10A_MR PKG_FLX_AMB.pdf

U.S. Department of Justice Federal Bureau of Prisons

Administration Division

Field Acquisition Office 346 Marine Forces Drive

Grand Prairie, Texas 75051

May 5, 2021

MARKET RESEARCH QUESTIONNAIRE

Ambulance Services FCC Florence, CO

The Federal Bureau of Prisons is conducting market research in compliance with Federal Acquisition Regulation, Part 10. The service will encompass the provision for Ambulance Services. The service will be provided for the prisoners held in the custody of the Department of Justice, Federal Bureau of Prisons, the Federal Correctional Complex (FCC), Florence, CO located at 5880 Hwy 67 South, Florence, CO 81226. The FCC includes United States Penitentiary Administrative Maximum (ADX), United States Penitentiary (USP), Federal Correctional Institution (FCI), and the Federal Prison Camp (FPC).

Ambulance Services will be performed in the Health Services Department at FCC Florence.

Performance of this service is defined within the attached Statement of Work that also includes further details and credential requirements.

Please answer the following questions:

1. The North American Industrial Classification System (NAICS) code for Ambulance

Services is 621910, which sets the small business size standard at $16.5 million (below $16.5 million in gross revenues is considered small, above $16.5 million in gross revenues is considered large). Based on this standard, what is your business size, small or large?

Small Other than Small

2. Is your business or employee certified to practice in the state of Colorado?

Yes No

3. Can your firm provide the service as either a prime contractor or as a subcontractor?

Prime Subcontractor

4. Which kind of form does your business use to report earned income on the individual performing the services?

W2 1099

5. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program.

“8(a)” program Hub-Zone small business concern Veteran-owned or Service-disabled veteran-owned small business concern Women-owned small business or EDWOSB concern

6. Can your firm provide firm fixed unit prices for future contract periods (for example: a contract with five performance periods, with each year after award will be an option for renewal)? Please indicate the maximum number of years you can provide firm-fixed unit prices.

5 years 4 years 3 years 2 years 1 year only

7. The Federal Acquisition Regulations requires the following insurance’s: Workers’

Compensation and Employer’s liability not less than $100,000; and General Liability no less than $500,000 per occurrence; and Automobile Liability of at least $200,000 person, $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage . Are these rates and requirements consistent with regulatory requirements in Colorado?

Yes No If no, what are the standard rates per insurance?

8. Are privacy provisions/clauses “customarily” included in solicitations of this type of requirement?

9. Are Ambulance services “customarily available” in the marketplace?

10. Does your firm have access to the internet to download solicitation materials?

11. Does your firm have qualified employees with experience in a correctional setting?

12. How many calendar days does your firm need to prepare a quote resulting from this solicitation?

15 days 30 days 45 days 60 days

13. Is your company registered in System For Award Management (SAM)?

All potential offerors are advised if a solicitation is issued it will include the clause at FAR 52.212-4 (Feb 2007) for Commercial Items, paragraph (t) System For Award Management (SAM). This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the SAM database. If your company is not registered in SAM, registration can be completed at https://www.sam.gov/portal/SAM/#1.

14. If awarded a contract, how many calendar days following an award would it take your firm to begin providing services to the institution?

Please note that all individuals providing services at the institutions must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete.

calendar days

15. Please indicate any General Services Administration Federal Supply Schedule (FSS) contract number(s) your firm has been awarded in association with the aforementioned services and their respective expiration date(s).

FSS number(s): Expiration date(s):

16. Please furnish the following information in reference to your firm:

Name:

Address:

Point of Contact:

Telephone Number:

E-mail Address:

I am extremely appreciative of the time you have taken to complete this questionnaire. Please submit your survey by no later than June 2, 2021 via email at ldthomas@bop.gov. Please feel free to contact me via email (preferred) or (972) 352-4529 if you have any questions.

Sincerely, LaShundra D. Thomas

LaShundra D. Thomas, Contracting Officer Federal Bureau of Prisons U.S. Armed Forces Reserve Complex Field Acquisition Office 346 Marine Forces Drive Grand Prairie, TX 75051 mailto:ldthomas@bop.gov

NOTE: The resulting solicitation will be distributed solely through the SAMs website at www.beta.SAM.gov. Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website.

Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.

STATEMENT OF WORK

Ambulance and Medical Transport Services

I. SCOPE OF WORK

A. At a minimum, the contractor shall comply with any and all applicable federal, state, and local laws, regulations, and standards., including but not limited to:

1. The Federal Highway Safety Act of 1966, as amended.

2. The Health Insurance Portability and Accountability Act of 1996.

B. All emergency medical services personnel employed by the contractor shall carry a current identification card which specifies their level of training.

