10685 - Video Streaming Upgrade for PNHS & PCHS.pdf

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Amanda Howard Business Office Phone: 269.323.5181 Fax: 269.323.5189 ahoward@portageps.org

RFP #10685 – Video Steaming Upgrade for Portage Northern & Central High schools

DATE ISSUED: October 28, 2020

Sealed Bid responses to be mailed or hand delivered to:

Portage Public Schools Attention: Amanda Howard, Purchasing Dept.

8107 Mustang Drive, Portage, MI 49002

You must submit two (2) paper copies and 1 pdf copy (on thumb drive or other media) of your response.

Bid Responses Due by 10:30 AM, November 11, 2020.

Late bids will not be accepted.

You are invited to submit a proposal for this equipment and/or service. Specifications, terms, conditions and instructions for submitting proposals are contained herein. This Request for Proposal with all pages, documents and attachments contained herein, or subsequently added to and made a part hereof, submitted as a fully and properly executed proposal shall constitute the contract between the District and the successful proposer when approved and accepted on behalf of the District by an authorized official or agent of the District.

All proposers shall complete and return the Proposal and Award page(s) and submit all information requested herein in order for a proposal to be responsive. FAILURE TO DO SO MAY RESULT IN THE PROPOSAL BEING REJECTED AS NON-RESPONSIVE. The proposal document shall be returned in its entirety, in a properly identified and sealed envelope (which includes the project name and number) to the Purchasing Department at the above address. PROPOSALS MUST BE RECEIVED BY TIME OF THE DUE DATE -

LATE PROPOSALS WILL NOT BE CONSIDERED.

Bid responses must include all manufacturer specification sheets for all items being bid as well as any/all comps and or incentives (along with the dollar value of comps/incentives).

The Portage Public Schools Board of Education reserves the right to accept or reject any or all bids, either in whole or in part; to award contract to other than low bidder; to waive any irregularities and/or informalities; and in general to make awards in any manner deemed to be in the best interest of Portage Public Schools.

Questions relative to the technical specifications may be addressed to:

Beau Hartlerode at bhartlerode@portageps.org

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ITEM SPECIFICATIONS REQUESTED:

PURPOSE AND BACKGROUND:

Due to challenges and restrictions of COVID19, many performing arts programs of Portage Public Schools (PPS) have been deeply affected. AS we try to facilitate the needs of these various entities, video livestreaming and recording have become important ways of allowing our kids to perform. As we move through various phases, restrictions are changing and evolving. Being able to livestream or prerecord events allows students to perform and gives the community an opportunity to experience them. Therefore, it is important that we acquire the proper equipment to make events possible.

SCOPE OF WORK:

1. Vendors may provide a quote for any or all items listed below.

2. Vendors must provide pricing utilizing the template and forms included below. However, additional pricing sheets may be included.

3. Notarized documents are required but digital notarized documents are currently acceptable per the state guidelines.

4. Proposals should include available size and color options.

5. Alternatives to the listed items/brands will be accepted but we ask for only items that are of equivalent or better quality.

6. Pricing to be held firm through June 30, 2021. Additional purchases to be made as needed throughout the school year.

7. Quantities shown are rough estimates only. Final quantities subject to change prior to issuance of the purchase order.

8. Delivery is requested by December 31, 2020 if possible. Vendors should note in their proposals the estimated delivery window or lead time upon receipt of the purchase order, including any expedited shipping options and additional costs. The cost of shipping must be included in the bid response.

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BID PROPOSAL FORM

NAME OF BIDDER

Firm Name:______________________________________________________________

Address:________________________________________________________________

Telephone & Fax:_________________________________________________________

Contact Name and E-mail:__________________________________________________

PROJECT NAME

Project Name: PNHS Auditorium Wireless Microphone System - Project #10660

AGREEMENTS

The Owner reserves the right to accept or reject any or all Bids in whole or in part, or to waive any informalities therein. If in the Owner's opinion it is in their best interest, the contract may be awarded to other than the lowest bidder, for reasons of establishing uniformity, delivery time, etc.

