10A_MR PKG_DTH_ABR.pdf

U.S. Department of Justice Federal Bureau of Prisons

Administration Division

Field Acquisition Office 346 Marine Forces Drive

Grand Prairie, Texas 75051

May 5, 2021

MARKET RESEARCH QUESTIONNAIRE

Auto Body/Collison Repair Technician Certification Program Federal Prison Camp (FPC), Duluth, MN

The Federal Bureau of Prisons is conducting market research in compliance with Federal Acquisition Regulation, Part 10. The service will encompass the provision for Auto Body/Collison Repair Technician Certification Program. The Contractor shall provide services at Federal Prison Camp, Facilities Department, located at 4464 Ralston Drive, Duluth, MN 55811.

Please see further details in the attached Statement of Work.

Please answer the following questions:

1. The North American Industrial Classification System (NAICS) code for Auto

Body/Collison Repair Technician Certification Program is 611210, which sets the small business size standard at $22 million (below $22 million in gross revenues is considered small, above $22 million in gross revenues is considered large). Based on this standard, what is your business size, small or large?

Small Other than Small

2. Is your school established as a post-secondary institution, vocational training school or industry-based school?

Yes No

3. Does your occupational education program fall under the provider’s umbrella of accreditation and lead to transferrable credits resulting in a college certificate, A.A., A.A.S.

or A.S. degree?

4. Can your firm provide the service as either a prime contractor or as a subcontractor?

Prime Subcontractor

5. If you are a small business, will you be in compliance with FAR 52.219-14 for this requirement?

6. Which kind of form does your business use to report earned income on the individual performing the services?

W2 1099

7. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program.

“8(a)” program Hub-Zone small business concern Vetern-owned or Service-disabled veteran-owned small business concern Women-owned small business or EDWOSB concern

8. Can your firm provide firm fixed unit prices for future contract periods (for example: a contract with a base year and four option years, equaling a total of five years)? Please indicate the maximum number of years you can provide firm-fixed unit prices.

5 years 4 years 3 years 2 years 1 year only

9. The Federal Acquisition Regulations requires the following insurance’s: Workers’

Compensation and Employer’s liability not less than $100,000; and General Liability no less than $500,000 per occurrence; and Automobile Liability of at least $200,000 person, $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage . Are these rates and requirements consistent with regulatory requirements in Minnesota?

Yes No If no, what are the standard rates per insurance?

10. Are privacy provisions/clauses “customarily” included in solicitations of this type of requirement?

11. Is Auto Body/Collison Repair Technician Certification Program “customarily available” in the marketplace?

12. Does your firm have access to the internet to download solicitation materials?

13. How many calendar days does your firm need to prepare a proposal resulting from this solicitation?

15 days 30 days 45 days 60 days

14. Is your company registered in System For Award Management (SAM)?

All potential offerors are advised if a solicitation is issued it will include the clause at FAR 52.212-4 (Feb 2007) for Commercial Items, paragraph (t) System For Award Management (SAM). This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the SAM database. If your company is not registered in SAM, registration can be completed at https://www.sam.gov/portal/SAM/#1.

15. If awarded a contract, how many calendar days following an award would it take your firm to begin providing services to the Institution?

Please note that all individuals providing services at the Institution must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete.

calendar days

16. Please indicate any General Services Administration Federal Supply Schedule (FSS) contract number(s) your firm has been awarded in association with the aforementioned services and their respective expiration date(s).

FSS number(s): Expiration date(s):

17. Please furnish the following information in reference to your firm:

Name:

Address:

Point of Contact:

Telephone Number:

E-mail Address:

I am extremely appreciative of the time you have taken to complete this questionnaire. Please email your survey via email at ldthomas@bop.gov by no later than June 2, 2021. Please feel free to contact me at (972) 352-4529 if you have any questions.

Sincerely, LaShundra D. Thomas

LaShundra D. Thomas, Contract Specialist Federal Bureau of Prisons U.S. Armed Forces Reserve Institution Field Acquisition Office 346 Marine Forces Drive Grand Prairie, TX 75051 mailto:ldthomas@bop.gov

NOTE: The resulting solicitation will be distributed solely through the SAM’s website, www.beta.SAM.gov. Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website.

Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.

http://www.beta.sam.gov/

OCCUPATIONAL TRAINING PROGRAM PROVIDER

STAEMENT OF WORK

(AOE Funded Occupational Education Program) Auto Body/Collision Repair

Subject The Federal Bureau of Prisons (BOP), Field Acquisition Office (FAO), intends to make a single award to a post-secondary institution, vocational training, or industry-based school that will be responsible for providing instruction in Auto Body/Collison Repair Technician Certification Program for the Federal Prison Camp Duluth, Minnesota, herein after referred to as FPC Duluth.

