MR PKG_FTD_Plumb_HVAC.pdf

U.S. Department of Justice Federal Bureau of Prisons

Administration Division

Field Acquisition Office 346 Marine Forces Drive

Grand Prairie, Texas 75051

January 6, 2021

MARKET RESEARCH QUESTIONNAIRE

Plumbing and HVAC Vocational Training Services Federal Correctional Institution (FCI), Fort Dix, NJ

The Federal Bureau of Prisons is conducting market research in compliance with Federal Acquisition Regulation, Part 10. The service will encompass the provision for Plumbing and HVAC Vocational Training Services. The Contractor shall provide services at Federal Correctional Institution, Facilities Department, located at 5756 Hartford & Pointville Rd, Joint Base MDL, NJ 08640 on the West compound in the Low security FCI.

A session is defined as one hour. The contractor will normally provide 7 (1) hour sessions per day, 5 days per week, excluding Federal Holidays. Work hours will normally be between 7:30 AM to 3:30 PM with a 30-minute unpaid lunch break. These hours may be adjusted to meet the needs of the institution. The contractor shall not normally exceed 35 hours per week. Both programs will consist of an estimated 960 sessions. The Supervisor of Education shall determine the number of enrollments not to exceed 20 students at any one time. This will be an estimated total of 19,200 sessions per year (960 sessions * 20 inmates = 19,200) for each program. Please see further details in the attached Statement of Work.

The contract type is an indefinite delivery/requirements contract with firm-fixed unit price. The award will be made to the responsible vendor or individual who submits the most advantageous quote to the Government based on price related factors only. The contract periods for the service will consist of a base year and four 12-month option years. These services included are prescribed above and in the attached statement of work. A Government solicitation document to provide these services is being developed, and a contract may or may not result. Market research is being conducted to determine interest and capability of potential sources for this requirement. All information submitted in response to this announcement is voluntary the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government.

Please answer the following questions:

1. The North American Industrial Classification System (NAICS) code for Plumbing and

HVAC Vocational Training Services is 611210, which sets the small business size standard at $22 million (below $22 million in gross revenues is considered small, above $22 million in gross revenues is considered large). Based on this standard, what is your business size, small or large?

Small Other than Small

2. Is your school established as a post-secondary institution, vocational training school or industry-based school?

Yes No

3. Does your occupational education program fall under the provider’s umbrella of accreditation and lead to transferrable credits resulting in a college certificate, A.A., A.A.S.

or A.S. degree?

4. Can your firm provide the service as either a prime contractor or as a subcontractor?

Prime Subcontractor

5. If you are a small business, will you be in compliance with FAR 52.219-14 for this requirement?

6. Which kind of form does your business use to report earned income on the individual performing the services?

W2 1099

7. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program.

“8(a)” program Hub-Zone small business concern Service-disabled veteran-owned small business concern Women-owned small business or EDWOSB concern

8. Can your firm provide firm fixed unit prices for future contract periods (for example: a contract with a base year and four option years, equaling a total of five years)? Please indicate the maximum number of years you can provide firm-fixed unit prices.

5 years 4 years 3 years 2 years 1 year only

9. The Federal Acquisition Regulations requires the following insurance’s: Workers’

Compensation and Employer’s liability not less than $100,000; and General Liability no less than $500,000 per occurrence; and Automobile Liability of at least $200,000 person, $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage . Are these rates and requirements consistent with regulatory requirements in New Jersey?

Yes No If no, what are the standard rates per insurance?

10. Are privacy provisions/clauses “customarily” included in solicitations of this type of requirement?

11. Is Plumbing & HVAC Vocational Training Services “customarily available” in the marketplace?

12. Does your firm have access to the internet to download solicitation materials?

13. How many calendar days does your firm need to prepare a proposal resulting from this solicitation?

15 days 30 days 45 days 60 days

14. Is your company registered in System For Award Management (SAM)?

All potential offerors are advised if a solicitation is issued it will include the clause at FAR 52.212-4 (Feb 2007) for Commercial Items, paragraph (t) System For Award Management (SAM). This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the SAM database. If your company is not registered in SAM, registration can be completed at https://www.sam.gov/portal/SAM/#1.

15. If awarded a contract, how many calendar days following an award would it take your firm to begin providing services to the Institution?

Please note that all individuals providing services at the Institution must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete.

calendar days

16. Please indicate any General Services Administration Federal Supply Schedule (FSS) contract number(s) your firm has been awarded in association with the aforementioned services and their respective expiration date(s).

FSS number(s): Expiration date(s):

17. Please furnish the following information in reference to your firm:

Name:

Address:

Point of Contact:

Telephone Number:

E-mail Address:

I am extremely appreciative of the time you have taken to complete this questionnaire. Please email your survey via email at ldthomas@bop.gov by no later than February 3, 2021. Please feel free to contact me at (972) 352-4529 if you have any questions.