C. The contractor shall maintain insurance coverage, and shall provide a certificate of insurance upon contract award and upon beginning of each option year.

D. Upon contract award and beginning of each option, the contractor shall provide a current license from the State of Colorado. The contractor must be licensed as a class I ambulance provider as defined in 202 KAR 7:501.

E. Upon request, the contractor will make vehicle registration permits available for inspection.

F. Number of Patients: It is understood and agreed that only ONE patient will be transported on a trip unless specifically authorized or requested by the Federal Correctional Complex Florence, (FCC Florence). When more than one patient is transported on a trip, reimbursement will be made at a rate not exceeding the cost of transporting a single patient. The contractor must ensure the pick-ups and drop-offs are scheduled so that the total distance will result in the most economical charge to the Government.

G. Non-Pickup of Patients: When ambulance service under the terms of this contract involves a trip to or from FCC Florence, but due to unforeseen circumstances the patient is not available for pick-up, the contractor will bill for the trip at the rates applicable under the firm-fixed price per patient transport portion of this contract. FCC Florence reserves the right to substitute patients in these instances to prevent the "no-load" situation.

II. PLACE OF PERFORMANCE

A. The Services will have their origination as the Federal Correctional Complex, Florence, Colorado 5880 State Hwy 67 South, Florence Colorado 81226.

B. Most services will occur, but are not limited to the following Colorado counties: Fremont, Pueblo, and ElPaso counties.

C. The contractor will agree to transport inmates to the destination requested by FCC Florence Regardless if another hospital is shorter distance from FCC Florence.

D. The contractor shall provide, in their Quote proposal, an accurate map and a written description of its geographical service area which shall identify with specificity the complete boundary of the area served by the provider.

E. The contractor shall provide, in their Quote proposal, the location of their base station or substation.

III. SCHEDULE

A. The contractor must be available for emergency ambulance and routine ambulance transport services 7 days a week, 24 hours a day, including all federal holidays.

B. For emergent transport, the contractor must be on-site at FCC Florence within 15 minutes of request.

C. If the contractor is not available to provide routine/scheduled service or be on-site at FCC Florence within 15-minutes of emergent request, an alternate provider will be scheduled by the contractor to provide immediate Service.

IV. RESPONSIBLITLIES – EQUIPMENT /SUPPLIES

A. The contractor should state the specifications of and limitations to their equipment in their offer.

B. The contractor will comply with equipment and supply standards under Colorado laws and Fremont County statues.

C. The contractor shall be Advanced Cardiac Life Support, ACLS, paramedic staffed 24 hours a day.

V. METHOD OF PERFORMANCE

A. The health services staff at FCC Florence will telephone contractor to request both emergent and non- emergent

Scheduled) ambulance service. The FCC Florence staff member will state his/her name and title. This telephone call will serve as the order for service. No written statement of medical necessity will be required.

B. For emergent transport, the contractor must be on-site at FCC Florence within 15-minutes of request.

D. The Federal Bureau of Prisons FCC Florence staff shall remain in custody of the inmate/patient at all times. FCC Florence staff will be permitted to ride in the ambulance to maintain custody of inmate. HIPAA does not apply to the privacy of inmate/patient information in these instances.

D. The contractor will agree to transport inmates from the origin and to the destination requested by FCC Florence regardless if another hospital or healthcare provider is a shorter distance between the origin and destination requested.

E. In the event the contractor cannot respond to the facility within 15 minutes, upon receiving the call from FCC Florence staff, the contractor is responsible for notifying and arranging ambulance services to respond to FCC Florence by calling emergency services or dialing 9-1-1. The 9-1-1 service charge will be sent to the contractor and the contractor will in turn bill to FCC Florence, at FLP/Business.Office@usdoj.gov at the contracted rate.

VI. BILLING FOR SERVICES

A. The contractor is expected to quote a fixed/capitated price for each transport regardless of level of service provided or individual costs incurred.

B. The contractor shall submit a consolidated bill for all services provided in each calendar month. The contractor agrees to be paid for monthly bill via electronic funds transfer.

C. Upon request, the contractor shall supply individual run sheets and itemized bills for any service provided to FCC Florence Financial Management staff. All bills pertaining to ambulance service will be promptly billed at the contract rate and sent to the Financial Management Office. All invoice are to be sent, itemized, and electronically to:

FLP-BusinessOffice-S@bop.gov.