10827126 RFP FoundationMaterials FINAL.pdf

Request for Proposal for

Supply & Delivery of Reinforced Steel, Anchor Bolts/Nuts and

Templates for Substation and Transmission Structure Foundations

Goods

Request for Proposal No. 7000210773

Issued: August 26, 2026

Proposal Submission Deadline: September 15, 2026 by 4:00 p.m.

(Central Time)

CPS ENERGY

P.O. BOX 1771

SAN ANTONIO, TEXAS 78296-1771

www.cpsenergy.com

RFP

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PURPOSE

STATEMENT OF INTENT

The City of San Antonio, acting by and through City Public Service Board (“CPS Energy”) issues this Request for Proposal (“RFP”), to solicit proposals (“Proposal”) from qualified and experienced companies (each a “Respondent”) in providing the supply and delivery of reinforced steel, anchor bolts/nuts and templates for Substation and Transmission structure foundations pursuant to Attachment 1, “Statement of Work (“SOW”) # 10827126”.

ABOUT CPS ENERGY

CPS Energy is the nation’s largest municipally owned energy utility providing both natural gas and electric service. Acquired by the City of San Antonio in 1942, CPS Energy serves more than

800,000 electric customers and 340,000 natural gas customers in and around San Antonio (1,515 square mile service area). CPS Energy is governed by a five-person Board of Trustees, consisting of the Mayor of the City of San Antonio and four citizens representing the four geographical quadrants of the City of San Antonio. Information about CPS Energy’s history, operations and management is available on www.cpsenergy.com.

CONTACT INFORMATION, QUESTIONS AND ANSWERS

Any inquiries from Respondents shall be submitted through the question & answer feature within the CPS Energy Supplier Management System portal

(https://cpsenergy.diversitycompliance.com).

RESTRICTIONS ON COMMUNICATIONS

Respondents are prohibited from communicating with CPS Energy employees, representatives, staff, or Board Members regarding this RFP during the period in which submittals have been solicited or are being evaluated (other than the Procurement Agent identified herein in the designated manner), with the exception of pre-submittal meetings open to all Respondents or responses to questions posed during interviews scheduled after responses are received and opened. Restricted communication includes, but is not limited to, “thank you” letters, phone calls, emails, and any contact that results in the direct or indirect discussion of the RFP and/or submitted Proposals. Violation of this provision by Respondents or their agents may lead to disqualification of Respondent’s Proposal.

RFP SCHEDULE

CPS Energy will make a concerted effort to maintain the schedule below, but reserves the right to revise the schedule based on CPS Energy’s business needs.

Milestone Date

RFP Issuance August 26, 2026

Non- Mandatory Pre-Bid meeting

Microsoft Teams meeting Join:

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September 2, 2026

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Deadline for Respondent’s Questions By 5:00 p.m. (Central time) on September 4, CPS Energy Responses to Submitted Questions By 5:00 p.m. (Central time) on September 8, Respondent Proposals Due By 4:00 p.m. (Central time) on September 15, Proposed Contract Commencement October 1, 2026

AMENDMENTS TO SOLICITATION

CPS Energy may amend this RFP. If this RFP is amended, all terms and conditions that are not amended will remain unchanged.

REQUIREMENTS FOR PARTICIPATION

Participation in the Non-Mandatory Pre-Bid meeting on the date and time indicated above is strongly recommended but not required in order to be considered for award.

PROPOSAL SUBMISSION REQUIREMENTS

All components of the Proposal must be submitted electronically in the CPS Energy Supplier

Management System portal (https://cpsenergy.diversitycompliance.com) on or before the RFP

Proposal Due Date identified in the RFP Schedule above.

CPS Energy will evaluate Respondent’s Proposal and Respondent’s ability to satisfactorily perform and/or provide the Services, Goods or Software included in the Proposal. Proposals not meeting all requirements of this RFP are subject to rejection.

Additional Requirements and Terms and Conditions related to Proposal Submissions can be found below in Attachment 2, “Additional Proposal Requirements”.

