1090086-event.pdf

20 September 2022

Deceased wildlife pickup Multnomah County is looking for a company to partner with to pick up deceased wildlife on an on call basis.

20 September 2022

Open 8/24/2022 2:00 PM PDT Type Request for Intermediate Bids (RIB) Close 9/8/2022 2:00 PM PDT Number RIB-31-2023 Currency US Dollar

Sealed Until 9/8/2022 2:00 PM PDT

Payment Terms 0% 0, Net 30

20 September 2022

Contacts Jeff Hagen jeffrey.hagen@multco.us

Phone +1 503-988-5068 ext. 85068

20 September 2022

Commodity Codes Commodity Code Description 76121604 Dead Animal Disposal Services 72102100 Pest Control Services

20 September 202220 September 202220 September 202220 September 202220 September 202220 September 202220 September 202220 September 202220 September 2022 mailto:jeffrey.hagen@multco.us

OPTIONAL PRE-BID CONFERENCE

OPTIONAL Pre Bid conference is scheduled:

RIB-31-2023 Pre-Proposal Meeting Tuesday, August 30 3:00 – 4:00pm Google Meet joining info Video call link: https://meet.google.com/fuc-oifb-ive Or dial: (US) +1 478-449-4099 PIN: 251 863 068# More phone numbers: https://tel.meet/fuc-oifb-ive?pin=8267766893310

PROGRAM OVERVIEW:

Multnomah County Animal Services (MCAS) is the county’s sole public animal shelter and control agency with the mission of protecting the health, safety and welfare of people and pets throughout Multnomah County. It operates an animal shelter at 1700 W Historic Columbia River Hwy Troutdale, OR 97060 as well as responding to and investigating animal emergencies and public safety incidents involving animals, providing lost and found services, adoption services, licensing for dogs, cats, and animal facilities, and providing education for the community.

SPECIFICATIONS AND ADDITIONAL REQUIREMENTS

Multnomah County Animal Services is looking for an on-call contractor to pick up large and medium sized deceased wildlife within Multnomah county. Animal Services dispatch will notify you of the location and animal type to be picked up. Animals will need to be picked up within 72 Hours of notification.

AVERAGE NUMBER OF CALLS PER YEAR

This is a list of the most common animals we get calls for on a yearly average (Approximately 350 yearly). A historical breakdown from 2019 and 2021 by month can be found under the buyer attachment section (Attachment A - Deceased Wildlife Call 2019 & 2021 data.pdf). Other animals not listed can and will also be included at Animal Services discretion.

69 - Deer 28 - Coyote 3 - Sheep/Goat 239 - Raccoon 6 - Beaver 6 - Goose

BIDDING/PAYMENT

Contractor is to list the price to pick up one animal of any size from list above, anywhere within the boundaries of Multnomah County. Price includes all costs associated with picking up the animal and delivering it to Animal Family Services at

Description

17819 NE Riverside Pkwy, Portland, OR 97230 between the hours of 8 AM - 6 PM, 7 days a week.

Contractor is to bill Multnomah County Animal Services on a monthly basis. A detailed invoice including number of animals and locations where they were picked up from shall be provided. Payment will be made with the county’s standard Net 30 terms.

FUNDING

Total funding available for all services performed under resulting contracts is estimated to be under $150,000 over five (5) years. Funding of the work described in this solicitation is not guaranteed. Fluctuations in funding year to year should be expected.

The County cannot not assure that any particular level of work will be provided and the contract will permit the County to add or remove work as necessary depending on availability of funding.

CONTRACT AWARD & TERM

The county may award to one or more suppliers, whichever is in the County’s best interest. The contract term shall not exceed five (5) years.

INSURANCE REQUIREMENTS

The successful proposer will be required to carry insurance shown in Exhibit 2 of the Sample Contract on the Buyer Attachments page, including Commercial Liability and Automotive Liability.

PRICE DE-ESCALATION/ESCALATION

All prices will remain firm for the first 12 months of the contract. Any de-escalation/escalation in prices will be made on an annual basis thereafter by mutual agreement. Request for a price increase must be made by the Contractor in writing at least 60 days in advance of the contract anniversary date.

RESPONSIBLE BUSINESS PRACTICE

When possible utilize comprehensive waste reduction and recycling programs. Waste reduction and recycling may include, but not be limited to the following, paper reduction (duplexing, electronic communication) e-waste including electronic hardware, batteries, and office supplies. Furniture recycling, and composting of yard or food waste.

