10A_MR PKG_BAS_Mob Rad.pdf

U.S. Department of Justice Federal Bureau of Prisons

Administration Division

Field Acquisition Office 346 Marine Forces Drive

Grand Prairie, Texas 75051

April 9, 2020

MARKET RESEARCH QUESTIONNAIRE

Mobile Radiology Services FCI Bastrop, TX

The Federal Bureau of Prisons is conducting market research in compliance with Federal Acquisition Regulation, Part 10. The service will encompass the provision for Mobile Radiology Services. The service will be provided for the prisoners held in the custody of the Department of Justice, Federal Bureau of Prisons, the Federal Correctional Institution (FCI), Bastop, TX located at 1341 Highway 95 North, Bastrop, TX 78602.

Mobile Radiology Services will be performed in the Health Services Department at FCI Bastrop.

Performance of this service is defined within the attached Statement of Work. The Contractor shall provide various mobile imaging services to FCI Bastrop. The schedule will be determined by FCI Bastrop. The number of inmates examined per session is subject to vary for each visit depending upon the need of FCI Bastrop. The session(s) will be scheduled between the hours of 7:30 am to 3:30 pm, Monday through Friday excluding federal holidays. Specific days/hours will be subject to mutual agreement between the Health Services Administrator (HSA) and the contractor.

Please see the Statement of Work for credential requirements and other details.

Please answer the following questions:

1. The North American Industrial Classification System (NAICS) code for Mobile Radiology

Services is 621512, which sets the small business size standard at $16.5 million (below $16.5 million in gross revenues is considered small, above $16.5 million in gross revenues is considered large). Based on this standard, what is your business size, small or large?

Small Other than Small

2. Is your business or employee certified to practice in the state of California?

Yes No

3. Can your firm provide the service as either a prime contractor or as a subcontractor?

Prime Subcontractor

4. If you are a small business, will you be in compliance with FAR 52.219-14 for this requirement?

5. Which kind of form does your business use to report earned income on the individual performing the services?

W2 1099

6. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program.

“8(a)” program Hub-Zone small business concern Service-disabled veteran-owned small business concern Women-owned small business or EDWOSB concern

7. Can your firm provide firm fixed unit prices for future contract periods (for example: a contract with five performance periods, with each year after award will be an option for renewal)? Please indicate the maximum number of years you can provide firm-fixed unit prices.

5 years 4 years 3 years 2 years 1 year only

8. The Federal Acquisition Regulations requires the following insurance’s: Workers’

Compensation and Employer’s liability not less than $100,000; and General Liability no less than $500,000 per occurrence; and Automobile Liability of at least $200,000 person, $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage . Are these rates and requirements consistent with regulatory requirements in California?

Yes No If no, what are the standard rates per insurance?

9. Are privacy provisions/clauses “customarily” included in solicitations of this type of requirement?

10. Are Mobile Radiology services “customarily available” in the marketplace?

11. Does your firm have access to the internet to download solicitation materials?

12. Does your firm have qualified employees with experience in a correctional setting?

13. How many calendar days does your firm need to prepare a quote resulting from this solicitation?

15 days 30 days 45 days 60 days

14. Is your company registered in System For Award Management (SAM)?

All potential offerors are advised if a solicitation is issued it will include the clause at FAR 52.212-4 (Feb 2007) for Commercial Items, paragraph (t) System For Award Management (SAM). This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the SAM database. If your company is not registered in SAM, registration can be completed at https://www.sam.gov/portal/SAM/#1.

15. If awarded a contract, how many calendar days following an award would it take your firm to begin providing services to the institution?

Please note that all individuals providing services at the institutions must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete.

calendar days

16. Please indicate any General Services Administration Federal Supply Schedule (FSS) contract number(s) your firm has been awarded in association with the aforementioned services and their respective expiration date(s).