Sincerely, LaShundra D. Thomas

LaShundra D. Thomas, Contract Specialist Federal Bureau of Prisons U.S. Armed Forces Reserve Institution Field Acquisition Office 346 Marine Forces Drive Grand Prairie, TX 75051

NOTE: The resulting solicitation will be distributed solely through the Federal Business Opportunities website at www.fedbizopps.gov. Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website. Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.

mailto:ldthomas@bop.gov

OCCUPATIONAL TRAINING PROGRAM PROVIDER

STATEMENT OF WORK

(AOE Funded Occupational Education Programs)

Subject Federal Correctional Institution Fort Dix intends to make a single award to a post-secondary institution, vocational training or industry-based school that will be responsible for providing instruction in Plumbing. Successful completion of the training program must qualify inmates for at least entry-level employment in a specified field upon release.

Place of Performance Occupational training instruction will be performed in the Education Department (or other area identified by the Supervisor of Education) at the Federal Correctional Institute Fort Dix at 5756 Hartford & Pointville Rd, Joint Base MDL, NJ 08640 on the West compound in the Low security

FCI.

Schedule A session is defined as one hour. The contractor will normally provide 7 (1) hour sessions per day, 5 days per week, excluding Federal Holidays. Work hours will normally be between 7:30 AM to 3:30 PM with a 30-minute unpaid lunch break. These hours may be adjusted to meet the needs of the institution. The contractor shall not normally exceed 35 hours per week.

The program will consist of an estimated 960 sessions. The Supervisor of Education shall determine the number of enrollments not to exceed 20 students at any one time. This will be an estimated total of 19,200 sessions per year (960 sessions * 20 inmates = 19,200). The Supervisor of Education will screen potential students to the greatest degree possible to omit students eligible for release or transfer within the time from of the scheduled class. The Supervisor of Education will replace students that drop the program with new students on a one-for-one basis up through the first month of scheduled classes. Dropped, transferred, or removed students after the first month of class will not be paid for by the government.

Due to the nature of the correctional setting, delays in performance of work may be experienced.

Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When contract employees report to the institution but are unable to perform services due to such delays, the contractor will be paid for one session.

Normally, any remaining sessions for that day will be suspended and the contractor will be free to leave and the contractor will not be paid for the remaining unperformed sessions. However, if the institution requests that the contractor remain at the institution for eventual performance, the contractor shall be paid for such sessions. In the event of any absence, the contractor may make up his/her time so long as it does not exceed 35 hours in any given week. If the contractor fails to provide coverage, the Government may seek contractual remedy.

Education and Qualifications The contractor shall not be a self-employed individual or individual employed by a post-secondary institution. The contract must be between Federal Correctional Institution Fort Dix and [post-secondary institution, vocational training school or industry-based school].

The occupational education program must fall under the provider’s umbrella of accreditation and lead to transferrable credits resulting in a college certificate, A.A., A.A.S. or A.S. degree.

(AOE Funded Occupational Education Programs)

Industry-accepted certification is also acceptable. Providers must be accredited by a recognized accrediting agency such as Middle States Commission on Higher Education, the Accrediting Commission of Career Schools and Colleges, Accrediting Council for Continuing Education and Training or a similar organization accrediting the program. If required for employment, certification tests from outside organizations may be administered to individual inmates upon completion of a specific occupational education program. However, the individual skill competency certification will not replace the training program’s overall accreditation.

The occupational education program must lead to a college certificate, A.A., A. S., A.A.S. or industry-recognized certificate qualifying inmates for at least an entry-level position of employment. Credits earned from the college certificate, A.A., A.S., or A.A.S. must be transferrable to a four-year college.

Four-year degree programs and programs in liberal arts/general studies are not authorized, although limited and specific courses of a liberal arts/general studies nature may be permitted if directly related to preparation for a specific occupation or vocation.

Supplies and Equipment The contractor will provide the following supplies, equipment, and curriculum materials:

Textbooks.

The contractor will make recommendations to the Supervisor of Education pertaining to the selection and purchase of additional supplies and equipment.

The institution will provide the following supplies, equipment, and curriculum materials:

Plumbing equipment and supplies, tools.

Description of Duties The contractor will provide instruction for Plumbing in accordance with Bureau of Prisons Program Statement 5353.01, Occupational Education Programs, and Bureau of Prisons Program Statement 5300.21, Education, Training and Leisure Time Program Standards.

Twenty-forty percent (20-40%) of the curriculum’s competencies must be hands-on replication of the actual work environment. Application of hands-on work must be occupational in nature.

An institution live work project may be utilized to demonstrate or apply hands-on competencies.

Electronic or computer-based simulation does not satisfy the hands-on or live work requirement.

The Supervisor of Education must approve live work projects.