Reduce fossil fuel usage when possible. This could include: flexible commuting options and incentives for employees; telecommuting opportunities, green travel and parking options, purchase or lease of alternative fuel, hybrid or fuel efficient vehicles.

BID DOCUMENTS

All documents for this bid, contract terms and conditions, and project manual are available for view and download on the Buyer Attachments page of this Sourcing Event.

The Buyer Attachments page includes the following:

Responding to a Sourcing event - MMP Supplier Guide

Procedural Instructions - This includes "Instructions for Bidders" and Contract Award Procedures.

Sample Contract

IMPORTANT:

Suppliers who do not currently have access to the Multco Marketplace Supplier Portal will need to complete the "MMP Supplier Access Request Form". The optimal time to submit the "MMP Supplier Access Request Form" to gain access to participate in a Sourcing Event is 14 days. This will allow the County sufficient time to review your request and for you, the supplier, to access the Sourcing Event and to perform the actions needed before the event close date.

https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=Multnomah

Required to View Event

Prerequisites Required to Enter Bid

20 September 2022

1. Proposer/Bidder agrees to receive all correspondence electronically and are responsible for keeping their supplier portal updated with current contact information.

2. Please review the statements in this certification regarding Assurances, Certification Regarding Debarment, Suspension and Other Responsibility Matters and Certification Regarding Conflict of Interest.

3. CONFIDENTIALITY - Please read the statutory requirements in the prerequisite link.

4. VACCINE ATTESTATION - Please read the vaccine attestation requirements in the prerequisite link.

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Buyer Attachments

1. Procedural Instructions (Bids)

2. How to Complete and Submit a Response to a Sourcing Event - MMP Supplier Guide

3. Sample Services Contract RIB-31-2023.docx

4. Attachment A - Deceased Wildlife Call 2019 & 2021 data.pdf

20 September 202220 September 202220 September 202220 September 202220 September 202220 September 2022 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1090086-817778332Procedural%20Instructions_Bids%2006.26.19%20%282%29.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1726765150&Signature=yv6kvuArUElJv3fux5C3FBbpz7Q%3D https://multco.us/file/73233/download https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1090086-1295585185Sample%20Services%20Contract%20RIB-31-2023.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1726765150&Signature=lPS5ZVt6%2BicB0Nrs%2FKbqcnYbn4w%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1090086-1295619766Deceased%20Wildlife%20Call%202019%20%26%202021%20data.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1726765150&Signature=VhSfsHsnE4z7PTIBIaGHt%2FOd4CE%3D

Questions Required Questions

Group 1: Company Certification Information - This section is not scored Instructions:

1.1 State of Incorporation

1.2 Date of Incorporation

1.3

Bidder attests that bidder is either a non-resident bidder or a resident bidder, as described in ORS 279A.120, a.ORS 279A.120 (2)(b) states that a public contracting agency shall, for the purpose of awarding the contract, “add a percent increase on the bid of a nonresident bidder equal to the percent, if any, of the preference given to the bidder in the state in which the bidder resides.”

b.“Resident bidder” means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the bidder is a “resident bidder”. ORS 279A.120 (1)(b). Enter state of residency here:

1.4 Where Bidder is unable to certify to any of the statements in Bidder Representations and Certifications of the pre-requisite, Bidder shall provide an explanation to their offer here.

1.5

The Bidder certifies to the best of its knowledge and believes that neither it nor any of its principal participants and agents has or has had the following relationships with the specific firm(s)/individual(s), identified below, which may be determined to be an organizational conflict of interest. I understand that based on the information provided by Bidder, Multnomah County may exclude the Bidder from further consideration and may withdraw its selection if the real or apparent organizational conflict of interest cannot be avoided or mitigated. Bidder further certifies that the degree and extent of the relationship of the Bidder with these named firm(s)/individual(s) will be fully disclose:

1.6 Upload additional explanation as needed

1.7 Name of person submitting the Bid:

1.8 Title of person submitting the Bid:

1.9 I represent that I am at least eighteen (18) years of age.

1.10 I represent that the printing of my name and the submittal of a Bid is intended to authenticate this writing and to have the same force and effect as my manual signature.

1.11 I represent that I am either authorized to bind the Bidder, or that I am submitting the Bid on behalf of and at the direction of the Bidder's representative authorized to contractually bind the Bidder.

1.12 I represent that the Bidder and/or its applicable representative(s) has reviewed the information contained in this Bid and that the information submitted is accurate.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Cost of picking up one single animal 1 EA - Each 10/1/2022 to 9/30/2027

76121604 - Dead Animal Disposal Services

Coyote, Deer, Sheep, Goat, Racoon, etc

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