FSS number(s): Expiration date(s):

17. Please furnish the following information in reference to your firm:

Name:

Address:

Point of Contact:

Telephone Number:

E-mail Address:

I am extremely appreciative of the time you have taken to complete this questionnaire. Please submit your survey by no later than Wednesday, May 8, 2020 via email at ldthomas@bop.gov. Please feel free to contact me via email (preferred) or (972) 352-4529 if you have any questions.

Sincerely, LaShundra D. Thomas mailto:ldthomas@bop.gov

LaShundra D. Thomas, Contracting Officer Federal Bureau of Prisons U.S. Armed Forces Reserve Complex Field Acquisition Office 346 Marine Forces Drive Grand Prairie, TX 75051

NOTE: The resulting solicitation will be distributed solely through the SAMs website at www.beta.SAM.gov. Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website.

Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.

STATEMENT OF WORK

MOBILE RADIOLOGY SERVICES

Introduction The Federal Bureau of Prisons (BOP), Field Acquisition Office, Grand Prairie, Texas intends to make an award of an indefinite delivery/requirements type contract with firm fixed prices to a responsible entity for the provision of Mobile Imaging services. The Mobile Imaging will provide services for the inmates incarcerated at the Federal Correctional Institution (FCI), located in Bastrop, Texas. General information regarding the Federal Bureau of Prisons (BOP), its facilities, and referenced Program Statements can be located at www.bop.gov. The Government reserves the right to award without discussion and to award as a single award. Therefore, each individual quote should contain the quoter’s best terms from a cost or price standpoint. The base period of performance shall begin on the effective date of award through a 12 month period, with the government’s unilateral right to exercise up to four, 12 month option periods.

Place of Performance The service will be performed on-site through the Health Services Department at FCI Bastrop, 1341 Highway 95 North, Bastrop, TX 78602.

Schedule The Contractor shall provide the various mobile imaging services (6 MRI clinics, 3 CT clinics, and 12 Ultrasound clinics) to FCI Bastrop. The schedule will be determined by FCI Bastrop. The number of inmates examined per session is subject to vary for each visit depending upon the need of FCI Bastrop. The session(s) will be scheduled between the hours of 7:30 am to 3:30 pm, Monday through Friday excluding federal holidays. Specific days/hours will be subject to mutual agreement between the Health Services Administrator (HSA) and the contractor. The contractor will be notified in advance of the requested date of service and the number of inmates to be examined. The number of inmates will be determined by the HSA and will vary. These sessions may be adjusted to meet the needs of the Health Services Department as determined by the

HSA.

Due to the nature of the correctional setting, delays in performance of work may be expected.

Such delays may include, but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When contract employee(s) report to the institution but are unable to perform services due to such delays, the contractor will be paid for one (1) procedure. Normally, any remaining sessions for that day will be suspended and the contract employee(s) will be free to leave and the contractor will not be paid for remaining non-performed procedures. However, if the institution requests that the contract employee(s) remain at the institution for eventual performance, the contractor shall be paid for such sessions.

Supplies The institution shall bear the costs of the contrast media. All other supplies and equipment shall be provided by the contractor.

http://www.bop.gov/

Methods of Performance All duties shall be performed in accordance with standards and methods generally accepted in the local community, and will be in compliance with all Federal and State policy and regulations. The contractor shall adhere to all standards and regulations associated with the Joint Commission (JCAHO) and American Correctional Association Foundation/Core Standards for Adult Correctional Institutions.

The contractor has sole responsibility and discretion for choosing and implementing the manner and method of performing tasks outlined in this Statement of Work as long as the requirements are performed in accordance with the policies referenced, standards and methods generally accepted within the contractor’s field of expertise.

The contractor must have the ability to work with an inmate population from a variety of cultural, regional, racial and ethnic backgrounds.

Description of Services The contractor will be responsible for providing, without limitations, all the items listed below.

The contractor will provide and perform mobile radiology services to include Magnetic Resonance Imaging (MRI), Computed Tomography (CT), and Ultrasound (including general, echo, and vascular/Doppler) procedures for the inmate population at FCI Bastrop. The MRI clinic will include approximately six clinics a year and 16 scans per session. The CT clinic will include approximately three clinics a year and 18 scans per session. The Ultrasound clinic will include approximately 12 clinics a year and 13 scans per visit.