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PROPOSAL

PROPOSAL SUBMISSION

1. Proposal Format. Respondent must submit the following electronic files:

a. Technical Proposal (Section II(B) below), a single, text-searchable PDF document;

b. Intentionally Deleted;

c. Intentionally Deleted;

d. Intentionally Deleted;

e. Cost Proposal (Section II(F) below), a text-searchable PDF document;

f. Administrative Requirements (Section II(G) below), a single, text-searchable

PDF document;

g. Contract Terms & Conditions (Section II(H) below), a Microsoft Word (or compatible) document, with comments if any, with tracked-changes enabled; and

h. Bid Submission Supplement (Section II(I) below), a PDF form referenced below.

TECHNICAL PROPOSAL

Table of Contents

A table of contents of all sections, figures, exhibits and tables of the Proposal, preferably bookmarked (or tabbed) on the PDF of the submitted Proposal. The bookmarks (tabs) in the submitted Proposal should match up with the numbering of the

Proposal Submission Requirements listed in the RFP.

Cover Sheet

The Cover Sheet shall contain the following:

a. The solicitation number;

b. The name, address, telephone number, and email address of Respondent; and

c. The names, titles, and contact information of the person(s) authorized to make representations on Respondent’s behalf with CPS Energy.

Summary

A brief summary of the major facts or features of the Proposal, including any conclusions, assumptions, and recommendations Respondent desires to make.

Company/Firm Overview

a. Overview. The name and a brief description or history of Respondent.

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b. Location. The location of Respondent’s headquarters and branch locations that will have individuals assigned to CPS Energy, or where Respondent will manufacture the products (if applicable).

c. Local Presence. If Respondent has offices within the San Antonio metropolitan area, indicate the name, type (headquarters, branch, etc.), address, telephone number, number of employees, and the general nature of business undertaken at each San Antonio area location.

d. Local/Small Business Participation. CPS Energy is committed to the economic growth of the San Antonio Metropolitan Area1 in the form of increased participation of local and small businesses in our procurement process.

Respondents are encouraged to maximize practical contracting opportunities by considering and presenting strategic partnerships, joint ventures, subcontracts, or other business arrangements with local and small businesses. Respondents are required to provide a subcontracting plan demonstrating the Respondent’s commitment and inclusion of local and small business participation within this

Proposal. Once awarded, the selected Respondent will be required to report all payments made to those subcontractors utilized over the life of the project within

CPS Energy’s Supplier Management System.

e. Environmental Sustainability Practices. CPS Energy is dedicated to environmentally conscious practices that lead to the betterment of our community.

To that end, CPS Energy prefers to purchase products and materials, where feasible, that demonstratively minimize the harmful effects to the environment from their production, transportation, use and / or disposition. This is aligned to our belief that the focus on improving our overall environmental footprint benefits our community and our customers. Please provide information regarding Respondent’s environmental sustainability practices, if any.

Minimum Qualifications. Proposals not meeting Minimum Qualifications shall not qualify for evaluation, despite meeting other submission requirements.

a. Minimum Qualifications. Respondent shall include a description and information demonstrating their ability to meet the following Minimum Qualifications:

i. Respondent shall include a description and information demonstrating their ability to meet the specifications set forth within Attachment 3, “Exhibit

A to SOW#10827126”.

1 Includes the following counties: Bexar, Atascosa, Bandera, Comal, Guadalupe, Kendall, Medina, and

Wilson.

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Experience, Warranty, Quality Control, and Contingencies Relating to the Supply of Goods

a. Experience. Provide the following information for all similar Goods either manufactured by Respondent or provided by Respondent to other companies for the past five (5) year period:

i. The quantity of similar Goods or Software.

ii. The percentage those Goods delivered on time or early.

iii. The number of those Goods that failed initial inspection.

iv. The average turnaround time for resolving issues associated with manufacturing by Respondent or supplier.

v. The number of years manufacturing or selling similar Goods.

vi. The total annual factory capacity.

vii. Current lead time.

b. Warranty. A detailed description of Respondent’s standard warranty and a statement of agreement with or an itemized list of any exceptions to the required warranties contained in the attached Agreement, Standard Terms and Conditions and/or SOW, attached as applicable to this RFP.

c. Quality Control and Contingencies.

i. Identify the location(s) Respondent plans to utilize to design, assemble, store, create or manufacture the Goods or Software.

