Combo_Synop_Service_PHA_10915655.docx

Action Code:

Combined Synopsis/Solicitation Notice

ATTN: USPFO-P, PO Box 14350 Salem, OR 97309-5047 US

The solicitation is No. 10915655 and is issued as a Request for Quote (RFQ). Request for Quotes are due by September 2, 2016 @ 2:00 pm Pacific. The RFQ will result in a firm fixed price contract. The North American Industry Classification System (NAICS) code for this acquisition is 621111 – Offices of Physicians/621498 All Other Outpatient Care Centers. This acquisition is set aside 100% small business.

Description of requirement: The Oregon Army National Guard (ORARNG) requires Periodic Health Assessments (PHA), to include, immunization updating, “over 40 y/o” exams, phlebotomy, vision screening, behavioral health services, etc. with MEDPROS systems updating, as described in the Statement(s) of work for the Contract Line Items identified. The contractor will be expected to set up mobile facilities and equipment prior to the start of the event, and equipment to be set up inside government facilities at least one day before the event, in order to ensure full operations of systems. The Government may inspect facilities to ensure compliance with all applicable laws. (MEDPROS available through the Army Medical Operation Data System [MODS] at www.mods.army.mil.)

Period of Performance: This is an aggressive timeline - proposals are due September 2, 2016 and will be evaluated that day. Successful vendor will be notified by September 3, 2016. Performance begins September 9, 2016 through August 6, 2017, specific dates/locations of performance are in the attachment “PWS Exhibits – Event Details” and are summarized here:

CLIN 0001. September 9-11, 2016 – Salem, Oregon CLIN 0002. October 21-23, 2016 – Salem, Oregon CLIN 0003. November 5-6, 2016 – Bend, Oregon CLIN 0004. November 4-6, 2016 – Salem, Oregon CLIN 0005. December 2-4, 2016 – Salem, Oregon CLIN 0006. January 6-8, 2017 – Clackamas, Oregon CLIN 0007. January 7-8, 2017 – Medford, Oregon CLIN 0008. February 11-12, 2017 – Portland, Oregon CLIN 0009. February 10-12, 2017 – Salem, Oregon CLIN 0010. March 4-5, 2017 – LaGrande, Oregon CLIN 0011. March 3-5, 2017 – Salem, Oregon CLIN 0012. March 31-April 2, 2017 – Salem, Oregon CLIN 0013. May 5-7, 2017 – Salem, Oregon CLIN 0014. June 2-4, 2017 – Salem, Oregon CLIN 0015. July 7-9, 2017 – Salem, Oregon CLIN 0016. August 4-6, 2017 – Salem, Oregon Note: The Government has a defined, limited budget for these services. If the successful proposal exceeds the Government’s budget, some CLINs may not be awarded. In this case, the lowest numbered CLINs would be awarded first. For example, if the budget were $10, and the successful proposal was $1 for each CLIN, only CLINs 0001-0010 would be awarded.

Performance Standards: In accordance with the Performance Work Statement (PWS) and exhibits, the contractor shall provide all management, labor, material, equipment, certifications and supplies necessary to provide Medical services, health record updating, and MEDPROS updating. DOEHRS direct computer upload compatible audiology exams and SPRINT testing, MEDPROS entry of all applicable and appropriate IMR/FMR functions including completion of the electronic PHA in the MEDPROS online module during the event by the provider. Soldiers will initiate the E-PHA questionnaire prior to event online. The contractor shall set up within the ORARNG facility.

Federal Acquisition Regulation (FAR) provision at 52.212-1, Instruction to Offerors-Commercial, applies to this acquisition. Award will be made on the basis of price and other factors in accordance with FAR Subpart 13.106, including technical acceptability.

Provision for Evaluation: Award will be made to the responsible contractor (see FAR Part 9) whose quote or offer meets the technical requirements and represents the best value on an “all or nothing” basis. In accordance with FAR Subpart 13.106, the Government will consider the following for award in no particular order: Price; Technical acceptability; Past Performance. In order to be deemed technically acceptable, the contractor must provide evidence of understanding of the requirement through either a written proposal that addresses PWS requirements or through demonstrated Past Performance on recent and relevant contracts with same or similar scope, giving priority to most recent performances for the Oregon National Guard. *If the offeror has not previously performed similar contract services for the Oregon National Guard, the offeror shall provide references for similar services performed, to include contract number (if Federal), and point of contact information.