The undersigned acknowledges the following are included with the Bid Proposal Form:

(please initial)

Unit Pricing: _________

Alternatives Bid: YES NO

Detailed Product Specification Information (where applicable): ____

Warranty Specification Information (where applicable): _____

Legal Status of Bidder: _____

Iran Economic Sanctions Act Statement: _____

Familial Relationship Disclosure Statement: ______

Two (2) paper copies: _____

Qty Part # Desc Proposed Alternate Items Description Unit Price Total Cost

2 VHUBSMART6G1212 Black Magic Design Smart Hub 12 x 12

4 MFR #PT30X‐SDI‐GY‐G2 PTZOptics 30x‐sdi Gen 2 Camera (Grey)

1 PT‐JOY‐G3 PTZOptics 4D IP Joystick Controller

2 2217C002 Cannon XA15

2 SWATEMTVSTU/HD Black Magic ATEM Televsion Studio HD

2 HYPERD/STM Black Magic Hyperdeck Studio

2 BDLKWEBPTR Black MagicWeb Presenter

2 CONVNTRM/YA/SMTPN Black Magic Teranex Mini Smart Panel

2 CONVCMIC/HS Blackmagic HDMI to SDI mini converter

4 CONVNTRM/YA/RSH Teranex Mini Rack Shelf 1U

2 SMARTVIEW‐DUO Blackmagic Smartview Duo

2 CONVMCAUDS2 Blackmagic Design Audio to SDI

4 N10P‐ID‐1 Lowell N10P‐ID‐1

2 M‐8x2 Furman M‐8x2

10 NAHDMI‐W‐B Neutrik HDMI pass‐thru

8 NBB75DFIB Neutrik BNC pass‐thru

8 NE8FDY‐C6‐B Neutrik Cat6

6 NAUSB‐W‐B Neutrik USB

12 1.5ft SDI cables

2 25ft SDI Cable

2 1694A‐1000‐BLACK Belden 1694A RG6 Coaxial cable 1000'

10685‐ Video Streaming Upgrades for PNHS & PCHS

1 1694ABHD1‐50

Belden HD BNC Compression Connector for 1694A 50ct

2 CS‐XA15 Porta Brace carry case for XA15

2 G‐PROR‐6U‐19 Gator 6U case w/wheels

2 Dell Optiplex 3070 MFF Computer to run OBS

4 40" TV Monitor

SHIPPING & HANDLING CHARGES

GRAND TOTAL

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LEGAL STATUS OF BIDDER

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER

RESPONSIBILITY MATTERS. The Vendor and/or Bidder certifies to the best of its knowledge and belief that it and its principals: Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; Have not within a three-year period preceding this agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offences enumerated above in this certification;

and Have not within a three-year period preceding this agreement had one or more public transactions (Federal, State, or local) terminated for cause or default; is not now or has been, within a three-year period preceding this date, been listed on the Excluded Parties List System website (EPLS).

Firm Name:

Name, title and signature of individual duly authorized to execute contracts:

Name:

Title:

Signature:

A Corporation organized and existing under the laws of the State of

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IRAN ECONOMIC SANCTIONS ACT

Effective April 1, 2013 all bids, proposals, and/or qualification statements received in the State of Michigan (MCL 129.313) must comply with the “Iran Economic Sanctions Act”. The following certification is to be signed and included at the time of submittal.

CERTIFICATION

Pursuant to the Michigan Iran Economic Sanctions Act, 2012 P.A. 517, by submitting a bid, proposal or response, Respondent certifies, under civil penalty for false certification, that it is fully eligible to do so under law and that it is not an “Iran linked business”, as that term is defined in the Act.

Signature Title

Company Date

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FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

As required by Public Act 232 of 2005, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Portage Public Schools Board of Education or the Superintendent of Schools. The Board of Education shall not accept a bid that does not include this sworn and notarized disclosure statement.

The undersigned, the owner or authorized officer of ________________________________ (the “Bidder”), pursuant to the familial disclosure requirement provided in the Portage Public Schools advertisement for construction bids, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the company and any member of the Portage Public Schools Board of Education or the Superintendent of Schools. If such a relationship exists, please explain:

Attach additional pages if necessary

By :____________________________________________________( Bidder Signature)

Title :___________________________________________________( type or print)

Date: __________________________________________________

Subscribed and Sworn to Before Me:

This________________day of__________________, 20____A.D., in and for the

County of _______________________, ______________ (State).

My Commission expires ____________________________.

Signature of Notary