ii. Discuss transportation companies and modes of transportation to be used for deliveries to CPS Energy.

iii. Discuss anticipated lead-time for deliveries to CPS Energy.

iv. List how the following situations would be resolved:

1. Request by CPS Energy for revisions to Goods .

2. Request by CPS Energy for change to existing order.

3. Request by CPS Energy for short lead-time order.

4. Failure of Goods to pass acceptance testing.

5. Root cause analysis of failures.

6. Problems with delivery.

7. Failure of Goods to pass acceptance by CPS Energy after delivery.

8. Warranty issues.

v. Discuss your quality control procedures and certifications. Describe action plan(s) depicting countermeasures to reduce the failure rate (if any).

vi. List and discuss service availability and sales support.

INTENTIONALLY DELETED

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COST PROPOSAL - PRICE/FEES/COMPENSATION

This section requests Respondent’s price and fees for providing the Goods requested.

Fees. Respondent shall submit a completed Attachment 4, “Exhibit B to SOW#

10827126”.

ADMINISTRATIVE REQUIREMENTS

Citations. Provide a list of any citations, notices of violation, legal proceedings, fines, or project terminations that any Federal, State, local regulatory agency or department, corporation, or individual has issued to or against Respondent, or any employee of

Respondent while that employee was working for Respondent, during the past three (3) years (“Citations”). For each Citation, state the nature of the Citation and the date of its resolution, together with the contact person for Respondent who could address any questions about the matter. If there are no Citations, Respondent shall provide such a statement.

Locations. CPS Energy now owns and operates generation assets outside the San

Antonio metropolitan area. Provide a statement indicating the geographical areas from the following list in which Respondent can provide the Goods/Services:

a. San Antonio metropolitan area, Texas

b. Corpus Christi, Texas

c. Laredo, Texas

CONTRACT TERMS & CONDITIONS

Existing Agreement

If Respondent has a current, non-expired Master/Services Agreement with CPS Energy with an Effective Date of February 1, 2016 or later, submit a copy of the relevant

Agreement. CPS Energy reserves the right to negotiate a new Agreement other than that provided by or referenced by Respondent.

Exceptions

If Respondent does not have a current, non-expired Master/Services Agreement with

CPS Energy with an Effective Date of February 1, 2016 or later, any and all exceptions to the terms and conditions set forth in Attachment 5, “Master Agreement” must be clearly acknowledged and inserted in “tracked-changes” (red-lined) format using

Microsoft Office or compatible alternative and must accompany the Proposal. If there are no exceptions, Respondent shall submit the completed and signed document.

a. If Respondent proposes to utilize contract terms and conditions (not including a current, non-expired Master/Services Agreement described in Section 1 above) previously agreed to by and between Respondent and CPS Energy, or an alternative template agreement, which may include Respondent’s SaaS agreement or standard terms and conditions, Respondent may submit a copy of the relevant Agreement along with any and all exceptions to the terms and conditions set forth in

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Attachment 4, “Master Agreement”. CPS Energy reserves the right to negotiate a new Agreement other than that provided by or referenced by Respondent.

b. In addition, Respondent must indicate clearly to CPS Energy, and include in the

Proposal, any and all exceptions to the scope of services, statement of work, requirements, or specifications of this RFP and insert in “tracked-changes” (red-lined) format using Microsoft Office or compatible alternative.

BID SUBMISSION SUPPLEMENT

Respondent shall complete and submit Attachment 6, “Bid Submission Supplement”, which includes the Business Questionnaire, Disclosure, and Subcontracting Form. Each section must be completed according to their individual instructions. CPS Energy reserves the right to reject responses with incomplete Bid Submission Supplement sections.

Business Questionnaire

Respondent shall complete and submit the Business Questionnaire. Business

Questionnaires shall only be considered valid for one (1) year from certification date and must be updated with a new Business Questionnaire beyond such one (1) year period.

Disclosure

Respondent shall complete and submit the Disclosure.

Subcontractors, Subsidiaries & Multiple Parties

Respondent shall complete and submit the Subcontracting Form.

