10A_MR Pkg_ELK_Mob Ultra.pdf

U.S. Department of Justice Federal Bureau of Prisons

Administration Division

Field Acquisition Office 346 Marine Forces Drive

Grand Prairie, Texas 75051

April 22, 2021

MARKET RESEARCH QUESTIONNAIRE

Mobile Ultrasound and Stress Tests Services FCI Elkton, TX

The Federal Bureau of Prisons is conducting market research in compliance with Federal Acquisition Regulation, Part 10. The service will encompass the provision for Mobile Ultrasound and Stress Tests Services. The service will be provided for the prisoners held in the custody of the Department of Justice, Federal Bureau of Prisons, the Federal Correctional Institution (FCI), Elkton, OH located at 8760 Scroggs Road, Libson, OH 44432.

Mobile Ultrasound and Stress Tests Services will be performed in a designated area behind the gate determined by the Health Services Department at FCI Elkton. Performance of this service is defined within the attached Statement of Work. The Contractor will be notified in advance of the requested dates of service, types of service, and the number of inmates of inmates to be examined.

Please see the Statement of Work for more details.

Please answer the following questions:

1. The North American Industrial Classification System (NAICS) code for Mobile

Ultrasound Services is 621512, which sets the small business size standard at $16.5 million (below $16.5 million in gross revenues is considered small, above $16.5 million in gross revenues is considered large). Based on this standard, what is your business size, small or large?

Small Other than Small

2. Is your business or employee certified to practice in the state of Ohio (Radiologist) or any state in the U.S. (Physician reading results)?

Yes No

3. Can your firm provide the service as either a prime contractor or as a subcontractor?

Prime Subcontractor

4. Which kind of form does your business use to report earned income on the individual performing the services?

W2 1099

5. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program.

“8(a)” program Hub-Zone small business concern Service-disabled veteran-owned small business concern Women-owned small business or EDWOSB concern

6. Can your firm provide firm fixed unit prices for future contract periods (for example: a contract with five performance periods, with each year after award will be an option for renewal)? Please indicate the maximum number of years you can provide firm-fixed unit prices.

5 years 4 years 3 years 2 years 1 year only

7. The Federal Acquisition Regulations requires the following insurance’s: Workers’

Compensation and Employer’s liability not less than $100,000; and General Liability no less than $500,000 per occurrence; and Automobile Liability of at least $200,000 person, $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage . Are these rates and requirements consistent with regulatory requirements in Ohio?

Yes No If no, what are the standard rates per insurance?

8. Are privacy provisions/clauses “customarily” included in solicitations of this type of requirement?

9. Are Mobile Ultrasound and Stress Tests services “customarily available” in the marketplace?

10. Does your firm have access to the internet to download solicitation materials?

11. Does your firm have qualified employees with experience in a correctional setting?

12. How many calendar days does your firm need to prepare a quote resulting from this solicitation?

15 days 30 days 45 days 60 days

13. Is your company registered in System For Award Management (SAM)?

All potential offerors are advised if a solicitation is issued it will include the clause at FAR 52.212-4 (Feb 2007) for Commercial Items, paragraph (t) System For Award Management (SAM). This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the SAM database. If your company is not registered in SAM, registration can be completed at https://www.sam.gov/portal/SAM/#1.

14. If awarded a contract, how many calendar days following an award would it take your firm to begin providing services to the institution?

Please note that all individuals providing services at the institutions must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete.

calendar days

15. Please indicate any General Services Administration Federal Supply Schedule (FSS) contract number(s) your firm has been awarded in association with the aforementioned services and their respective expiration date(s).

FSS number(s): Expiration date(s):

16. Please furnish the following information in reference to your firm:

Name:

Address:

Point of Contact:

Telephone Number:

E-mail Address:

I am extremely appreciative of the time you have taken to complete this questionnaire. Please submit your survey by no later than May 20, 2021 via email at ldthomas@bop.gov. Please feel free to contact me via email (preferred) or (972) 352-4529 if you have any questions.

Sincerely, LaShundra D. Thomas

LaShundra D. Thomas, Contracting Officer Federal Bureau of Prisons U.S. Armed Forces Reserve Institution Field Acquisition Office 346 Marine Forces Drive mailto:ldthomas@bop.gov

Grand Prairie, TX 75051

NOTE: The resulting solicitation will be distributed solely through the SAMs website at www.beta.SAM.gov. Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website.

Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.

STATEMENT OF WORK FOR MOBILE ULTRASOUNDS AND STRESS TESTS

A. SUBJECT:

Requirements for mobile ultrasound/echo services and cardiac stress testing services are needed by FCI/FSL (Federal Correctional institution/Federal Satellite Low) Elkton, located at 8730 Scroggs Road, Elkton, OH 44415.

B. SCHEDULE:

Regarding the ultrasound/echo services requirement, the contractor will perform ultrasound/echo services approximately once per month (approximately 12 times per year), and on “as needed” basis.

Regarding the cardiac stress testing services requirement, the contractor will perform cardiac stress testing services approximately 5 times per year, on an “as needed” basis. One session is defined as the act of performing one of the services, to include adenosine testing (approximately 15/year), cardiolite testing (approximately 17/year) and treadmill testing (approximately 4/year) services, to be performed between the hours of 6:00 am to 4:00 pm, Monday thru Friday.

The number of sessions per month/year may be adjusted if needed and days may be combined if services were not used the previous month, for both requirements listed above. The Contract Officer Representative (COR) will be responsible for schedule times, exact times are negotiable.

Due to the nature of the correctional setting, delays in performance of work may be expected.

Such delays may include, but are not limited to, inclement weather, electrical or mechanical problems, or other security matters. When contract employees report to the institution but are unable to perform services due to such delays, the contractor will be paid for one (1) session.

Normally, any remaining sessions for that day will be suspended and the contract employee will be free to leave and the contractor will not be paid for remaining non-performed sessions.

However, if the institution requests the contractor have its employee remain at the institution for eventual performance, the contractor shall be paid for such sessions.

C. SUPPLIES:

The contractor will need to provide the ultrasound/echo and mobile nuclear cardiology equipment to perform the routine exams. Supplies that contractor may routinely need will be provided by FCI/FSL Elkton. These supplies normally include gowns, exam tables, gel, IV catheters, syringes and gloves. If special equipment is required by the contractor, he/she must make a request in writing to the Health Services Administrator of FCI Elkton.

NOTE: All medical records remain the property of the FCI/FSL Elkton, Ohio in accordance with the Privacy Act of 1974.

The contractor is required to indemnify the government for any liability producing act or omission by the contractor, its employees and agents occurring during contract performance.

The contracting company is required to maintain liability insurance, in a coverage amount of $1,000,000.00 per occurrence, which will not be less than the amount normally prevailing within the local community for the medical speciality concerned. The contractor is required to ensure that all subcontracts for provisions of health care services, contain the FAR Clause 52.237-7, including the maintenance of medical liability insurance. These services, although not directly supervised, will be under the administrative review of the Health Services Administrator. The performance of these services will be verified by the designated COR.

The contractor will be responsible for the following:

• Perform tests requested by health care providers of the institution

• Discuss with the Clinical Director pertinent findings

• Provide education in reference to the particular exam that the patient may need

• Obtain permission from the patient for the procedure

• Maintain accountability of all surgical instruments, including needles, syringes, etc.

• Provide the COR with written/typed consultation reports

• Transportation of all equipment, delivery and set-up, trucks/trailers, drivers, complete maintenance/service coverage on all equipment

• Training and staff insurance, site planning, consultation support, etc.

D. INMATE MANAGEMENT:

The contractor will have involved himself/herself in the Institution Familiarization program as required by policy. He/she is to be constantly aware of security and maintain a professional relationship with the inmates at all times. Any violation of the institutional rules and regulations are to be brought to the attention of an appointed government employee in order for prompt and proper action. The contractor will not be subject to government supervision, except for security related matters; however, their performance will be closely monitored.

E. MINIMUM REQUIREMENTS:

For the ultrasound/echo services requirement, the minimum qualifications for performing as a medical sonographer are as follows:

• Must submit proof of attendance to an accredited school resulting in an appropriate degree/license

• Must hold certification with the American Registry for Diagnostic Medical Sonography with credentials as a registered diagnostic medical sonographer and registered cardiac sonographer and registered vascular technologist

• Must have specialties on the licensor in: abdomen, vascular tech and adult echocardiography

• Three letters of reference from individuals within the healthcare profession who have knowledge of the individual’s skills, abilities and work ethics

• Be in good standing in the healthcare community

• Appropriate insurance coverage certificates, in accordance with FAR 52.237-7

• Each staff member must have 5 years of minimum experience in their respective field

• Each company must show a past history of working within the confines of a correctional environment.

For the cardiac stress testing services requirement, the minimum qualifications for performing as a medical sonographer are as follows:

• All clinical staff must submit proof of attendance to an accredited school resulting in an appropriate degree

• Licensed technician must show an Ohio radiologic state license and have certification from the Nuclear Medicine Technology Certification Board (NMTCB)

• The physician must specialize in cardiac medicine and have experience with performing stress test and nuclear stress test

• The physician must have a current and active license within the United States of America

• The nursing staff must have a current active license within the United States of America

• Three letters of reference from individuals within the healthcare profession who have knowledge of the individuals’ skills, abilities and work ethics

• Be in good standing in the healthcare community

• Appropriate insurance coverage certificates

• Each staff member will need to have 3 years of minimum experience in their respective field

• Each company will need to show a past history of working within the confines of a correctional environment

A COR will be appointed to monitor the performance of the contractor. Quarterly monitor reports will be provided to the Contracting Officer indicating the contractor’s performance level.

F. INSTITUTION SECURITY:

The company agrees to adhere to all regulations prescribed by the institution for the safety, custody and conduct of inmates. The Program Managers at the institution are responsible for appropriate vouchering law enforcement checks. The Human Resource personnel will ensure all steps are completed and establish a security file that will be maintained on each contract employee.

The following investigating procedures will be applied and appropriate forms completed BEFORE an individual is permitted inside an institution:

1. National Crime Information Center check (NCIC)

2. DOJ-99 (name check)

3. FD-258 (finger print check)

4. DOJ-555 Credit Disclosure

5. Law enforcement agency check

6. Vouchering of Employment over the past five years

7. Resume/personal qualifications

8. OPM 329-A (authorizing for release of information)

9. NACI or MBI check (if applicable)

10. Urinalysis test (if applicable read below)

HSPD-12: In addition, contractor employees must agree to a urinalysis test for detection of marijuana and other drug usage. A positive urinalysis will result in exclusion of the individual.

The contractor will provide an acceptable replacement person subject to the same security requirements.

Contractor Class: The contracting staff will be required to attend an initial four hour orientation and annual two hour security training program provided by the institution prior to assuming institutional involvement. This orientation will be provided by the Health Services Department in conjunction with Human Resources and include:

• Institutional Safety and Security

• Contraband and Security

• Personal Safety

• Entrance Procedures

• Freedom of Information and Privacy Act

• Volunteer Professionalism

• Position and Program Orientation

• Sexually Abusive Behavior Prevention and Intervention Program

• Standards of Conduct

• Workplace Violence

• Volunteer Clearance Procedures

• Information Security

This orientation will be coordinated by the designated Contracting Officer Representative (COR).

Reimbursement for the time spent in institution security orientation or other periodic security-related training will be prorated at the contract rate.

Escort/Institutional Badges: Contractor personnel shall be escorted by a FBOP staff member at all times. Institutional identification badges will be issued to every contractor upon entry and displayed at all times. They are to be collected upon exiting the institution.

CONTRACTOR RESTRICTIONS:

The contractor cannot:

• Supervise BOP staff

• Participate in inmate accountability

• Requisition, sign for or pick up supplies

• Formulate policies or procedures

• Attend recalls or staff functions

• Supervise inmate population

• Be a member of the Employees Club

G. INVOICES/PAYMENT:

Invoices must be submitted monthly by the contractor in include a summarized listing of sessions performed during the respective month to:

Financial Management Federal Correctional Institution PO Box 129 Lisbon, OH 44432

Payment will be made in accordance with the Prompt Pay Act which is Net 30 terms upon acceptance of services or receipt of an invoice. Appropriate electronic fund transfer (EFT) forms will be issued to the contractor prior to contract award. No taxes will be withheld. A Form 1099 will be supplied to the contractor and IRS upon completion of each calendar year.