The contractor will provide, without limitations, readings, interpretation, make diagnosis, and provide clinical recommendations and modalities deemed essential and clinically necessary for all services listed in this Statement of Work.

The contractor will provide all interpretations, diagnosis, and clinical recommendations and modalities in a report to the institution Health Services department. The report shall be in typewritten or computerized format. Reports must be received within seven (7) days after performance of the aforementioned services.

The contractor will be responsible for equipment transportation, delivery and setup, tractors and drivers, complete maintenance/service coverage on all equipment, applications training and staffing insurance, site planning and consultation, and marketing support. The only expense borne by the FCI is the electrical expense. FCI Bastrop maintains a pad with the following specifications: Weathertight Angle Tupe with a spring hinged flap – 200 Amp, 480 Volts A.C. 3 poles, and 4 wires.

With the exception of the costs for the contrast media, the contractor will be responsible for the costs of all services, including, the cost of professional interpretations of all services, regardless of the number of exams.

Inmate records are the sole property of the Federal Bureau of Prisons and are confidential. No medical record shall be released by the contractor to any person without prior approval from the HSA or designee and the FOIA/Privacy Act Branch of the Office of General Counsel in Central Office, Washington, DC. Contractor shall maintain confidentiality of all the information handled in accordance with the Privacy Act of 1974 and policies stated above.

Uniform Requirements The mobile radiology employee(s) must wear appropriate and professional attire at all times (scrub uniforms are approved). The mobile radiology employee(s) are prohibited from wearing khaki or green clothing of any type as this is the color clothing the inmate population wear.

Employee Health Requirements The contractor shall ensure that the contract employee(s) is free of infectious diseases. Any individual performing as a licensed staff member under this contract who subsequently develops a medical condition which might reasonably be expected to place other work members under this contract who subsequently develops a medical condition which might reasonably be expected to place other workers, patients, or the public at risk shall be immediately removed from activities requiring performance of invasive procedures and activities which might reasonably be expected to place other workers, patients, or the public at risk. The contract employee(s) may be required to submit to testing or provide evidence acceptable to the Clinical Director of recent testing for tuberculosis or other communicable diseases. Failure to submit to testing or provide acceptable evidence of recent testing for immunity to selected communicable diseases shall be grounds for denying performance of service. In any such case, the Contractor shall be responsible, at no additional cost to the institution, for securing the services of any replacement personnel required due to contract performance.

Academic, Experience, and/or Special Qualifications Required The contractor shall be registered and licensed with appropriate Boards of Medicine (i.e., ultrasound and MRI technicians, etc.) to provide requested services in the State of Texas in accordance with the statement of work. Contractor must be accredited by the Joint Commission on Accreditation of Health Care Organizations (JCAHO). All M.D. must be board certified in their respective specialty. FCI Bastrop must be provided with a credential file on any physician interpreting radiology studies. All reports need to be typed with appropriate letter head of the radiologist and for specialists reading the studies. There should be typed signature blocks. All specialists reading studies (including radiologist and/or cardiologist) need to be board certified. In the event of a serious abnormal reading the contractor is required to notify the HSA immediately. Additionally, the personnel operating the equipment must have a license to practice in at least one state in the United States. The contractor shall produce all credentials with submitted quote. Failure to submit evidentiary documentation of certifications, education requirements, or the name of a qualified candidate who will perform these services may result in elimination from consideration for award.

Contractor shall provide verification of credentials (education, current licensor/status competency, continuing medical education, and acceptable findings in national practitioners Data Bank Inquiry) and proof of malpractice insurance. This should be updated as items expire.

Restrictions on Contract Workers The contract employee(s) shall not supervise inmates, supervise Bureau of Prisons staff, participate in inmate accountability, requisition, sign for, or pick up supplies, formulate policy or procedures, or attend meetings, staff recalls or staff functions.