Evaluation will be in accordance with FAR Subpart 13.106-2 and utilize trade off of price for performance at the Contracting Officer’s discretion. The offeror must demonstrate in the response the capability to meet all contract requirements through past experience at similar events, either as the prime or major subcontractor, or by identification of key personnel that have past experience in similar events. The Contractor shall prepare a technical narrative describing how the tasks will be completed in the timeframe allotted including a listing of the types and numbers of laborers that will be utilized, and a description of the facilities and special equipment to be utilized. The offeror must also demonstrate the ability to access and update MODS programs. The Oregon National Guard will not be able to sponsor access to these programs in advance of the event, requiring the offeror to have gained access to, and have familiarity with these programs.

The Government intends to evaluate quotes/offers and make award without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial quote/offer should contain the offeror’s best terms from a cost or price standpoint. Do not assume you will have the opportunity to clarify, discuss or revise your quote/offer. Offerors may, at the discretion of the Government, be asked to provide more information and clarification regarding their offer/quote. Request for such information does not constitute discussions. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. The Government intends to make a single, Firm-Fixed Price award.

Any response to this synopsis/solicitation will be considered a “quotation”.

“Offer” means a response to a solicitation that, if accepted, would bind the offeror to perform the resultant contract. Responses to invitations for bids (sealed bidding) are offers called “bids” or “sealed bids”; responses to requests for proposals (negotiation) are offers called “proposals”; however, responses to requests for quotations (simplified acquisition) are “quotations,” not offers.

FAR 13.004 -- Legal Effect of Quotations.

(a) A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier’s quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer.

(b) When appropriate, the contracting officer may ask the supplier to indicate acceptance of an order by notification to the Government, preferably in writing, as defined at 2.101. In other circumstances, the supplier may indicate acceptance by furnishing the supplies or services ordered or by proceeding with the work to the point where substantial performance has occurred.

(c) If the Government issues an order resulting from a quotation, the Government may (by written notice to the supplier, at any time before acceptance occurs) withdraw, amend, or cancel its offer. (See 13.302-4 for procedures on termination or cancellation of purchase orders.)

The following provisions and clauses apply to this acquisition:

52.204-4

Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

52.212-3 ALT I

(This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as is they were given in full text);

FAR 52.212-3 Offerors Representations and Certifications - Commercial Items ALT I;

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (http://farsite.hill.af.mil).

DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials;

DFARS 252.204-7011 Alternative Line Item Structure;

Note: The full text of a clause/provision may be accessed electronically at: http://farsite.hill.af.mil. Notice: Contractor performance may be evaluated in accordance with policy at FAR 42.1502.

Note: Contractor will be required to utilize Wide Area Workflow (WAWF) for electronic submission of payment requests (https://wawf.eb.mil/)

Notice for Service Contract Act: Applicable SCA Wage Determination--Wage Determination No.: 2005-2115 rev 16 dated 7/8/2015 See www.wdol.gov But see clause 52.222-55 for minimum wage set by Executive Order 13658

Statement of Equivalent Rates for Federal Hires:

GS-0600 – MEDICAL, HOSPITAL, DENTAL, AND PUBLIC HEALTH GROUP; GS-06 through GS-11

REQUIREMENTS FOR YOUR QUOTE:

1. Please submit a quote on your company letterhead showing a price per contract line item (CLIN) with a total price at the bottom. Include the following information on your quote: Cage code, Tax ID number, company name, phone number, contact, and email.

CLIN 0001: Provide Physical Health Exams and Hearing Screenings in accordance with Part 5 of the Performance Work Statement and Exhibit 1.

CLIN 0002: Provide Physical Health Exams and Hearing Screenings in accordance with Part 5 of the Performance Work Statement and Exhibit 2.

CLIN 0003: Provide Physical Health Exams and Hearing Screenings in accordance with Part 5 of the Performance Work Statement and Exhibit 3.

CLIN 0004: Provide Physical Health Exams and Hearing Screenings in accordance with Part 5 of the Performance Work Statement and Exhibit 4.

CLIN 0005: Provide Physical Health Exams and Hearing Screenings in accordance with Part 5 of the Performance Work Statement and Exhibit 5.

CLIN 0006: Provide Physical Health Exams and Hearing Screenings in accordance with Part 5 of the Performance Work Statement and Exhibit 6.

CLIN 0007: Provide Physical Health Exams and Hearing Screenings in accordance with Part 5 of the Performance Work Statement and Exhibit 7.

CLIN 0008: Provide Physical Health Exams and Hearing Screenings in accordance with Part 5 of the Performance Work Statement and Exhibit 8.