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CONTRACT EVALUATION AND AWARD

EVALUATION FACTORS

In evaluating Proposals, CPS Energy in its sole discretion, will give weight and importance to the evaluation criteria listed below:

a. Experience, warranty, quality control, and contingencies relating to the supply of

Goods;

b. The overall cost;

c. The ability to meet CPS Energy’s requirements;

d. Economic Development.

Economic Development. Respondents classified as a local business, maintaining a physical presence within those zip codes defined within the San Antonio metropolitan area, and/or small business enterprises as defined by the applicable SBA size standard will receive a preference in the evaluation process.

Minimum Qualifications. Proposals not meeting the Minimum Qualifications set forth in Section II shall not qualify for evaluation, despite meeting other submission requirements.

CONTRACT AWARD

1. Policies & Procedures. This procurement will comply with applicable CPS Energy procurement policies and procedures. The evaluation factors outlined above shall be applied to all eligible, responsive Proposals. Qualifying Proposals will be assessed in order to identify the best value to CPS Energy. CPS Energy may or may not choose to award a contract under this solicitation.

2. Investigations. CPS Energy may conduct investigations, as deemed necessary, to assist in the evaluation of any Proposal and to establish the responsibility, qualifications, and financial ability of Respondent, proposed subcontractors, and other persons and organizations who may perform Services or provide Goods and/or Software.

Respondent shall furnish, upon request and in a timely manner, all such data and information requested for this purpose.

3. Award.

a. CPS Energy will evaluate all Proposals based upon the evaluation criteria set forth in this RFP and as further clarified throughout the evaluation process. Based upon

CPS Energy’s initial evaluation of the Proposals, CPS Energy may make a final decision for award or may prepare a short list of apparent qualified Respondents.

CPS Energy may select one or more potential Respondents as candidates for a contract award.

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b. CPS Energy may or may not award a contract to a Respondent after analysis and evaluation of the Proposals.

c. CPS Energy may evaluate Proposals and award a contract without discussions with

Respondents (except for necessary clarifications). Therefore, Respondent’s

Proposal should contain Respondent’s best terms from a price and technical standpoint. CPS Energy reserves the right to conduct discussions if CPS Energy later determines them to be necessary.

d. CPS Energy will evaluate the Proposals to determine which, in CPS Energy’s sole judgment, represents the best value for the Services, Goods, and/or Software requested.

e. The award under this RFP does not in and of itself create a binding agreement between CPS Energy and the successful Respondent. An agreement including all terms, conditions, exhibits, and attachments must be executed by both CPS Energy and the successful Respondent in order to create a binding enforceable agreement between CPS Energy and the successful Respondent. No Respondent may rely upon the award of a contract as a promise by CPS Energy to enter an agreement, and no Respondent may rely upon any written or oral statement(s) or representation(s) as to the award of a contract or intention to enter an agreement made by any CPS Energy personnel. Subsequent to CPS Energy granting an award, it is contemplated that there may be a period of negotiations to finalize a contract between the parties.

f. CPS Energy reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit cost or prices offered, unless Respondent specifies otherwise in the Proposal.

4. Short List. If CPS Energy determines that the number of Proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, CPS Energy may limit the number of Proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

5. Unbalanced Pricing. CPS Energy may determine that a Proposal is unacceptable if the prices proposed are materially unbalanced between line items or subline items.

Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A Proposal may be rejected if

CPS Energy determines that the lack of balance poses an unacceptable risk to

CPS Energy.

6. Preservation of Contract Information. If this solicitation results in an award of a contract, the award and contract may be subject to Texas Government Code, Chapter

552, Subchapter J.

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7. Board Approval. While preliminary selection, due diligence and even detailed negotiations and other processes could transpire to ensure critical progress is made, any action taken to award a contract by CPS Energy may be subject to approval by the

CPS Energy Board of Trustees and may not be final until such approval process has been completed. No payment can be made for action taken or Services started prior to the execution of a contract by both parties.

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ATTACHMENTS

Attachment 1: Statement of Work #10827126

Attachment 2: Additional Proposal Requirements

Attachment 3: Exhibit A to SOW#10827126

Attachment 4: Exhibit B to SOW#10827126

Attachment 5: Master Agreement

Attachment 6: Bid Submission Supplement