Nonpersonal Status Award of this contract will result in a contractual arrangement only. The service is a contractual arrangement and not a personnel appointment. Payment is based on an end product or the accomplishment of a specific result. The service does not constitute an employer/employee relationship. The contract employee(s) will not be subject to Government supervision, except for security related matters. However, contact employee(s) performance shall be monitored. All duties outlined in this Statement of Work shall be performed in accordance with standards and methods generally accepted within the contract employee(s) own field of expertise. The Contracting officer Representative will periodically evaluate the contract employee(s) performance. In this evaluation, if the performance of services is deemed unacceptable, that provider will no longer perform those duties. In the event, the contractor will be responsible for replacing the contract employee(s).

Patient Management The contractor will be responsible for receiving patients and explaining procedures to alleviate undue anxiety, submitting reports and evaluations as requested. The contractor will be responsible for following directives and comply with Bureau of Prisons Health Services Manual, FCI Bastrop institutional mandates and the Health Service policies in the management of all patient encounters.

Patients shall be accorded impartial access to treatment or accommodations that are available or medically indicated, regardless of race, creed, sex, national origin, or religion. Services provided under the sponsorship of the contractor shall be departments/services of the medical department. Staffing shall be commensurate with the expected needs of the patients and within the scope of services offered. The contractor shall not provide information to the inmate(s). If the situation arises, where inmate(s) are required to be provided information, the Contacting Officer Representative or HSA shall provide any information the inmate(s) are to receive. The contractor is required to maintain an open line of communication with the HSA.

Inmate Management The provision of services under this proposed contract will require frequent and unsupervised contact with inmates. The contract employee shall not be responsible for the management of any inmates, other than to ensure inmates involved within the contract’s scope of work abide by all rules to ensure their safety and well-being.

The contractor is to constantly be aware of security and maintain a professional relationship with inmates at all times. Any violation of the institution rules and regulations are to be brought immediately to the attention of any Government employee employed at the institution. The contractor will be required to provide documentation to the COR, or designee, of any infractions of institutional rules and regulations by inmates for proper action.

Institution Security The contractor, as well as all employee(s) of the contractor, agrees to adhere to all regulations prescribed by the institutions in regards to the safety, custody, and conduct of inmates. The Bureau of prisons requires all non-staff to sign in and out of the institution for security reasons.

Contract employee(s) will sign the log, indicating the date of visit to the institution, time of arrival, and time of departure. The contract employee(s) may, at any time, be removed from the institution at the discretion of the CEO. Additionally, the contract employee(s) will each be required to wear an ID badge, provided by the government, at all times within the confines of the institution. The Contractor will maintain and furnish time and attendance reports as required by the HSA. At the time of arrival and before entry into the institution, contract employee(s) may be required to submit their possessions for passage through an x-ray screening machine and may be required to clear a walk through metal detector.

The contractor, as well as contract employee(s), must undergo a security clearance process prior to being permitted to enter the institution. It is the responsibility of the contractor to make sure that those staff submit the required information and complete the necessary actions in a timely manner so as to complete their investigations as expeditiously as possible.

Additionally, it is the responsibility of the contractor to provide staff to fulfill this contract that is reasonably certain to be able to successfully complete the security scrutiny. This may involve a more intensive screening process on the part of the contractor.

Contract employee(s) will be provided with a security and BOP procedures orientation session prior to performing any services under this contract. The date and time for this orientation will be coordinated by the Contracting Officer Representative. Refresher training in security and BOP procedures may be required annually. Compensation to the contractor for time spend in this, and any other required security related training, will be at the contract rate, prorated hourly.

Payment Terms Contractor must provide a means for electronic payments to include bank routing and account number. Payment terms are as specified in FAR 52.212-4(g), the due date for making an invoice payment by the designated payment office shall be the 30th day after the designated billing office has received a proper invoice, or the government accepts the services performed by the contractor. The contractor can, however, offer discount payment terms for prompt payments as specified on the solicitation.