Successful completion of the training program must qualify inmates for at least entry-level employment in the Auto Body/Collision repair field upon release. Services will be provided to the inmate population off-site at the contractor’s facility. The Government reserves the right to award without discussion. Therefore, each initial quote should contain the quoter’s best terms from a cost or price standpoint. The contract period will be in effect from the date of award through 60 months.

General information regarding the BOP is located at www.bop.gov.

Place of Performance Occupational training instruction will be performed in classrooms at the contractor's facility. The contractor's facilities shall be no further than 20 miles from FPC Duluth (4464 Ralston Drive, Duluth, MN 55811) in order to be considered for contract award. Invoices for payment shall be submitted to:

FPC Duluth Attn: Business Office PO Box 1400 Duluth, MN 55814 Or DTH-BusinessOffice-S@bop.gov

Schedule Academic instruction will generally be performed Monday through Friday from 9:00 A.M.

through 2:00 P.M., except for Federal Holidays. These hours may be adjusted by mutual agreement of both parties. Due to the nature of the correctional setting, delays in performance of work may be experienced. Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or others security matters. It is anticipated that the certificate program would be completed for each student class in a period of one year consisting of two semesters.

Education and Qualifications The contractor shall not be a self-employed individual or individual employed by a post-secondary institution. The contract must be between FPC Duluth and awarded post-secondary institution, vocational training school, or industry-based school.

The occupational education program must fall under the provider's umbrella of accreditation and lead to transferable credits resulting in an industry-accepted college certification. Providers must be accredited by a recognized accrediting agency. If required for employment, certification tests from outside organizations may be administered to individual inmates upon completion of a specific occupational education program. However, the individual skill competency certification will not replace the training program's overall accreditation.

The occupational education program must lead to an industry-accepted college certification qualifying inmates for at least an entry-level position of employment. Credits earned from the college certificate must be transferable to a four-year college, or four-year degree programs.

Programs in liberal arts/general studies are not authorized, although limited and specific courses of a liberal arts/general studies nature may be permitted if directly related to preparation for a specific occupation or vocation.

Supplies and Equipment The contractor will provide the following supplies, equipment, and curriculum materials:

One set of textbooks, workbooks, and other tools and materials customarily provided to college level students for each course for 9 students for each contract performance period. Textbooks shall be utilized from one class to the next and one contract performance period to the next until there is an edition change. The contractor shall be responsible for bearing the expense of providing updated textbooks resulting from edition changes in the quantities set forth herein. Textbooks provided by the contractor may be "used" as long as they are in a condition customarily deemed acceptable for use by college-level students.

FPC Duluth will be responsible for providing replacements for any textbooks, workbooks, etc., which are lost, misplaced, confiscated or destroyed after issuance to the student. The contractor may make recommendations to the Supervisor of Education pertaining to the selection and purchase of additional supplies and equipment.

Description of Duties The contractor will provide instruction for an Auto Body/Collison Repair Certificate in accordance with Bureau of Prisons Program Statement 5353.01, Occupational Education Programs, and Bureau of Prisons Program Statement 5300.21, Education, Training and Leisure Time Program Standards.

Twenty-forty percent (20-40%) of the curriculum's competencies must be hands-on replication of the actual work environment. Application of hands-on work must be occupational in nature. An institution live work project may be utilized to demonstrate or apply hands-on competencies.

Electronic or computer based simulation does not satisfy the hands-on or live work requirement.

Examples of hands-on replication of actual work would be:

• Simple Dent Repair

• Auto Trim and Glass Service

• Auto Body Welding

• Automotive Refinishing

• Collision Repair/Replacement

• Unibody and Frame Replacement

• Production Lab

The Supervisor of Education must approve live work projects.

Marketable programs shall afford inmates the opportunity to gain in demand skills in a specific occupation, industry, or trade. The Auto Body Repair program must qualify inmate graduates for at least an entry-level position in auto body repair. As a precondition of the proposal for the contract, the contractor shall specify in writing to the Supervisor of Education the position(s) of employment for which inmate graduates will be eligible to apply.

Examples of possible employment:

• Entry Level Auto Body Technician

• Auto Body Apprentice

• Resurfacing Technician

• Powder Coater

• Auto Reconditioning/Rim Repair

The offeror shall provide services in accordance with the requirements of this solicitation for 9 students at FPC Duluth. Services shall include the provision of offsite academic instruction and appropriate academic advisement.