Marketable programs shall afford inmates the opportunity to gain in demand skills in a specific occupation, industry, or trade. The marketable program must qualify inmate graduates for at least an entry-level position in Plumbing. As a precondition of the proposal for the contract, the contractor shall specify in writing to the Supervisor of Education the position(s) of employment for which inmate graduates will be eligible to apply.

The Supervisor of Education shall determine the number of enrollments not to exceed 20

(AOE Funded Occupational Education Programs) students at any one time. Instructors placed on site by the contractor are responsible for the maintenance of transcripts, student attendance records, statistics, and certification records.

The contractor will provide a written curriculum which establishes measurable behavioral objectives and procedures. The curriculum must include clear criteria which establish minimum expectations for program completion, provisions for the assessment of student progress, must identify the hands-on competencies and must require the students to demonstrate them. In addition to core classes needed to attain a college certificate, an industry-accepted certificate, an Associate in Arts degree (A.A.), an Associate in Science degree (A.S.), or an Associate in Applied Science degree (A.A.S.), the curriculum must also include a course on resume development.

The contractor shall assist in the recruitment of employers affiliated with the identified occupation to participate in the institution’s mock job fair.

Attire The contractor is expected to wear professional clothing while on duty. The attire worn shall also be appropriate for the correctional environment in which the contract employee will be performing.

Inmate Management Provision of services will require frequent and unsupervised contact with inmates. The contract employee shall not be responsible for the management of any inmates, other than to ensure inmates involved within the contract’s scope of work abide by all rules to ensure their safety and well-being. The successful contractor shall attend the Institution Familiarization Orientation program prior to assuming institution involvement. Reimbursement to the contractor for the time spent in the institution orientation or other specific security related training will be at the contract rate, prorated hourly. The contractor may, at any time, be removed from the institution at the discretion of the CEO. The contractor is to constantly be aware of security and maintain a professional relationship with inmates at all times. Any violation of the institution rules and regulations are to be brought immediately to the attention of any Government employee employed at the institution. The contractor will be required to provide documentation to the COR, or designee, of any infractions of institutional rules and regulations by inmates for proper action.

Institution Security The contractor/contract employees shall agree to all regulations prescribed by the institution for the safety, custody, and conduct of inmates. The contract employee will be required to operate a system of records as identified for medical treatment documentation, and will require adherence to the Privacy Act of 1974. The contract employee will be required to sign in and out of the institution for accountability purposes. A badge will be issued and worn at all times for proper identification.

Non-Personal Services The service is a contractual arrangement and not a personnel appointment. Payment is based on

(AOE Funded Occupational Education Programs) the provision of an end product or the accomplishment of a specific result. The service does not constitute an employer/employee relationship. The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored.

(AOE Funded Occupational Education Programs)

Subject Federal Correctional Institution Fort Dix intends to make a single award to a post-secondary institution, vocational training or industry-based school that will be responsible for providing instruction in HVAC. Successful completion of the training program must qualify inmates for at least entry-level employment in a specified field upon release.

Place of Performance Occupational training instruction will be performed in the Education Department (or other area identified by the Supervisor of Education) at the Federal Correctional Institute Fort Dix at 5756 Hartford & Pointville Rd, Joint Base MDL, NJ 08640 on the West compound in the Low security

FCI.

Schedule A session is defined as one hour. The contractor will normally provide 7 (1) hour sessions per day, 5 days per week, excluding Federal Holidays. Work hours will normally be between 7:30 AM to 3:30 PM with a 30-minute unpaid lunch break. These hours may be adjusted to meet the needs of the institution. The contractor shall not normally exceed 35 hours per week.

The program will consist of an estimated 960 sessions. The Supervisor of Education shall determine the number of enrollments not to exceed 20 students at any one time. This will be an estimated total of 19,200 sessions per year (960 sessions * 20 inmates = 19,200). The Supervisor of Education will screen potential students to the greatest degree possible to omit students eligible for release or transfer within the time from of the scheduled class. The Supervisor of Education will replace students that drop the program with new students on a one-for-one basis up through the first month of scheduled classes. Dropped, transferred, or removed students after the first month of class will not be paid for by the government.

Due to the nature of the correctional setting, delays in performance of work may be experienced.

Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When contract employees report to the institution but are unable to perform services due to such delays, the contractor will be paid for one session.

Normally, any remaining sessions for that day will be suspended and the contractor will be free to leave and the contractor will not be paid for the remaining unperformed sessions. However, if the institution requests that the contractor remain at the institution for eventual performance, the contractor shall be paid for such sessions. In the event of any absence, the contractor may make up his/her time so long as it does not exceed 35 hours in any given week. If the contractor fails to provide coverage, the Government may seek contractual remedy.