CLIN 0009: Provide Physical Health Exams and Hearing Screenings in accordance with Part 5 of the Performance Work Statement and Exhibit 9.

CLIN 0010: Provide Physical Health Exams and Hearing Screenings in accordance with Part 5 of the Performance Work Statement and Exhibit 10.

CLIN 0011: Provide Physical Health Exams and Hearing Screenings in accordance with Part 5 of the Performance Work Statement and Exhibit 11.

CLIN 0012: Provide Physical Health Exams and Hearing Screenings in accordance with Part 5 of the Performance Work Statement and Exhibit 12.

CLIN 0013: Provide Physical Health Exams and Hearing Screenings in accordance with Part 5 of the Performance Work Statement and Exhibit 13.

CLIN 0014: Provide Physical Health Exams and Hearing Screenings in accordance with Part 5 of the Performance Work Statement and Exhibit 14.

CLIN 0015: Provide Physical Health Exams and Hearing Screenings in accordance with Part 5 of the Performance Work Statement and Exhibit 15.

CLIN 0016: Provide Physical Health Exams and Hearing Screenings in accordance with Part 5 of the Performance Work Statement and Exhibit 16.

CLIN 0017, Army Contractor Manpower Reporting Requirement (yearly requirement). See individual Line Item PWS. Include price for this reporting requirement (see requirement below) or indicate “No Charge”.

"The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the ARMY via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.”

Note: The Government has a defined, limited budget for these services. If the successful proposal exceeds the Government’s budget, some CLINs may not be awarded. In this case, the lowest numbered CLINs would be awarded first. For example, if the budget were $10, and the successful proposal was $1 for each CLIN, only CLINs 0001-0010 would be awarded.

2. Information required by Provision for Evaluation above and references.

3. Proposals must also include completed representations and certifications in the provision 52.212-3 Alt. I. If the offeror has completed 52.212-3 Alt I in SAM.gov, include the appropriate certification for NAICS and size standard in this solicitation.

By submitting a quote, the offeror makes the following representations:

FAR 52.209-02 Prohibition on Contracting with Inverted Domestic Corporations—Representation;

DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials;

DFARS 252.203-7996 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS—REPRESENTATION (DEVIATION 2016-O0003) (OCT 2015);

DFARS 252.225-7031 Secondary Arab Boycott of Israel;

Complete the following and submit with quotation:

FAR 52.212-3 Offerors Representations and Certifications - Commercial Items ALT I--If completed in SAM.gov, submit paragraph (b). If not on SAM.gov, submit a completed copy.

52.212-3 Alt 1 (b)

(1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the SAM website.

(2) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____________. [Offeror to identify the applicable paragraphs at (c) through (p) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.] 252.209-7991 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW—FISCAL YEAR 2016 APPROPRIATIONS

(DEVIATION 2016-O0002) (OCT 2015)

(a) In accordance with section 101(a) of the Continuing Appropriations Act, 2016 (Pub. L. 114-53) and any subsequent FY 2016 appropriations act that extends to FY 2016 funds the same restrictions as are contained in sections 744 and 745 of division E, title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), none of the funds made available by this or any other Act may be used to enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability,

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

The Oregon National Guard currently contracts for these services on an individual event basis, or through the Reserve Health Readiness Program (RHRP).

Quotes are due September 2, 2016, 2:00 PM Pacific. Oral quotations will not be accepted. Faxed offers must be readable to be considered. Fax offers to (503) 584-3771 attn: Nolan Campbell. Mail quotations to USPFO for Oregon, Attn: Nolan Campbell, PO Box 14350, Salem, OR 97309. Physical address/delivery address, 1776 Militia Way SE, Salem OR 97309. Email offers to michael.n.campbell.civ@mail.mil.

The award will only be made to an offeror whose quotation is all-inclusive of the requirements on this solicitation.

Offerors must be actively registered on the Systems for Award Management database (SAM). Information concerning SAM requirements may be viewed via the Internet at https://www.sam.gov/portal/public/SAM/ or by calling the SAM Registration Center at 866-606-8220. Only contractors who are registered in the Systems for Award Management (SAM) can be awarded a contract. Offerors must have electronic funds transfer (EFT) capability. Offerors’ proposals shall be valid for a minimum of 30 days to be acknowledged in the offerors’ proposal. Contractors must be actively registered with Wide Area Work Flow (WAWF) at http://wawf.eb.mil. Clauses may be accessed electronically in full text through http://farsite.hill.af.mil.