The contractor shall maintain records on each student which include registration/enrollment status, attendance, academic progress/standing, completion, and withdrawal data. The contractor must inform the COR (or FPC Duluth staff designated by the COR) of issues or concerns in a timely manner. In addition, the contractor shall designate an individual to provide students with enrollment information, establish, and coordinate program requirements, as well as coordinate affairs between the Contractor and FPC Duluth.

The curriculum must include clear criteria, which establishes minimum expectations for program completion, provisions for the assessment of student progress, and the hands-on competencies.

Attire The Contractor is expected to wear professional clothing while on duty. The attire worn shall also be appropriate for the correctional environment in which the contract employee will be performing. The contractor is prohibited from wearing green clothing of any type as this is the color clothing the inmate population wear.

Inmate Management Provision of services will require frequent and unsupervised contact with inmates. The inmates eligible for this program have been classified by the Bureau of Prisons as minimum security.

Inmates designated with this security classification have Bureau of Prisons approval to transport themselves in a Bureau of Prisons issued vehicle to/from the contractor's facility.

A Bureau of Prisons staff member will not ordinarily accompany the inmate students. The contract employee shall not be responsible for the management of any inmates, other than to ensure inmates involved within the contract's scope of work abide by all rules to ensure their safety and well-being. The contractor is to constantly be aware of security and maintain a professional relationship with inmates at all times. Any violation of the institution rules and regulations are to be brought immediately to the attention of any Government employee employed at the institution.

The contractor will be required to provide documentation to the Contractor Officers Representative (COR), or designee, of any infractions of institutional rules and regulations by inmates for proper action.

The contractor shall maintain records on each student which include registration/enrollment status, attendance, academic progress/standing, completion and withdrawal data, and inform the COR (or FPC Duluth staff designated by the COR) of issues or concerns in a timely manner. In addition, the contractor shall designate an individual to provide students with enrollment information, establish and coordinate program requirements, and coordinate affairs between the contractor and FPC Duluth.

Inmates shall not use a computer without prior written approval of the Computer Services Manager.

Institution Security All instructors will be required to attend/complete a four-hour security orientation program prior to performing off-site services. Thereafter, all instructors providing off-site services will be required to comply with all applicable Federal Bureau of Prisons security policies and procedures.

The date and time for this orientation will be mutually agreed upon by both parties.

The Contractor agrees to adhere to all regulations prescribed by the institution in regards to the safety, custody, and conduct of inmates. The Bureau of Prisons requires all non-employees to sign in and out of the institution for security reasons. The Contractor’s service provider may, at any time, be removed from the institution at the discretion of the CEO for violations of institutional security policies or behavior that may jeopardize the safety and security of the institution.

The Contractor must successfully pass background investigation to include:

1. National Crime Information Center (NCIC) check;

2. DOJ-99 (Name Check);

3. FD-258 (Fingerprint Check);

4. Law Enforcement Agency Checks;

5. Vouchering of Employers over past five years;

6. Resume/Personal Qualifications;

7. OPM-329-A (Authority for Release of Information); and

8. NACI Check (if applicable.)

A urinalysis test is required for the detection of marijuana and other drug usage before the contract is awarded. If the proposed contract is with an individual, and if the test is positive, the proposed contractor shall be disqualified from being awarded the contract. If the proposed contract is with a company and the individual(s) assigned to perform the work test positive, the individual(s) shall be excluded and the proposed contractor shall provide acceptable replacement personnel subject to the same security requirements. The contractor agrees to adhere to all regulations/policies prescribed by FPC Duluth and the Bureau of Prisons to ensure the safety, custody and conduct of the inmate. All services are to be supervised as required by institution policy, Contract, Part-time, Volunteer Employee Rules, Regulations, and Orientation” and Policy Statement 3730.2.

Non-Personal Services Information This is a contractual arrangement and not a personnel appointment. As specified in FAR 37.101, A Non-personal Service Contracts means a contract under which the personnel rendering the services are not subject, either by the contract's terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The contractor shall not supervise inmates, supervise Bureau of Prisons Staff, participate in inmate accountability, requisition, sign for or pick up supplies, formulate policy or procedures, attend meetings, recalls or staff functions, or be a member of the Employee’s Club.

All duties outlined in this Statement of Work shall be performed in accordance with standards and methods generally accepted within the contractor's own field of expertise. Payment shall be based on the accomplishment of specific results, and the results to be obtained shall be entirely within the contractor's own unsupervised determination. The COR will periodically evaluate the contractor's performance of the contract.

By submission of a quote/bid/proposal, the contractor agrees to all the above requirements.