Education and Qualifications The contractor shall not be a self-employed individual or individual employed by a post-secondary institution. The contract must be between Federal Correctional Institution Fort Dix and [post-secondary institution, vocational training school or industry-based school].

The occupational education program must fall under the provider’s umbrella of accreditation and lead to transferrable credits resulting in a college certificate, A.A., A.A.S. or A.S. degree.

(AOE Funded Occupational Education Programs)

Industry-accepted certification is also acceptable. Providers must be accredited by a recognized accrediting agency such as Middle States Commission on Higher Education, the Accrediting Commission of Career Schools and Colleges, Accrediting Council for Continuing Education and Training or a similar organization accrediting the program. If required for employment, certification tests from outside organizations may be administered to individual inmates upon completion of a specific occupational education program. However, the individual skill competency certification will not replace the training program’s overall accreditation.

The occupational education program must lead to a college certificate, A.A., A. S., A.A.S. or industry-recognized certificate qualifying inmates for at least an entry-level position of employment. Credits earned from the college certificate, A.A., A.S., or A.A.S. must be transferrable to a four-year college.

Four-year degree programs and programs in liberal arts/general studies are not authorized, although limited and specific courses of a liberal arts/general studies nature may be permitted if directly related to preparation for a specific occupation or vocation.

Supplies and Equipment The contractor will provide the following supplies, equipment, and curriculum materials:

Textbooks.

The contractor will make recommendations to the Supervisor of Education pertaining to the selection and purchase of additional supplies and equipment.

The institution will provide the following supplies, equipment, and curriculum materials: HVAC equipment and supplies, tools.

Description of Duties The contractor will provide instruction for HVAC in accordance with Bureau of Prisons Program Statement 5353.01, Occupational Education Programs, and Bureau of Prisons Program Statement 5300.21, Education, Training and Leisure Time Program Standards.

Twenty-forty percent (20-40%) of the curriculum’s competencies must be hands-on replication of the actual work environment. Application of hands-on work must be occupational in nature.

An institution live work project may be utilized to demonstrate or apply hands-on competencies.

Electronic or computer-based simulation does not satisfy the hands-on or live work requirement.

The Supervisor of Education must approve live work projects.

Marketable programs shall afford inmates the opportunity to gain in demand skills in a specific occupation, industry, or trade. The marketable program must qualify inmate graduates for at least an entry-level position in HVAC. As a precondition of the proposal for the contract, the contractor shall specify in writing to the Supervisor of Education the position(s) of employment for which inmate graduates will be eligible to apply.

The Supervisor of Education shall determine the number of enrollments not to exceed 20

(AOE Funded Occupational Education Programs) students at any one time. Instructors placed on site by the contractor are responsible for the maintenance of transcripts, student attendance records, statistics, and certification records.

The contractor will provide a written curriculum which establishes measurable behavioral objectives and procedures. The curriculum must include clear criteria which establish minimum expectations for program completion, provisions for the assessment of student progress, must identify the hands-on competencies and must require the students to demonstrate them. In addition to core classes needed to attain a college certificate, an industry-accepted certificate, an Associate in Arts degree (A.A.), an Associate in Science degree (A.S.), or an Associate in Applied Science degree (A.A.S.), the curriculum must also include a course on resume development.

The contractor shall assist in the recruitment of employers affiliated with the identified occupation to participate in the institution’s mock job fair.

Attire The contractor is expected to wear professional clothing while on duty. The attire worn shall also be appropriate for the correctional environment in which the contract employee will be performing.

Inmate Management Provision of services will require frequent and unsupervised contact with inmates. The contract employee shall not be responsible for the management of any inmates, other than to ensure inmates involved within the contract’s scope of work abide by all rules to ensure their safety and well-being. The successful contractor shall attend the Institution Familiarization Orientation program prior to assuming institution involvement. Reimbursement to the contractor for the time spent in the institution orientation or other specific security related training will be at the contract rate, prorated hourly. The contractor may, at any time, be removed from the institution at the discretion of the CEO. The contractor is to constantly be aware of security and maintain a professional relationship with inmates at all times. Any violation of the institution rules and regulations are to be brought immediately to the attention of any Government employee employed at the institution. The contractor will be required to provide documentation to the COR, or designee, of any infractions of institutional rules and regulations by inmates for proper action.

Institution Security The contractor/contract employees shall agree to all regulations prescribed by the institution for the safety, custody, and conduct of inmates. The contract employee will be required to operate a system of records as identified for medical treatment documentation, and will require adherence to the Privacy Act of 1974. The contract employee will be required to sign in and out of the institution for accountability purposes. A badge will be issued and worn at all times for proper identification.

Non-Personal Services The service is a contractual arrangement and not a personnel appointment. Payment is based on

(AOE Funded Occupational Education Programs) the provision of an end product or the accomplishment of a specific result. The service does not constitute an employer/employee relationship. The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored.